CERTIFICATE OF APPROVAL

This is to certify that Surbhi(2005110100119), Malay Raj

Tripathi(2005110100062), Abhishek Gupta(2005110100002),
Harshit Yadav(2005110100046) have successfully completed the
major project entitled "Student Record Management System" under
the able guidance of Prof. (NAME) toward the fulfillment of the
final year course in Computer Science & Engineering.

Internal Examiner

External Examiner

Project Head (HoD)

 CANDIDATE DECLARATION
We hereby certify that the work which is being presented in the
report, entitled "Student Record Management System", in the
partial fulfillment of the requirement for the final year of Bachelor
in Technology and submitted to the institution is an authentic
record of our own work carried out during the period January, 2024
to June, 2024 under the supervision of Prof (NAME). The matter
presented in this report has not been submitted elsewhere for the
final year from any Institutions.

Date: Signature of
candidates
Surbhi
Malay Raj Tripathi
Abhishek Gupta
Harshit Yadav

This is to certify that the above statement made by the candidates is

correct to the best of our knowledge.

Date: Signature of Project Guide

 ACKNOWLEDGEMENTS
We are fortunate enough to have worked under the able guidance
of Prof. (NAME), Computer Science & Engineering, GL Bajaj
Group Of Institutions, Mathura. We wish to express our sincere
sense of gratitude to his pain staking guidance despite very busy
schedule, his in- sparing supervision and keen interest, invaluable
and tireless devotion, scientific approach and brilliant
technological acumen have been a source of tremendous help
throughout our project. We also express our deep and immense
gratitude to Dr. Rama Kant Baghel, Head of Department. Their
scholarly guidance, encouragement, and constructive criticisms
have contributed immensely to the successful completion of this
work. We would like to thank our parents for their love and support.
They always believed in us for whatever decision we have made in
our life. We would also like to thank our friends for their love and
encouragement over the years. Last but not the least, We are
thankful to all the members of the CSE Department, GL Bajaj
Group Of Institutions, Mathura, for their help and valuable support.
 TABLE OF CONTENTS
1. INTRODUCTION
1.1 Objective
1.2 Project Overview
1.3 Benefits
1.4 Scope of Project

2. REQUIREMENT ANALYSIS
2.1 Feasibility Study
2.2 Project Requirements
2.3 Tool Description
a. User Interface
b. Backend
2.4 Project Modules

