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SOUTH EASTERN RAILWAY

SPECIFICATION FOR DIESEL GENERATOR SET CAPACITY-2000KVA, 11KV. 3Phase, 50Hz

Diesel Generator Set 2000 KVA including concomitant accessories

1. Description
as per SNo-8 of Annexure-A
2. Technical Specification As per SNo – 1,2 & 3 of Annexure-A
3. Quantity 01 Set
4. Consignee SSE/50/SSM/KGPW
For Supply: 270 days from the date of Purchase Order
For Installation & commissioning : 367 days from the date of
5. Delivery Period
Purchase Order
Firm shall endeavor to improve upon the time schedule
6. Installation & commissioning As per Annexure A
7. Delivery Terms FOR Destination
Shop No.50/Power House/Kharagpur Workshop
8. Site Location For details of the site, firm may be contacted SSE/50/SSM,
Mob:9002086877
General Manager
M/s RITES Ltd, Eastern Region
Central Station Building (Metro)
9. Inspection
56. C.R. Avenue(3rd Floor)
Kolkata -700 012
Email Id: [email protected]
The insurance shall be paid by the firm as per IRS Terms &
10. Insurance
Conditions
11. Freight The freight shall be paid by the firm as per IRS Terms & Conditions
Comprehensive Annual
12. To be quoted separately as per SNo.2 of Annexure- B
Maintenance Contract(CAMC)
Preventive Maintenance
13. Applicable
Contract(PMC)
After sales service shall be provided by the trained service engineers
14. After Sales service
of the firm.
Technical experts of the manufacturer during commissioning of
15. Training
plant as per SNo.-6 of Annexure-A
Warranty 30 months from the date of supply and 24 months from
16. Warranty
the date of commissioning of plant at Consignees end
17. Payment Terms 80% and 20% as per SNo.3 of Annexure-B
PBG @ 10 % of total FOR Destination Value including GST without
Performance Bank Guarantee(PBG)
CAMC as per SNo. 4 of Annexure-B
18. and
WBG @ 10% of the Total Contract value including GST valid for
Warranty Bank Guarantee(WBG)
warranty period as per SNo.-1 of Annexure-B
19. Quality Assurance Plan(QAP) As per Annexure-III
20. Leading Parameters As per Annexure- V
 Annexure - A
TECHNICAL SPECIFICATION
1. BASIC DESIGN FEATURES
1.1 SAFETY/GENERAL FEATURES
The DG Set shall be suitable particularly for heavy-duty industrial work.
1.1.1 Rigidity and general characteristics of the DG Set shall be as per clause 2 &3 below.
1.1.2 Suitable industry standard for safety of the operator and maintenance personnel should be built in into
the design.
1.1.3 DG Set Maintainability
a) The DG Set design shall be such that it requires minimum maintenance and gives trouble free service.
b) All assemblies/parts of the DG Set shall be easily accessible for maintenance.
1.2 SPECIFIC CHARACTERISTIC
Supply, testing, installation and commissioning of 2000 KVA, 11K V, 3 phase, AC Diesel Generator Set on
turnkey basis covers the followings:
1.2.1 The work involves supply, installations, testing, commissioning and proving of 01 No. 2000 KVA,
11KiloVolt, 3 phase DG sets and accessories with acoustic enclosure, Engine control panel, etc.
1.2.2 Supply and erection of exhaust gas system complete with thermal insulation to comply the norms of
CPCB/Local Pollution Control Board/authority in respect to air pollution, complete in all respect.
1.2.3 The work will involve on turnkey basis including designing and construction of foundations by the
firm. Fixing of fuel piping, exhaust gas system and the connected civil engineering works involved
during the erection i.e., breaking of walls, providing opening for exhaust piping, breaking of flooring,
cabling with finishing touch etc. and restoring it to original condition will be the responsibility of firm.
1.2.4 The supply and laying of cables between DG Set and Engine control panel, etc. will be within the scope
of work of supplier.
1.2.5 Arrangement of all manpower including material and facilities required for installation, testing and
commissioning of DG set shall have to be arranged by the firm including unloading of DG set and
placement at site.
1.2.6 The DG set shall conform to IS/ISO 8528 and when fully installed and commissioned shall be
completely functional and deliver rated output as per site conditions mentioned below. The Parameters
of the DG Set as per Annexure “D” duly filled in shall be submitted as part of the offer.
1.2.7 The DG sets shall be capable of continuous working under following ambient condition:-
a Altitude of site.
b Maximum temperature of air 40 degree C at air intake
c Average relative humidity 98%
1.2.8 The DG set shall include –
 Diesel Engine
 Alternator
 Electronic Governor
 Exhaust silencer
 Fuel filters and lube oil filters
 24 V system with starter and 24 V Batteries for electrical start arrangement
 Hour Meter
 Engine control panel consisting of ON/OFF/ START Key, lube oil pressure gauge, ammeter, Water
temp indicators etc.
 Radiator water cooled.
 Dynamo / Battery Charging Alternator
 Base frame for Mounting Engine and alternator
 Day tank for HSD oil and its piping.
 Concomitant accessories
1.2.9 Scope also includes required clearances and approvals from all statutory bodies.
2. TECHNICAL REQUIREMENTS
2.1 DIESEL ENGINE
Prime Power KVA Rating 2000 KVA
Short time overload capacity 10% for 1 hr in every 12 hrs of Operation
Engine Speed Governor Inbuilt electronic governor to maintain engine speeds within the rated
speed under varying load conditions
Safety Equipment for Engine Over speed tripping cum indication
Low lube oil pressure trip cum indication.
High water temp. trip cum indication
Low/High battery voltage warning cum indication
Low Coolant level indication
Fuel level indication.
The diesel engine shall be of multi cylinder, 4 stroke cycle, radiator water cooled, totally enclosed, prime
duty, direct fuel injection, turbo charged compression ignition, complete with its self-contained lubricating
system, electric battery start, directly coupled to alternator, mounted on a common base frame through
flexible coupling. The diesel engine shall be as per IS/ISO:8528 and shall be capable of delivering prime
power as per IS/ISO:8528 at site conditions.
Anti-vibration mounts shall be provided with proper spacing such that the static and dynamic load of DG Set
is uniformly distributed on the foundation.
2.2 ALTERNATOR DETAILS
Rating in KVA Suitable for generating prime power of 2000 KVA
Voltage 11 KV, 3phase, 3 wire, 50Hz,
Voltage regulation ±1.0 % of rated voltage from no load to full load
Power Factor 0.8 lag & above
Excitation System Self-Excitation
Voltage Variation ± 5% of rated voltage
Insulation Class F
Degree of protection IP:23 or higher
Permissible over load 10% for one hour in 12 hours of duration.
Performance (a) Efficiency at full load 0.8 P.F : Not less than 93.5%
(b) Total distortion factor : Less than 3 %
(c) (i) 10% overload : One hour in every 12 hrs of continuous use.
(ii) 50% overload : 15 seconds.
Terminal Box Shall be suitable for UG cables
Earth Terminals 2 Nos. earth terminals on opposite side with vibration proof connections, non-
ferrous hardware etc. shall be provided.
Space Heater Alternator may be provided with suitable space heaters as per manufacturers
standard to maintain the winding temperature automatically such that it does
not absorb moisture during long idle periods. The heater terminals shall be
brought to a separate terminal box suitable for 230 V AC supply and a
permanent caution notice shall be displayed.
The alternator shall be suitable for 2000 KVA, 11KV, 3 Phase, 50HZ AC system, working at 1500 r.p.m., 0.8
lagging Power Factor, Self ventilated, Screen protected and drip proof, Salient pole, Brush less and Revolving
field type, Self excited and Self-regulating type and shall conform to IS: 4722/IEC: 34 or BS: 5000 or latest. It
shall be directly coupled with engine by means of flexible coupling. The alternator shall be provided with
Automatic Voltage Regulator (AVR) and can deliver rated output at site conditions
The exciter shall be capable of forcing the field for 3 seconds in the event of short circuit fault at generator
terminal. It will have in built protection for over voltage and rate of rise of voltage. All parameters shall be
conforming to IS/ISO 8528.
Most of load fed by the alternator are non-linear industrial loads with heavy harmonics. Alternator shall be
capable of handling these loads safely without any change in performance.
ELECTRONIC AUTOMATIC VOLTAGE REGULATOR (AVR): The automatic voltage regulator (AVR) shall be
electronic and manual control, capable of automatic voltage regulation within +/- 1.0 % all load between no
load to full load and power factor 0.8 to unity.
Maximum Noise Level with the As per CPCB’s latest prescribed limits.
Acoustic enclosure
Compliance to emission standards As per Central Pollution Control Board (CPCB)’s latest provision/limits.
for Diesel Engine exhaust
2.3. PANEL DETAILS
VCB RELAY CONTROL PANEL
 3 Pole, VCB of 630 Ampere or suitable higher rating, 25 KA, 12 KV, 3 phase rating -01 No and
associated control (Microprocessor based Relay) and protection system. The control panel will have
Copper (Cu) bus bars of suitable size. One no. Digital Multifunctional meter with RS-485 port for
measuring Voltage, Frequency, KWhr, PF, KW, etc. One no Digital Ammeter with selector switch &
voltmeter with selector switch shall also be provided. Panel shall be designed conforming to
CEGE/SER’s approved Spec. No: SER/ELEC/GS/DESCRIPTION/VCB/Indoor/1/2023, Rev ‘0’
Dec.2023 Dt. 14.12.2023.

