THE CONSTITUTION OF CRYSTAL CLEAR SELF

HELP GROUP
1. NAME

The name of the organization shall be CRYSTAL CLEAR SELF HELP GROUP

2. CRYSTAL CLEAR SELF HELP GROUP AIMS AND OBJECTIVES

The objectives of the WELFARE shall be:-
a) To realize a strong and established a community of persons of common mission and vision,
through mobilization of resources and development.
b) To promote unity and Co-operation amongst its members
c) To encourage Women to participate in Social/Economic Activities as a means of Gender
Equality.
d) To provide members with necessary knowledge, skills and trainings and support in various
Income Generating Activities ( IGAs)
e) To encourage and provide assistance to vulnerable members of the community
g) To provide an avenue where members give each other financial, social, emotional and
Spiritual Support.

3.CRYSTAL CLEAR SELF HELP GROUP MEMBERSHIP

a) Membership shall be open to any person over 18 years, who has expressed interest and
commitment to the group.
b) Membership fee of Ksh 1500
c) An agreed amount by two thirds of membership in a general or Special meeting shall be paid
either weekly, monthly or yearly to facilitate agreed development project(s)
at a particular time. This amount will be referred to as shares.
e) All members shall be enlisted on our secretarial Data and wall on our WhatsApp and will be
required to participate in all the activities of the group as agreed in the general/
Business/special meetings.
f) A member who is not active shall be plucked off the register after duration of (3) three
months.
g) Any member who wants to resign should do so in writing to the secretary.
h) Any member who exhibits gross misconduct may be expelled from the organization subject to
the Disciplinary committee recommendations.
4. CRYSTAL CLEAR SELF HELP GROUP OFFICE BEARERS

a) The office bearers of the GROUP shall be:-

 I. The Chairperson
II. Vice chairperson
III. The secretary
IV. Assistant secretary
V. The treasurer

b) All office bearers shall be fully paid up members of the organization and shall be elected during a
General meeting.
c)All office bearers shall hold the office for five (5) years and are also eligible for re-election.
d) Any office bearer who ceases to be a member of the organization or does not comply with various
guidelines and regulations as agreed or goes against the spirit of the
organization’s constitution or migrates to a distant County shall automatically cease to be in office.
e) Any office bearer may be removed from office in the same way as lid down in Expulsion of Members in
article 15.

5. DUTIES OF THE CRYSTAL CLEAR SELF HELP GROUP OFFICE BEARERS

a) THE OFFICE OF THE CHAIRPERSON
I. To preside over all the meeting of e.g Executive, forums, Monthly, special & General Meetings.
ii. Sign minutes and reports of such meetings.
iii. Approve expenditure and sign all expenditure vouchers after the approval of the steering committee.
iv. In consultation with the secretary call emergency or special meetings from time to time
V. Promote unity in the group
vi. Safeguard the constitution.
vii. Welcome and Reorganize all new members
B.)VICE CHAIRPERSON

I. Shall deputize the chairperson

 li. Perform all duties of the chairman in his absence
ii. Perform any such function that may be assigned to her by the Executive Committee from
time to time.
C. THE SECRETARY SHALL:
i. Receive, writes and keep all Correspondences, reports and safeguard all the Documents of the
organization.
ii. Convene regular and schedule meetings in Consultation with the Chairperson.
iii. Keep a registry of all members of the organization .
iv. Perform any such functions that may be assigned to him from time to time.

v. Take and keep Minutes of regular group Meetings.

vi. Prepare the AGENDA of the Meeting in consultation with the Chairperson.
vii. Collecting and circulating any relevant information to members of the group.