3. CONCLUSION

4. REFERENCES

5. DATABASE TABLES

6. SOME OF THE PROJECT SCREENS

 INTRODUCTION
In today's fast-paced digital era, the management of student records
in educational institutions has become increasingly complex and
challenging. With the growing number of students, courses, and
administrative tasks, traditional manual record-keeping methods
have become inefficient, prone to errors, and difficult to scale. To
address these challenges, the Student Record Management System
(SRMS) project was conceptualized and developed as a
comprehensive web-based solution to revolutionize the way
educational institutions manage their student databases and
administrative tasks.
The primary goal of SRMS is to streamline and centralize the
management of student records, courses, subjects, and
administrative processes through an intuitive and user-friendly web
interface. By leveraging the power of PHP and MySQL
technologies, SRMS offers a robust platform that enables
administrators to perform a wide range of functions efficiently and
securely.
The need for a system like SRMS stems from the limitations and
drawbacks of manual record-keeping methods. In traditional
systems, administrators often rely on paper-based records,
spreadsheets, and disparate databases to manage student
information. This fragmented approach not only consumes
valuable time and resources but also increases the risk of data
inaccuracies, duplication, and security breaches.
Furthermore, as educational institutions expand and evolve, the
complexity of managing student records also increases.
Administrators must track enrolment, academic performance,
attendance, and other vital information for each student across
multiple courses and subjects. Without a centralized and automated
system, this task becomes overwhelming and prone to errors,
leading to inefficiencies in decision-making and administrative
processes.
The introduction of SRMS addresses these challenges by providing
administrators with a comprehensive and integrated platform to
manage student records effectively. The system's features,
including secure login, dashboard analytics, course management,
subject allocation, student registration, session updates, and user
profile management, empower administrators to handle complex
tasks with ease and accuracy.
Moreover, SRMS is designed to be scalable, adaptable, and user-
friendly, ensuring that educational institutions of all sizes and
complexities can benefit from its functionalities. Whether
managing a small school or a large university, SRMS provides the
tools and capabilities needed to streamline record management,
enhance data accuracy, and improve administrative efficiency.
In summary, the introduction of SRMS marks a significant
advancement in educational technology, offering a modern and
efficient solution to the challenges of student record management.
By embracing digital transformation and leveraging innovative
technologies, educational institutions can achieve greater
productivity, data integrity, and operational excellence in managing
student information.
 OBJECTIVE
The objective of the Student Record Management System (SRMS)
project is to develop a comprehensive web-based application that
modernizes and optimizes the management of student databases
and administrative tasks in educational institutions. The project
aims to address the limitations of traditional manual record-
keeping methods by leveraging technology to automate processes,
improve data accuracy, enhance accessibility, and streamline
administrative tasks. The specific objectives of the SRMS project
include:
1. Automating Record-Keeping: Implement a system that
automates the storage, retrieval, and management of student
records, courses, subjects, academic sessions, and
administrative tasks. By eliminating manual data entry and
paperwork, SRMS aims to reduce errors, improve efficiency,
and save time for administrators.
2. Centralizing Information: Create a centralized platform that
consolidates all student-related information, including
personal details, academic records, course enrolments,
attendance, grades, and contact information. This
centralization ensures data consistency, reduces duplication,
and facilitates easy access to information.
3. Enhancing Data Accuracy: Implement data validation rules,
error-checking mechanisms, and audit trails to ensure the
accuracy and integrity of student records. SRMS aims to
minimize data entry errors, identify discrepancies, and
maintain high-quality data throughout the system.
4. Improving Accessibility: Provide administrators with secure
and convenient access to student records and administrative
functions from anywhere, at any time. SRMS ensures
 accessibility through web-based interfaces that are
compatible with a range of devices and browsers.
5. Streamlining Administrative Tasks: Develop functionalities
that streamline administrative tasks such as course
management, subject allocation, student registration, session
updates, user profile management, and reporting. SRMS aims
to simplify complex processes, reduce manual interventions,
and enhance administrative control.
6. Ensuring Security: Implement robust security measures,
including secure login systems, data encryption, access
control mechanisms, and audit trails. SRMS prioritizes data
security and confidentiality to protect sensitive student
information from unauthorized access or breaches.
7. Supporting Scalability: Design SRMS with a modular and
scalable architecture that can accommodate future growth,
increased data volumes, additional functionalities, and
integration with other systems. The system's scalability
ensures long-term viability and adaptability to evolving
institutional needs.
8. Enhancing User Experience: Develop a user-friendly
interface with intuitive navigation, responsive design,
interactive elements, and customizable preferences. SRMS
aims to enhance user experience, productivity, and
satisfaction for administrators interacting with the system.
9. Facilitating Decision-Making: Provide administrators with
comprehensive analytics, dashboards, and reporting tools to
track key performance indicators, monitor trends, generate
insights, and support data-driven decision-making. SRMS
empowers administrators with actionable information to
improve operational efficiency and strategic planning.
10. Promoting Efficiency and Cost Savings: By
automating processes, reducing manual efforts, improving
 data accuracy, and enhancing administrative control, SRMS
aims to promote operational efficiency and cost savings for
educational institutions. The system's streamlined workflows
and optimized functionalities contribute to resource
optimization and organizational effectiveness.
In summary, the objective of the SRMS project is to develop a
sophisticated, user-centric, and scalable solution that transforms
student record management in educational institutions. By
achieving these objectives, SRMS aims to revolutionize
administrative processes, improve data management practices, and
support the overall mission of educational institutions in delivering
quality education and services.
 PROJECT OVERVIEW
The Student Record Management System (SRMS) represents a
cutting-edge solution designed to revolutionize the way educational
institutions manage student databases and administrative tasks. By
combining advanced technologies with user-friendly interfaces,
SRMS offers a comprehensive platform that empowers
administrators to streamline record-keeping processes, enhance
data accuracy, and improve overall operational efficiency.
At its core, SRMS is built on PHP and MySQL technologies,
making it a robust and scalable solution for educational institutions
of all sizes. The system's architecture is designed to handle the
complexities of modern record management, including course
management, subject allocation, student registration, and session
updates, among others. By centralizing these functions into a single
platform, SRMS eliminates the need for manual data entry, reduces
errors, and provides administrators with real-time access to critical
information.
One of the key features of SRMS is its secure login system, which
ensures that only authorized personnel have access to sensitive
student information. Upon logging in, administrators are greeted
with a comprehensive dashboard that provides an overview of
essential metrics such as the total number of courses, subjects,
students, and academic sessions. This real-time data visibility
empowers administrators to make informed decisions and track
progress effectively.
SRMS simplifies course management by allowing administrators to
add, edit, and delete courses as needed. Similarly, subject
management is streamlined by providing course-wise allocation
and management functionalities. The registration module facilitates
the smooth addition of student details, including personal
information, academic records, and contact details.
