4/7/23, 11:52 AM Check Sheet

Check Sheet
Posted by Ted Hessing

What is a Check Sheet?

A Check Sheet is an important tool for effective data collection and analysis. It is a form used to collect required data in

a systematic and organized manner.

A Check Sheet is a data collection tool that usually identifies where and how often problems appear in a product or

service. In other words, it is a blank form used to systematically collect and organize data on a factual basis at the

location where the data is generated.

It is specifically designed for the process being investigated. Both variable and attribute data can be recorded on this

sheet. The collected data can be qualitative or quantitative. If the data is quantitative, often, it is called a tally sheet. The

data collected can be used as input for other quality tools such as histograms, bar graphs, and Pareto charts.

When Would We Use a Check Sheet in a Six

Sigma Project?
It is a highly proven method in many industries for business process improvements.

To collect data manually

To capture the shift, machine, and operator production data

When collecting frequency data and identifying patterns of rejections, defect location, and defect causes.

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To capture product and process-related parameters to ensure quality

Why Do We Record Check Sheets

Check Sheets are one of the famous 7 QC process improvement tools. It is used for measuring data during the Measure

phase of DMAIC. Generally, it is a table with defined rows and columns. Operators enter one checkmark for each data

point or defect. They are also used for traceability purposes.

How to Create Check Sheets

Determine what information to capture. In other words, what defect or problem data to collect

Establish the data collection frequency

Construct the form, including title, date/time, location, name of the operator, and categories

Test the form with three or four operators to make sure that the important information is captured and also to

make sure it is easy to use

Train the operators on the usage of form

Get the final approval to use the form

Different types of Check Sheets

Production process distribution check sheet

Defect location check sheet

Defect cause check sheet

Defective item check sheet

Check-up confirmation sheet is nothing but a checklist

Benefits
To provide documentary evidence of data collection

Helps to create histograms, bar graphs, and Pareto charts

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Monitor the process performance and also easy to use

To provide a base for future reference

Quantify defects by type, location, and cause

It helps to identify the frequency of the problem occurring

Checklists vs. Check Sheets

A Check Sheet is one of the 7 QC process improvement tools for capturing and categorizing observations. The checklist

is a mistake-proofing aid to ensure all the important steps or actions have been taken, especially when checking or

auditing the process outputs.

A Check Sheet is used to collect the data, whereas a checklist marks the accomplishment. A checklist is a tool used to

organize work effectively and to efficiently verify the most critical tasks.

An Example of Creating and Using a Check Sheet

The following are examples of a Tally Sheet. To create a Tally Sheet, list the type of non-conformance, tally the number of

times it happens, and sum the total. Furthermore, a Tally sheet easily turns into a Pareto chart.

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Excel Template

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What is a Measles Chart

A Measles Chart, also known as a defect location check sheet, is a visual tool for collecting data. It is commonly used to

record location data and shows problems in a geographic area.

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When Would You Use a Measles Chart?

Use the Measles Chart specifically to analyze a problem’s location and density, not just to collect the count of problems.

In addition, Measles Charts help determine where the common defects on parts are located.

How to use Check Sheets Along Side Measles Charts

The Check Sheet is to monitor the number of defects and percentage of defects; simultaneously, Measles Charts help in

identifying the location of defects.

In a manufacturing scenario, draw a picture of the part. Whenever a defect is identified, the operator has to mark it on

the picture where the defect has occurred.

An Example of a Measles Chart

Example: A big red x on the engine area on a car image given to you by AAA shows that you need to change your oil.

Also, see Problem Identification.

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Helpful Video

Quality Tool 1: The Check Sheet

Six Sigma Black Belt Certification Questions:

Question: Which of the following tools would be most appropriate for collecting data to study the symptoms of a

problem? (Taken from ASQ sample Black Belt exam.)

(A) Check Sheet

(B) Flow diagram

(C) Force-field analysis

(D) Activity network diagram

Answer:

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Authors

Ted Hessing

I originally created SixSigmaStudyGuide.com to help me prepare for my own Black belt exams. Overtime I've

grown the site to help tens of thousands of Six Sigma belt candidates prepare for their Green Belt & Black Belt

exams. Go here to learn how to pass your Six Sigma exam the 1st time through!

View all posts

Ramana PV

View all posts

This entry was posted in Measure and tagged ASQ, Black Belt, Download, Green Belt, QuestionSet, Villanova.

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