DG POWER AND CONTROL PANEL

DG Control and relay panel suitable for 2000KVA, 11 KV DG set shall be comprised of
 Combined meter i.e, Multifunctional meter with RS-485 port for measuring Voltage, Frequency, KWhr,
PF, KW, etc.
 Equipment and components necessary for testing generating set’s healthiness with test mode and
with load on mains.
 Necessary instruments and accessories such as voltmeter, Ammeter, Frequency digital meters
separately with selector switch to obtain the reading of desired parameters.
 Necessary engine/ generating set shut down devices due to faults /abnormalities.
 DC Ammeter and Voltmeter.
 Battery Charger
 Indication lamps/ Selector switches for Voltmeter and ammeter (DC and AC)
 Hour meter
 Auxiliary relay for monitoring engine parameters and to generate alarm trip signal with necessary
visual audio alarm.
 All control circuits shall be controlled through a separate MCB.
 The temperature indicator for Alternator winding & bearing shall be through RTD.
 Space heater shall be provided to remove any moisture developed during rainy seasons.

NIS(NEUTRAL ISOLATOR) & NGR(NEUTRAL GROUNDING RESISTOR) PANEL:

NIS & NGR panel suitable for 2000KVA, 11KV DG set shall be provided as per latest relevant IS/IEC.

Load Side and Neutral Side Terminal Box suitable for suitable for 2000KVA, 11KV DG set shall be provided
as per latest relevant IS/IEC. Terminal boxes shall be suitable for U.G. cables. The terminal box shall be
suitable to withstand the mechanical and thermal stresses developed due to any short circuit at the
terminals.

2.4. BATTERY AND BATTERY CHARGER

 The battery shall be sealed maintenance free type, heavy-duty with a minimum capacity of 360 Ah,
24VDC, sufficient for three consecutive starts without recharging. Battery shall be supplied with
suitable structural steel stand with wooden base and rubber-mat. Battery shall be conforming to
relevant IS.
 Battery charger shall have boost and trickles charging features with built in voltage regulators.
 Battery charger shall be suitable for operation on 230V AC, 50Hz supply with voltage variation of
±10% Ripple content of the charger.
 Battery charger with suitable auto manual selection shall be provided for charging battery from mains
when DG is not running. Suitable capacity dynamo shall be provided for charging the batteries when
DG is in operation.
 A separate voltmeter and ammeter shall be provided for monitoring battery voltage and current.
 Connections between the battery charger & batteries shall be provided with suitable copper leads with
lugs etc.