Furthermore, SRMS includes features for administrators to update
academic sessions seamlessly, ensuring that the system remains up-
to-date with the latest academic calendars. The user profile
management functionality allows administrators to update their
profile information and change passwords securely.
The system's user interface is designed with usability and
accessibility in mind, making it easy for administrators to navigate
and perform tasks efficiently. Compatibility with popular web
browsers such as Mozilla, Google Chrome, IE8, and Opera
ensures a seamless user experience across different platforms.
In summary, SRMS offers educational institutions a comprehensive
solution to modernize and optimize student record management
processes. Its robust features, user-friendly interface, and
scalability make it an indispensable tool for administrators looking
to streamline operations, improve data accuracy, and enhance
overall administrative control. SRMS sets a new standard in
educational technology, empowering institutions to achieve greater
productivity and efficiency in managing student information.
 BENEFITS
The "Smart Student Management System" project offers numerous
benefits to educational institutions, administrators, faculty, students,
and other stakeholders. These benefits are outlined below:
1. Efficiency and Time Savings:
 Automation of record-keeping processes reduces
manual data entry, minimizes errors, and saves time for
administrators.
 Streamlined administrative tasks such as course
management, subject allocation, and student registration
improve operational efficiency and productivity.
2. Improved Data Accuracy and Integrity:
 Implementation of data validation rules, error-checking
mechanisms, and audit trails ensures high data accuracy
and integrity.
 Centralized data storage reduces data duplication and
inconsistencies, leading to reliable and trustworthy
information.
3. Enhanced Accessibility and Collaboration:
 Secure and convenient access to student records,
administrative functions, and reporting tools promotes
collaboration and communication among stakeholders.
 Shared access to relevant information fosters
collaboration between administrators, faculty, staff, and
students.
4. Data-Driven Decision Making:
 Analytics, dashboards, and reporting tools provide
actionable insights, performance metrics, and data
trends for informed decision-making.
 Data-driven approach supports strategic planning,
resource allocation, and continuous improvement in
educational processes.
5. Security and Compliance:
 Robust security measures such as secure login systems,
data encryption, and access control mechanisms protect
sensitive student information from unauthorized access
and breaches.
 Compliance with data protection regulations ensures
data confidentiality, privacy, and compliance with
institutional policies.
6. User Experience and Satisfaction:
 Intuitive user interface, responsive design, and user-
centric features enhance user experience and
satisfaction.
 Usability improvements, accessibility standards, and
personalized settings cater to diverse user needs and
preferences.
7. Cost Savings and Resource Optimization:
 Automation and streamlining of administrative tasks
reduce manual efforts, paperwork, and resource
consumption.
 Efficient data management, analytics-driven insights,
and informed decision-making lead to cost savings and
resource optimization.
8. Scalability and Adaptability:
  Modular and scalable architecture enables seamless
scalability to accommodate future growth, changes in
requirements, and integration with external systems.
 Flexibility, adaptability, and ease of maintenance ensure
long-term viability and alignment with evolving
institutional needs.
9. Transparency and Accountability:
 Real-time data visibility, audit trails, and role-based
access control promote transparency, accountability, and
governance.
 Tracking of user actions, system activities, and data
modifications enhances accountability and compliance
with institutional standards.
10. Enhanced Educational Experience:
 Improved management of student records, academic
processes, and administrative tasks contributes to an
enhanced educational experience for students, faculty,
and stakeholders.
 Seamless access to information, timely communication,
and efficient workflows support a positive learning
environment and student success.
 SCOPE OF PROJECT
The scope of the "Smart Student Management System" project
encompasses various aspects related to the development,
implementation, and utilization of the system within educational
institutions. The scope outlines the key functionalities, features,
stakeholders, and deliverables of the project. The scope includes,
but is not limited to, the following components:
1. Functional Scope:
 Student Record Management: Automation of student
record storage, retrieval, and management, including
personal details, academic performance, attendance,
courses enrolled, and other relevant information.
 Administrative Tasks: Streamlining administrative tasks
such as course management, subject allocation, student
registration, attendance tracking, grade management,
user role management, and reporting.
 Analytics and Insights: Providing analytics, dashboards,
and reporting tools for actionable insights, performance
metrics, data trends, and visualization of key indicators
to support data-driven decision-making.
 Security and Access Control: Implementing robust
security measures such as secure login systems, data
encryption, access control mechanisms, and role-based
permissions to protect sensitive student information and
ensure compliance with data protection regulations.
 Collaboration and Communication: Facilitating
collaboration and communication among administrators,
faculty, staff members, and students through features
 like notifications, alerts, messaging, and shared access
to relevant information.
2. Technical Scope:
 Development Technologies: Utilizing PHP for server-
side scripting, MySQL for backend database
management, HTML, CSS, JavaScript, AJAX, jQuery
for frontend development, and other relevant
technologies.
 Architecture: Designing a modular, scalable, and secure
architecture that supports seamless integration with
external systems, scalability for future growth, and
adaptability to changing requirements.
 User Interface Design: Creating an intuitive, responsive,
and user-friendly interface with features such as
navigation menus, dashboards, forms, tables, charts, and
interactive elements to enhance user experience.
 Data Management: Implementing data validation rules,
error-checking mechanisms, audit trails, and data
migration strategies to ensure data accuracy, integrity,
consistency, and security.
 Security Measures: Incorporating encryption techniques,
secure authentication mechanisms, access control lists,
role-based access control (RBAC), and security best
practices to protect data confidentiality, integrity, and
availability.
3. Stakeholders:
 Administrators: Users responsible for managing student
records, administrative tasks, system configurations,
and reporting within the “Student Record Management
System”.
  Faculty: Users involved in academic processes, course
management, subject allocation, grade management,
attendance tracking, and communication with students.
 Staff Members: Users supporting administrative
functions, user management, system maintenance, and
technical support within the “Student Record
Management System”.
 Students: Users accessing their own academic records,
course information, grades, attendance, announcements,
and communication channels within the “Student
Record Management System”.
4. Deliverables:
 System Requirements Specification: Document
outlining the functional and non-functional
requirements, use cases, user stories, and system design
specifications for the “Student Record Management
System”.
 Software Development: Development of the “Student
Record Management System” according to the specified
requirements, including frontend interface, backend
functionality, database integration, security measures,
and user authentication.
 Testing and Quality Assurance: Conducting thorough
testing, including unit testing, integration testing,
system testing, user acceptance testing (UAT), and
performance testing to ensure reliability, functionality,
and performance of the “Student Record Management
System”.
 Deployment and Implementation: Deploying the
“Student Record Management System” on a suitable
hosting environment, configuring settings, migrating
data, conducting user training sessions, and ensuring
 smooth implementation and adoption within educational
institutions.
 Documentation and Support: Providing comprehensive
documentation, user manuals, training materials, and
technical support to administrators, faculty, staff
members, and students using the “Student Record
Management System”.

