Advocacy

Advocacy/ Communication Team
S.Y. 2019- 2022
Chairman: Amelita Baraquiel

Members: Hon. Jose Barcelona
Hon. Emilia Baraquiel
ADVOCACY/ COMMUNICATION TEAM

1. Prepares communication/ advocacy plan to disseminate information regarding the SIP.
2. Links with the media to raise consciousness of stakeholders
3. Writes press releases on the progress of the SIP implementation
CURRICULUM AND INSTRUCTIONAL PROGRAMS TEAM

S.Y. 2019- 2022
Chairman: Marlyn Rivera
Members: Olivia Vargas
Leny Barbacena
CURRICULUM AND INSTRUCTIONAL PROGRAMS TEAM
1. Organizes program teams per subject area

2. List roles and functions of each program area subject team
3. Convenes regularly with School Head, Implementation Team and SQMT
4. Record best practices, facilitating and hindering factors in relation to the implementation
of subject area program
With regards to the BRIGADA ESKWELA PLUS implementation, the parents were
then encouraged to participate in the cleaning of school grounds, particularly the painting of
the fences, benches, and classroom. Some parents also have agreed to work on the garden
for the GULAYAN SA PAARALAN PROJECT. After the meeting, the parents started to go to
the assigned areas for cleaning and painting.
The meeting was adjourned at 3:30 in the afternoon.
Prepared by:
AMELITA BARAQUIEL
GPTA Secretary
Noted by:
JUANITO B. BARCELONA
School Head
SIP (School Quality Management Team)
SY: 2019- 2022
Chairman: Ely Reveriza

Members: Eleonor Aberion
Lea Bisa
SCHOOL QUALITY MANAGEMENT TEAM
1. Makes annual and inventory of facilities, materials and equipment

2.Identify physical, materials and equipment needed
3. Assist in the preparation of project proposal to source out funds for physical facilities,
materials and equipment projects
4. Takes the lead role in the implementation of physical facilities projects
5. Takes charge of the procurement of materials and equipment
6. Conducts regular inspection of physical facilities, informs the school head on the status
and make recommendations
STAFF DEVELOPMENT TEAM

SY 2019-2022
Chairman: Nenita Bermas

Members: Lea Bisa
Jocelyn Belen
STAFF DEVELOPMENT TEAM
1. Conducts TSNA to determine strengths and training needs of teachers

2. Prepares an INSET Plan and submits to School Head for comments and approval
3. Manages INSET program to improve professional competence of teachers to improve the
delivery of instruction
4. Organizes pool of trainers who can be tapped as trainers during INSET
5. Evaluates and makes Training Completion Report after the completion of every training
SIP (School Finance Team)

SY 2019- 2022
Chairman: Olivia Vargas

Member: Jenny Buban
Mae Ann Romano
SCHOOL FINANCE TEAM
1. Makes recommendations to the school head regarding School Finance Plan in relation to
the budget requirements of the SIP/ AIP.
2. Manage allocation of resources for operational and developmental activities which are
reflected in the SIP
3. Prepares annual procurement plan approved by the school head
4. Prepares financial report
5. Tracks the utilization of funds and reports to School Head
6. Conducts the regular inspection of physical facilities, informs the school head on the
status and make recommendations
MINUTES OF THE MEETING
June 10, 2019
I. AGENDA
1. Creation of School- Community Planning Team in crafting School Improvement Plan (SIP)
of Hindi Elementary School for School Year 2019- 2020, SY: 2020-2021 and SY 2021-2022
a. Preparation of the SIP and its Implementation
b. Creating of the School Planning Team and Implementation Team
c. Creating the different program teams and committee
2. Others
II. MEETING PROPER

The meeting started at 1:00 in the afternoon with an opening prayer through power
point presentation. It was followed by the Philippine National Anthem. Mrs. Nenita Bermas
made the opening/ welcome remarks. Mrs. Eleonor Aberion shared the thought for the day
followed by a short reflection. Mrs. Mae Ann Romano led the community singing and Mr.
Ely Revereza presented the attendance. The meeting proper was conducted by Mr. Juanito
Barcelona, School Head of Hindi Elementary School following the sequence of the agenda.
In connection with the crafting of the School Improvement Plan (SIP), being a mode
of verification for the school validation of School- Based Management System and to
safeguard its validity and reliabity, a School- Community Planning and Implementation Team
shall hereby be created. Mam Jenny Buban explained/ clarify one by one all the roles and
responsibilities of each chairman/ members of the learners.
(SIP) Physical- Facilities and Instructional Materials and Equipment Team

SY. 2019- 2022
Chairman: Ferdinand Bellen

Members: Frances Cabuhat
Romel Base
PHYSICAL FACILITIES AND INSTRUCTIONAL MATERIALS AND EQUIPMENT TEAM
1. Makes annual inventory of facilities, materials and equipment

2. Identify physical, materials and equipment needed
3. Assist in the preparation of project proposal to source out funds for physical facilities,
materials and equipment projects
4. Takes the lead role in the implementation of physical facilities projects
5. Takes charge of the procurement of materials and equipment
6. Conducts regular inspection of physical facilities, informs the school head on the
procurement of materials and equipment
STUDENT/ PUPIL CO- CURRICULAR ACTIVITIES TEAM
SY. 2019-2022
Chairman: Irma Bobis

