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Book 2

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53 views17 pages

Book 2

Uploaded by

anhnt4162
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Welcome to Excel

Excel is an incredibly powerful tool for getting meaning out of


commonly used data. Use Excel to:
- Make a list
- Do a simple calculation
- Track information
Excel is free to use on the web - use it in your web browser on any
device.

In this tutorial, you'll learn everything you need to know to get


started with Excel.

Next: Learn your way around Excel >


Learn your way around Excel
Excel documents are called "workbooks." Each workbook has multiple
pages called "worksheets" (or sheets, for short). To go to a worksheet,
select a "sheet tab." The sheet tabs are along the bottom of Excel.

Try it: Select the Welcome sheet tab, highlighted in blue below
with a ⭐ next to it, and then select the Navigation sheet tab to
return here.

The "ribbon" is a set of toolbars at the top of Excel. The ribbon has several
"ribbon tabs" that are designed to help you find the commands you need.
To go to a specific ribbon tab, select it (or press Alt and then press the
letter that appears next to it).

Try it: Select the Help ribbon tab to see all the ways you can get
help. Select the Home ribbon tab to see the most popular
commands.

Tip: You can change what the ribbon looks like by using the small
caret icon at the far right of the ribbon. Try it now by selecting the
caret and choosing "Classic Ribbon."

At the top of Excel you'll find the Search box. Can't find the command that
you're looking for? Select the Search box (or press Alt+Q) and type what
you'd like to do. For example, type "Help" and select the Help pane.

Next: Do more with your data >


Do more with your data
The key to unlocking the power of Excel is the grid of "cells." Cells can contain
numbers, text, formulas, and more, and are grouped in rows and columns.
Every column is labelled with a letter at the top, and every row is labelled with
a number on the left. The first cell in a worksheet is labelled A1.

Try it: Find cell C8 and type some text. Press Enter or Tab when done
to save the text in the cell.

A quick way to enter data is to use Flash Fill. Flash Fill automatically fills your
data when it senses a pattern. Use the table starting in G10 for this activity.

In cell H11, type Nancy and then press Enter or Tab to save the text.
1 Choose the Data ribbon tab > Flash Fill (or press Ctrl+E). The First
name column is automatically filled.

2 In cell I11, type Smith and then press Enter. Select Flash Fill again to fill
the data.

Next: keep everything organized >


Email First name Last name

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]
Keep everything organized
Sorting and filtering is an important part of data analysis. It helps you
understand your data better and find the insights you're looking for.

Use the table starting in cell H6 to complete the activity. Select H6, the
1 Department header, and then select the Home ribbon tab > Sort &
Filter > Sort Ascending to sort the departments in alphabetical order.

With cell H6 selected, go to the Home ribbon tab > Sort & Filter >
2 Filter. Filter buttons ▼ appear on the top row, next to the word
Department.

3 On the Department cell, select the Filter button ▼ and uncheck the
Select All checkbox in the popup. Check the box next to Bakery. Select
Apply and only the Bakery rows appear.

Next: Make your worksheets look good >


Department Category Sales

Meat Beef 90000

Bakery Desserts 25000

Deli Salads 90000

Meat Chicken 75000

Bakery Breads 30000


Make your worksheets look good
Using colors and formatting can dramatically improve the
readability of your worksheets.

Use the table starting in cell G4 to complete the activity.


1 Your goal is for the table to look similar to the image below
it.

On the Home ribbon tab, select Format as Table and


2 choose one of the options. In the resulting popup, make
sure the My table has headers checkbox is checked and
choose OK. Notice that every other row is shaded and filter
buttons ▼ have been added to each column.

When you have selected a cell inside the shaded rows, an


3 extra ribbon tab appears called Table Design. Here you can
customize the look of your table with colors, borders, and
more. On the Table Design ribbon tab, check the Total Row
checkbox to see total sales.

Next: Edit with others, at the same time >


Department Category Sales

Produce Veggies 1000

Produce Fruit 2000

Bakery Breads 3000

Bakery Desserts 1000

Deli Sandwiches 2000


Edit with others, at the same time

Saving your files to the cloud lets you access them from anywhere
and makes it easy to share them with family and friends. Plus, view
your files from any of your devices since they're stored in the cloud.

By default, Excel for the web automatically saves your files online to
your Documents folder on OneDrive, so you can work with others in
real time.

Try it:

1 If you are not signed in, sign in now at the top right of the
screen. Select the Share button at the top right, choose
Share, and type your email address. Choose Send to share
this workbook with yourself.

2 Now, check your email, open the message you just sent
yourself, and then select the Open button to open this
workbook.

Tip: Before sharing a file with someone else, check spelling and
accessibility by selecting the Review ribbon tab.

Next: save time with templates >


Save time with templates

You don’t have to start from scratch if you start with a free template
from Office.com. Choose from an assortment of templates like
calendars, invoices, and budget planning.

1 Go to Office.com.

Click the Create icon (+) on the menu bar located on the left
2 side of the screen.

3 Scroll down to the Excel category.

Select the template you want, or search for a template using


4 the Search box.

Next: Take your knowledge to the next level >


Take your knowledge to the next level
There's so much more to Excel than what we covered here.

1
❶ Get free training, tutorials, and videos

2 Ask an expert in the Excel Tech Community

3 Get support in the Answers community

4 Learn common keyboard shortcuts

5 Take the Formula tutorial

Tip: Send us your feedback.

Love Excel? Have an idea to share with us? Select Give


Feedback to Microsoft in the lower-right corner of the Excel
window, then follow the prompts to send your suggestions
directly to the Excel product team. We'd love to hear from
you!
evel

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