2.5. DAY TANK WITH FUEL PIPING

The fuel oil day tank shall be of made of 2.0 mm thick CRCA sheet on all sides, welded at all corners,
properly treated for rust and grease removal and painted with one coat of primer and two coats of epoxy paint
to match engine colour. Structural base frame shall be provided such that the natural flow of fuel to the
governor and does not affect its performance. Day tank shall be of 990 liters Capacity. The quantity of fuel
pipe for connecting DG set with 990 liters day tank will be lump sum 15 meters and day tank filling pipe line
will be lump sum 50 meters.
All standard accessories and piping between fuel tank and diesel engine with MS clamp etc & suitable for
mounting on floor with mounting pedestals or as per manufacturers design will be scope of supply. The day
tank to be installed outside the acoustic enclosure. This is in addition to any fuel tank if provided by the
manufacturer inside the acoustic enclosure. The fuel tank should be able to fill from the outside as in
automobiles and should be with a lockable cap.
The Day tank shall be provided with the following features.
1. Diesel filling lid with pad lock and key arrangement
2. Drain pipe with ball valve
3. Silica gel breather
4. Level gauge for level indication which should be calibrated
5. Fuel level sensor with wiring and terminal arrangement
2.6. ACOUSTIC ENCLOSURE
The DG Set integrated acoustic enclosure will be sound proof & weather proof, confirms statutory Govt noise
level norms suitable for indoor installation. The enclosure is fabricated in 16 SWG-CRCA sheets. The salient
features of the acoustic enclosure are: -
1. The enclosure shall be modular in construction with the provision to assemble and dismantle easily at
site. The DG set, Batteries etc. shall be completely installed (Ready to use type) inside the enclosure.
2. The sheet metal components should be minimum NINE TANK pre-treated before powder coating.
3. The enclosure shall be powder coated (inside as well outside) with a special pure polyester based
powder. All nuts and bolts/external hardware are made from stainless steel.
4. The doors shall be gasketed with high quality EPDN gaskets to prevent leakage of sound
5. The door handles shall be lockable type with heavy duty locks.
6. Sound proofing of the enclosure shall be done with high quality Rock wool /Mineral wool / Resin
bonded fibre wool conforming to relevant IS / IS 8183 and the same shall be further covered with
fiberglass tissue and perforated sheet.
7. Specially designed attenuators shall be provided to control sound at air entry and exit points.
8. Adequate ventilation shall be provided to meet total air requirement. If required, a blower is to be
provided to meet total air requirement.
9. Temperature of enclosure shall not exceed beyond 7°C of ambient temperature of 40 deg C at full
load.
10. There shall be a provision of emergency shutdown from outside the enclosure.
11. Enclosure shall have lighting arrangement with at least 2 Nos. of 30 W, LED lamps along with MCB
complete in all respect.
12. Noise Level shall be less than 75 dB (A) at 1 mtr distance.
13. Door hinges shall be made of anti corrosive special alloy.
14. Viewing window shall be fitted with toughened glass instead of acrylic sheet.
15. Acoustic enclosure shall have lifting facility for ease of handling.
16. The construction should be such that it prevents entry of water splashing into the enclosure.
17. The acoustic enclosure should be suitable for U.G cable connection. Such arrangements on acoustic
enclosure should be water proof & dust-proof conforming to IP-65 protection.
18. The forced ventilation shall be as per manufacturer design using either engine radiator fan or
additional blower fan(s). If the acoustic enclosure is to be provided with forced ventilation then
suitable size of axial flow fan (with motor and autostart arrangement) and suitable size axial flow
exhaust fan to take the hot air from the enclosure complete with necessary motors and auto start
arrangement should be provided. The forced ventilation arrangement should be provided with auto
stop arrangement to stop after 5 minutes of the stopping of D.G sets.
19. Acoustic enclosures are to be supplied with built in Anti Vibration Mountings (AVMs).
20. The acoustic enclosure placement should be such that there is no restriction in front of air inlet and
outlet from canopy.
CABLING
1. All cabling between the alternator and the control panel is included in the scope of Vendor.
2. Suitable cable entry adopter boxes are to be fabricated and fitted to the alternator.
3. Control cables between all instrumentation and control panels are included in the scope of Vendor.
4. Control cables shall be copper conductor of not less than 2.5 sq mm, PVC insulated & 660/1100 V
grade with proper shielding as required & suitable colour coding should be followed.
5. All ends shall be identified with ferrules at the ends.
6. All power cabling between the alternator and control panel is also included in the scope of Vendor.
2.7. EXHAUST GAS SYSTEM
Exhaust gas system complete with turbo charger, stainless steel flexible bellows connection. The exhaust
system complete shall be as per CPCB/Local Pollution Control Board/authority guidelines including
supporting structure shall be provided by the firm.
Exhaust gas pipes of suitable size shall be provided for DG Set so as to discharge the exhaust gas at suitable
height outside the room as per CPCB guidelines.
(a) Exhaust system should create minimum back pressure.
(b) Number of bends should be kept minimum and smooth bends should be used to minimize back
pressure.
 (c) Exhaust piping inside the Acoustic Enclosure should be lagged with asbestos rope along with
aluminium sheet cladding / insulated as per point 8 to avoid heat input to the room.
(d) The DG set will be installed at DG Room of Power House under SSE/50/SSM having the following
dimensions L – 39 m X B- 15 m X H-9 m (approx..). Accordingly length of exhaust to the outside of
room to a suitable height may be done as per latest CPCB norms.
(e) The exhaust outlet should be in the direction of prevailing winds and should not allow exhaust gases
to enter air inlet/ windows etc.
(f) When tail end is horizontal, 45 Degree downward cut should be given at the end of the pipe to avoid
rain water entry into exhaust piping.
(g) When tail end is vertical, there should be rain trap to avoid rain water entry. If rain cap is used, the
distance between exhaust pipe and rain cap should be higher than diameter of pipe. Horizontal run of
exhaust piping should slope downwards away from engine to the condensate trap. Silencer should be
installed with drain plug at bottom.
(h) Lightning Arrestor of suitable capacity to be provided with GI strip connection upto nearest earth
cone.
(i) Care should be taken to ensure that no carbon particles emitted due to exhaust leakage enters and
deposits on alternator windings and on open connections.
Support to Exhaust Piping: Exhaust piping should be supported in such manner that load of exhaust
piping is not exerted to turbocharger.
2.8. PIPING
The material of construction for interconnecting pipes, pipe fittings, exhaust pipes, bolts and nuts shall be
as per relevant standards and suitable to withstand the temperature of the gas/liquid within the pipes and
the environmental conditions. Exhaust pipes shall be cladded with rockwool insulation density not less than
120 Kg/m3 for 50mm thickness and covered with 22G aluminium sheet. The piping shall include necessary
flexible pieces in the exhaust, fuel, lub. Oil and water lines as are necessary in view of the vibration isolation
requirement in the installation.
The pipe work shall be inclusive of all fittings and accessories required such as bends, reducers, elbows,
flanges, flexible connections, necessary hardware etc. The installation shall cover clamps, supports, hangers
etc. as are necessary for completing the work. However, the work shall be sectionalized with flanged
connections as are necessary for easy isolation for purposes for maintenance of unit.
2.9. INDICATION LAMPS
 The alarm shall be DC hooter with audible control fixed on the control panel.
 ‘Accept’ and ‘Reset’ push buttons shall be provided to accept the alarm and to reset the system after
fault has been cleared.
 All Indication lamps shall be LED type rated suitably for control and power voltage.
 Push button for testing all lamps.
 Status indication
 Mains healthy.
 Load on Mains
 DG set running
 Load on DG
 Low Fuel Level (Lamp indication shall not be reset unless fuel is filled)
 Low battery voltage.
 Battery charger failure.
2.10. PROTECTION
 High water Temperature.
 Low Lube oil Pressure.
 Emergency stop pushbutton to stop the DG in case emergency in auto and manual modes.
 Engine over speed shut down.
 KW over load.
 Unbalance Load.
 Under/Over Frequency.
 Under/Over Voltage.
 Earth fault,
 Short circuit.

3. GENERAL ELECTRICAL SPECIFICATION

General Specification shall apply, where ever relevant.
All equipments and material shall comply with appropriate Indian Standards (latest) or National Standards of
the country of origin provided the latter are equivalent to or better than the former. Items for which Indian
Standards are not published, National Standards shall be acceptable. The tenderer shall indicate the
Standards applicable. The following standards are applicable in particular. (Corresponding International
Standards like ASA, NEMA, BSS, DIN etc. may also be quoted).
IS : 325-1979 (latest) – Three phase induction motors (corresponding to IEC pub-34-1) (Latest).
IS : 1231-1974 (Latest) – Dimensions of three phase induction motors (corresponding to IEC Pub-72-1)
(Latest).
IS : 1271-1985 (Latest) – Classification of insulation material for electrical machinery & apparatus in
relation to their thermal stability in service (corresponding to IEC-Pub-85)(Latest).
IS : 6875 (Latest) – Push Buttons and related control switches corresponding to IEC Pub/73)(Latest).
IS : 375-1963 (Latest) – Marking and arrangement of bus bars, main connection & auxiliary wiring.
IS : 996-1979 (Latest) – Single phase small AC and universal electrical motors.
IS : 1356 (Latest) – Electrical equipment of machine tools.
3.1. RIGIDITY AND STABILITY
The provision of this Specification shall apply, where ever relevant.
 The machine shall be robust, rigid and of sturdy construction. It shall be designed to meet heavy duty
demands of various operations on the machine under normal Workshop environment for such machines.
 All machine castings shall be made of close grained high grade cast iron like Mechanite or equivalent
materials meeting IS-210 Standards or as per manufacturer standards to ensure durability and rigidity.
The casting shall be thermal stress relieved to ensure stability and continued accuracy.
 All machine fabrications of critical load bearing assemblies like beds, columns etc. shall be adequately
strengthened and stress relieved.
 Change in ambient temperature shall not affect the performance of the machine.
 There shall be no change in the performance of the machine either on switching on the machine or after
continuous running.
 There shall be no resonant vibrations throughout the working range of the machine at all load levels.
3.2. SAFETY CONTROLS
The provision of this Specification shall apply, where ever relevant.
3.2.1 The machine shall incorporate safety devices to provide protection to the operator and machine against
all possible operational and machinery failures.
3.2.2 Suitable interlock shall be provided to prevent machine operations in the event of:
3.2.2.1 Faulty sequence of operation.
3.2.2.2 Fluctuation in supply voltage.
3.2.2.3 Resumption of power supply after power failure.
3.2.2.4 Non-positioning of safety guards.
3.2.2.5 Failure of hydraulic system (where applicable)
3.2.2.6 Failure of lubricating system (In case of automatic including drop in pressure lubrication)
3.2.3 A fault or damage in the control circuit or interruption re-establishment after an interruption of
fluctuation in whatever manner in the power supply to the machinery must not lead to dangerous
situations in particular.
3.2.3.1 The machinery must not start unexpectedly.
3.2.3.2 The machinery must not be prevented from stopping if command has already been given.
3.2.3.3 No moving part of the machinery or piece held by the machinery shall fall or be ejected.
3.2.3.4 The protection devices must remain effective.
3.2.4 The machine shall be fitted with an emergency stop device to enable actual or impending danger to be
averted. This device must be:-
3.2.4.1 Conveniently located.
3.2.4.2 Clearly identifiable.
3.2.4.3 Stop the machine as quickly as possible without causing additional hazards.
3.2.4.4 The emergency stop must remain engaged. It should be possible to disengage it only by appropriate
operation. Disengaging the control must not restart the machinery but only permit restarting.
3.2.5 Safety features shall also include.
3.2.5.1 Safety device against overload for all mechanical and electric items to the extent possible.
3.2.5.2 Safety stops against over-running of slides.
3.2.6 Guard and protection devices shall protect exposed persons against risks related to moving
transmission parts (such as pulleys, belts, gears, rack and pinion, shafts etc.) and moving parts
directly involved in the process to the extent possible. This shall meet the following requirements:-
3.2.6.1 Be of robust construction
3.2.6.2 Not give rise to any additional risk
 3.2.6.3 Not be easy to by pass or render non-operational
3.2.6.4 Be located at an adequate distance from danger zone
3.2.6.5 Cause minimum obstruction to the view of the production process.
3.2.6.6 Rigidly connected and not prone to rattling
Fault tripping : In the event of any fault e.g. over voltage/ high bearing temperature/ high winding
temperature or an external fault, the AVR shall remove the excitation voltage to the alternator. An
emergency trip shall also be provided.
3.2.6.7 Enable essential work to be carried out without the guard or protection device having to be
dismantled
3.2.7 A load meter shall be provided to indicate the load on the machine. The meter shall have a suitable
mark to indicate the maximum load the machine can take. Full details of the above and other safety
features indicating how each one functions must be explained in the offer.