D) THE ASSISTANT SECRETARY SHALL:-

i) Assist the Secretary in running the Secretariat and perform all his duties in his absence.
E) THE TREASURER SHALL:

(i) Receive and disburse Monies of the organization in accordance with the Steering Committees'
direction.
(ii) Issue all receipts of all Money received and maintain a membership register.
 6. CRSTAL CLEAR SELF HELP GROUP POLICIES
(i) The organization shall have THE EXECUTIVE as the main office of governance.
(ii) The Executive Committee shall run the affairs of the organization without any favour and in accordance
with the organization’ s constitution
(iii) projects and contributions must be approved by at least two thirds of the membership during a
AGM/Business meetings
(iv) The Share contributions must be uniform for all the members .
V. All projects must meet all necessary legal requirement before being undertaken.
Vi. Capacity building and benchmarking must be prioritized for successful investments.
(vii) The Executive Committee shall have powers to suspend/expel any member or official found guilty of
misconduct in accordance with
Disciplinary procedure under Article 15.
(viii) The Executive Committee shall approve/reject any Funeral and "Pole" applications in accordance with
Article 15.

(ix) A member with any disturbing issue, complain, concern or problem must seek redress through a
proper channel

x. Members are required to observe professionalism and respect during meetings.

7.CRYSTAL CLEAR SELF HELP GROUP PROCEDURE AT MEETINGS

(a) All meetings of the organization shall be chaired by the Chairperson and in his/her absence the Vice
chairperson or in absence of both a
member selected by the Committeeshall take the chair.
(b) The chairperson may in her discretion limit the number of persons permitted to speak in favour of or against
any motion
(c) Resolutions
Resolution shall be by consensus. In cases of difficulties, a vote shall be cast. The simple majority wins. The
chairman is not allowed to vote. In case of a tie, the chairman will be allowed to vote
8. CRYSTAL CLEAR SELF HELP GROUP SECRETARIAT

(a) Main office shall be established with a proper and up to date professional filling system, membership records
and all the necessary documentation of the organization.
(b) The office will be open to all the members for reporting and assistance .

9.CRYSTAL CLEAR SELF HELP GROUP TRUSTEES

(a) There will be three (3) Trustees elected once in every two years.
(b) Al Assets and property of the organization shall be vested in the Trustees.
(c) Trustees will not attend meeting but shall be furnished will all the reports of the proceedings of those
meetings.
(d) Trustees will institute measures to recover or redeem organization funds and property held by individual or
Institutions.
(e) If the Executive Committee is dissolved, or resigns the trustee will take over until the next generation meeting.
The General Meeting will take place within a month of dissolution.
(f) The trustees will be answerable to the executive and may be assigned be it.

10.ZONAL BRANCHES and SUBGROUPS

(a) The organization shall establish zonal branches which shall be headed by a representative appointed by
members of the subgroup during a Business/special meetings.
(b) MICBO Shall have subgroups as follow
(c) All Zonal branches or subgroups shall work in accordance with the policies, procedures and guidelines
discussed and agreed during MICBO’s Business/special
meeting and adopted for implementation.
(d) The policies, procedures and guidelines can be reviewed from time to time to ensure smooth running a
benefit of the branches and the subgroups.

11.MICRO FINANCES
a. Revenues
The CRYSTAL CLEAR SELF HELP GROUP income Shall arise from:-
I) Members contributions in line with Art 3d.
II) Donations from friends, NGOs or any other institution willing to support.
III) Funds drives organized by the Executive
b. The funds of the organization shall be used for the following purposes
(i) Running administrative & fares of the organization as agreed by the members.
 (ii) Investing in worthy projects for the benefit of Members as the two thirds members may decide in a special
meeting. The proceeds from the project(s)shall
equally be shared as dividends at the end of the financial year.
(viii) The Financial year of the organization shall be 1st January to 31st December each year.

12.SIGNATORIES
Shall be:-
(i) Chairperson
(ii) Treasurer
(iii) Secretary
The Treasurer and any two of the three signatories shall sign cheques/withdrawals.

ARTICLE 13:FUNERAL ADMINISTRATION/BENOVULENT AND GENERAL ASSISTANCE

[a] Application for assistance will be made through a prescribed form obtained from the MICBO office
[]b]The chairman will call for a special committee meeting of the Executive to approve or disapprove the
application due to performance of the member.

