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Hematology Analyzer
Data Management

Operator's Manual

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Copyright
© 2008 Shenzhen Mindray Bio-medical Electronics Co., Ltd. All rights Reserved.

Intellectual Property Statement

SHENZHEN MINDRAY BIO-MEDICAL ELECTRONICS CO., LTD.(hereinafter called Mindray)owns the intellectual property rights to this Mindray
product and this manual. This manual may refer to information protected by copyrights or patents and does not convey any license under the patent
rights of Mindray, nor the rights of others. Mindray does not assume any liability arising out of any infringements of patents or other rights of third
parties.

Mindray intends to maintain the contents of this manual as confidential information. Disclosure of the information in this manual in any manner
whatsoever without the written permission of Mindray is strictly forbidden.

Release, amendment, reproduction, distribution, rent, adaption and translation of this manual in any manner whatsoever without the written
permission of Mindray is strictly forbidden.

are the registered trademarks or trademarks owned by Mindray in China and other countries. All other trademarks that appear in this manual are used
only for editorial purposes without the intention of improperly using them. They are the property of their respective owners.

Responsibility on the Manufacturer Party

Contents of this manual are subject to changes without prior notice.

All information contained in this manual is believed to be correct. Mindray shall not be liable for errors contained herein nor for incidental or
consequential damages in connection with the furnishing, performance, or use of this manual.

Mindray is responsible for safety, reliability and performance of this product only in the condition that:
n all installation operations, expansions, changes, modifications and repairs of this product are conducted by Mindray authorized personnel;
n the electrical installation of the relevant room complies with the applicable national and local requirements;
n the product is used in accordance with the instructions for use.

Warranty
THIS WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE.

Exemptions
Mindray's obligation or liability under this warranty does not include any transportation or other charges or liability for direct, indirect or consequential
damages or delay resulting from the improper use or application of the product or the use of parts or accessories not approved by Mindray or repairs
by people other than Mindray authorized personnel.

This warranty shall not extend to:

n any Mindray product which has been subjected to misuse, negligence or accident;
n any Mindray product from which Mindray's original serial number tag or product identification markings have been altered or removed;
n any product of any other manufacturer.

Company Contact
Manufacturer: Shenzhen Mindray Bio-Medical Electronics Co., Ltd.

Address: Mindray Building, Keji 12th Road South, Hi-tech

Industrial Park, Nanshan,ShenZhen518057, P.R.China,
Phone: +86 755 26582479 26582888

Fax: +86 755 26582934 26582500

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Table of Contents
1 System Installation
1.1 System configuration
1.2 Display settings

2 Setup Guide

3 User Login
3.1 System login

4 Setting
4.1 Test Item Setup
4.2 Item template setup
4.3 Basic data setup
4.4 System setup

5 Daily Operation
5.1 Test Result Input
5.2 Patient Result Compare
5.3 Batch Process
5.4 Search and Statistics

6 QC Management
6.1 QC Table
6.2 Multi-parameter Graph
6.3 Single parameter graph

7 Communication
7.1 Communication with the analyzers
7.2 Reading local communication data

8 Data Backup
8.1 Data backup
8.2 Data Restoring

9 Solutions for Common Problem

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1 System Installation

1.1 System configuration

n Hardware requirement
CPU Intel® P4 above, 512MB memory, screen resolution of 1024 by 768 pixels recommended, screen width not less than 1024 pixels, screen
height not less than 768 pixels, 30 GB hardware.

n Software requirement
Microsoft® Windows XP Professional SP2 (Simplified Chinese, English) [recommended]
Microsoft® Windows2000 Professional SP4 (Simplified Chinese, English)
Please install the latest system patch Windows2000-KB835732-x86-EN first! You can find it in the catalog “HotFix” of the installation disk.
Software of Internet Explorer 6.0 version or above should be installed to display the help information normally.

To ensure stable running of the system, only install and use software that is an original copyrighted version.

1.2 Display settings

The display attribute of the operation system shall be not less than”1024 by 768 pixels” and lower size(Windows2000 Professional)or normal size
(Windows XP).

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2 Setup Guide

l Set up the system needs to log in as administrator.

l If you have installed the data management software of old version, you can run Upgrade.exe in the disk to upgrade. Please back up
database and print template before upgrading.
l If you are user of Microsoft® Windows Vista OS, it is suggested that you disable the UAC function.
The setup procedures are shown below.
1. Enter “User Accounts and Family Safety → User Accounts”, and then select “Turn User Account Control on or off”.

2. Deselect “Use User Account Control (UAC) to help protect your computer”.

1. Put the CD into computer CD-ROM, and run Setup.exe program on the disk. Choose language.

2. According to different operation systems and different user configurations, it will pop up end user license agreement including one or
several operation system components.

