MM Notes 4 - Master Data, Types of Master Data

and Material Master data

Master Data
Master data is a onetime activity created by clients in real time project in easy access screen
of production server and we consultants have to do backend settings of master data in IMG
screen of development server - golden client.
The information of a material, vendor and customer maintained in SAP system is called Master
data.
Types of Master data in SAP MM
In SAP - MM we have following master data’s:

• Material Master data

• Vendor master data
• Purchasing info record
• Source List
• Quota Arrangement List
• Condition master data

Material Master data

Material is one of the master data available in SAP MM.
Material is also called as item, goods, products.
The information of the material like material description, material UOM, material weights,
material purchasing information etc maintained in sap system is called material master data.

Why we create material in SAP system.

If we want to buy, sell or to check the material stock status thru SAP system then we have to
create material in SAP system.
Business requirement - Client’s Requirement
In real time project client deals with different types of materials such as raw material, semi-
finished, finished material, spares, consumables, packing material, food material, operating
materials, trading materials ETC.. we consultants have to provide solution to differentiate
types of materials in SAP system.
Consultant role in Material Master
Under this heading we will learn how to provide solution to client’s requirement in material
master. We will do these settings in IMG screen of golden client - development server.
1. Define Material Type.
Material type differentiate the types of materials in SAP system by generating material code
to every material. SAP has designed below standard types.

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ROH - Raw Material =============> ZRM
ZCM= consumables materials
HALB - Semi Finished material =====> ZSFG
FERT - Finished Goods ==============> ZFG
VERP - Packing Material ===========> ZPKG
ERSA - Spares ======================> ZSPR = ZCM= consumables materials
FOOD - Food Material ==============> FOOD
PIPE - Pipeline Material ===========> PIPE
DIEN - Services (In ECC version)
SERV - Services ( In S4 HANA)=====> SERV
HAWA - Trading material =========> ZTG
NLAG - Non stock material=======> ZNSM
UNBW – Non- valuated material===> ZNVM

We can use above standard material types or we can customise new material types by copying
standard to fulfil client’s business requirements.
Examples of material type codes customization in Live projects:
ZRM - Raw Material + (300000 - 399999)
ZSFG - Semi finished goods (100000 - 199999)
ZFG - Finished goods (200000- 299999)
ZSPR - Spares
ZCON - Consumables
PIPE - Pipeline materials
SERV - Service Material
FOOD - Food material
ZPAK - Packing material
ZNVL - Non - Valuated material
ZTG - Trading goods
ZOTH - Other materials
ZSCP - Scrap Materials
ZOM - Operations materials

Use below t. code or Path to define new material type (Z codes)

T. code - OMS2- Material Type

Path:
SPRO—>IMG—>Logistics general —> Material Master —> Basic settings —> Material Type
—> Define attributes of material types —> Enter —> click on position —> give standard
material type ROH for raw material —> Enter —> Select ROH line —> Click on copy as icon

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—> Give you own material type (should start with Z or Y with 4 CHAR), Maintain material
type description —> Press enter→ click continue and save the material type.
Note:
Use same above steps to configure other material types.
** Material Type controls Material Master.
Types of controls

• It controls number range of material

• It manages fields of materials
• It controls views of material

2. Define Number ranges of Material

Number ranges will be used to identify materials in sap system. Each material will have unique
code which will be used to buy, sell or to check material stock in sap system. These unique
codes will generate based on material type.
We consultants will create number ranges and it will be assigned to material type. Clients
while creating materials they will select material type, based on material type selection system
will generate material code.
In sap standards for each material type we can maintain 1 internal and 1 external number
range.
Internal means system will generate automatically within the range we defined in sap system
and while creating material if we are entering material code manually within the range defined
then it is called external number range.
Material number range length is 18 digits maximum in S4 HANA 40 Digits
Internal number range will accept only numeric and external will accept alphanumeric.
T. code - MMNR
Path:
SPRO —> IMG —> Logistics General —> Material Master —> Basic settings -> Material types
—> Define number range for each material type —> Enter —> Click on Maintain Groups icon
—> Click on Create icon —> Maintain group name (ex. Raw material number range), give
from and to number range interval for both internal and external (if required) ( 18 Digits) —
> Press enter —> Save —> go back -> Click CTRL+f —> Give your material type —> enter —>
click on your material type —> click on element/group —> search your number range group
and double click on same group - save.

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3. Define Field Selection of Material Master

Field selection will be used to manage fields of Materials. Managing fields is nothing but we
can make field mandatory, optional, display or we can hide the fields.
In sap standard each material type should have one field selection to manage fields. SAP has
designed below standard field selections.
ROH - Raw material field selection
HALB - Semi finished material
FERT - Finished material

And for remaining all other standard material types sap is used ROH as standard field
selection.
We can use above standard field selections or we can customise new field selections by
copying standard. (Same like material type)
Use below t. code or path to define, manage and assign field selections to material type.
T. code -OMS9
OR
Path:
SPRO—>IMG—>Logistics general —> Material Master —> Field selections —> Maintain
Field selection for data screens —> Execute —> Click on position —> Give standard field
selection ROH for raw material —> Enter —> Select ROH line —> click on copy as icon —>
Give your own field selection (4 char) —> Enter —> Double click on your own field selection
—> click on field selection group(contact icons), check the field names —> close the field
selection group —> Manage the fields as per clients requirement —> save —> go back to

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material type screen (OMS2 T.code) → Click on position —> give you own material type —>
double click on material type and assign your own field selection in field reference box —>
Press Enter —> Save.

