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    SOP (Compensatory Off)

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    hr.cooldeckindustries

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    SOP (Compensatory Off)

    Uploaded by

    hr.cooldeckindustries
    2 views2 pages

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    © All Rights Reserved
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    Download as docx, pdf, or txt
    2 views2 pages

    SOP (Compensatory Off)

    Uploaded by

    hr.cooldeckindustries

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 2

    HR Policy No.

    : 16 Key Area: Administrative Policies


    Authorized By: Head- HR Sub Key Area: Compensatory Off.

    I. PERSPECTIVE:

    The objective of this policy is to provide guidelines for certain categories of employees to
    avail a Compensatory Off in case of working on a holiday or weekly off or working extra
    hours on normal week days.

    II. POLICY:

    Employees upto the level of Assistant Manager will be entitled for Compensatory Off. Its
    not applicable to Operators and Workmen since they are getting OT for extra working hours.

    III. PRACTICES:

    3.1 Prior written permission of concerned HOD will be required for working on weekly
    off days or paid holidays or even working extra hours after normal working hours.

    3.2 The approval of HOD need to be submitted to the HR department for availing the
    Compensatory Off.

    3.3 For availing the benefit of Compensatory Off, an employee must have worked on
    weekly off / paid holiday / on working day after office hours in plant / office (not on
    tour or outside work).

    3.4 Minimum 4 hours extra working is required for crediting half-day Comp-Off and
    minimum 8 hours is required for crediting of 1 (one) full day Comp-Off. Thus
    Compensatory Off will be credited as under:

    S.No Number of extra working hours Comp-Off credited


    1 Minimum 4 (four) hours and below 8 Half-day Compensatory Off
    (eight) hours of working
    2 Above 8 (eight) hours of working 1 (One) day Compensatory
    Off

    3.5 Travel time will not be counted while calculating the Comp- Off.

    3.6 OD slip / Gate pass is compulsory in case Comp-Off is availed due to extra working
    hours at site or branch.

    3.7 Compensatory Off has to be availed within 6 months of getting accrued. Any un-
    availed Compensatory Off will automatically lapse at the end of 6 months from date
    of accrual.
    3.8 The compensatory off must also be availed before completion of Calendar Year. No
    Comp-off will be carried forward in next Calendar Year, it will automatically lapse
    after 31st December.

    3.9 After employees work on a holiday or weekly off or extra working on normal
    weekdays, the supervisor shall be responsible to send a written intimation to HR
    department about the same.

    3.10 HR department after ascertaining the duration that employees have worked on a
    holiday or weekly off, shall update his Compensatory Off balance in Cosec.

    3.11 It is the responsibility of the Supervisor to ensure that this facility is used in the most
    judicious fashion and must be approved only after justifiable reasons.

    3.12 Compensatory Off cannot be encashed, however it can be clubbed with any other
    leave like PL, CL, SL and maternity leave.

    3.13 Accumulation of extra working hours, spent on different days is not permissible.

    3.14 No Comp-Off facility can be availed in the month of March due to year end targets.
    During March, comp-off can be credited owing to extra working hours, but it cannot
    be availed.

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