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3. Click "Install" or “Accept” to set up operation system components.

4. After setup finished, the following setup guide will appear.

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5. Click “Next>“ button, the following interface will appear.

6. Click “Browse" button to select the folder to save the program, and then click “Next>“button.

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7. Click ”Next>“button to begin setup.

8. After the setup is finished, a dialog box will pop up to ask for confirmation. Click "close” to finish the setup.

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l Use Windows Update to check whether there is important .NET Framework updating after setup finished.

When you log in the system after the setup for the first time, the default user name is “000”, and the default password is”000”. After entering the
system, you can change the password. See Chapter 3 User Login for details.
The serial port line in the accessory kit, which applies to the communication for Mindray 3-part differential analyzer, connects the”COM2”of the
analyzer to the computer; Applied to the communication for Mindray 5-part differential analyzer, the grey network line connects the analyzer to the
computer and the black one connects the analyzer to the hub.

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3 User Login
3.1 System login
After the “Hematology Analyzer Data Management” starts, a login dialog box will pop up.

Login box memory function,the drop-down menu select recent log by user name.

Enter the user name and password into boxes and then click the “Login” button. The system will validate the user name and password. If a wrong
user name or password is entered, a dialog box will pop up.

Click the “OK” button to close the box and re-enter the right user name and password.

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If the right user name and password are entered, you will enter the system directly and see the login screen. After the login screen disappears, you
will enter the “Hematology Analyzer Data Management” main screen.

Password Modification
You can change your password here. Click “System” → ”Password Modification” on the menu bar.

1. Click the ”Old Password” box, and then enter the old password.
2. Click the ”New Password” box, and then enter the new password.
3. Click the ”Confirm Password” box, and then enter the new password again.
4. Click the ”OK” button to save the change. If the old password entered is wrong, a dialog box of ”Old Password Wrong” will pop up. Then, you
should re-enter the right password into the box.
5. Click the ”OK” button to save the change. If the old password entered is right, the change will be saved. Click the ”Cancel” button to close the
dialog box without saving the changes.

Exiting the system

Click ”System”→ ”Exit” on the menu, and then a dialog box will pop up.

Click the ”OK” button to close the dialog box and exit the system. Click the ”Cancel” button to close the dialog box and abort the exiting.

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4 Setting
You can set the test item, template, basic data, etc. at the ”Basic Data Setup” screen. Click ”Basic Data Setup” on the menu bar, and then click any
submenu to enter the setting screen.

4.1 Test Item Setup

Entering the setting screen
Click ”Basic Data Setup” →”Test Item” to enter the setting screen shown below.

Setting test item

Click the ”New” or ”Edit” button at the bottom of the screen to enter the test item setting screen where you can enter the desired information.

Setting the ref. range

Enter the lower limit and upper limit into the ”Lower Limit of Ref. Range” and ”Upper Limit of Ref. Range” boxes of each parameter.

Setting Multi-ref. group

Patients are divided into 5 demographic groups:”Man”,”Woman”,”1 Month Old to 2 Years Old”,”2 Years Old to Adult” and ”Neonate”. Click the ”Multi-
Ref. Range” button to enter the setting screen, and then set the lower and upper limit of each group.

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Confirming
Click the ”OK” button to save the settings.

Exiting
Click the ”Exit” button to exit the test item setting screen.

4.2 Item template setup

Entering the setup screen
Click ”Basic Data Setup” → ”Item Template” to enter the setting screen shown below.

Setting the test item template

Click the ”New” button to set a new template.
Click the ”Test Group” pull-down list and select the desired heading.
Click the ”Template Name” box, and then enter the template name.

Saving
Click the ”Save” button at the bottom of the screen to save the changes.

Exiting
Click the ”Exit” button to exit the test item template setup screen.

Setting the contents for the template

Selecting the template composition

You can select the desired items to be included in the current template here. Select the desired items from the list on the left and add them to the list
on the right of the screen. The selected items will be displayed on the main screen.

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Click the ”Save” button to save the template contents.

Click ”Exit” to exit the template composition setup.

4.3 Basic data setup

To facilitate the entry of patient information at the main screen, you can create, edit and delete the name and mnemonic symbol for the following basic
data: ”Department” , ”Sickroom Area”, ”Medical Personnel”, ”Sample Type”, ”Common Text Result”, ”Patient Type”, ”Gender”, ”Age Unit”, ”Charge
Type”, ”Clinical Diagnosis”, ”Sample Evaluation”, ”Remark” etc..