FEASIBILITY STUDY
A feasibility study is essential to assess the practicality, viability,
and potential success of the “Student Record Management System”
project. The study evaluates various aspects, including technical
feasibility, economic feasibility, operational feasibility, and
scheduling feasibility, to determine whether the project is feasible
and should proceed to implementation. Below is an overview of the
feasibility study for the project:
1. Technical Feasibility:
 System Requirements: The project requires technical
resources such as web development technologies (PHP,
MySQL, HTML, CSS, JavaScript), hosting
environments (XAMPP, WAMP, LAMP), and
compatibility with web browsers (Mozilla Firefox,
Google Chrome, Internet Explorer, Opera). These
technologies are widely used and readily available,
ensuring technical feasibility.
 Development Expertise: Availability of skilled
developers and technical expertise in web development,
 database management, security protocols, and user
interface design is essential for the successful
implementation of the project. Training or hiring
qualified personnel may be necessary to ensure
technical feasibility.
 Integration with External Systems: The project's
ability to integrate with external systems, such as
student information systems (SIS), learning
management systems (LMS), and authentication
providers, will enhance its functionality and value.
Compatibility and interoperability considerations
contribute to technical feasibility.
2. Economic Feasibility:
 Cost-Benefit Analysis: Conducting a cost-benefit
analysis helps evaluate the financial feasibility of the
project. The costs associated with development,
deployment, licensing, training, maintenance, and
support must be weighed against the expected benefits,
such as efficiency gains, cost savings, improved data
accuracy, and enhanced user experience.
 Return on Investment (ROI): Assessing the potential
ROI of the project considers both tangible and
intangible benefits. Tangible benefits may include
reduced administrative costs, operational efficiencies,
and increased productivity. Intangible benefits may
include improved decision-making, better data
management, and enhanced organizational reputation.
3. Operational Feasibility:
 User Acceptance: Evaluating user acceptance and
readiness is crucial for operational feasibility.
Conducting user surveys, needs assessments, and
usability testing helps identify user requirements,
 preferences, and potential challenges. User training and
change management strategies ensure smooth adoption
and utilization of the “Student Record Management
System”.
 Organizational Impact: Assessing the organizational
impact of implementing the “Student Record
Management System” considers factors such as
workflow changes, resource allocation, stakeholder
engagement, and alignment with institutional goals.
Addressing organizational concerns and obtaining buy-
in from key stakeholders contribute to operational
feasibility.
4. Scheduling Feasibility:
 Project Timeline: Developing a realistic project
timeline and schedule ensures scheduling feasibility.
Considering factors such as development phases, testing
cycles, deployment milestones, training sessions, and
post-implementation support helps manage project
timelines effectively.
 Resource Allocation: Allocating sufficient resources,
including personnel, budget, infrastructure, and
technology, is essential for meeting project deadlines
and milestones. Monitoring progress, identifying
potential bottlenecks, and adjusting schedules as needed
contribute to scheduling feasibility.
Based on the feasibility study conducted, the "Student Record
Management System" project demonstrates strong technical
feasibility, economic viability with potential ROI, operational
readiness with user acceptance considerations, and scheduling
feasibility with realistic project timelines and resource allocation.
The findings of the feasibility study support the decision to proceed
with the implementation of the project, ensuring its successful
development, deployment, and utilization within educational
institutions.