Members: Frances Cabuhat
Eleonor Aberion
STUDENT/ PUPIL CO-CURRICULAR ACTIVITIES TEAM
1. Prepares plan for pupil co-curricular activities

2. Supervises co-curricular activities like sports, cultural shows, talent shows, pupil
government
3. Mobilizes stakeholders to support pupil activities
4. Initiates health and nutrition-related program for pupils
With regards to the BRIGADA ESKWELA PLUS Implementation, the parents were then
encouraged to participate in the cleaning of school grounds particularly the painting of the
fences, benches and classroom. Some parents have also agreed to work on the garden for
the Gulayan Sa Paaralan Project. After the meeting, the parents started to go to the
assigned areas for cleaning and painting.
The meeting was adjourned at 11:30 in the afternoon.
Prepared by:
AMELITA BARAQUIEL
GPTA Secretary
Noted by:
JUANITO BARCELONA
School Head
Republic of the Philippines
Department of Education
Region V – Bicol
Schools Division Office of Albay
Bacacay West District
HINDI ELEMENTARY SCHOOL
Bacacay, Albay
June 17, 2019
DESIGNATION ORDER
TO: ___________________________________
___________________________________
Hindi, Elementary School
Bacacay, Albay
Sir/ Madam:
You are hereby designated as __________________ of

_______________________________________________ of Hindi Elementary School,
Bacacay West District, Bacacay Albay and thereby do the duties and responsibilities inherent
to your position/ designation in addition to your teaching load.
Given this __________ day of __________________ for official and records

purposes.
JUANITO B. BARCELONA
School Head
Received by:
______________________________

Region V – Bicol
Bacacay, Albay
DESIGNATION ORDER
2018-2019
Memorandum to: ________________________________

________________________________
Hindi Elementary School
Bacacay, Albay
In the exigency of the service, you are hereby designated as___________

of__________________________________________ at Hindi Elementary
School, Bacacay Albay.
You are expected to perform the duties and responsibilities attached to

your designation and such other related functions as may be assigned until
such time that this is revoked.
Noted:
JUANITO BARCELONA
School Head

Region V – Bicol
Bacacay, Albay
DEVELOPMENT GUIDE IN THE PREPARATION OF SIP/ AIP

FOR SY 2019-2022
Activities/ Tasks Scheduled Persons Involved Remarks

Date
Meeting with the stakeholders for
Preparatory Activities Call School Head, presentation of school profile,
for General Assembly January 2019 Teachers, GPTA soliciting inputs from the community
Parents for the development of SIP and
informing the community of the
development of the SIP
School Head, Gather data from school records and

Organize data using School February Teachers, GPTA stakeholders
Community Data 2019 Officers
PHASE 1: ASSESS
 Validation and March- April School Planning Collect, organize and analyze school
analysis of data 2019 Team data, list of resources, technical
 Root Cause Analysis assistance in the preparation of SIP
PHASE 2: PLAN List Priority improvement areas

 SIP Crafting propose activities and budget
 Identification of PIAs June 2019 School Planning allocations for the academic year
 Identification of Team Formulate work and Financial Plan
Solutions and AIP
 Identification of
interventions and
new strategies to
address the problems
and priority areas
PHASE 3: ACT October School Head, Doing SIP advocacy with the SIP
2019-2022 Teachers, GPTA stakeholders
Parents Developing the Schools Monitoring
and evaluation Form/ Plan and
structure
Prepared by:
JUANITO BARCELONA
School Head

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Advocacy/ Communication Team

S.Y. 2019- 2022

Chairman: Amelita Baraquiel

ADVOCACY/ COMMUNICATION TEAM

CURRICULUM AND INSTRUCTIONAL PROGRAMS TEAM

CURRICULUM AND INSTRUCTIONAL PROGRAMS TEAM

1. Organizes program teams per subject area

The meeting was adjourned at 3:30 in the afternoon.

Chairman: Ely Reveriza

SCHOOL QUALITY MANAGEMENT TEAM

1. Makes annual and inventory of facilities, materials and equipment

STAFF DEVELOPMENT TEAM

Chairman: Nenita Bermas

STAFF DEVELOPMENT TEAM

1. Conducts TSNA to determine strengths and training needs of teachers

SIP (School Finance Team)

Chairman: Olivia Vargas

II. MEETING PROPER

(SIP) Physical- Facilities and Instructional Materials and Equipment Team

Chairman: Ferdinand Bellen

PHYSICAL FACILITIES AND INSTRUCTIONAL MATERIALS AND EQUIPMENT TEAM

1. Makes annual inventory of facilities, materials and equipment

Chairman: Irma Bobis

STUDENT/ PUPIL CO-CURRICULAR ACTIVITIES TEAM

1. Prepares plan for pupil co-curricular activities

The meeting was adjourned at 11:30 in the afternoon.

June 17, 2019

You are hereby designated as __________________ of

Given this __________ day of __________________ for official and records

Republic of the Philippines

Memorandum to: ________________________________

In the exigency of the service, you are hereby designated as___________

You are expected to perform the duties and responsibilities attached to

Republic of the Philippines

DEVELOPMENT GUIDE IN THE PREPARATION OF SIP/ AIP

Activities/ Tasks Scheduled Persons Involved Remarks

School Head, Gather data from school records and

PHASE 2: PLAN List Priority improvement areas

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Given this day of ________ for official and records