Setting the basic data

Select any of the above-mentioned basic data from the ”Basic Data Setup” on the menu bar.

n Displaying
Select the check box in front of the data, and then it will be displayed in the basic information entering area, whereas the unselected data will not be
displayed.

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n Editing
1. Click the desired line.
2. Enter the desired information into the ”Dept.”, ”First Mnemonic”,” Second Mnemonic” and ”Remark” boxes respectively;
3. Click ”Save” to save the changes.

n Creating
1. Click the ”New” button at the bottom of the screen.
2. Enter the desired information into the ”Dept.”, ”First Mnemonic”,” Second Mnemonic” and ”Remark” boxes respectively;
3. Click the ”Save” button and the new information will be displayed in the list.

n Deleting
1. Select the desired line to delete;
2. Click the ”Delete” button.
3. If the deletion is not saved, then when you exiting the screen, the following dialog box will pop up to ask you for confirmation.

Click ”Yes” to save the modified data; click ”No”, do not save the modified data. Click ”Cancel” to abort the current modification.

n Exporting
You can export the basic data in the format of files.

n Importing
You can import the existed basic data files into the system.

l Set other basic data in the same way as instructed above.

4.4 System setup

Entering the system setup
Click ”System” on the menu bar, and then the system setup menu will pop up.

System Parameter Setup

Click ”System Parameter Setup” on the pop-up "System" menu to enter the setup screen shown below.

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You can enable or disable the following functions at the ”System Parameter Setup” screen.
n Auto-print the current sample when clicking the Validate button
When you click the ”Validate” button at the main screen, the current sample information will be auto-printed.

n Do not print ‘?’

Do not print out the suspect flags “?” when printing reports
The following message box will pop up when you select this item.

You will take the risk of not printing the suspect flag “?”.

n Report can be printed only after validating

n Sample ID increases by 1 automatically

When adding a new sample, its Sample ID increases by 1 automatically.

n Double-Validation Control
To judge whether the ”Tester” and the ”Validater” are the same person, if so, the validation will be regarded as failed.

n Entering blood type at basic info. area is allowed

Select this item, then you can enter the blood type at the basic info. area.

Test Screen Setup

Click ”Test Screen Setup” on the pop-up "System" menu to enter the setup screen shown below. You can set the display style and content of the main
screen here.

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n Basic Information Area Setup:

1. Select: the ticked contents will be displayed on the main screen.
2. Default: You can set the default for the desired information field by entering in the form cell. Then, the entered default will be displayed every time
when you entering this setup screen or creating new patient information. The entered default should be in the requested characters of the certain
form cell.
3. Memory: when creating new sample information, the content of the selected (ticked) field will copy from the previous sample automatically.
4. Prompt: click the form cell, and then enter the content of Prompt.
5. Click the leftmost cell to select a line, and then you can move it up or down by the arrow buttons displayed aside.
n Test result area setup: the selected (ticked) information field will be displayed in the test result area.
n Font setup: select system provides the options, can change the font size, enter into force upon.
n Layout setup: you can set the layout of the test screen here.

Result Prompt Setup

Click the ”Result Prompt Setup” on the pop-up "System" menu to enter the setup screen shown below.

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n Color prompt: you can set the display color for the results higher than the upper limit, lower than the lower limit and within the ref. range
respectively.
u Click the "Edit Text Color" button, and then the following color box will pop up.

You can select the desired color, and then click ”Ok” to save the settings and close the box.

u Click the "Edit Background Color" button, and then the following color box will pop up.

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You can select the desired color, and then click ”Ok?to save the settings and close the box.

u Click the ”Restore” button to restore the system default color.

n Character result prompt: you can set the information in desired characters to be the prompt for the higher or lower result. Click the "Restore"
button to restore the prompt in default character.

Print Setup
Click the ”Print Setup” on the pop-up "System" menu to enter the setup screen shown below

n Report type: select the desired report to set the corresponding templates.
n Default template: select the desired template to be the default from the pull-down list. The selected template will be displayed in bold in the list.
n Print title setup: you can set the title for the report here.
n Print Logo: You can select three logos to be printed in the report.
n Printer setup: you can set the default printer here.

l If you change the printer here, the default printer of the operating system
will also be changed.

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System Log
Click the ”System Log” on the pop-up "System" menu to enter the screen shown below

The events recorded in the system log include the user login, sample deletion etc..
n Search: determine a date range to search for the specified system logs within the date range.
n Export: you can export the data of the system log to be the files in the format of ”.log”.

Modification Record
Click the ”Modification Record” on the pop-up "System" menu to enter the screen shown below

The events recorded in the modification record include the modification of the test results, QC files, etc..
n Search: determine a date range to search for the specified records within the date range
n Export: you can export the data of the modification records to be the files in the format of ”.log”.