PROJECT REQUIREMENTS
Students Record Management Project in
Project Name PHP

Language Used PHP5.6, PHP7.x

Database MySQL 5.x

User Interface
HTML, AJAX, JQUERY, JAVASCRIPT
Design

Web Browser Mozilla, Google Chrome, IE8, OPERA

Software XAMPP / Wamp / Mamp/ Lamp (anyone)

 TOOL DESCRIPTION
The Student Record Management System (SRMS) project utilizes
a range of tools and technologies to create a robust, scalable, and
user-friendly web-based application. These tools play a crucial role
in the development, implementation, and maintenance of SRMS,
ensuring its efficiency, reliability, and compatibility with modern
web standards. The key tools and technologies used in SRMS
include:
1. PHP 5.6/7.x: PHP (Hypertext Pre-processor) is a widely-used
server-side scripting language known for its versatility, ease
of use, and compatibility with various web servers and
platforms. SRMS leverages PHP 5.6/7.x to handle dynamic
content generation, data processing, form handling, and
server-side functionalities. PHP's rich set of libraries,
frameworks, and APIs enables developers to create robust
web applications with efficient code execution.
2. MySQL 5.x: MySQL is a popular open-source relational
database management system (RDBMS) known for its
performance, scalability, and reliability. SRMS utilizes
MySQL 5.x as the backend database to store and manage
student records, course details, subject information, user
profiles, and system configurations. MySQL's support for
SQL queries, transactions, indexes, and data integrity
constraints ensures efficient data storage, retrieval, and
manipulation within SRMS.
3. HTML: HTML (Hypertext Markup Language) is the
standard markup language for creating web pages and user
interfaces. SRMS incorporates HTML to structure web pages,
define content elements, create forms, and integrate
multimedia elements such as images, videos, and hyperlinks.
HTML's semantic markup and accessibility features ensure a
well-organized and user-friendly interface for administrators
interacting with SRMS.
4. AJAX (Asynchronous JavaScript and XML): AJAX is a
web development technique that allows asynchronous
communication between the web browser and the server
without reloading the entire page. SRMS utilizes AJAX to
implement dynamic and interactive features, such as real-time
data updates, form submissions, content loading, and
asynchronous requests. AJAX enhances SRMS's
responsiveness, performance, and user experience by
reducing page load times and improving interactivity.
5. jQuery: jQuery is a fast, lightweight, and feature-rich
JavaScript library that simplifies client-side scripting and
DOM manipulation. SRMS incorporates jQuery to enhance
the interactivity, functionality, and visual effects of its web
interface. jQuery's extensive collection of plugins, event
handling methods, animation capabilities, and AJAX utilities
enable developers to create rich and responsive user
experiences in SRMS.
6. JavaScript: JavaScript is a versatile programming language
used for client-side scripting, dynamic content generation,
form validation, and event handling in web applications.
SRMS leverages JavaScript to implement client-side
functionalities, validate user inputs, handle user interactions,
and enhance the user interface's interactivity. JavaScript's
compatibility with modern web browsers ensures consistent
behavior and functionality across different platforms.
7. XAMPP/Wamp/Mamp/Lamp: XAMPP, Wamp, Mamp, and
Lamp are popular development environments that provide a
bundled package of web server software, database
management systems, and scripting languages. SRMS
supports deployment on these environments, allowing
developers to test, debug, and deploy the application locally
before production. XAMPP/Wamp/Mamp/Lamp
environments provide a convenient and integrated platform
 for PHP development, database management, and web server
configuration.
8. Web Browsers: SRMS is designed to be compatible with
popular web browsers such as Mozilla Firefox, Google
Chrome, Internet Explorer 8 (IE8), and Opera. The
application's responsive design, HTML/CSS standards
compliance, and cross-browser testing ensure consistent
performance and functionality across different browsers and
devices. Administrators can access SRMS from their
preferred web browser without compatibility issues.
Overall, the combination of these tools and technologies enables
the development of SRMS as a robust, secure, and efficient student
record management system with modern web functionalities,
database management capabilities, and user interface
enhancements.
 USER INTERFACE
The user interface (UI) of the Student Record Management System
(SRMS) plays a crucial role in providing administrators with an
intuitive, efficient, and visually appealing platform for managing
student records and administrative tasks. SRMS's UI is designed
with usability, accessibility, and functionality in mind, ensuring a
seamless user experience across different devices and browsers.
The key aspects of SRMS's user interface include:
1. Navigation and Menu Structure: SRMS features a clear
and organized navigation system that allows administrators to
easily access different modules and functionalities. A top-
level menu or sidebar navigation provides quick links to
essential sections such as Dashboard, Courses, Subjects,
Students, Sessions, and Profile. Dropdown menus or
collapsible panels further streamline navigation within each
module, enabling administrators to find specific features and
options efficiently.
2. Dashboard Overview: The Dashboard serves as the central
hub of SRMS, providing administrators with an overview of
key metrics, data visualizations, and actionable insights.
Widgets or cards display information such as the total number
of courses, subjects, students, recent activities, upcoming
events, and system notifications. Charts, graphs, and tables
present data trends, performance indicators, and analytics,
enabling administrators to make informed decisions and track
progress effectively.
3. Course and Subject Management: The Course and Subject
management modules allow administrators to add, edit, delete,
and manage courses and subjects seamlessly. A structured
 form interface facilitates the input of course details such as
course code, name, description, duration, credit hours, and
prerequisites. Similarly, subject management allows for
course-wise allocation, subject code/name, instructor
assignment, and curriculum mapping. Inline editing,
validation checks, and error feedback enhance the usability of
these modules.
4. Student Registration and Profile Management: The
Register module enables administrators to add new student
details, including personal information, contact details,
academic records, and enrolment status. A step-by-step form
wizard guides administrators through the registration process,
ensuring completeness and accuracy of student data. Profile
management functionalities allow administrators to update
student profiles, upload documents, track progress, and
manage enrolment statuses efficiently.
5. Session Updates and Academic Calendar: SRMS includes
features for administrators to update academic sessions,
semesters, terms, and calendars. A calendar view displays
upcoming events, academic deadlines, holidays, and
important dates. Administrators can manage session start/end
dates, academic years, and session statuses, ensuring
alignment with institutional calendars and academic
schedules.
6. User Authentication and Access Control: SRMS
incorporates a secure login system with user authentication
mechanisms to ensure that only authorized personnel have
access to sensitive student information. Role-based access
control (RBAC) allows administrators to assign permissions,
roles, and privileges based on user roles (e.g., admin, faculty,
staff). Access controls prevent unauthorized access and
maintain data confidentiality and integrity.
 7. Responsive Design and Cross-Browser Compatibility:
SRMS's user interface is designed with responsiveness in
mind, ensuring optimal performance and layout across
different devices, screen sizes, and orientations. The
application is compatible with popular web browsers such as
Mozilla Firefox, Google Chrome, Internet Explorer 8 (IE8),
and Opera, ensuring consistent functionality and user
experience for administrators accessing SRMS from various
platforms.
Overall, SRMS's user interface is designed to streamline
administrative workflows, enhance data visibility, improve
decision-making, and provide a user-friendly experience for