3.3 OPERATIONAL CONTROLS

3.3.1 The operation of the machine shall be by push buttons or levers. The basic rules for the direction of
operation of controls and the corresponding direction of movements of the machine tools shall be as
per IS:2987-1985.
3.3.2 The control devices shall be
3.3.2.1 Clearly visible and identifiable.
3.3.2.2 Ergonomically positioned for safe operation without hesitating or loss of time, and without
ambiguity.

3.4 LIGHTING
Integral parts requiring frequent inspection and adjustment and maintenance areas must be provided with
appropriate lighting. The machine lighting should be of low voltage so as to prevent any hazard to the
operator.
3.5 MACHINE MAINTAINABILITY
3.5.1 The machine shall be so designed as to require minimum possible maintenance and to give trouble free
service.
3.5.2 All assemblies/parts of the machine shall be easily accessible for maintenance.
3.5.3 The machine shall not require major dis-assembly for checking and replacement of a particular part,
especially for parts requiring periodical check up and replacement.
3.5.4 The manufacturer must provide means of access e.g. stairs, ladders, cat walks etc. to allow access
safety to all areas used for production, adjustments and maintenance operations.
3.6 WEAR COMPENSATION ADJUSTMENT
The original built in accuracy of the machine shall be capable of being maintained conveniently and
economically by suitable adjustments for taking up wear on slides, bearings and load screws. The system of
adjustments incorporated shall be explained in the offer.
3.7 COOLANT SYSTEM
The provision of this Specification shall apply, where ever relevant.
3.7.1 Suitable coolant system with pump, motor, tank, filter etc. shall be provided. The coolant pump shall
be as per engine manufacturer standards. The filter shall be of reusable type and indigenously
available. If reusable filter cannot be offered the filter cartridge shall be readily available in India.
Source of supply shall be indicated. Adequate no. of filters for 2 years working on double shift basis (or)
2 Sets of Filters whichever is higher shall be offered as spare. Details of the coolant system shall be
indicated in the offer. Radiator fan flow should be free from any obstruction
3.7.2 The supply of coolant shall be in ample volume. The coolant supply & flow rate shall be as per engine
manufacturer standards.
3.7.3 An enclosure shall be provided to prevent the coolant from splashing outside the machining zone.
Details of enclosure shall be provided. Specific requirements of coolant system for grinding machines
etc. shall be clearly indicated.
3.8 LUBRICATION SYSTEM
The provision of this Specification shall apply, where ever relevant.
3.8.1 The machine shall be provided with an automatic lubricating system for ensuring delivery of adequate
quantity of lubricant to areas requiring continuous lubrication. Suitable arrangements must be
provided for indication of failure of the lubricating system.
3.8.2 The system shall be provided with interlock to prevent machine operating/starting in the event of the
failure lubrication system.
3.8.3 Reusable filters capable of filtering chips, dust particles etc. shall be provided. Indicators for showing
clogged condition of filters shall be available. The filters shall be indigenously available. If reusable filter
cannot be offered the filter cartridge shall be readily available in India. Source of supply shall be
 indicated. Adequate no. of filters for 2 years working (or) Two Sets of Filters whichever is higher on
double shift basis shall be offered as spare.
3.8.4 Lubrication and filter cleaning chart shall be displayed on a metal plate at a conspicuous location on
the machine indicating :-
(a) Specific location of points on the machine to be oiled lubricated/greased.
(b) Periodicity of lubrication of these points.
(c) Filter to be cleaned.
(d) Periodicity of cleaning filters.
(e) Periodicity of replenishing lubricating oil for the centralized system.
(f) Any other similar relevant information.
3.8.5 Points where manual lubrication is needed shall be separately indicated. Frequency of lubrication shall
be also clearly mentioned.
3.8.6 Lubricating oils used in the machine shall be available in India. Successful tenderer will be required to
indicate brand names of approved oils manufactured by various Indian Oil Companies.
3.8.7 First fill of lubricating oils used in the machine shall be provided with the machine. Details of
lubricating system provided shall be indicated.
3.8.8 It shall be so designed that when the engine starts after a long shut down lubrication failure does not
occur. Necessary priming pump for the lube oil circuit as per recommendation of manufacturer shall be
installed, to keep bearings primed. This pump shall be normally automatically operative on AC/ DC
supply available with the set.
4. TECHNICAL LITERATURE:
One copy of the printed illustrative catalogue showing features of the machine and its elements must be
enclosed with GA drawings.
04 sets of the technical literatures of complete machine including imported and indigenously purchased
components/sub-assemblies to the consignee directly within 3 months of placement of PO. One set of
technical literature should cover the following details:
i. Operation & Maintenance and operation instruction manual.
ii. Dimensional and detailed drawing of DG set and anti-vibration arrangement drawings for generating
set.
iii. Schematic wiring diagrams, wiring layout and dimensional drawings of the Switchgear and control
panel.
iv. Spare part catalogue giving part list no. of each component with exploded view and assembly
drawing.
v. Three copies of dimensional drawing showing overall size of the generating set and switch board.
vi. Trouble shooting guide.
vii. Firm has to submit “As Erected Drawings” along with one soft copy.

Note: All the literature should be in English language.