User and Authority Setup

Click the ”User and Authority Setup” on the pop-up "System" menu to enter the screen shown below.

n Create

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1. Click the ”New” button, and then the following screen will pop up.

2. Enter the desired information into the boxes of ”User Name”, ”Name” , ”Password” and ”User Type” , etc. The ”User Name ”is used for logging in
the system.
3. Selecting the user type: the users of administrator level are enabled with all authorities as default.
4. Selecting the user authorities: you can enable the users with different authorities by selecting different authority groups.

l If the user is enabled the authority of ”Report Validation Group”, then the
”Report Input Group” authority is enabled as well.

5. Click the ”Save” button to save the settings.

Logout
Click ”Logout” on the pop-up "System" menu, and then a dialog box will pop up.

Click ”No” to close the box and return to the screen of the software. Click ”Yes” to close the dialog box and the login screen will pop up.

Enter the user name and the password, and then click ”login” to re-log in the system. Click ”Exit” to exit the software.

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5 Daily Operation
5.1 Test Result Input
Click ”Daily Operation” → ”Test” to enter the screen shown below.

The top of the screen displays the function shortcut buttons. You can easily switch among these function screens by clicking the corresponding
buttons.
The left of the screen is the patient information entering area. You can enter the information of the patient here.
The center of the screen is the test results area. It displays the results of the current sample and the sample historical data over time.
The right of the screen is the auxiliary function area. It displays the tags of ” Sample List” , ”Graph” , ”FLAG” ,”Call Template” and ”Re-collect Result”,
etc.

Entering sample information

1. To set the test date, you can directly enter the date into the ”Test Date” box or select it from the date control.

2. Enter the Sample ID into the ”Sample ID ” box.

l The Sample ID must be entered and make sure the last digit is numeric.
l The intraday Sample ID can not be repeated.

Entering patient basic information

1. Click the ”Card ID” box, and then enter the Card ID into the box. This box is not necessary to be entered.
2. Click the ”Patient” box, and then enter the patient type into the box. You can also enter the information by using the mnemonic symbol or
selecting from the pull-down list. This box is not necessary to be entered.
3. Click the ” Patient ID” box, and then enter the Patient ID This box is not necessary to be entered.
4. Click the ”Name” box, and then enter the patient name.
5. Select the patient gender from the ”Gender” pull-down list.
6. Select the age unit from the ”Age” pull-down list. Enter the patient age into the edit box.
7. Click the ”Charge” box, and then enter the charge type. You can also enter the information by using the mnemonic symbol or selecting from the

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pull-down list. This box is not necessary to be entered.

8. Click the ”Dept.” box, and then enter the department name. You can also enter the information by using the mnemonic symbol or selecting from
the pull-down list. This box is not necessary to be entered.
9. Click the ”Sickroom” box, and then enter the sickroom area. You can also enter the information by using the mnemonic symbol or selecting from
the pull-down list. This box is not necessary to be entered.
10. Click the ”Bed No.” box, and then enter the bed No. This box is not necessary to be entered.
11. Click the ” Type” box, and then enter the sample type. You can also enter the information by using the mnemonic symbol or selecting from the
pull-down list. This box is not necessary to be entered.
12. Click the” Remark” box, and then enter the Sample Evaluation (Remark). You can also enter the information by using the mnemonic symbol or
selecting from the pull-down list. This box is not necessary to be entered.
13. Click the ”Deliverer” box, and then enter the deliverer into the box; or select it from the pull-down list.
14. Enter the delivery time (from 00:00 to 23:59)into the box following the date box.
15. Select the tester from the ”Tester” pull-down list.
16. Click the” Diagnosis” box, and then enter the clinical diagnosis information. You can also enter the information by using the mnemonic symbol or
selecting from the pull-down list. This box is not necessary to be entered.
17. Click the ”Comments” box, and then enter the remark. You can also enter the information by using the mnemonic symbol or selecting from the
pull-down list. This box is not necessary to be entered.

Saving patient basic information

1. Click the ”Save” button or press the [F12] key or [Ctrl + S] to save the patient information.
2. If the ”Sample ID increase by 1”is activated(ticked)at the ”System” → ”System Parameter Setup” screen, then when you press the [Enter] key
after the last information field is entered, the cursor will move to the ”Sample ID ”box with the Sample ID increasing by 1 automatically and the
information of the previous sample will also be saved.
3. The entered patient information will be saved automatically when you clicking the ”Print” button.
4. Click the ”New” button, then the previous information will be saved automatically.

