STUDENT MONITORING SYSTEM USING BARCODE READER

ABDULKADIR F. ENGED
JHASPER P. LUMAGAN

A CAPSTONE PROJECT PRESENTED TO THE CAPSTONE PROJECT ADVISORY

COMMITTEE COTABATO FOUNDATION COLLEGE OF SCIENCE AND
TECHNOLOGY DOROLUMAN, ARAKAN, COTABATO IN PARTIAL
FULFILMENT OF THE REQUIREMENTS FOR THE DEGREE

DECEMBER 2023

ABSTRACT

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ABDULKADIR F. ENGED, JHASPER P. LUMAGAN. 2023. “STUDENT
MONITORING SYSTEM USING BARCODE READER”. Bachelor of
Science in Information Technology Capstone Project. College of Information &
Communication Technology. Cotabato Foundation College of Science and
Technology, Doroluman, Arakan North Cotabato. 61 pp.

Adviser: MELINA JANE L. DAZO

The manual process of checking attendance in every school activity has become

one of the factors that causes delay and have to spend a lot of time and effort for

recording attendance. Thus, this manual process becomes a tedious and a repetitive

process, with a huge scope for human errors. Such problems include existing system of

checking attendance in school activities uses paper-based attendance and consumes a lot

of time during attendance, difficulty to collect and tally attendance from a large number

of students and signatures are easy to forge.

The Student Attendance Monitoring System using Barcode Reader, will serve as a

platform to monitor the students of CFCST-PEU during school events. The System

improved the process of checking the attendance of the students and monitor their

attendance in every school event. The list of the CFCST-PEU students/event were stored

in the system where in the officers/CSBO have an access and will be in charge in

monitoring of the students in every event. The Student Attendance Monitoring System

using Barcode Reader provides a solution for these problems seen in the manual process.

It will be easier to monitor the attendance using the system. The system was responsible

in keeping the records of the students presents during the school event. The process of

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monitoring will also be paperless which will lessen the time spent and hassle of the

officer in charge.

The developed system was developed from March, 2023 to November, 2023 at

Cotabato Foundation College of Science and Technology, Pikit Extension Unit, Barangay

Batulawan Pikit North Cotabato.

TRANSMITTAL

The capstone project attached hereto entitled “STUDENT MONITORING

SYSTEM USING BARCODE READER”, Prepared and submitted by

ABDULKADIR F. ENGED and JHASPER P. LUMAGAN. Partial fulfillment of the

requirement for the degree Bachelor of Science in Information Technology is here by

recommended acceptance.

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 MELINA JANE L. DAZO
Adviser
______________
Date

ZAINUDIN T. GENSO, MIS SARAH MAE G. PENDATUN,

MIS
Examiner, Advisory Committee Member, Advisory Committee
______________ ________________
Date Date

APPROVAL SHEET

This Capstone Project manuscript entitled “STUDENT MONITORING

SYSTEM USING BARCODE READER”, Prepared and submitted by
ABDULKADIR F. ENGED and JHASPER P. LUMAGAN in partial fulfillment of the
requirements for the degree BACHELOR OF SCIENCE IN INFORMATION
TECHNOLOGY has passed the standards set by the Cotabato Foundation College of
Science and Technology and Technology and has been successfully defended before the
Thesis Advisory Committee:

MELINA JANE L. DAZO

Adviser
______________
Date

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ZAINUDIN T. GENSO, MIS SARAH MAE G. PENDATUN,
MIS
Examiner, Advisory Committee Member, Advisory Committee
______________ ________________
Date Date
Recommending Approval

MAHIRAH B. SALIK, EdD

Research Chairman
________________
Date Signed

MERYCHELLE A. TACADAO, MIT. SARAH MAE G. PENDATUN,

MIS.
Chairman, IT Department Research Coordinator
________________________ ______________________
Date Date

Approved in partial fulfillment of the requirements for the degree of Bachelor of Science
in Information and Communication Technology.

DINA P. HASSAN, DIT

Dean, college of Information and Communication Technology
__________________
Date

ACKNOWLEDGMENT

The researchers would like to express their sincere thanks and everlasting

expression of gratitude, first and foremost to Almighty Allah, a deep sense of gratitude to

Ms. Melina Jane L. Dazo, for being a responsible and understanding adviser throughout

the whole Thesis writing period. To the panelists for the advices and for the precious time

in checking and giving comments and suggestions in their outline and manuscript as well

as encouragements and great efforts to explain things clearly and simply;

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 To Ma’am Sarah Mae G. Pendatun, MIS, program Head and Sir Zainudin T.

Genso, MIS for their valuable insights and suggestions for the improvement of the study.

Gratitude is also extended to their families for the full support, encouragements,

concerns, patience, financial support and for the love. They are the researcher’s

inspiration to finish their study.

Lastly, special thanks to their best friends, friends and classmates for making their

College life more meaningful, for years of laughter, tears and memories that they have

shared and to their lovers.

The Researchers

DEDICATION

This study is wholeheartedly dedicated to our beloved parents, who have been our

source of inspiration and gave us strength when we thought of giving up, who continually

provide our moral, spiritual, emotional, and financial support.

And lastly, we dedicated this study to the Almighty Allah s.w.t, for the guidance,

strength, power of mind, protection and skills and for giving us a healthy life. To all who

contributed for the success of this endeavor, this research is humbly dedicated.

The Researchers

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 TABLE OF CONTENTS

PRELIMINARY PAGES Page

Title Page i
Abstract ii
Transmittal iv
Approval Sheet v
Acknowledgement vi
Dedication vii
Table of Contents viii
List of Tables ix
List of Figures xi
List of Appendices xii

CHAPTER 1
INTRODUCTION
Background of the Study 1
Statement of the Problem 2
Objectives of the Study 3
Significance of the Study 3
Scope and Limitation of the Study 4
Conceptual Framework 6
Operational Definition of Terms 7

CHAPTER 2
REVIEW OF RELATED LITERATURE 8

CHAPTER 3
METHODOLOGY 15

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 Work Breakdown Structure 15
Research Design 17
Flowchart of the Developed 20
System
Use Case Diagram 21
Architectural Diagram 23
Respondents of the Study 24
Locale of the Study 24
Hardware Specifications 24
Software Specifications 25

CHAPTER 4
RESULTS AND DISCUSSIONS 26

CHAPTER 5
SUMMARY, CONCLUSION AND 29
RECOMMENDATION

REFERENCES 33

APPENDICES 34

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 LIST OF TABLES

Number Title Page

1 Work Breakdown Structure 15

ix
 LIST OF FIGURES

Figure Title Page

1 Conceptual Framework 6

2 Spiral Method 17

3 Flowchart of the Developed System 18

4 Use Case Diagram of the Developed System 21

5 Architectural Diagram of the Developed System 23
6 Student Registration Form 26
7 Manage Event and Penalty Form 27
8 Take Attendance Page 28
9 Log in Page 42
10 System Dashboard 42
11 Student List Page 43
12 Database of the Developed System 43
13 Pictorials during the Conduct of the System 44

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 LIST OF APPENDICES

Appendix Title Page

1 Communication Letter to Conduct 35

2 Application for Advisory Committee 36

3 Application for Title Defense 37

4 Application for Outline Defense 38

5 Application for Nomination for Final Defense 39

6 Thesis Authorization Form for Hardbound 40

7 Screenshots of the Developed System 41

8 Pictorial During the Conduct of the Study 44

9 Certificate of Appearance from the Client 45

10 Ethics Certificate 47
11 Plagiarism Result 48

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