5. DEVIATIONS
The tenderer shall certify that the offered machine fully meets the specification. Various design features
incorporated in the machine to fulfill different technical performance requirements shall be fully explained in
the offer. However, minor deviations from these specifications which do not affect or in any way interfere
with the stipulated performance standards or would result in improved safety/ reliability or would reduce
recurring maintenance/operating cost of the machine, can be considered for acceptance. The tenderer in
such eventuality shall clearly indicate the details of these deviations and their implications in the deviation
statement.
6. TRAINING:
Free training by the firm shall be imparted in operation and maintenance of the DG. The training to be
imparted shall cover operation, troubleshooting and repair of all mechanical, hydraulic, electrical &
electronics equipments PLC part programming etc as applicable. This training shall be provided to minimum
03 members nominated by the consignee, for a period of minimum one week free of cost at the
manufacturer’s premises or at site of operation whichever is more effective as per consignee. All charges
pertaining to travel, boarding and lodging of consignee’s nominated members shall be borne by Indian
Railways.
Subsequently, technical experts from the manufacturer will fully and adequately provide training to operators
and maintenance staff nominated by the consignee at the time of commissioning of the DG.
The supplier will be responsible for co-coordinating with the consignee the travel plans of trainees to ensure
that the training is imparted on the machine at its assembly and testing stage.
Note: All training should be imparted in English/Hindi only.
7. INSPCTION AND TESTING
The DG Set shall be tested at manufacturer’s work complete with acoustic enclosure which is integrated part
of the DG Set. Rigidity of the machine shall be demonstrated to the satisfaction of appointed inspector or
inspecting agency.
Sample Inspection Chart for inspecting the equipment shall be supplied by FIRM that indicates all the tests
that are carried out during the machine manufacture and also the tests to be offered to inspecting agency.
The standard to which this inspection chart conforms should be clearly indicated against each test,
acceptable limit/ range of values shall be indicated.
The Railway will depute authorized representatives for witnessing the testing of Diesel Generating Set at
Manufacturer’s works on receipt of the inspection call from the Contractor/Supplier.
NO LOAD TEST
No Load Run test shall be carried out on DG set on prevailed ambient condition available at the place of test.
Firm will also provide the performance certificates issued by original manufacturer of Diesel Engine as well as
of Alternator to the inspecting officials.
FUEL CONSUMPTION TEST OF DIESEL GENERATOR SET
The Diesel Generating Set shall run at full rated load (in KW) continuously for one hour. This shall be
followed by 1-hour fuel consumption test as described. “The alternator shall be loaded with rated load in KW.
The fuel consumed during the test shall be measured in grams and the generated electrical unit shall be
measured in KWH. The ratio of both shall be calculated and compared with declared value.”
ALTERNATOR
a) Insulation measurement, b) High voltage test on rotor and stator winding, c) Temperature rise test,
d) Mechanical balance, e) Stator voltage balance, f) Over speed, g) Stator phase sequence check,
h) Vibration & noise level, i) Stator & rotor winding resistance, j) Measurement and Overload capability test
TEST ON EXCITATION SYSTEM
1) High voltage test on windings, 2) Measurement of stator & rotor resistance, 3) Response ratio test, 4) Open
circuit magnetization test, and 5) Mechanical balance test
SITE TEST AFTER INSTALLATION:-
Full Load Test
Full Load Test shall be carried out on prevailed ambient condition available at the place of test. The DG set
shall be gradually loaded from no load to 25% of rated power, 75% of rated power and then 100% of rated
power. For each such partial rating, after stabilization of load, DG set shall run for that rating at least for ½
hour. This shall be followed by load running of DG set for 100% rating for 7 hrs. and followed by one hour
run at 10% overload. The Railway will provide required load.
Note: The tenderer shall provide free of cost all consumable items like diesel, mobile oil, grease, water
electricity, cotton waste etc. for testing of DG set at firm’s premises. Operation of all safety devices
and overall operations of electrical systems are to be tested at firm’s premises for satisfactory
performance.
Joint Check:
The contractor or his agent would be required to carry out a joint check at consignee’s end, along with the
consignee, before unpacking is done, to avoid subsequent complaints regarding short shipment/transit
damages. It is necessary that this joint receipt inspection be done immediately on receipt of the machine by
consignee & bidder’s representative to avoid commissioning delays due to shortages/transit damages. After
receipt of the machine as above a Joint Receipt Inspection note (JRI) as per Annexure-I shall be prepared by
the consignee and the firms representative indicating the tentative time schedule for various activities of
installation and commissioning. Joint Commissioning Note as per Annexure-II shall be prepared on
successful completion of all tests at Consignee’s Site.
8. CONCOMITANT ACCESSORIES:
The following Concomitant Accessories should accompany in addition to the standard fittings and
accessories. The cost of each listed concomitant accessory should be quoted separately. Wherever for any
reason the cost of any concomitant accessory is included in the basic price of the DG set, the same should be
specifically mentioned.

i. Electrical cables 01 set(3C x 300sqmm, sheathed Aluminium cable with end terminations,
conforming to IS:7098 :2003 or latest– 50 mtrs x 2 runs approx.) as per site requirement.
ii. Earthing with copper earth plate 600mm x 600mm x 3mm thick including accessories and
providing masonry enclosure with cover plate having locking arrangement and watering pipe of
2.7 metre long etc. with charcoal / coke and salt as required. (Cu flat size 50 x 6 mm). as per IS
3043:2018 or latest– Qty 04 Nos.

iii. Earthing Strip of size 50X6mm (Copper) as per site requirement.

iv. Maintenance tool kit (Box Spanner set -01 set, Screw driver set-01 set, Allen key Set-01 set,
Adjustable wrench -01 No., Tool kit bag – 01 No.)
 v. Aviation light with UPS and necessary cable connection to be provided.
vi. Any other accessory/ equipment, which the manufacturer considers essential to make the DG Set
fully operational, when installed and commissioned.

9. CIVIL WORK
Necessary civil work to be done for installation of DG, panel and all other accessories (Day Tank, smoke pipe
etc.) dimension as per requirement. Construction should be heavy which can tolerate weight and vibration of
DG & its accessories. The length and breadth of the foundation shall be 300mm more from the respective
length & breadth of the DG set. The height of foundation shall be 300mm from floor level.

