Garowe Teachers Education College - GTEC

Puntland, Somalia

Computer Training Manual

Prepared by:

Eng. Ibrahim Ahmed Duale

©2008

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 Microsoft Word
Contents:
 The Word screen
 Creating a document
 Saving, renaming and Opening files
 Editing text
 Moving and copying text
 Checking spelling
 Formatting text
 Bullets and numbering
 Finding and replacing
 Tables
 Headers and footers
 Previewing and printing

Introduction
 Ms-Word is one of the most popular used programs in the world; it’s used for documentation
such as to write reports, memos, faxes and other documents.

Creating a document
 To create a new document first run Ms-word by following these steps:
 Click start button.
 Point to programs.

 Click Microsoft Word.

 Microsoft word appears with a new document.
 Or click file menu then click New.
 Or from the standard toolbar click New icon.

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Microsoft Word Screen

Saving a document
 To save a document:
 Click file menu.
 Click save option.
 Or Press Ctrl + S
 Save dialog box appears.

 Select where you want to save

your file.
 Type the name of your file.
 Click save button.

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Lesson2: Editing text Copy & Paste
 In this lesson we will take:  Select the text you want to Copy.
 Undo mistakes.  From Edit menu click Copy.
 Redo.  Click the new position where you want
 Cut, copy and Paste. to insert the text.
 Using keyboard shortcuts.  Click Edit and select Paste.

Undo & Redo  Or from the standard toolbar click

 You can undo an action or mistake you
made in several ways:  And click Paste
 From the Standard toolbar click
Assessment
Undo button Or  What is the difference b/w cut and
 From Edit menu click Undo Copy?
typing Or.
 Write down all the keyboard shortcuts
related to this lesson (lesson 2).

 Do you know any other ways to move a

text from one place to another place?

 Press Ctrl + Z on the keyboard

one time.
 To Redo the action again Click
Edit and choose Redo
 Or Press Ctrl + Y or Click
button the standard toolbar.

Cut & Paste

 Select the text you want to cut or move.
 From Edit menu click Cut.
 Click the new position where you want
to insert the text.
 Click Edit and select Paste.

 Or from the standard toolbar click

 And click Paste

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Lesson3: Checking Spelling
 To check the spelling of your document:
 From Tools menu, select Spelling and Grammar.
 Select one of these options
 Ignore Once: Leaves the highlighted error unchanged and finds the next
misspelling or grammar error. This button changes to resume if you click in
the document to edit the document. Click Resume to continue checking the
spelling and grammar.
 Ignore All: Leaves all instances of the highlighted error unchanged
throughout the document and continue to check the document. Word will
ignore this spelling error or type of grammar error throughout the rest of the
current Word session.
 Add to dictionary: Adds the highlighted word in the Not in dictionary box to
the custom dictionary. (Click Options to change the active custom
dictionary.)
 Change: Click Change to accept the current selection in the Suggestions
box, or edit the text in the box and then click Change. When the selected
error is a repeated word, this button changes to delete so you can easily
remove the second instance of the word.
 Change All: Click Change All to change all instances of the word in the Not
in dictionary or Capitalization box to the word in the Suggestions box, or
edit the text in the box and then click Change All. Word changes all
instances of the error in the active document only.
 AutoCorrect: Adds the spelling error and its correction to the AutoCorrect
list so that Word will correct it automatically as you type.
 Shortcut: Press F7
 Follow the instructions on the screen.

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Lesson4: Formatting Text Changing Font Style
 In this lesson we will take:  Select the text you want to change it’s
 Changing the color of the text. style.
 Increasing and decreasing the
font size.  From Formatting toolbar click the small
 Changing the style of the text. arrow on the font Style fox
 Aligning text
 Select one of the Font styles shown
Changing the color of the text below
 First select the text to be colored.
 From formatting toolbar Click the small
arrow on the color Icon

 Click one of the listed click colors.

