Document Type Quality Plan Revision Status

Document Title Process Plan No. 00

Date:
Document Number PP.01 10/April/2010

Standard ISO 9001:2008 Quality Management System Page 1 of 5

Process Plan

DOCUMENT APPROVAL

Reviewed by Approved by

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Legends:

Process Step

Monitoring Stage

Review Stage

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 Related
Input Flow Output Personnel Involved
Document/Activities
 Resource Mobilization may intervene directly
a. Need Assessment/ Problem
Base Line Survey / by submitting the proposal to donor in case of
Identification/ Situation  Survey Reports
(b)
Analysis Preliminary Assessment  Resource Mobilization team may be requested
 Donor Proposal/
b. Any invitation from donor & Proposal Proposal requirements
by Research Team to develop the proposal and
for expression of interest or  Proposal Document
submit to the potential donors in case of (a).
proposal
 Direct involvement to immediately response
c. Natural disaster
the situation in case of (c)

Proposal Submission  CE for all aspects

a. Acceptance of proposal & Approval Signed
 CTE for technical aspects  Project Agreement
and signing of agreement Agreement
 Specific programme GM

 LFA/AIP for Project

implementation plan,
Planning Strategies
Project  Specific programme GM
(Implementation & Monitoring) Development, Work
Implementation  ME & R
a. Project details Plans, Reporting
& Monitoring  GM HR
Mechanisms, MIS,
Plans  COE and GM Finance for project budgeting
Monitoring Framework,
Information Flow chart
 Project Budgeting
 Job Specifications and
Descriptions
 HR Requisition form for
Recruitment Recruitment and
a. Human resource & Selection Required Human  GM HR Selection of project staff
requirements Resource  Concerned programme GM  Interviews and final
selection of staff
 Staff orientation
 Project orientation to
staff

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 Related
Input Flow Output Personnel Involved
Document/Activities

 Specific programme GM  LFA/AIP for Project

Project
a. LFA/AIP for Project Implementation  GM RM/ ICR implementation plan
Implementation
implementation plan  GM Operations  Purchasing records
& Monitoring
b. Resources  GM HR  HR records
Plans
 COE and GM Finance  Project reports

 Supervision and
monitoring at field level
 Resolve
programme/project
Monitoring
a. MPRs (Community Level)
Monitoring Reports  ME&R
issues
 Support and guidance to
b. MPRs (DO Level) Corrective Action  Concerned Program/project GM and team
programme/project
Reports
staff
 Feedback from
community
 CPAs
Decisions on:
 CE
MCM Project updates,
 DEM/DPM
Performance Project
 COE, GM Finance and concerned project
a. Project reports Review Performance,  MCM Minutes
Finance person
Project Financial
 ME & R
concerns, and
Project targets  All GMs

TCM Decisions on:

Technical  TCM (Technical
Technical  CE,CTE
a. Technical concerns/ data Committee Meeting)
Review concerns of  Specific Program GM
Minutes
project

PCM
Decisions on:  PCM( Project
Project  CE, CTE, COE
a. Project progress details Project - HO Committee Meeting)
Review  PPM
Level Minutes

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 Related
Input Flow Output Personnel Involved
Document/Activities

Decisions on:
SCM Project/
a. Project / programme Project programme  CE, COE, CTE  SCM(Steering
status and progress Review targets and  All GMs Committee Meeting)
updates major
issues

ECM
Executive Committee  ECM (Executive
Organisation
a. Executive Member’s input Review  Executives meeting with CE Committee Meeting)
Progress Review
minutes

 LFA to measure existing

situation with
a. Project objectives and Midterm Monitoring  ME&R expected/projected
targets Review Status  Concerned Program/project GM  Program/project
objectives/targets
 Monitoring Reports

a. Financial and Operational

 COE
Audit of Financial
Financial Status  GM Finance  Financial Report
programme/project Review  Manager Operations
activities

 End line survey (if

required)
a. Final reports Final  CE, COE, CTE
Project  Comparison of existing
b. Project reports Review  M E &R
Completion situation with
c. Monitoring reports  Concerned programme/project GM
expected/projected
 completion of project

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