SSE/50/SSM

AEE/G/ELECT/KGPW
 Annexure – B

1. WARRANTY OBLIGATION
The following conditions regarding maintenance and reliability shall also apply.
1) The Contractor shall warrant that everything to be furnished hereunder shall be free from defects and
faults in design, material, workmanship and manufacture and shall be of the highest grade and
consistent with the established and generally accepted standards for goods of the type ordered and in
full conformity, with the contract specifications and samples if any and shall if operatable, operate
properly.
2) This warranty shall survive inspection of payment for and acceptance of the goods and shall expire
after 24 months from the date of commissioning of machine at Consignee’s designated premise, Any
approval of acceptance by purchaser of the Stores or of the material incorporated herein shall not in
any way limits the contractor’s liability.
3) The contractor’s liability in respect of any complaints defects and or claims shall be limited to the
furnishing and installation of replacement parts free of any charge or the repair of defective parts only
to the extent that such replacement or repairs are attributable to or arise from faulty workmanship or
material or design in the manufacture of the stores, provided that the defects are brought to the
notice of Contractor within 3 (Three) months of their being first discovered during the warranty period
or 3 (Three) months from the date of expiry of warranty period or at the option of the Consignee to the
payment of the value, expenditure and damage as hereafter mentioned.
4) The contractor shall, if required, replace or repair the goods or such portion thereof as is rejected by
the Consignee free of cost at the designated premises of Consignee, the contractor shall pay to the
Consignee value thereof at the contract price or in the absence of such price at price decided by the
Consignee, and such other expenditure and damages as may arise by reason of the breach of the
condition herein specified.
5) All replacement and repairs that the Consignee shall call upon the contractor to deliver or perform
under this warranty shall be delivered and performed by the contractor within 1 (one) weeks,
promptly and satisfactorily. The warranty period will be extended by the number of days the machine
remains under breakdown during the warranty period and the warranty Bank Guarantee would be
returned at the end of such extended warranty period for the full machine.
6) If the Contractor so desires, the replaced parts can be taken over by him or his representative in India
for disposal as he deems fit at the time of replacement of goods/parts. No claim whatsoever shall lie
on the Consignee for the replaced parts thereafter.
7) The warranty herein contained shall not apply to any material which shall have been repaired or
altered by the Consignee, or on his behalf in any way without the consent of the Contractor, so as to
effect the strength, performance or reliability or to any defects to any part due to misuse, negligence
or accident.
8) The decision of the Consignee in regard to Contractor’s liability and the amount, if any, payable under
this warranty shall be final and conclusive.
9) The warranty period in the offer shall survive for a period of 24 months from the date of commissioning
of machine. If the offer is found with less than 24 months or ambiguous/uncertain on warranty
conditions, the tender is liable to be rejected.
10) The Consignee, without prejudice, shall be entitled and it shall be lawful on his part to forfeit the
amount of the Guarantee Bond furnished in respect of Warranty as per Tender Conditions in whole or
in part in the event of any default, failure or neglect on the part of the Contractor in the fulfillment or
performance in all respects of the warranty provisions under reference or failure to extend the validity
of Guarantee Bond for the period of break down occurred during warranty period and for such part(s)
replaced and/or repaired and part(s) immediately connected.
11) The machine shall be designed for a life of 15 years with regular maintenance and all the structural
members of the machine and the foundation shall be guaranteed for 15 years against cracks,
breakages and etc during the course of normal operations. Bidder to submit suitable undertaking.
12) The warranty period would also cover comprehensive preventive maintenance, which will be inclusive of
all spares, material and labour cost. All maintenance consumables spares and materials except
Diesel/Fuel, lubricating oils or coolant shall form part of the scope of the preventive maintenance
during the warranty. The cost of preventive maintenance to be carried out during warranty period
should be quoted separately.
13) The payment of preventive maintenance schedule carried out during warranty period shall be made by
Consignee annually at the end of each year after completion of the work and issue of certificate by the
consignee.
14) The machine shall at all times give contractual out-put and accuracy. Any deficiency or break down
for a total of 02 hr. or more for a day would be treated as failure for the day, for the purpose of
extending warranty period in terms of Warranty Obligation clause (5).
15) The tenderer shall ensure that in case a failure is reported by a consignee qualified service engineers
 shall visit the site within two days from the date of complaint on calendar day’s basis. The period of
three days (excluding date of complaint) after the failure reported shall be treated as grace period ,
which will not count towards breakdown time for up to one failure per month and a maximum of 3
failures per quarter. In case the number of failure exceeds one failure per month or three during any
quarter of warranty, grace period of only 1 day will be permissible for such additional failure.
Complaints shall be lodged by consignee by Phone, SMS, e-mail or per bearer at address given by the
tenderer with contact number.
16) The details of preventive maintenance to be provided during warranty period shall be indicated by the
tenderer giving details of type of preventive schedule, periodicity on items to be checked, items to be
replaced and expected plant down time at the time of bidding. Preventive maintenance schedules shall
be conducted on weekends as far as possible or any other day through mutual agreement with
consignee. Total breakdown hours shall be calculated after discounting grace period and preventive
maintenance period.
17) Maximum permissible down time till it is restored back to the contractual output and accuracy levels,
in any quarter of the year during the warranty period, shall be 150 hrs in case the total breakdown
period in any one of year during warranty period, exceeds 500 hrs. A record of breakdown (duly
signed by shop incharge) in hours on quarterly basis should be maintained by the consignee and joint
report with the contractor shall be made for each breakdown attention. At the end of first and second
year of warranty, these details of breakdown hours during warranty period will be communicated to
firm. The firm will then request Consignee for release of WBG annexing the performance appraisal report
as per Annexure-VI and the breakdown details mentioned above. Penalty will be levied on the bidder
for breakdown period on working days basis (excluding holidays) after discounting for the grace
period. Penalty will be calculated as percentage of annual preventive maintenance charges and will be
deducted from the respective annual payments as under
Breakdown period Applicable penalty
Up to 150 hours in each quarter and not
NIL
exceeding 500 hours annually
Exceeding 150 hours - up to 200 hours in any
5 % of annual preventive maintenance charges
quarter and not exceeding 500 hours annually
Exceeding 500 hours - up to 750 hours annually 10 % of annual preventive maintenance charges
Exceeding 750 hours - up to 1000 hours
25 % of annual preventive maintenance charges
annually
50% of annual preventive maintenance charges
and Encashment of Warranty Bank Guarantee
besides other action like noting adverse
Exceeding 1000 hours annually performance of the bidder and/or agent for
future tenders and their offer in the subsequent
tenders will not be considered for placement of
any order.
2. ANNUAL MAINTENANCE CONTRACT(AMC)
1. Tenderers are required to quote for a comprehensive Annual Maintenance Contract for the machine
supplied against this specification for a period of five years on yearly basis giving the rates for each
year i.e. first year, second year, so on, which will be inclusive of all spares, material and labour costs.
The duties and taxes as applicable should be indicated separately. All consumables spares and
materials shall form a part of the scope of comprehensive AMC except as follows.
a. Diesel/Fuel, lubricating oils or coolant.
b. Major machines elements/structural members which are under guarantee for a period
specified in clause (11) as stipulated in ‘warranty obligations’ requirement.
2. AMC shall be operated, managed and paid by the consignees. Dy. CEE/WS/KGPW shall be the bill
passing authority & Dy.FA & CAO/KGPW shall be bill paying authority and custodian of the AMC BG.
3. AMC is a part of scope of supply and will be quoted additionally.
The detailed terms and conditions of AMC shall be as given in following clauses:-

a. The duration of AMC shall be 5 years from the date of expiry of warranty. Rates for AMC shall
be quoted by the tenderer on yearly basis, which will remain applicable during the duration of
AMC and not subject to any variation except any statutory changes in taxes and duties as
compared to quoted rates.

b. The tenderer must provide AMC services at the consignee location without any precondition.
The AMC should include complete responsibility for the bought out subassemblies and
components like CNC system, diesel engine, AC unit etc.

c. The details of preventive maintenance services including cleaning of machine to be provided

under AMC shall be provided by the tenderer in the following format.
SN TYPE OF PERIODICITY ITEMS TO ITEMS OF EXPECTED
PREVENTIVE BE REPLACEMENT PLANT
SCHEDULE CHECKED DOWN TIME

d. Preventive maintenance shall preferably be conducted on weekends through mutual

agreement with the consignee. Each preventive maintenance schedule normally shall not
exceed one day. The total shutdown time for preventive maintenance should be kept as low as
possible but not more than 60 hours/month (averaged over the quarter) including time for
cleaning, weekly, fortnightly, monthly, quarterly schedules etc. The preventive maintenance
regime offered must be aimed at achieving minimum 90% uptime of the plant excluding the
plant down time for preventive maintenance schedules.
e. The tenderer shall ensure that in case a failure is reported by a consignee, qualified service
engineers visit the site within 3 days from the date of complaint on calendar days’ basis. This
period of 3 days (excluding date of complaint) after the failure report shall be treated as grace
period, which will not count towards plant down time for upto one failure per quarter and a
maximum of 4 failures per annum. In case, the number of failures exceeds one during any
quarter or four during any year of AMC, grace period of only 2 days will be permissible for
such additional failures. Complaints shall be lodged by consignee by fax, e-mail or per bearer
at address given by the tenderer. The responsibility to keep the failure reporting address
details current will rest with the tenderer.
f. Incase preventive maintenance is carried out alongwith breakdown maintenance schedule;
preventive maintenance time will be deducted from breakdown time of the plant.
4. Penalty Clause: Penalty shall be levied on the tenderer for maintaining plant up time below the limit
of 90% calculated on working days basis, after discounting for grace period and preventive
maintenance period. Penalty shall be calculated as %age of quarterly payment and will be deducted
from the respective quarterly payments. Penalty calculation will be done over quarterly payment
period.
Availability
SN Applicable Penalty
Slab
1. 90% to 80% 0.5% for every 1% (or part thereof) reduction in availability of plant below 90%.
2. Below 80% 1% for every 1% (or part thereof) reduction in availability of plant below 80%.