Creating patient basic information

1. Click the ”New” button or press the [F3] key to create new patient information.
2. If the ”Sample ID increase by 1”is activated(ticked)at the ”System” → ”System Parameter Setup” screen, then when you click the ”New” button,
the cursor will move to the ”Sample ID ”box with the Sample ID increasing by 1 automatically. If the ”Sample ID increase by 1”is deactivated, then
when you click the ”New” button, the cursor will move to the ”Sample ID ”box in blank.

Display of the test results

1. Select a sample from the sample list in the auxiliary function area, and then the information of the selected sample will be displayed in the test
results area. The abnormal(higher or lower)results will be prompted according to the settings at the ”System” → ”Result Prompt Setup” screen.
2. The number of the displayed parameters is determined by the current template in use. You can select the desired template by left-clicking the
mouse at the ”Call Template” tag in the auxiliary function area. The original template is the software default one. For details of how to set the
template, please see the section of "Basic Data Setup" →”Item Template”.
3. Select ”Print Optional” to print the parameter in the report. Deselect” Print Optional” to exclude the parameter when printing the report. This option
is selected as default.

Matching the patient info. with the test results

1. The patient information will automatically match the test results per the ”Test Date” and the ”Sample ID ”Enter the patient information before or
after the transmission of the test results are both allowed.
2. The test results transmitted from the analyzer will be displayed in the sample list immediately. You can click the sample, and then edit the patient
information of the sample.
3. If the patient information already exists in the software terminal, then the information transmitted from the analyzer terminal will be rejected.
4. The intraday samples with the same Sample ID will be listed in the”Re-collect Result” tag of the auxiliary function screen. You can right-click the
mouse to select different test results to match the current patient information, or delete the test results.

Deleting sample
1. Click the ”Delete” button of press the [F4] key to delete the current displayed sample(including the patient info. and test results).
2. In the ”Sample List” area, you can select one or more samples and right-click the mouse and select ”Delete” to delete them at once.

Validating
1. Click the ”Validate” button or press [F8] to validate the current sample.
2. If you are not authorized to validate, a ”Validate Login” box will pop up. Enter the validate-authorized user name and password and log in. Then,
you can proceed to validate.

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3. In the ”Sample List” area, you can select one or more samples and right-click the mouse and select ”Validate” to validate them at once.
4. After validating, the name of the validater will be displayed in the box of ”Validter” of patient info.

Cancel validating
1. Click the ”C-Validate” button or press [F9] to cancel validating the current sample.
2. If you are not authorized to cancel, a ”Validate Login” box will pop up. Enter the validate-authorized user name and password and log in. Then,
you can proceed to cancel validating.

Print and previewing the report

n Print
Click the ”Print” button at the screen or press [F2] on the keyboard to print the report per the default template you set in the ”System” → ”Print Setup”
screen. For details of how to set the default template, please see ”Setting” → ”Print Setup”.

n Preview
Click the ”Preview” button at the screen or press [F10] on the keyboard to enter the preview screen of the report. Click the ”Close” button at the top to
close the preview screen.

Switching to the previous or next sample

Click the ”Previous” button or press the [Page Up] key to switch to the previous sample. Click the ”Next” button or press the [Page Down] key to
switch to the next sample.

Entering results manually

1. Double Click the Left- click button to start editing the current sample results or entering the value.
2. If you are not authorized to enter results manually, a login box will pop up. Log in with the authorized user name and password and proceed to
edit or enter the results manually.

3. A screen displaying the original value will pop up for you to modify or enter the result. After editing, click the ”Save” button to apply the changes.

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l You are responsible for any risk caused.

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5.2 Patient Results Compare

Searching patient history results
Enter the desired ” Patient ID" or ”Name” and define a test date range, and then click the ”Search” button to search for the history results of the
patient.

You can also click the “Patient Results Compare” button to enter this screen.

5.3 Batch Process

You can batch-process the intraday samples at the ”Batch Process” screen.

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Selecting searching conditions

1. You can select one or more of the following items to be the searching conditions: ”Test Date”, ”Test Group”, ”Validater”, ”Validate”, ”Sample ID”,”
Instrument”, ”Tester” and ”Dept.”. The ”Test Date” must be entered.
2. Click the ”Search” button, and then the qualified samples will be displayed in the list.

Selecting samples to process

1. You can click the check box in the ”Select” column to select the desired samples.
2. You can click the ”All” button to select all the samples in the list; click the ”Cancel” button to deselected all the selected samples.

Batch Validate
Select the desired samples, and then click the ”Batch Validate” button to batch-validate the selected samples.