administrators managing student records and administrative tasks.
The combination of intuitive navigation, informative dashboards,
structured forms, and secure access controls makes SRMS a
powerful and efficient tool for educational institutions seeking to
modernize their record management processes.
 BACKEND
The backend of the Student Record Management System (SRMS)
is the engine that powers the system's functionality, data
management, and business logic. It encompasses the server-side
components, databases, APIs, and processes responsible for
handling data storage, retrieval, processing, and communication
with the frontend user interface. The backend of SRMS is designed
to be robust, scalable, secure, and efficient, supporting the system's
core features and functionalities.
1. Server-Side Scripting with PHP: PHP (Hypertext Pre-
processor) serves as the primary scripting language for
SRMS's backend development. PHP scripts handle dynamic
content generation, form processing, database interactions,
session management, and server-side validations. The PHP
scripts execute on the web server (e.g., Apache, Nginx) and
communicate with the frontend interface to process user
requests, execute business logic, and generate dynamic web
pages.
2. Database Management with MySQL: MySQL serves as the
backend database management system (DBMS) for SRMS,
storing and managing structured data related to student
records, courses, subjects, sessions, users, and system
configurations. The MySQL database schema is designed to
ensure data integrity, normalization, and efficient querying.
SQL queries, transactions, indexes, and triggers are used to
 interact with the database, retrieve information, update
records, and perform data manipulations.
3. Data Model and Schema Design: The backend of SRMS
incorporates a well-defined data model and database schema
that aligns with the system's requirements and entities.
Entities such as students, courses, subjects, sessions, users,
roles, and permissions are mapped to database tables, each
with its attributes, relationships, constraints, and indexing
strategies. The data model ensures data consistency, integrity,
and reliability throughout the system.
4. APIs for Data Interactions: SRMS includes backend APIs
(Application Programming Interfaces) to facilitate data
interactions between the frontend user interface and the
backend database. RESTful APIs or web services enable
CRUD (Create, Read, Update, Delete) operations on entities
such as students, courses, subjects, sessions, and users. The
APIs handle data validation, sanitization, error handling, and
response formatting, ensuring secure and reliable data
exchanges.
5. Business Logic and Processing: The backend of SRMS
encapsulates the system's business logic, validation rules,
algorithms, and processing logic. Business rules govern
operations such as student registration, course management,
subject allocation, session updates, user authentication,
access control, and data validation. Validation checks ensure
data integrity, accuracy, and adherence to institutional
policies and standards.
6. Session Management and Security: SRMS implements
session management techniques in the backend to maintain
user sessions, track user interactions, and enforce user
authentication. Secure hashing algorithms, encryption
methods, and access control mechanisms are employed to
protect sensitive data, authenticate users, and prevent
 unauthorized access. User roles, permissions, and audit trails
enhance security and accountability within the system.
7. Scalability and Performance Optimization: The backend
architecture of SRMS is designed for scalability and
performance optimization. Techniques such as database
indexing, caching, query optimization, connection pooling,
and load balancing are employed to ensure fast response
times, efficient data retrieval, and system scalability under
varying loads and user concurrency.
8. Integration with External Systems: SRMS's backend
supports integration with external systems, services, and APIs
to facilitate data exchange, synchronization, and
interoperability. Integration points may include student
information systems (SIS), learning management systems
(LMS), authentication providers, payment gateways, email
services, and reporting tools. APIs, webhooks, and data
formats such as JSON or XML enable seamless integration
with third-party systems.
Overall, the backend of SRMS serves as the foundation for the
system's functionality, data management, security, and scalability.
It leverages PHP, MySQL, APIs, business logic, and optimization
techniques to deliver a reliable, efficient, and secure platform for
managing student records and administrative tasks in educational
institutions.
 PROJECT MODULES
In this project, we use PHP and MySQL database and it has one
module i.e. Admin.
Admin Module:
 Admin Secure login.
 Dashboard: In this section, admin can view the total no
Courses, Subjects Student, Countries, States, and cities
also.
 Course: In this section admin can manage the courses
(Add, edit, delete).
 Subject: In this section, admin can manage the subjects
course wise (Add, edit, delete).
 Register: In this section, admin can add student’s details.
 View Students: In this section, admin can view, edit, and
delete student details.
 Session: In this section, admin can update the
academic session.
 Change password: in this section, admin can change
their password.
 Admin Profile: In this section, admin can update the
profile details.
 Logout
 CONCLUSION
The development and implementation of the Student Record
Management System (SRMS) represent a significant milestone in
modernizing and optimizing record-keeping processes in
educational institutions. Through the integration of advanced
technologies, user-friendly interfaces, and robust functionalities,
SRMS offers a comprehensive solution that addresses the
challenges faced by administrators in managing student databases
and administrative tasks.
One of the key achievements of SRMS is its ability to streamline
record management processes, eliminate manual data entry, and
improve data accuracy. By automating tasks such as course
management, subject allocation, student registration, session
updates, and user profile management, SRMS reduces
administrative burdens, minimizes errors, and enhances operational
efficiency. Administrators can now focus on strategic decision-
making and providing quality services to students and faculty.
The user interface of SRMS plays a crucial role in enhancing user
experience, accessibility, and productivity. Intuitive navigation,
informative dashboards, structured forms, and secure access
controls ensure that administrators can navigate the system
seamlessly, track key metrics, generate insights, and perform tasks
efficiently. Responsive design and cross-browser compatibility
further enhance usability across different devices and platforms.
SRMS's backend architecture is designed for scalability, security,
and performance optimization. Leveraging PHP, MySQL, APIs,
business logic, and optimization techniques, the backend ensures
reliable data storage, retrieval, processing, and communication.
Integration with external systems, security measures, and data
validation checks further strengthen the system's reliability and
integrity.
In conclusion, SRMS represents a significant step forward in
modern educational technology, empowering educational
institutions to manage student records effectively, improve
administrative workflows, and support data-driven decision-
making. By embracing digital transformation, automation, and
user-centric design principles, SRMS sets a new standard in
student record management, paving the way for enhanced
efficiency, transparency, and accountability in educational
institutions. As educational institutions continue to evolve, SRMS
will play a pivotal role in driving innovation, optimizing processes,
and delivering exceptional services to students, faculty, and
stakeholders alike.
SRMS is not just a software solution but a catalyst for positive
change, enabling educational institutions to thrive in today's
dynamic and competitive landscape. With ongoing support, updates,
and enhancements, SRMS will continue to evolve and adapt to the
evolving needs and challenges of educational institutions, making a
lasting impact on the education sector.
 BIBLIOGRAPHY
https://www.php.net/manual/en/intro.spl.php
https://dev.mysql.com/doc/
https://api.jquery.com/jQuery.ajax/
https://developer.mozilla.org/en-US/docs/Web/JavaScript
https://www.apachefriends.org/docs/
DATABASE TABLES

