KSSC - EGM Administrative Guide

Administrative Guide
For the Extraordinary General Meeting (“EGM”)
Date : Tuesday, 11 June 2024

Time : 10:00 a.m.
Meeting Venue : Online Meeting Platform via Vote2U at https://web.vote2u.my
Domain Registration
Numbers with MYNIC : D6A471702
Broadcast Venue : Unit 8-5, Kompleks Komersil Akasa, Jalan Akasa, Akasa Cheras Selatan, 43300 Seri Kembangan,
Selangor Darul Ehsan
The EGM of K. Seng Seng Corporation Berhad (“KSSC” or “the Company”) will be conducted virtually through live
streaming and online remote voting using Remote Participation and Voting (“RPV”) facilities provided by Vote 2U via online
platform at https://web.vote2u.my.
Shareholders whose names appear on the Record of Depositors (“ROD”) as at 4 June 2024 shall be eligible to attend,
participate and vote remotely in the meeting, or appoint proxy(ies)/ the Chairman of the general meeting to attend, participate
and/or vote on his/her behalf.
Kindly note that the quality of the live streaming is highly dependent on the bandwidth and stability of the internet connection
of the participants (shareholders and proxies). Hence, you are to ensure that internet connectivity throughout the duration of
the meeting is maintained while using RPV provided by Agmo Digital Solutions Sdn. Bhd. (“AGMO”) via its Vote2U Online
website at https://web.vote2u.my.
PROCEDURES TO PARTICIPATE IN RPV FACILITIES
Please follow the Procedure to Participate in RPV as summarized below:
BEFORE EGM DAY
A: REGISTRATION
Individual Shareholders
Description Procedure
i. Shareholders to register The registration will open from the day of notice
with Vote2U online
a. Access website at https://web.vote2u.my
b. Click “Sign Up” to sign up as a user.
c. Read and indicate your acceptance of the ‘Privacy Policy’ and ‘Terms & Conditions’ by
clicking on a small box. Then select “Next”.
d. Fill-in your details – (i) ensure your email address is valid & (ii) create your own
password. Then select “Continue”.
e. Upload a clear copy of your MYKAD for Malaysian (front only) or Passport for non-
Malaysian (page with photo).
f. Registration as user completed.
g. The registration will be verified and an email notification will be sent to your registered
email address in due course.
Note:
If you have already signed up/registered as a user with Vote2U previously, you are not
required to register again.
B: REGISTER PROXY
Individual Shareholder / Corporate Shareholder / Nominees Company
i. Submit Form of Proxy a. Fill-in details of the Proxy Form by providing the following information:
(hardcopy) Proxy(ies) & Corporate Representative
- Individual Shareholders • Name
- Corporate • Number of MYKAD for Malaysian or passport for non-Malaysian
Shareholders • Address and email address – ensure email address is valid
- Authorised Nominee b. Corporate Representative only – deposit the hard copy of Proxy Form with Corporation’s
- Exempt Authorised Common Seal or Under the hand of an officer or attorney so authorized to the address
Nominee as stated on the Proxy Form.
c. Individual shareholders, authorized nominee and exempt authorized nominee – deposit
the hard copy Proxy Form to be address as stated on the Proxy Form.
d. Submitted Proxy Form will be verified.
e. After verification, proxy(ies) and corporate representative will receive an email notification
with temporary credentials, i.e. email address & password, to log in to Vote 2U.
Shareholders who appoint Proxy(ies) to participate the virtual EGM must ensure that the hardcopy Form of Proxy is
submitted not less than 48 hours before the time for holding the meeting or any adjourned meeting at which the person
named in the instrument proposes to vote and in default, the instrument of proxy shall not be treated as valid.
ON EGM DAY
1. Log in to https://web.vote2u.my with your registered email address and password.
For proxy(ies) and corporate representative, log in with the temporary credentials in the email which you have
received from Vote2U.
2. Vote 2U will be opened for log in one (1) hour before the commencement of the general meeting you are attending.
3. When you are logged in, select the general meeting event you are attending. On the main page, you are able to
access the following:
i. Livestream a. Select “Watch Live” button to view the livestream.
The Chairman of the general meeting / Board of Director will endeavor to respond to questions
submitted by remote shareholders and proxies during the EGM.
ii. Ask Question a. Select “Ask Question” button to pose a question.
(real-time) b. Type in your question and select “Submit”.
Note:
The Chairman of the general meeting / Board of Director will endeavor to respond to questions
submitted by remote shareholders, proxies and corporate representatives during the meeting.
iii. Remote Voting a. On the main page, scroll down and select “Confirm Details & Start Voting”.
b. To vote, select your voting choice from the options provided. A confirmation screen will
appear to show your selected vote. Select “Next” to continue voting for all resolutions.
c. After you have completed voting, a Voting Summary page appears to show all the resolutions
with your voting choices. Select “Confirm” to submit your vote.
Note:
Once you have confirmed and submitted your votes, you are not able to change your voting
choices.
iv. View Voting a. On the main page, scroll down and select “View Voting Results”.
Results
v. End of RPV a. Upon the announcement by the Chairman of the general meeting on the closure of the said
meeting, the live streaming will end.
b. You may log out from Vote2U.
ADDITIONAL INFORMATION
Voting Procedure
Pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, voting at the
EGM will be conducted by poll. The Company has appointed Agmo Digital Solutions Sdn. Bhd. as the Poll Administrator
to conduct the polling process and Aegis Communication Sdn. Bhd. as the Independent Scrutineers to verify the results of
the poll.
Upon completion of the voting session for the EGM, the Independent Scruitineers will verify the poll results by the Chairman’s
declaration whether the resolutions are duly passed.
No Recording or Photography
Unauthorised recording and photography of the proceedings of the EGM are strictly prohibited.
No Door Gift or e-Voucher or Food Voucher
There will be no e-Voucher, gift or food voucher given at this EGM.
Enquiry
a. For enquiries relating to the general meeting, please contact our Investor Relation during office hours (9:00 a.m. to
5:00 p.m.) on Mondays to Fridays (except public holidays) as follows:
Email:
b. For enquiries relating to RPV facilities or issues encountered during registration, log in, connecting to the live streaming
and online voting facilities, please contact Vote2U helpdesk during office hours (9:00 a.m. to 5:00 p.m.) on Mondays to
Fridays (except public holidays) as follows:
Telephone Number : 03-7664 8520 / 03-7664 8521

Email : [email protected]

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Administrative Guide

For the Extraordinary General Meeting (“EGM”)

Date : Tuesday, 11 June 2024

PROCEDURES TO PARTICIPATE IN RPV FACILITIES

Please follow the Procedure to Participate in RPV as summarized below:

BEFORE EGM DAY

Individual Shareholder / Corporate Shareholder / Nominees Company

1. Log in to https://web.vote2u.my with your registered email address and password.

No Door Gift or e-Voucher or Food Voucher

There will be no e-Voucher, gift or food voucher given at this EGM.

Telephone Number : 03-7664 8520 / 03-7664 8521

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