Canceling
Select the desired samples, and then click the ” Batch C-Validate” button to cancel batch-validating the selected samples.

Batch Delete
Select the desired samples, and then click the ”Batch Delete” button to delete the selected samples.

Batch Print
Select the desired samples, and then click the ”Batch Print” button to print the selected samples.

Batch Export
Select the desired samples, and then click the "Batch Export" button to export them as files of CSV format.

Exiting
Click ”Exit” to exit the ”Batch Process” screen.

5.4 Search and Statistics

Comprehensive Search
Click ”Search Statistics” → ”Report Search” to enter the following report searching screen.

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Selecting searching conditions

1. You can select one or more of the following items to be the searching conditions: ”Date”(range) ,”Test Group” ,”Instrument”, ‘’Sample ID”,
”Patient ID”, ”Name” ,”Gender”, ”Dept.”, “Deliverer”, ”Tester” and ”Validater”. The ” Date” must be entered.
2. Click the ”Search” button, and then the qualified samples will be displayed in the list.

Sample info. and results display

When the cursor locates on a certain sample record in the list, the corresponding results will be displayed on the right of the screen.

Printing and previewing the report

Click the ”Print” or the ”Preview” button to print or preview the current selected sample.

Exiting
Click ”Exit” to exit the ”Report Search” screen.

Comprehensive Statistics
Click ”Search Statistics” → ”Comprehensive Statistics” to enter the following screen.

Selecting searching and statistical conditions

1. You can select one or more of the following items to be the searching conditions: ”Date”(range) , ,”Instrument”, “Gender”, ”Dept.”, ”Sickroom”,
”Test Group” ‘Patient”, ”Test Item.”, ”Gender”, “Deliverer”, ”Tester” and ”Validater”. The ” Date” must be entered.

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2. Then, select one of the following items to be the statistical conditions: ”Patient Type”, ”Gender”, ”Dept.”, ”Sickroom Area” and ”Charge Type” etc.
3. Click the ”Statistics” button to perform the statistics per the selected conditions.
4. Click” Clear Conditions” to clear all the statistical conditions.
5. The statistical data include the number of times of the test item and the price.

Printing and previewing the report

Click the ”Print” or the ”Preview” button to print or preview the current statistical results.

Exiting
Click ”Exit” to exit the ”Comprehensive Statistics” screen.

Calculate by Date Charge

Click ”Search Statistics” → ”Calculate by Date Charge” to enter the following statistical screen.

Selecting searching and statistical conditions

1. You can select one or more of the following items to be the searching conditions: ”Test Date”(range),”Test Group”, and ”Template”. The ”Test
Date” must be entered.
2. Click the ”Statistics” button to perform the statistics per the selected conditions.
3. Click ”Clear Conditions” to clear all the statistical conditions.
4. The statistical data include the number of times of the test item and the price.

Printing and previewing the report

Click the ”Print” or the ”Preview” button to print or preview the current statistical results.

Exiting
Click the ”Exit” button to exit the screen.

Collect by Department Workload

Click ”Search Statistics” → ”Collect by Department Workload” to enter the following statistical screen.

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Selecting searching and statistical conditions

1. You can select one or more of the following items to be the searching conditions: ”Test Date”(range),”Test Group”, and ”Template”. The ”Test
Date” must be entered.
2. Click the ”Statistics” button to perform the statistics per the selected conditions.
3. Click ”Clear Conditions” to clear all the statistical conditions.
4. The statistical data include the number of times of the test item and the price.

Printing and previewing the report

Click the ”Print” or the ”Preview” button to print or preview the current statistical results.

Exiting
Click the ”Exit” button to exit the screen.

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6 QC Management
6.1 QC Table
Click "QC" à“QC Table”on the menu bar to enter the following screen.

The QC table in the screen displays the following information: the QC target, limits and the QC run record which including the QC date, time and
values of QC parameters. For the 5-part differential analyzers, totally 28 parameters will be provided. For the 3-part differential analyzers, totally 12
parameters will be provided.

Displaying QC files
After the transmission of the QC data is done, click the ”Select File” button and the following box will pop up.

Select the analyzer name from the ”Instrument” pull-down list.

Click the record of desired QC file to display it.
Click ”OK” to close the pop-up box and the selected QC file will be displayed in the QC screen shown below.
Click ”Exit” to close the pop-up box without displaying the QC file.
Click ”Delete” to delete the selected QC file.

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Deleting and modifying QC data

Click the ”Edit” button.
And then, click the line of the desired QC file to highlight it. Then, you can modify the QC data of this line.

Right-click the mouse and select ”Delete”, and then a dialog box will pop up.

Click ”Yes” to delete the selected QC record. Click ”No” to abort the deletion.