5. A Bank Guarantee in the form of Deposit Receipt, Pay orders, Demand Drafts, Guarantee Bonds
issued by Nationalised or Scheduled Commercial Banks, Bonds of Indian Railways Finance
Corporation and KRCL Bonds, Government Securities and a deposit in the Post Office Saving Bank.
Pay Orders/Demand Drafts should be made in favour of FA&CAO/GRC/Kolkata equal to 1/4 of
annual value (highest of the annual values if the rates offered for various years are different) of AMC
 subject to a minimum value of 1.25% of the quoted cost of machine including concomitant accessory
(in case the annual AMC rate quoted is less than 5% of the cost of machine), will be submitted by the
tenderer to the consignee 90 days before the expiry of warranty. AMC BG will have the validity of 5
years 6 months. The bidder can submit multiple BG for lesser duration to cover the period of 5 year 6
months ensuring the uninterrupted validity of the AMC BG for 5 year 6 months. The confirmation for
the submission of this BG will be returned on completion of AMC period. Incase, the tenderer fails to
provide AMC services successfully, the AMC BG will be forfeited. This will be in addition to penalty as
per Penalty clause (4) above. This provision would not be applicable where the advance payment is
made.
6. Plant up time of less than 60% for two consecutive quarters will constitute complete failure of tenderer
to provide the AMC services successfully and will result in forfeiture of AMC BG, besides other action
like noting adverse performance of the bidder and/or agent for future tenders and their offer in the
subsequent tenders will not be considered for placement of any order. This will be in addition to
penalty clause (4) above for the period of actual performance.
7. It is the sole responsibility of bidders to stock all spares and materials as required for smoother
execution of AMC in order to achieve response time in compliance to machine availability as per
stipulated requirements.
8. In case of damage to the machine on account of any external factor, viz., floods, earthquake, fire,
arson or sabotage, entire cost of spare parts and material necessary for repair of the plant shall be
borne by the railways. However, the tenderer shall provide services of their engineers free of cost as a
part of AMC to restore the plant to working order.
9. In all cases of plant failure except as mentioned in clause (8) above, any other spare part or material
necessary to restore the plant to proper working order will be arranged by the tenderer as a part of
AMC.
10. In case of damage to the plant as mentioned in clause above, any spare parts and material necessary
to restore the plant to proper working order shall be arranged by the tenderer and charged on actual
basis duly certified by authorized railway official in the next quarterly bills. The rates charged for such
spare parts shall be based upon the standard spare part rate list or any other valid document. The
tenderer shall furnish documents to support the rates charged for spares used for repair under clause
above.
11. Normally quarterly payment (@ 1/4th of the annual quoted rates) under AMC will be made to the
tenderer within 30 days from the end of that quarter subject to submission of the following
documents by the tenderer to the paying authority assigned by the consignee:
a. Consignee’s certificate for work done as per Format in Annexure-IV calculation of down time
and penalty applicable.
b. A certificate by consignee that no spare part is due with the tenderer as per clause (7) above.
c. Bills submitted by the tenderer & accepted by consignee.
d. Attested photocopy of the AMC BG.
12. The AMC contract can be terminated in following ways:
i. Consignee may terminate the AMC in the event of failure of tenderer to provide AMC services
of the AMC agreement in addition to encashing of AMC BG as per clause (5).
3. PAYMENT TERMS
Payment terms should be followed strictly as per following terms and conditions
(a) 80% payment will be made on receipt of the material duly pre inspected and receipted at site by the
consignee in good condition.
(b) i) Balance 20% payment will be made on furnishing a Bank Guarantee in the form of Deposit Receipt, Pay
orders, Demand Drafts, Guarantee Bonds issued by Nationalised or Scheduled Commercial Banks,
Bonds of Indian Railways Finance Corporation and KRCL Bonds, Government Securities and a deposit
in the Post Office Saving Bank. Pay Orders/Demand Drafts should be made in favour of
FA&CAO/GRC/Kolkata for an amount equal to 10% of the contract value fully indemnifying the
Purchaser against all losses incurred by the Purchaser during the Warranty period stipulated in the
Warranty Obligations Clauses above within 30 days of the receipt of Bill alongwith Proving Test
Certificate after successful completion of proving test in which the machine performance would have
been demonstrated by the supplier or his agent after its commissioning at the consignee’s premises.
Where, however, the installation and commissioning of the machine is delayed or put off beyond 90 days
of the receipt of the goods at the ultimate destination due to express written instructions of the
Purchaser/Consignee, the balance 20% payment shall be released to the supplier on his furnishing the
necessary Bank Guarantee of equal amount i.e. balance 20% valid for the period as asked by the
purchaser.
ii) The Bank Guarantee as mentioned above should be from a Nationalised Indian Bank/Schedule
Commercial Bank in India.
4. PERFORMANCE BANK GUARANTEE(PBG)
After Purchase Order/Letter of Acceptance is issued by the Purchaser, the Contractor shall furnish a
Performance Guarantee in the form of Deposit Receipt, Pay orders, Demand Drafts, Guarantee Bonds
issued by Nationalised or Scheduled Commercial Banks, Bonds of Indian Railways Finance Corporation and
KRCL Bonds, Government Securities and a deposit in the Post Office Saving Bank. Pay Orders/Demand
Drafts should be made in favour of FA&CAO/GRC/Kolkata within 30 days from the issue of the Purchase
Order/Letter of Acceptance to the firm/Contractor for an amount equivalent to 10% of the value of the
contract(FOR Destination Value including GST without CAMC).
In case furnishing of an acceptable Performance Guarantee Bond is delayed by the Contractor beyond the
period mentioned above, and the bond is accepted by the Purchaser, liquidated damages equivalent to 0.50%
of the value of the contract for each week or part thereof subject to maximum of 10% of the value of the
contract for the period of delay in submission of the bond, shall be levied. Alternatively, the Purchaser may
declare the contract as at an end and enforce termination of contract. However, total liquidated damages on
account of delay in submission of performance guarantee bond and on account of liquidated damages for
delay in supply will be maximum 10% of the total value of contract.
If the Contractor, having been called upon by the Purchaser to furnish Performance Guarantee Bond fails to
furnish the same, it shall be lawful for the Purchaser :—
(a) Recover from the Contractor the amount of Performance Guarantee Bond from the pending bills of the
Contractor under any contract with the Purchaser or the Government or any person contracting through the
Purchaser or otherwise howsoever, or
(b) to cancel the contract or any part thereof and to purchase or authorise the purchase of the stores at the
risk and cost of the Contractor
On the performance and completion of the contract in all respects the Performance Guarantee Bond
will be returned to the Contractor without any interest.
The Purchaser shall be entitled and it shall be lawful on his part to forfeit the amount of the Performance
Guarantee Bond in whole or in part in the event of any default, failure or neglect on the part of the
Contractor in the fulfilment or performance in all respects of the contract under reference or any other
contract with the Purchaser or any part thereof to the satisfaction of the Purchaser and the Purchaser shall
also be entitled to deduct from the amount of the Performance Guarantee Bond any loss or damage which the
Purchaser may suffer or be put by reason of or due to any act or other default, recoverable by the Purchaser
from the Contractor in respect of the contract under reference or any other contract and in either of the
events aforesaid to call upon the Contractor maintain the amount of the Performance Guarantee Bond at its
original limit by furnishing fresh Bank Guarantee of additional amount, provided further that the Purchaser
shall be entitled to recover any such claim from any sum then due or which at any time thereafter may
become due to the Contractor under this or any other contracts with the Purchaser.
The Performance Guarantee Bond shall remain in full force and effect during the period that would be taken
for satisfactory performance and fulfillment in all respects of the contract i.e. till satisfactory commissioning
of the machine(s) at consignee’s works, and shall in the first instance be valid upto six months after the date
of last shipment delivery of the goods contracted to be purchased provided that before the expiry of the date
of validity of the Performance Guarantee Bond, the Contractor on being called upon by the Purchaser from
time to time, shall obtain from the Guarantor Bank, extension of time for validity thereof for a period of six
months, on each occasion. The extension or extensions aforesaid, executed on non-judicial stamp paper of
appropriate value must reach the Purchaser at least thirty days before the date of expiry of the
Performance Guarantee Bond on each occasion.
As and when an amendment is issued to the contract, the Contractor shall, within fifteen days of the receipt
of such an amendment furnish to the Purchaser an amendment to the Performance Guarantee Bond
rendering the same valid for the contract as amended and upto twelve months beyond the extended
delivery date.
The Performance Guarantee Bond and or any amendment thereto shall be executed on a stamped paper of
requisite money value in accordance with the laws of the country in which the same is/are executed by the
party competent to do so. The Performance Guarantee Bonds executed in India shall also be got endorsed by
the Collector under section 32 of the Indian Stamp Act, 1899 for adequacy of the Stamp Duty, by the
Contractor.

SSE/50/SSM

AEE/G/ELECT/KGPW
 ANNEXURE-I

JOINT RECEIPT INSPECTION NOTE

Date……………..