(c) Benevolence will cover

[i]Contributor
[ii] spouse-husband
[iii] Parents
[iv] Children under age of [18] who have not attained employment age
[v] The above will all be biological nuclear family [only
Deaths will be categorized as follows:-
i. Death of a principal member
The resolutions of the meeting shall be published and adopted, and shall form the basis of deaths and funerals
administration.

ARTICLE 14:MEETINGS
a. ANNUAL GENERAL MEETING
MICBO shall hold AGM towards the end of its financial year. A 14 day notice of the meeting will be
communicated to all members by the way of sms,
print media or any other form of communication reliable.
The business of the AGM shall among others include:-
I. Presentation and adoption of the MICBO’s annual report
II. Presentation and adoption of MICBO’s annual financial statement
 III. Presentation and adoption the next financial year project(s) proposals and budgets
IV. Appointments of members to various committees or assignments
V. Amendments if need be to identified articles of MICBO’s constitution
VI. All resolutions at the AGM shall be done in accordance to Art 7c.
b. EXECUTIVE MEETINGS
The Executive will hold meetings at least two times a month or any other time as may be required.
c, BUSINESS MEETINGS
The executive shall convene a Business meeting of all members once every month for assessment and
monitoring of the projects and development agenda.
Investment proposals will also be discussed in these meetings for consideration and adoption
The meetings shall as well provide forum for sharing ideas and capacity building.
The meetings will provide an avenue of funds mobilization and assessment of members commitment to current
development agenda.
d. SPECIAL MEETINGS
Shall be called as need arises. The secretary shall communicate to all members at least 3 days to the date of the
meeting

ARTICLE 15:SUB-COMMITTEES
a) The Executive office will create such sub committees perceived as necessary for the fulfillment of the specific
objective of the organization and to perform
certain specific functions on the behalf of the organization.
b) The membership, procedures, mandate and guidelines to such committees will be discussed and agreed in a
special meeting of all the members called by the
Executive office and shall be adopted for implementation in the MICBO’s AGM or Special meeting by at
least two thirds of membership.
c) Incase the subcommittee fails in it’s mandate, proposals and changes will be done during MICBO’s AGM or a
special meeting convened by the Executive.

ARTICLE 16:AUDIT
There shall be annual financial audit of all CRYSTAL CLEAR SELF HELP GROUP accounts and records and assets
and the report made public during MICBO’s AGM.

ARTICLE 17: DISSOLUTION

(a) CRYSTAL CLEAR SELF HELP GROUP shall not be dissolved except by a resolution passed at a general
meeting of members by a vote of (2/3) two thirds
of members present
(b) . If no quorum is obtained, the proposal to solve the welfare shall be submitted to a further general
meeting which shall be held one month later Notice
 of this meeting shall be given to all members of the organization at least 14 days before the date of
the meeting. The quorum for the second Meeting
shall be the number of members present.
(c) Provided, however, that no dissolution of the organization shall be affected without prior permission
in writing of the registrar, obtained upon application
to her made in writing and signed by three (3) of the office bearers.
(C) When dissolution of the organization has been approved by the registrar, no further action shall be
taken by the committee or any other office bearer of the
organization in connection with the aims of the organization other than to get in and liquidate for cash all
assets of the organization, subject to the payment of all
the debts of the organization, the balance thereof shall be distributed in such manner as maybe resolved
by the meeting at which the resolution of dissolution was passed.

ARTICLE 18: INSPECTION OF ACCOUNTS AND LIST OF MEMBERS

The books of accounts and all the documents relating thereto and a list of members of welfare shall be available
for inspection at the registered office.
The welfare on giving not less than seven ( 7) days notice in writing to the Welfare.

ARTICLE 19: AMMENDMENT OF THE CONSTITUTION

 Amendments of the constitution shall be approved by at least two thirds majority of members present at
the general meeting of the group. The amendments
cannot however be implemented without prior consent of the Registrar of societies, obtained on
application to him in writing and signed (a)by three office bearers.