Click the ”Save” button at the bottom of the screen to save the modified QC data.

Click the “Export” button to export the QC table.

Printing and previewing the QC list

Click "Print" or "Preview" button to print or preview the QC list.

Adjust Paramster Order

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Click "Adjust Paramster Order" button to set the parameters need to display ande display order.

6.2 Multi-parameter Graph

Click "QC" à“Multi-parameter Graph” on the menu bar to enter the following screen.

Select the ”Instrument”, ”QC month”, ”File No.” and ”Lot No.”, and then the QC graph will be displayed on the screen.

l To distinguish the QC data with the same file No. and lot No. but of the
different date, you should manually enter the “QC Month" consists of 6
numerals.

About the QC graph:

n The points on the graph represent the QC results of the current parameter.
n The ”Mean”, ”SD” and “CV%” displays the calculated mean, standard deviation and coefficient of variability of all the points on the graph.
n For each parameter, the upper broken line on the graph means: The target of the control + Limits
n For each parameter, the lower broken line on the graph means: The target of the control - Limits

Saving records of outliers

Each QC file has one record for outliers. You can manually enter the record and save it by clicking the ”Save” button.

Printing and previewing the multi-parameter graph

Click the ”Print” or the ”Preview” button to print or preview the current multi-parameter graph.

Adjust Paramster Order

Click "Adjust Paramster Order" button to set the parameters need to display ande display order.

6.3 Single parameter graph

Click "QC" à“Single Parameter Graph” on the menu bar to enter the following screen.

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Select the ”Parameter”, ”Instrument”, ”QC month”, ”File No.” and ”Lot No.”, and then the QC graph will be displayed on the screen.

l To distinguish the QC data with the same file No. and lot No. but of the
different date, you should manually enter the “QC Month" consists of 6
numerals.

About the QC graph:

n The points on the graph represent the QC results of the current parameter.
n The ”Mean”, ”SD” and ”CV%” displays the calculated mean, standard deviation and coefficient of variability of all the points on the graph.

Saving records of outliers

Each QC file has one record for outliers. You can manually enter the record and save it by clicking the ”Save” button.

Printing and previewing the single parameter graph

Printing and previewing the single parameter graph.

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Adjust Paramster Order

Click "Adjust Paramster Order" button to set the parameters need to display ande display order.

6.4 Single Parameter Graph (Month)

Click "QC"->"Single Parameter Graph (Month)"on the menu bar to enter the following screen.

Select "Instrument", "QC Year", "QC Month", "Parameter", "QC Level", "QC Point" and then the QC graph will be displayed on the screen.

If the change between the two QC points, batch number for QC, QC in the figure at between these two points marked with a blue dotted line.

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l To distinguish the QC data with the same file No. and lot No. but of the
different date, you should manually enter the “QC Month" consists of 6
numerals.

About the QC graph:

n The points on the graph represent the QC results of the current parameter.
n The "mean", "SD" and "CV%" displays the calculated mean, standard deviation and coefficient of variability of all the points on the graph.

Saving records of outliers

Each QC file has one record for outliers. You can manually enter the record and save it by clicking the "Save" button.

Printing and previewing the single parameter graph

Printing and previewing the single parameter graph.

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Adjust Paramster Order

Click "Adjust Paramster Order" button to set the parameters need to display ande display order.

7 Communication
7.1 Communication with the analyzers
Entering the setup screen

Click the ”MRCom” icon on the desktop to start the communication subprogram. It will be minimized to the taskbar after starting up and you
can right-click the icon on the taskbar and select ”Display Main Screen” to display the main screen.

Click ”System” → ”Communication Instrument Management” to enter the screen shown below.

Creating the communication with 5-part differential analyzers

Click the ”New” button.

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Then, the ”Communication Parameter Setup” dialog box will pop up.
Enter the Instrument (customized).
Test Group: 5-Diff
Model: select”BC-5500”
Coding: Select the method corresponds with the analyzer. The default is GBK.

Communication Parameter of Network Port(TCP/IP)

n Select the check box of ”Network port parameter takes effect”
n Setting IP address
Enter a legal address into the ”IP address” box. Make sure that the IP address corresponds with the setup of the 5-part differential analyzers.
Analyzer terminal setup of the BC-5500: log in the system of the analyzer as users of administrator level, and then enter ”Setup” → ”Communication”
to set the communication parameters.
n Setting the port No.
Enter the port number”5500”into the” Port” box.
Protocol: 15ID

Ok
Click the ”Ok” button to save the communication settings. Then, the system will communicate with the BC-5500 analyzer automatically. The status will
displays ”Connected” if the connection is built, and then you can start transmitting data from the analyzer.