Sub: Receipt of consignment for machine…………………….

Ref: PO/Contract No………………….

1 Name of consignee

2 Machine name

3 Quantity

4 Name of supplier

5 Consignment of the machine received on

It is certified that the consignment of the machine has been received complete and in
good condition as per specification shown in the contract.
Tentative plan for installation and commissioning of the machine is as under:

1 Date of clear site provided

2 Contract Turnkey/Non-turnkey
3 Status of readiness of foundation:
3(a) Already constructed on
3(b) Under construction & likely date of its completion
3(c) Construction yet to be started from ……. and & likely date of
its completion

4 Status of availability of Available/Not-available

electrical power, water and
compressed air etc
5 Number of components to be proved out on the machine
6 Likely date for start of erection
7 Likely date for switch-on the machine
8 Likely date of completion of commissioning of the machine

Representative of firm Representative of consignee

Designation Designation
(Minimum Gazetted level)
 ANNEXURE –II
JOINT COMMISSIONING NOTE
Date:………………

Sub: Commissioning of (name of machine)………………….

Ref: PO/Contract No………………………….

1 Name of consignee

2 Machine name

3 Quantity

4 Name of supplier

5 Machine received on

6. All the parameters of the machine are found okay. The proving test on the machine was conducted from
………… to ………….. and machine is working satisfactorily.
7. Machine has finally been commissioned on……………….. . The machine has been handed over for regular
use and kept under one month observation to watch its performance.
8. Following minor deficiencies (if any) found during joint observation trials are to be attended/rectified by the
firm during one month observation and before issuing the PTC for the machine:
a.
b.
c.

Representative of firm Representative of consignee

Designation Designation
(Minimum Gazetted level)
 ANNEXURE- III
QUALITY ASSURANCE PLAN
MACHINE DESCRIPTION: 2000 KVA, 11KV, 3 PHASE, AC DIESEL GENERATOR SET
Category SN Component/process Sample Type of Check Quality record Type of Remarks
Size Check
Raw Material 1 Steels 100% Chemical & Mech IS:2062 CHP & V
TC & INV
Inspection at 1 Steel Components 100% Dimensional Measurement, As per Visual
Manufacturer’ (a) Base Frame Flatness, FDN Holes, manufacturer’s Check,
s (b) Fuel Tank Component Mounting Holes & Standard, IIR & V
work Weld Joints. Capacity Component
Checking, Leakage, Fittings & Drg.
Weld Joints.
Bought Out 1 Diesel Engine 100% Rating, Dimensional INV & OEM TC Visual
Components Measurement of Engine and Check,
Mounting arrangements. IIR & V
Engine Components.
2 Alternator 100% Make Rating, Dimensional INV & OEM TC Visual
Measurement of Alternator and Check,
Mounting arrangements & IIR & V
Damage during transit if any.
3 VCB 100% Make, Rating, Dimensional INV & OEM TC Visual
Measurement & Damage Check,
during transit if any. IIR & V,
4 Battery & Battery 100% Make, Rating & Damage during INV & TC Visual
Leads transit if any. Check,
IIR & V
5 Battery Charger 100% Make, Rating & Damage during INV & TC Visual
transit if any. Check,
IIR & V
6 Power & Control 100% Make, Rating INV & TC Visual
Cables Check,
IIR & V
In Process 1 Alignment 100% Radial & Axial Alignment As per IIR & V
Inspection manufacturer’s
Standard
Final Testing 1 Accessories, Fitting, Random Loose Fitting Completeness Engine Manual IIR & V
(Internal) Hose, Connection Test Format
2 Fuel, Water & Lube oil 100% Leakages Engine Manual Visual
leakages Test Format Check,
IIR & V
 Category SN Component/process Sample Type of Check Quality record Type of Remarks
Size Check
Acceptance/ 1 Operational Check on Resistive Heater Load Test Format Physical
Type Test Load and NO 1. RPM Check &
Load/Functional 2. Water Temperature As per
Check for – 15 min. 3. Lube oil Pressure Factory
50% load -- 15 min. 4. Over Load Standard
75% load – 1 Hr. 5. Fuel Consumption Test (IIR & V)
100% load – 1 Hr. 6. Vibration Test Controller
110% load – 15 min. (IIR & V)
Painting 1 Aesthetic aspects finish 100% Finish & adhesion As per IIR & V
& adhesion manufacturer’s
standard(Check
List)
Visual Check 1 Displacement in 100% Measurement Test Format IIR & V
& Vibration microns
Check

INV - Invoice
TC – Test Certificate
V – Verification
CHP – Customer Hold Point
IIR – Internal Inspection Report
IR – Inspection Report
 Annexure-IV

Consignee’s Certificate for Quarterly Work Done under AMC

1. Name of Plant:

2. Consignee

3. PO/LOA No.

4. Name of Contractor

5. Quarterly charges for AMC(Standard): Rs.______________

6. Quarter for which bills are preferred:___________________

From: ____________________To._______________________

7. No. of Breakdowns during the quarter:

8. Calculation of Penalty and Net AMC charges payable to Contractor for the quarter:

i. Total Plant Down Time (in days):

ii. Standard down days for preventive maintenance (in days/quarter):

iii. Total grace period for break down:

iv. Net down time for the plant [= (i)-{(ii) + (iii)}] :

v. 100% Availability for the quarter (in days) :

vi. Actual availability [= (v)-(iv)] :

Actual availability in %age [= {(vi) / (v)} x 100]:

vii. Calculation of penalty:

a. %age availability below 90% to 80%:

b. %age availability below 80%:

c. Penalty[={(vii a)x(5)x0.005 +(vii b)x(5)x0.01}]:

viii. Net amount payable as AMC charges to [= (5)-(vii c)]

It is certified that all spares borrowed by the contractor for the previous quarter have
been returned in good condition.

Signature of
authorized representative of Consignee
 Annexure-V
Leading parameters

Sr Offered by
Minimum Parameters
No. Description bidders
required
1. Prime Power KVA Rating of DG Set at site 750 KVA
altitude, air intake temperature of 40 degree
Centigrade and average relative humidity of
98% at 0.8 lagging load power factor.
(As per Clause 13.3.2 of ISO-8528-1 (1993-E)

2. Short time overload capacity without 10% for 1 hr in 12 hrs of

exceeding temperature rise limits specified in Operation
BS: 2613 or BS: 5000 when
corrected/connected to ambient temperature
at site
3. Maximum Noise Level with the Acoustic As per CPCB’s latest
enclosure prescribed limits.

4. Compliance to emission standards for As per Central Pollution

Diesel Engine exhaust. Control Board (CPCB)’s
latest provision/limits.

.
No deviation in above parameters is permitted.
 ANNEXURE –VI
PERFORMANCE APPRAISAL FORM

APPRAISAL ON COMPLETION OF _____YEAR of WARRANTY PERIOD

To,
M/s. ……… Dated …………

1. COFMOW AT No.

2. Consignee/Railway
3. Name of supplier
4. Machine Name
5. Machine received on
6. Machine commissioned on
7. PTC issued on
8. Warranty period expired on
9. Performance during warranty period:
9(a). Total number of breakdowns
9(b). Total downtime in number of days
10(a). Any warranty complaint pending on date Yes/No

10(b). If yes, then the date and nature of defect(s)

11. In case, of the machine with mandatory PMC during warranty period, following details
of breakdown hours for preceding eight quarters must also be furnished.
Quarter Period Breakdown hours
From -------To--------
1
2
3
4
5
6
7
8

Signature-------------------
Name------------------------
Designation:SSE-in-Charge
Office Stamp
Countersigned

Copy to
Dy. FA&CAO/KGPW

Note:
i.)This appraisal may please be sent immediately on completion of first and second year of warranty
period. If any extension of warranty period required, may please also be mentioned with details.
ii) Sr.Scale Officer having independent charge is also authorised to sign.