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Input Formats (Data Capture Forms)

Data capture forms ensure data is input into a computer correctly by matching the format to databases. Paper forms need clear layouts like text boxes while electronic forms use controls like drop downs and validation on entry.

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ellygoddy14
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11 views

Input Formats (Data Capture Forms)

Data capture forms ensure data is input into a computer correctly by matching the format to databases. Paper forms need clear layouts like text boxes while electronic forms use controls like drop downs and validation on entry.

Uploaded by

ellygoddy14
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Input formats (Data capture forms)

Data capture forms are often used to input data into a computer. These forms ensure data is
input into the computer in the correct format. (e.g. application forms, booking forms). They
need to be designed very carefully to ensure that the format of the data matches, for example
the database where the data is being stored.

Data capture forms will be either paper-based or electronic-based depending on the


application.
Paper based formats need to:
• Have a heading to make the purpose of the form clear
• Make it clear to the person filling in the form where they must place their answers
• Make use of text boxes which will limit the amount of information collected
• Make use of text boxes which will limit the amount of information collected
• Make use of character boxes for data such as surname, telephone numbers, and so on(
each box allows one character only)
• Make use of printed text boxes to allow for easy input of items such as date of birth
• Make use of tick boxes to make choices easier(such as sex- male or female)
• Make sure there is sufficient space to write answers.
• Make use of clear fonts and clear text colors to ensure the form is easy to read.
A computer-based data capture form on the other hand is slightly different. These often have
the following features:
• Use of text boxes to capture key data clearly (use of form controls)
• Use of on-screen help when completing the form
• Use of drop down/ combo boxes where they are limited choices
• Use of radio buttons and tick boxes requiring a single click of a mouse to select
• Automatic validation of data as it is entered
• Control buttons such as (next form, clear entry, save, etc.)
• Double entry boxes ( with verification rules) to check corrections of key data (for
example, when keying in an email address)

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