0% found this document useful (0 votes)
9 views9 pages

Data & Function

Uploaded by

Salah Soltan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
9 views9 pages

Data & Function

Uploaded by

Salah Soltan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
You are on page 1/ 9

Define the Excel Sheet and its content

Excel workbook content more than sheet as below

Each Sheet consist of many rows ( named with numbers 1,2,3,….. ) and columns ( named alphabet A,B,C,…… )
and by their intersection together the cells for exempale ( A1 ) are created as below :
For Apply any Function on Range of Cells First we should Name it as below example :

1- Select the required cells 100 100 100 100


( for example from F3 to I16 )

2- From Formula bar select in Name Box and write the name of 100 100 100 100
this range for Example ( Test ) and press Enter

100 100 100 100

100 100 100 100

100 100 100 100

100 100 100 100

100 100 100 100

100 100 100 100

100 100 100 100


3- for example :
we will use Sum Function to calculate the total of cells range we named it Test 100 100 100 100
- select required Cell ( K17 )
- write the formula like this : =Sum(Test)
- press Enter the result will display by sum all values in named range Test
100 100 100 100

100 100 100 100

100 100 100 100

100 100 100 100

Total 5600
Basic Functions

It is easy to operate, and through it, statistics can be made simple and fast
and there are many ways to insert these functions as below

1- From Formula Bar


we can insert all types of functions 2- from Formula Menu
3- Auto Sum shortcut

Sum Use to calculate the sum of data range ( as shown in cell K9 )

Average Use to Calculate average of data range ( as shown in cell J 9 )

Count Use to bring the number of cells contain numbers only ( as shown in cell K9)

Count A Use to bring the number of cells contain numbersand text ( as shown in cell L9 )

Max Use to bring the Highest Number in the range of Cells as ( shown in cell M9 )

Min Use to bring the Lowest Number in the range of Cells as ( shown in cell M9 )
Function Type Sum Average Count Count A Max Min

100 1000 3000 S 3500 670

200 2000 2600 100 4200 665


300 3000 2200 600 4900 660
400 4000 1800 300 5600 655
500 5000 1400 A 6300 650
600 6000 1000 8 7000 645
700 7000 600 30 7700 640
Result 2800 4000 7 7 7700 640
As shown in the below table we calculate the net salary after deduct Tax for eery person using Cell Refrance ( C2 ) in one step
Function Type Data Filteration
2 way lookup
( this mean we will use Horizantail & vertical Table titles in the function ) Tax 10% Name Required

Note : When we use indirect function - the table titles must be without spaces
Exmp:( Net_Salary ) Name Salary Deduction Net_Salary F Deduction

in case type with space ( #REF error will display ) to solve this problem also we can use SUBTITUTE Function
it use to replace space with any Item Like ( _ or,or.) A 5000 500 4500 Err:509
as we use it with net salry in cell J 4

B 7000 700 6300


Data Menu _____ Data Validation === use to insert list box sush as J3 Cell using named table C 9000 900 8100
D 11000 1100 9900
Indirect function use to filter data in named table with
column title & Row title ( 2 way lookup )
( Horizintal & vertical Table Titles ) like H4 cell E 13000 1300 11700

Example :
F 15000 1500 13500

1- select the data range ( table containt all data === C3: F14 )
G 17000 1700 15300

2- from formula menu === create from selection ( to name all data in coulmn title & row title )
H 19000 1900 17100

3- select the required cell ( H4) and type the function ( =indirect (H3) indirect (I3)
I 21000 2100 18900
J 18000 1800 16200
K 16000 1600 14400
IF Function
It use to returns one value if a condition you specify evaluates to TRUE,
and another value if that condition evaluates to FALSE

Nested IF Function

IF functions can be nested as value_if_true and value_if_false


arguments to construct more elaborate tests ( use in case we have many condaition
in IF Function )
Example of Nested IF
Preformance HR
> Result Recommendation

< 70% promotion

<= 60% increment

>= 53% need_Training

80% promotion&increment
55% need_Training

You might also like