ZOOM INTERNATIONAL SCHOOL

NAME :- SUBHAJIT DEBNATH

CLASS :- X
ROLL NO. :- 26
SEC :- C
SUBJECT :- Information Technology
 Project on Mail Merge
(Digital Documentation) &
Goal Seek
(Electronic Spreadsheet)
 INDEX

PAGE
SL NO: TOPIC NO:

DIGITAL DOCUMENTATION (ADVANCED)

1. IMPLEMENT MAIL MERGE 4-7

ELECTRONIC SPREADSHEET (ADVANCED)

2. USE GOAL SEEK 8-9

BIBLIOGRAPHY
 DIGITAL DOCUMENTATION (ADVANCED)
1. IMPLEMENTMAIL MERGE
CREATE A MAIL MERGE DOCUMENT : LETTER

1. Open a template, if you have one you want to use or create a new writer
document.

2. Save the document with the appropriate name, like mailmerge_parents.odt.

3. Write out the text that will be going to everyone and plan where you want the
fields. For instance, you might know that you are going to have an address block at
the top of the letter, so you’ll leave a few blank lines for that. Then you’d write
something like this, know that you’d add the fields firstname and years_of_service
later:

Dear,
Dear,
Remember that next month is open enrolment for benefits.Employees with over five
Remember
years that nextare
of experience month
alsoiseligible
open enrolment for benefits.Employees
for sabbatical; you have been withwith over
us for five
years
years
so of experience
please are also eligible
get your application in earlyfor sabbatical;
if you plan to you have been with us for years
apply.
so please get your application in early if you plan to apply.
Regards,
Regards,
Human Resources
Human Resources

If you are doing anything complex and this is your first mail merge letter, write out
the letter completely as you want it to read including sample data .Use all the text,
including samples for firstname, lastname, etc.This will help you determine which
fields you need to use, where you need spaces before and after fields, etc.

In the following example, for instance, if you want to communicate this you will need
to use fields from the database for titles, lastname. Childs name, study_area,and
test_score.

Dear
DearMs.
Ms.Smithson,
Smithson,
Your child Jenny is such a joy to have in the classroom. Her score on her Social
Your child
Studies testJenny
score is such
last a joywas
Friday to have in the classroom. Her score on her Social
ARegards,
Studies test score last Friday was ARegards,
Mr. Thomson
Mr. Thomson

Once you have the letter written out and you know what fields you need, you can
delete the specific data like “Ms. Smithson “ and insert the fields from the data base
instead .
To Make The Data Source And Entering Datdd text

1. Open office.org is set up with a middle-man file in the mail merge process to make
merging work easily. You will create a small file, one for each spreadsheet or other data
source. Once you create it, you donot have to do it again.

2. Select the type data: spreadsheet data, text file data, your particular type of address
book, or the type of database you are using like Access or MySQL. It’s very important to
select the right type.

3. CLICK NEXT.

4. What you do here depends on what you chose as the type data you are working with.

5. In this window, just be sure to keep the option for registering selected. Unmark the
selection you open the database for editing unless you want to see the database editing
Window. Click Finish.

6.You will be prompted to save the database file. Name it something very descriptive; this is the
name you will be looking for when you are adding database files to your mail merge documents.
The name can be the same as the data source that you are basing it on, or entirely different .The
file will end in .odb and be stored in whatever directory you choose it doesnot have to be in the
same directory as the data

7. You can see your databases by pressing F4 again when you are in a writer or clac document.
Click the +icon next to the database you created to see the items named Queries and

Tables. Click the + next to Tables to see the tables you created; select a table to see the data in it.

When you are done viewing your databases, press F4 again to hide the pane. You are done
creating the database file. You only need to do this once for every spreadsheet, database or
directly of text files.

MERGING THE DATA SOURCE WITH MAIN DOCUMENT

1. Open the letter you want to use.

2. Once you have the letter written out and you know what fields you need, you can delete the
specific data like “Ms. Smithson” and insert the fields from the database instead. Press F4. Click
the + next to the database you want, then click the + next to Tables and the + next to the table
you want.
3. Now just drag the field you want into the letter to the place you want it.

a. Click and hold down on the name of the first field you want. Don’t click on the data like
Smithson click on the name of the field like lastname.

b. Drag the field name into the letter to the place where you want it. The mouse will have
a+attached to it as shown.

Release the mouse. The field will appear .You won’t see the data yet you will see the field name.

4. If you did not get it exactly where you want it, just select it and cut and paste it to the place
where you want it. The easiest way to select a field is to click on the right side of it hold down the
Shift key and press the left key broad key once. Then it is selected and you can cut or copy.

5. Drag in all the other fields you want the same way. If you want a field in the letter twice, you can
drag it twice, or drag it in once then copy and paste it to the other location.

6. The fields should display with a gray background as shown. It won’t print it just help you see
which text is from the database and which test you helped.

7. Format the document any way you want it. The fields respond to formatting the same way that
normal text does.

8. You are done creating the mail merge document. You only need to do this once. Then next step
is to either print the letter to a printer or print top a Writer file so you can see all the data merged
and so you can customize before printing on paper.
 ELECRTRONIC SPREADSHEET (ADVANCED)

2. Goal Seek

Using Goal Seek

Usually you run a formula to calculate a result upon existing values. By contrast
using Goal Seek option under Tools menu you can discover what values will
produce the result that you want.To take a simple example imagine that the Chief
Financial Officer of a company developing sales projections for each quarter of the
forthcoming year. She knows what the company’s total income must be for the year
to satisfy stockholders. She also has a good idea of the company’s income in the
first three quarters because of the contracts that are already signed. For the fourth
quarter however no definite income is available. So how much must the company
earn in Q4 to reach its goal? The CFO can enter the projected earnings for each of
the other three quarters along with a formula that totals all four quarters. Then she
runs a goal seek on the empty cell for Q4 sales and receives her answer. Other uses
of goal seek may be more complicated but the method remains the same. Only one
argument can be altered in a single goal seek.

Goal Seek examples

To calculate annual interest (I), create a table with values for the capital ©, number
of years (n), and interest rate (r). The formula is I = C*n*r.

Let us assume that the interest rate r of 7.5% and the number of year’s n (1) will
remain constant. However you want to know how much the investment capital C
would have to be n=modified in order to attain a particular return I. For this examples
calculate how much capital C would be required if you want an annual return on
$15000

Enter each of the values mentioned above into adjacent cells (for Capital C an
arbitory value like $100,000 or it can be blank; for number of year’s n, 1; for interest
rate r, 7.5%). Enter the formula to calculate the interest I in another cell. Instead of
C, n and r use the reference to the cell with the corresponding value. In our example
this would be = B1*B2*B3

1. Place the cursor in the formula cell B4 and choose Tools>Goal Seek.

2. On the Goal Seek dialog the correct cell is already entered in the Formula cell
field.

3. Place the cursor in the Variable cell field. In the sheet click in the cell that contains
the value to be changed in this example it is B1.

4. Enter the desired result of the formula in the Target value field .In this example the
value is 15000.The figure below the cells and fields.
5. Click OK. A dialog appears informing you that the Goal Seek was
successful. Click yes to enter the result in the cell with the variable
value. The result is shown below.
 Bibliography

PROJECT WORK ABOUT INFORMATION

TECHNOLOGY CLASS 10 CBSE

1. https://cbseacdamic.nic.in/web
material/Curriculum21/publication/secondary/402-IT
ClassX.pdf

2. https://www.tutorialaicsip.com/it-402-prac/project-
work-class10-it-402/

3. Information technology Class 10 Subhajit Debnath

4. A Textbook of Information Technology for Class 10