cities
countries
registration
session
states
subject
tbl_course
tbl_login
 Some of the Project Screens

Admin Login

Admin Dashboard
Add Subjects
Register Students
CODING DETAILS:
SQL FILE:
SET SQL_MODE = "NO_AUTO_VALUE_ON_ZERO";
START TRANSACTION;
SET time_zone = "+00:00";

CREATE TABLE `cities` (

`id` int(11) NOT NULL,
`name` varchar(30) NOT NULL,
`state_id` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1
COLLATE=latin1_swedish_ci;

INSERT INTO `cities` (`id`, `name`, `state_id`) VALUES

(1, 'Bombuflat', 1),
(2, 'Garacharma', 1),
(3, 'Port Blair', 1),
(4, 'Rangat', 1),
(5, 'Addanki', 2),
(6, 'Adivivaram', 2),
(7, 'Adoni', 2),
(8, 'Aganampudi', 2),
(9, 'Ajjaram', 2),
(10, 'Akividu', 2),
(11, 'Akkarampalle', 2),
(12, 'Akkayapalle', 2),
(13, 'Akkireddipalem', 2),
(14, 'Alampur', 2),
(15, 'Amalapuram', 2),
(16, 'Amudalavalasa', 2),
(17, 'Amur', 2),
(18, 'Anakapalle', 2),
(19, 'Anantapur', 2),
(20, 'Andole', 2),
(21, 'Atmakur', 2),
(22, 'Attili', 2),
(23, 'Avanigadda', 2),
(24, 'Badepalli', 2),
(25, 'Badvel', 2),
(26, 'Balapur', 2),
(27, 'Bandarulanka', 2),
(28, 'Banganapalle', 2),
(29, 'Bapatla', 2),
(30, 'Bapulapadu', 2),
(31, 'Belampalli', 2),
(32, 'Bestavaripeta', 2),
(33, 'Betamcherla', 2),
(34, 'Bhattiprolu', 2),
(35, 'Bhimavaram', 2),
(36, 'Bhimunipatnam', 2),
(37, 'Bobbili', 2),
(38, 'Bombuflat', 2),
(39, 'Bommuru', 2),
(40, 'Bugganipalle', 2),
(41, 'Challapalle', 2),
(42, 'Chandur', 2),
(43, 'Chatakonda', 2),
(44, 'Chemmumiahpet', 2),
(45, 'Chidiga', 2),
(46, 'Chilakaluripet', 2),
(47, 'Chimakurthy', 2),
(48, 'Chinagadila', 2),
(49, 'Chinagantyada', 2),
(50, 'Chinnachawk', 2),
(51, 'Chintalavalasa', 2),
(52, 'Chipurupalle', 2),
(53, 'Chirala', 2),
(54, 'Chittoor', 2),
(55, 'Chodavaram', 2),
(56, 'Choutuppal', 2),
(57, 'Chunchupalle', 2),
(58, 'Cuddapah', 2),
(59, 'Cumbum', 2),
(60, 'Darnakal', 2),
(61, 'Dasnapur', 2),
(62, 'Dauleshwaram', 2),
(63, 'Dharmavaram', 2),
(64, 'Dhone', 2),
(65, 'Dommara Nandyal', 2),
(66, 'Dowlaiswaram', 2),
(67, 'East Godavari Dist.', 2),
(68, 'Eddumailaram', 2),
(69, 'Edulapuram', 2),
(70, 'Ekambara kuppam', 2),
(71, 'Eluru', 2),
(72, 'Enikapadu', 2),
(73, 'Fakirtakya', 2),
(74, 'Farrukhnagar', 2),
(75, 'Gaddiannaram', 2),
(76, 'Gajapathinagaram', 2),
(77, 'Gajularega', 2),
(78, 'Gajuvaka', 2),
(79, 'Gannavaram', 2),
(80, 'Garacharma', 2),
(81, 'Garimellapadu', 2),
(82, 'Giddalur', 2),
(83, 'Godavarikhani', 2),
(84, 'Gopalapatnam', 2),
(85, 'Gopalur', 2),
(86, 'Gorrekunta', 2),
(87, 'Gudivada', 2),
(88, 'Gudur', 2),
(89, 'Guntakal', 2),
(90, 'Guntur', 2),
(91, 'Guti', 2),
(92, 'Hindupur', 2),
(93, 'Hukumpeta', 2),
(94, 'Ichchapuram', 2),
(95, 'Isnapur', 2),
(96, 'Jaggayyapeta', 2),
(97, 'Jallaram Kamanpur', 2),
(98, 'Jammalamadugu', 2),
(99, 'Jangampalli', 2),
(100, 'Jarjapupeta', 2),
(101, 'Kadiri', 2),
(102, 'Kaikalur', 2),
(103, 'Kakinada', 2),
(104, 'Kallur', 2),
(105, 'Kalyandurg', 2),
(106, 'Kamalapuram', 2),
(107, 'Kamareddi', 2),
(108, 'Kanapaka', 2),
(109, 'Kanigiri', 2),
(110, 'Kanithi', 2),
(111, 'Kankipadu', 2),
(112, 'Kantabamsuguda', 2),
(113, 'Kanuru', 2),
(114, 'Karnul', 2),
(115, 'Katheru', 2),
(116, 'Kavali', 2),
(117, 'Kazipet', 2),
(118, 'Khanapuram Haveli', 2),
(119, 'Kodar', 2),
(120, 'Kollapur', 2),

Studentrecordms:
Login.php:
<?php session_start();
include('includes/dbconnection.php');

if(isset($_POST['submit']))
{
$uname=$_POST['id'];
$Password=$_POST['password'];
$query=mysqli_query($con,"select ID,loginid from tbl_login
where loginid='$uname' && password='$Password' ");
$ret=mysqli_fetch_array($query);
if($ret>0){
$_SESSION['aid']=$ret['ID'];
$_SESSION['login']=$ret['loginid'];
header('location:dashboard.php');
}
else{
echo "Invalid Details";
}
}
?>

