Scribd
Upload
341 views

Assignment 2 Complete

The document provides instructions for using Mail Merge in Microsoft Word to create and send customized form letters or emails to multiple recipients from a list. It outlines the steps to set up a mail merge which includes creating a recipient list, writing a template letter, inserting address fields and customizing the output.

Uploaded by

shubhasishpoddar4
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
341 views

Assignment 2 Complete

The document provides instructions for using Mail Merge in Microsoft Word to create and send customized form letters or emails to multiple recipients from a list. It outlines the steps to set up a mail merge which includes creating a recipient list, writing a template letter, inserting address fields and customizing the output.

Uploaded by

shubhasishpoddar4
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 14

ASSIGNMENT 2:-

Type the following in MS- Word document file and mail merga
document for three different parties.

Dear bin We wish to introduce ourselves in the field of courier service.

We at ABC Courier services believe in prompt service and customer


satisfaction. Kindly oblige us in future by providing us the chance to
serve you. I on behalf of ABC Courier Services promise you the best
service. In courier industry

Thanking You Yours faithfully,

(Name of the person with designation).


SOLUTION:-

Mail Merge is most often used to print or email form letters to multiple recipients.
Using Mail Merge, you can easily customize form letters for individual recipients.
Mail merge is also used to create envelopes or labels in bulk.

This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.
1. In a blank Microsoft Word document, click on the Mailings tab, and in
the Start Mail Merge group, click Start Mail Merge.

2. Click Step-by-Step Mail Merge Wizard.


3. Select your document type. In this demo we will select Letters. Click Next:

Starting document.
4. Select the starting document. In this demo we will use the current (blank)
document. Select Use the current document and then click Next: Select

recipients.
o Note that selecting Start from existing document (which we are not
doing in this demo) changes the view and gives you the option to
choose your document. After you choose it, the Mail Merge Wizard
reverts to Use the current document.
5. Select recipients. In this demo we will create a new list, so select Type a new

list and then click Create.


o Create a list by adding data in the New Address List dialog box and
clicking OK.

o Save the list.


o Note that now that a list has been created, the Mail Merge Wizard
reverts to Use an existing list and you have the option to edit the

recipient list.
o Selecting Edit recipient list opens up the Mail Merge Recipients dialog
box, where you can edit the list and select or unselect records.
Click OK to accept the list as is.

o Click Next: Write your letter.


6. Write the letter and add custom fields.
o Click Address block to add the recipients' addresses at the top of the

document.
o In the Insert Address Block dialog box, check or uncheck boxes and
select options on the left until the address appears the way you want it
to.
o Note that you can use Match Fields to correct any problems.
Clicking Match Fields opens up the Match Fields dialog box, in which
you can associate the fields from your list with the fields required by

the wizard.
7. Press Enter on your keyboard and click Greeting line... to enter a greeting.

8. In the Insert Greeting Line dialog box, choose the greeting line format by
clicking the drop-down arrows and selecting the options of your choice, and

then click OK.


9. Note that the address block and greeting line are surrounded by chevrons («
»). Write a short letter and click Next: Preview your letters.
 Preview your letter and click Next: Complete the merge.
 Click Print to print your letters or Edit individual letters to further personalize

some or all of the letters.

You might also like