Client’s Role in Material Master

Under this heading we will learn how to create material manually but in real time project
clients will create the material and we consultants have to provide training along with user
manual.
Creation of Material with MM views
Use T. Code - MM01 - Create Material
Path
SAP easy access —> SAP Menu —> Logistics —> Materials management —> Material master
—> Material —> Create General —> MM01- enter —>
Create Material (Initial Screen)
Material: In this field we have to enter number for the material manually if we want external
number range and if we want internal number then leave this field blank.
Industry sector: In this field we have to select client’s industry. Examples - Chemical industry,
Pharma, Manufacturing industry, construction ETC.
If our client’s industry is not available in the list then we consultant can add new industry
sector by using below T. Code or path
T. Code - OMS3. -Industry sector
Path
SPRO - IMG - LG - Material Master - field selection - define industry sector - enter - click on
new entries - give your own industry sector (1 CHAR), maintain description then maintain
field selection standard ‘A’ then press enter and save.

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Material Type: Select material Type which we already created in OMS2 t. Code. Ex. Raw
material type, SFG material type, FG material Type etc. . .
Copy from Material: If we want to create new material by copying already created material
then we will use this field to maintain copy material code.
-----------------------——————————Press Enter ————-----------------------—————

• Select MM views

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• Click on default settings

• Click on Org. Levels
• Maintain your plant and storage location (in which plant we will use this product and in
which storage we will store)
• Press enter

Basic data view

Under this basic data we will maintain material general information which is applicable to
entire company as displayed below.

• Material description
• Unit of measurement
• Material group
• Old material number

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• Gross weight/net weight
• Weight unit
• Volume
• Volume unit
• Size/Dimension

Material description: Material Description is also called as short text in SAP. In this field we
have to maintain material name and it accepts 40 CHAR
Base unit: In this field we have to maintain unit of measurement in which material is
measured. Ex: KGS, Litres, EA, SQ.FT. No’s, BAG, MT ETC… we consultants can add new units
of measurement to fulfil clients’ requirements by using below t. Code r Path.
T. Code - CUNI
OR
Path:

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SPRO—> IMG—> SAP NETWEAVER—> General Settings —> check units of measurement —
>Enter —> click on units of measurements then click on create icon —> Give units of
measurement (3 CHAR), maintain commercial and technical same, maintain description —>
press enter and save.

Material Group:
Material group is a sub division of material type. Materials with same features grouping
together is called material group.
In Realtime project we consultants have to add new material groups. Use below or path to
define new material groups.
T. Code - OMSF
Path:
SPRO—> IMG—>Logistics General —> Material Master. —> settings for key fields - define
material group - enter - click on new entries - give your own material group (9 CHAR),
maintain description - press enter - save.

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Old Material Number:

In this field we can capture client’s non-SAP material code just to identify materials in SAP.
This is not mandatory field.
Division:
This field we will discuss in SD module.
X-plant matl status and valid from:
If we want to block the material from purchase then in this field maintain 01 - block for
procurement and maintain valid from date.
Gross Weight/Net Weight/Weight unit:
In these fields we will maintain material weights along with weight unit(Grams/KGS etc…)
Volume/Volume unit:
Volume will be used for liquid materials.
Size/dimensions:
In this field we will maintain material sizes like height/width etc. . .
Purchasing view
In this view we will maintain material purchasing information. This information belongs to
individual plant.
If we want to buy the product then purchasing view in material is mandatory.
Base Unit: This field will copy automatically from basic data 1.
Order Unit: In this field we have to maintain unit of measurement in which material are
ordered to vendor/market.

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If order unit and base unit are different then system will ask conversion factor when we
press enter.
Ex. 1 dozen = 12 each
1 ton = 1000 kgs etc. . .
if order unit and base unit are same than leave order unit field blank because it will copy from
base unit automatically.
Purchasing Group:
Purchasing group is also called as buyer group. The group of people from purchasing
department who are involved in buying material from market is called purchasing group.
In Realtime projects we consultants must add new purchasing groups to fulfil our clients
requirement.
T. Code - OME4
Path:
SPRO - IMG- Materials management - purchasing. - Create purchasing group - enter - click
on new entries - give your own purchasing group (3 CHAR), maintain description, telephone
- press enter and save.