Connecting BC-5300/BC-5380 analyzers

Click the “New” button

The “Communication Parameter Setup” dialog box will pop up.

Set the name of the instrument
Test Group: select 5-Diff
Model: select BC-5300 (analyzers of other models can also be selected in the same way)
Coding: select the coding method corresponds with the communication parameter of the analyzer. GBK is selected as default.

Network interface (TCP/IP) communication parameters

n Select “Network port parameter takes effect”
n Setting the “IP address”
You don’t have to set the IP address when connecting the BC-5300 or BC-5380 analyzers.
n Setting the “Port”
Enter the port number into the “Port” box. Please be noted that never using the port number “5300”, otherwise it will conflict with the IPU end.

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n Setting the “Protocol”

You don’t have to set the protocol when connecting the BC-5300 or BC-5380 analyzers. “HL7” will be selected as default.

IPU communication setup for BC-5300/BC-5380

Click “Menu”- “Setup”- “Communication”
Enter the IP address of the PC installed the data management software and the port number set into the “Interface Setup”, and leave other fields in
blank. If the data management software and the IPU of BC-5300/BC-5380 are installed on the same PC, you can change the IP address of IPU into
“127.0.0.1”, and then set the port number the same as the data management software.
OK

OK
Click the “OK” button at the bottom of the screen to save the communication information. Then, the system will wait for the connectivity of the BC-
5300 IPU. When it is connected, the status of the analyzer will display “Connected” and ready for data transmission.

Creating the communication with 3-part differential analyzers

Click the ”New” button.

Then, the ”Communication Parameter Setup” dialog box will pop up.
Enter the Instrument (customized).
Test Group: 3-Diff
Model: Select the desired analyzer model of 3-part differential.

Communication Parameter of Serial Port

n Select the check box of ”Serial port parameter takes effect”
n Setting the serial port
Select the serial port of the PC terminal connects the analyzer from the pull-down list.
n Setting baud rate
Set the baud rate according to the analyzer setup.
n Setting protocol
Set the protocol according to the analyzer setup.
n Setting parity
Set the parity according to the analyzer setup
n Setting handshake
Activate or deactivate the handshake according to the analyzer setup.

Ok

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Click the ”Ok” button to save the communication settings. Then, the system will communicate with the 3-part differential analyzer automatically. The
status will displays ”Serial port opened” if the connection is built, and then you can start transmitting data from the analyzer.

7.2 Reading local communication data

Click ”Operating Parameter”, and then tick the ”Display Received Data”.

Click ”Communication Data” → ”Read File”, and then select the desired data file. Open the file, and then the data will be read and displayed in the
main program and the communication program.

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8 Data Backup

l The database of management software can store 40000 sample records. Be sure to backup data regularly.

8.1 Data backup

Manual backup
Copy data stored in certain time to a specific catalog. Regular (for example every week)data backup is suggested.
1. Run ”MindrayDataBaseTools” to open the interface.

2. Click ”Browse“ to select folder for data backup.

3. Select ”Delete data after backup“, then the data will be deleted automatically after backup.
4. Click ”Backup” to begin Backup.

Automatic Backup
1. The system backs up data everyday automatically.
2. Click” Browse “to select folder for data backup.
3. Set the time to run data backup.
4. Click ”OK” to save setup information.
5. Click ”Exit” to exit directly without saving.

Data Optimization
1. Automatic optimizing: run data optimizing at fixed time, please set the time for everyday optimizing.
2. Manual optimizing: the selected date range shall be less than 180 days.

8.2 Data Restoring

l Avoid restoring data while analyzer communication is in process or operating the existed data.
l Please close the management software and the communication program when restoring data.

Restore data from manual backup folder

1. Run ”MindrayDataBaseTools”, and select ”Restore Database” bar.

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2. Select ”Restore database from manual backup location”.

3. Click ”Browse” to select data have operated backup.
4. Click ”Restore” to begin restoring.

Restore data from automatic backup folder

1. Run ”MindrayDataBaseTools”, and select ”Restore Database” bar.

2. Select ”Restore database from auto backup location”.

3. Click ”Browse” to select data have operated backup.
4. Click ”Restore” to begin restoring.

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9 Solutions for Common Problem

If the system cannot receive the data from analyzers properly:

(1)Make sure the communication parameters ”Baud rate”, ”Parity” and ”Handshake” set in the system corresponds with the analyzers.
(2)Make sure the communication port setup of the system is correct.
(3)Make sure each analyzer has its own port when setting, if multiple analyzers are included.
(4)Make sure the communication cable is connected properly.

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