Increasing of decreasing font size Aligning text

 Select the text you want to increase of  Aligning means to change the position
decrease its size. of the text like (Left, Center, Right and
 From Formatting toolbar click the small Justify)
arrow on the font size fox  To apply these alignments Select one of
these on the formatting toolbar

1 2 3 4

1. Left
2. Center
3. Right
4. Justify

 Select one of the numbers shown below

 Bold: From Formatting toolbar click  Underline: From Formatting toolbar

Bold click Underline
 Italic: From Formatting toolbar click
Italic
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Lesson 5: Bullets and Numbers Finding Text
You can use bullets and numbers to make a  To find a text in your document.
list in your document attractive and easy to  Click Edit menu.
read.  Click Find.
 Type what you are searching in
 To add bullets and numbers into your the text box.
document:  Click Find next
 Click Format menu then click  When your word has been found
Bullets and Numbers. click cancel.
 Click one of the bullets shown
in then box.
 Click ok.

Numbers
 To add numbers follow same as the
previous steps. Format  bullets &
Numbers.
 Then choose one the Numbers in the
box.
 Click Ok.
NB: to use sub numbers use the Tab key, to
go back to the main use Shift + Backspace.

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Lesson 6: replacing a text Creating a page number
Replacing means to change one text to  Click Insert Menu.
another,  Click page and Numbers
Steps:  Select the position of the page number
 Click Edit menu then click Replace. (Header or Footer)
 In the find what box, type the word  Select the alignment of the page (Left,
you want to find. right or Center).
 In the replace with box, type the word  Click Ok.
to replace.
 Click replace button.
 Click cancel to close the dialog box.

Inserting Date & Time Changing the case of the text

 Steps:  Select the text you want to change its
 Put the cursor where you want to case.
insert the Date and Time.  Click Format Menu.
 Click Insert Menu.  Click Change case.
 Click Date and Time  Select one of the cases.
 Select one of the date formats.  Click Ok.
 Click Ok.

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Lesso7: Using tables (shax)  Merging cells.
 Tables help you to organize complex  Select Cells, Rows you want to
columnar information. You can use merge.
tables to create forms.  From Table menu, select merge
 Steps: cells.
 Place the insertion point where Assignment
you want to insert the table.  Create the following table
 From Table menu, select insert
and then table. No Magac Telephone Deegaanka
 Select number of rows and 1 Ahmed 555667 Burtinle
columns you want. 2 Ibrahim 738440 Garoowe
 Example 3 rows and 5 3 Siyaad 652467 Qardho
columns. 4 Bashir 234234 Galkacyo
 Click OK button.

Editing Table
 Inserting columns.
 From Table menu, select insert.
 Select Insert column to left/right.
 Inserting Rows
 From Table menu, select insert.
 Select Insert rows to
below/above.
 Deleting Rows/Columns.
 From Table menu, select Delete.
 Select Column/row/cell

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Lesson 8: Pictures Using WordArt
 Pictures can be inserted in my ways:  It’s used when you want to decorate a
 Click Insert menu. text by making a shadowed, rotated,
 Click Picture. and stretched text.
 Click ClipArt Steps
 Type the type of picture you  On the Drawing toolbar, click Insert
want.
 Click the picture to insert in your WordArt
document.  Click the WordArt effect you want, and
 You can increase or decrease the then click OK.
height and width of the image by  In the Edit WordArt Text dialog box,
dragging the 6 edges rounded by type the text you want.
the image.  When you finish typing click Ok.
Or
 From Drawing toolbar click the

Image

Drawing shapes
 From Drawing toolbar click AutoShape
 Click the group you want.
 Then select the type of Shape you want.
 Drag the shape in your document.
 To add a text inside the shape
 Right click on it.
 Click Add Text.
 Type your text

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Lesson 9: Border and Shading Using Columns
 Select the text you want to create a Steps
border for it.  Click Format Menu.
 Click Borders and Shading.  Click Columns.
 Select the line style, color and width of  Select number of columns you want.
the line.  Click Ok
 Click Ok.  To switch between columns use
Ctrl+Shift+Enter
Shading:
Follow the previous steps.
 Click Shading tab.
 Select a color.
 Click Ok

Barashada Computer-ka

Inserting Symbols
 Click Insert Menu.
 Click Symbols.
 Select the symbol you want.
 Click Ok.

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