Material Group: This field will copy automatically from basic data 1.
Auto PO.: In SAP we can create Purchase order manually and automatically. If we want to
create PO automatically then first step is to activate this field in material master.
Batch Management: If we want batch number for the material then activate this field.
1st Reminder/2nd Reminder/3rd Reminder: If we want to send reminders to vendor for
delivering material on time then in these fields maintain reminders days and with the help of
ABAP consultants, we will design reminder message.
Underdel. /Overdeliver/unlimited over-delivery tolerance: If we want receive material
quantity less than ordered quantity then maintain underdeliver tolerance in %. If we maintain
underdeliver tolerance than system will allow us to receive material quantity less-than

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ordered quantity. If we want receive material quantity more than ordered quantity then
maintain overdeliver tolerance in %. If we maintain Over delivery tolerance than system will
allow us to receive material quantity more than ordered quantity. If we want receive material
quantity more than order quantity without any limit than activate unlimited over-delivery
tolerance.
Acknowledgement Required: If we want acknowledgement copy from the vendor for given
material orders then activate this field.
Reminders/tolerances and acknowledgement will be updated by maintaining Purchasing
value key. We consultants can add new purchasing value key by using below path
Path:
SPRO - IMG - Materials Management - Purchasing - Material master - define purchasing
value key - enter - click on new entries - give purchasing value key (any 4 CHAR code),
maintain reminder days, tolerances, activate acknowledgement as per client requirements
- press enter. - save.
This purchasing value key we have select in every material if we required.

GR Processing Time: In this field we have maintain No. Of days required to move goods to
storage location after GR (goods receipt) and quality check.

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Source List: If we want to assign fixed vendor to a material then activate source list and we
will maintain fixed vendor in 4th master data.
Manufacturing Part Number: In this field we can maintain material model numbers.
Manufacturer: In this field we can capture material manufacturer details and this is not
mandatory field.
---------------------------————————Press enter ———---------------------—————-
Purchase order Text View:
In this view we can maintain any material information in the form of text.
Ex. Handle with care etc.

Plant data/storage 1:
In this view we will maintain material storage information in storage location under plant. This
information belongs to individual storage location available in the plant.
Base Unit: This field will copy automatically from basic data 1.
Unit of issue: In this field we have to maintain unit of measurement in which material is issued
from storage location to internal departments or to external customers.
If unit of issue and base unit are different then system will ask conversion factor when we
press enter.
Ex. 1 dozed = 12 each
1 ton = 1000 kgs etc.. .
if unit of issue and base unit are same then leave unit of issue blank because it will copy from
base unit automatically.
Storage Bin: Storage bin is the exact location in the warehouse where materials are stored
physically. Storage bin will be created in Warehouse module.
Batch Management: This field will copy from purchasing view.
Shelf-life data: Under this heading we will maintain material maximum storage period
minimum storage period and total Shelf-life expiry date (SLED) along with time unit.
Important Note: The date of production must be entered in the goods receipt.
————————----------------———Press enters ——-------------------------————————
Plant data/storage 2:
Profit Center: This field we be a part of controlling module. As of now leave it blank.

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After maintaining all required data click on save icon to save the material and system will
generate material code at left bottom corner of the screen. We will use same material code
for further process like purchase, sales, stock checking etc. . .
Extension of material
We will extend existing material code for following levels.

• Views Extension
• Organisation levels extension
Extend Material to Accounting views
Sometimes in Realtime projects clients will miss the views while creating material in that case
we will use extension of material to views concept. Use below process to extend the material
to views.
T. Code - MM01

• Go to T. Code MM01
• Give Extension material code in Material field
• Press enter for 2 times
• Select accounting views
• Press enter
• Give plant
Press enter again and maintain below information in accounting view and save the material.
Valuation class: Valuation class will be used to link MM and FI modules. It is also helps us to
valuate the material.
Price control: We can maintain 2 types of prices in material master.
S - Standard Price
V - Moving average price

Standard price is a fixed price maintained for only finished goods.

Moving average price is a fluctuating price maintained for all material which are buying from
outsider (vendors).
Save the material.
Extend Material to New Plant and Storage Location
Under this heading we will learn how to extend material to new plants and storage location if
we have multiple plants and storage location using same material then follow below steps to
extend product to new org. Levels.

• Go to T. Code MM01

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• Give Extension material code in Material field
• Press enter
• Give same material code in copy from material
• Press enter
• Select views
• Give extension plant and storage location
• Give copy from plant and storage location
• Press enter
• System will copy data from copy plant to new plant in all the views if required edit the
information then press enter and save the material.

Material Master T. code

MM01 – Immediately create Material

MM02 – Change Material (Edit Material information)
MM03 – Display Material
Mm04 – Changes
MM06 – Flag for deletion/undelete
MM11 – Create Schedule Material
MM12 – Change schedule Material
MM13 – Display Schedule Material
MM14 – Changes
MM16 – Flag for deletion
MM17 - Mass Maintenance
MMAM - Change Material Type
MMSC - Enter Storage Locations
MM60 - Materials List
Material Master tables

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We cab check the Tables in T. code SE16N.

MARA - General Material Data

MAKT - Material Descriptions
MARC - Plant Data for Material
MBEW - Material Valuation (accounting data)
MARD - Storage Location Data for Material
MARM - Units of Measure for Material
MVKE - Sales Data for Material
MLGN - Material Data for Each Warehouse Number
MLAN - Tax Classification for Material

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