<!DOCTYPE html>
<html lang="en">

<head>

<meta charset="utf-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">

<title>Student Record Management System | Login </title>

<!-- Bootstrap Core CSS -->

<link
href="bower_components/bootstrap/dist/css/bootstrap.min.css"
rel="stylesheet">
<!-- MetisMenu CSS -->
 <link
href="bower_components/metisMenu/dist/metisMenu.min.css"
rel="stylesheet">
<!-- Custom CSS -->
<link href="dist/css/sb-admin-2.css" rel="stylesheet">
<!-- Custom Fonts -->
<link href="../bower_components/font-awesome/css/font-
awesome.min.css" rel="stylesheet" type="text/css">
<link rel="stylesheet" type="text/css"
href="../dist/css/jquery.validate.css" />
</head>
<body>
<h2 align="center">Student Record Management System</h2>
<div class="container">
<br><br><br><br>

<div class="col-md-4 col-md-offset-4">

<div class="panel panel-primary">

<div class="panel-heading">
<h3 class="panel-title">Sign In</h3>
</div>
<div class="panel-body">
<form method="post">
<fieldset>
<div class="form-group">
<input class="form-control" placeholder="Login
Id" id="id" name="id" type="text" required autofocus
autocomplete="off">
</div>
<div class="form-group">
<input class="form-control"
placeholder="Password" id="password"name="password"
type="password" value="" required>
<a href="password-recovery.php">Password
Recovery</a>
 </div>

<!-- Change this to a button or input when

using this as a form -->
<input type="submit" value="login"
name="submit" class="btn btn-lg btn-success btn-block">
</fieldset>
</form>
</div>
</div>
</div>
</div>
</div>

<!-- jQuery -->

<script
src="../bower_components/jquery/dist/jquery.min.js"></script>

<!-- Bootstrap Core JavaScript -->

<script
src="../bower_components/bootstrap/dist/js/bootstrap.min.js"></sc
ript>

<!-- Metis Menu Plugin JavaScript -->

<script
src="../bower_components/metisMenu/dist/metisMenu.min.js"></s
cript>

<!-- Custom Theme JavaScript -->

<script src="dist/js/sb-admin-2.js"></script>
<script src="dist/jquery-1.3.2.js" type="text/javascript"></script>
<script src="dist/jquery.validate.js"
type="text/javascript"></script>
<script type="text/javascript">

jQuery(function(){
jQuery("#id").validate({
 expression: "if (VAL.match(/^[a-z]$/)) return true;
else return false;",
message: "Should be a valid id"
});
jQuery("#password").validate({
expression: "if (VAL.match(/^[a-z]$/)) return true;
else return false;",
message: "Should be a valid password"
});

});

</script>
</body>

</html>

Register.php:
<?php session_start();
//error_reporting(0);
include('includes/dbconnection.php');
if (strlen($_SESSION['aid']==0)) {
header('location:logout.php');
} else{
if(isset($_POST['submit'])){

$cshort=$_POST['course-short'];
$cfull=$_POST['c-full'];
$fname=$_POST['fname'];
$mname=$_POST['mname'];
$lname=$_POST['lname'];
$gname=$_POST['gname'];
$ocp=$_POST['ocp'];
$gender=$_POST['gender'];
$income=$_POST['income'];
$category=$_POST['category'];
$physicallych=$_POST['ph'];
$nation=$_POST['nation'];
$mobno=$_POST['mobno'];
$email=$_POST['email'];
$country=$_POST['country'];
$state=$_POST['state'];
$city=$_POST['city'];
$paddress=$_POST['padd'];
$caddress=$_POST['cadd'];
$board1=$_POST['board1'];
$board2=$_POST['board2'];
$roll1=$_POST['roll1'];
$roll2=$_POST['roll2'];
$passyear1=$_POST['pyear1'];
$passyear2=$_POST['pyear2'];
$sub1=$_POST['sub1'];
$sub2=$_POST['sub2'];
$marks1=$_POST['marks1'];
$marks2=$_POST['marks2'];
$fullmarks1=$_POST['fmarks1'];
$fullmarks2=$_POST['fmarks2'] ;
$session=$_POST['session'];
$regno=mt_rand(1000000000,9999999999);

$query=mysqli_query($con,"INSERT INTO registration(course,

subject, fname, mname, lname, gender, gname, ocp,
income, category, pchal, nationality, mobno,emailid,
country, state, dist,
padd, cadd, board,
board1,roll,roll1,pyear,yop1,sub,sub1,marks,marks1,
fmarks,fmarks1,session,regno)
value('$cshort','$cfull','$fname','$mname','$lname','$gender','$gnam
e','$ocp','$income','$category','$physicallych','$nation','$mobno','$e
mail','$country','$state','$city','$paddress','$caddress','$board1','$bo
ard2','$roll1','$roll2','$passyear1','$passyear2','$sub1','$sub2','$mark
s1','$marks2','$fullmarks1','$fullmarks2','$session','$regno')");
if($query){
echo '<script>alert("Student Registration successfull")</script>';
echo "<script>window.location.href='manage-
students.php'</script>";
} else{
echo '<script>alert("Something went wrong. Please try
again")</script>';
echo "<script>window.location.href='register.php'</script>";
}

}
?>
<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="utf-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">
<title>Student Registration</title>
<link
href="bower_components/bootstrap/dist/css/bootstrap.min.css"
rel="stylesheet">
<link
href="bower_components/metisMenu/dist/metisMenu.min.css"
rel="stylesheet">
<link href="dist/css/sb-admin-2.css" rel="stylesheet">
<link href="bower_components/font-awesome/css/font-
awesome.min.css" rel="stylesheet" type="text/css">
<script
src="https://ajax.googleapis.com/ajax/libs/jquery/3.6.4/jquery.min.j
s"></script>
<script type="text/javascript">
function showSub(val) {
// alert(val);
$.ajax({
type: "POST",
url: "subject.php",
data:'cid='+val,
 success: function(data){
// alert(data);
$("#c-full").val(data);
}
});

}
</script>

PROJECT RECORD FORM: