BODY
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CHAPTER 1
INTRODUCTION
students for effective functioning, planning, and management of the organization. In most
paper sheets and the old file system approach by calling student’s name.
The Student Attendance Monitoring System using Barcode Reader, will serve as a
platform to monitor the students of CFCST-PEU during school events. The System will
improve the process of checking the attendance of the students and monitor their
attendance in every school event. The list of the CFCST-PEU students/event will be
stored in the system where in the officers/CSBO will have an access and will be in charge
The Student Attendance Monitoring System using Barcode Reader will provide
solution for these problems seen in the manual process. It will be easier to monitor the
attendance using the system. The system will be responsible in keeping the records of the
students presents during the school event. The process of monitoring will also be
paperless which will lessen the time spent and hassle of the officer in charge.
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The developed system was developed from March, 2023 to November, 2023 at
Cotabato Foundation College of Science and Technology, Pikit Extension Unit, Barangay
The manual process of checking attendance in every school activity has become
one of the factors that causes delay and have to spend a lot of time and effort for
recording attendance. Thus, this manual process becomes a tedious and a repetitive
process, with a huge scope for human errors. Such problems include existing system of
checking attendance in school activities uses paper-based attendance and consumes a lot
of time during attendance, difficulty to collect and tally attendance from a large number
Generally, the aim of the study was to design and develop Student Attendance
Monitoring System Using Barcode Scanner which will be used by the CSBO Officers of
CFCST-PEU.
Specific Objectives:
1. Develop a system that can register the student’s information and Barcode ID;
2. Develop a system that can manage school events and penalty per absent; and
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Students. This is very useful for students especially to those who are actively attending
school events; there effort will not be put in vain because there attendance will be
securely recorded.
CSBO Officer/Officer In-charge. This will help them check and monitor the students’
attendance easily. They will have less paper work because the system already stored the
information that is supposedly done via hard copy in the manual process. This system
will help them lessen the time they spent in checking and monitoring their students’
attendance.
Researchers. The study is a way to show the skills of the researchers in terms of
computer programming, problem analysis and research related skills such as the
preparation of documents, tabulating and presentation of the results and data gathering
Future Researchers. The output of this capstone project will serve as a guide and
reference for the future students and researchers. The study can also be upgraded,
updated and revised if they chose to conduct a similar study to this capstone project
Scope
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This study will only examine the formulation of the proposed system as well as its
placement in relation to the current system. Using a Barcode Scanner, the device can
track students' attendance. The system can save data in the database, as well as add and
Limitation
laptop or computer but the system shall be used only on windows-based computer
gathered through barcode scanner. This system cannot manipulate on its own and
needs operator to able to be used by the students. The system cannot read multiple
barcodes simultaneously. The system cannot determine if the barcode was used by its real
owner. Since this proposed system in only intended for school events, the system will be
used only when the campus has an activity or program. Only the administrator is capable
Conceptual Framework
Student
Information such
as Full name,
Year and Section
and Student
Identification Student Attendance
Number
Monitoring System Generate Attendance
Student Barcode using Barcode Record
School Event Reader
Name, Date and
Time
Penalty
Admin
Username and
Password
System Using Barcode Reader is illustrated in Figure 1. The proposed system's inputs are
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Student Information such as Full Name, Year, Section, and Student Identification
Number, Student generated Barcode, School Event Name, Date, and Time, as well as
Sanctions of students who fail to attend and Admin Username and Password, which will
be processed by the proposed system, and that will produce outputs such as Generated
Attendance. the act of attending in an event; the number of persons attending something.
Barcode (sometimes seen as two words, bar code) is the small image of lines (bars) and
spaces that is affixed to retail store items, identification cards and postal mail to identify a
Barcode Generator is a program that generates images of a bar code, such as those used
on products sold in stores (UPC / EAN bar codes). There are lots of kinds of bar codes
and a given bar code generator may generate a variety of the popular codes.
CSBO. Stands for College Student Body Organization which is the organization/client of
the researchers.
CHAPTER 2
the literature and in the market. Nowadays, barcodes are frequently used in most
to the lecture attendance problem in higher institutions in the developing countries. This
system used a singlechip computer based on subsystems interfaced serially to the serial
port of the digital computer. Some of the limitations of this system are that not all
Radio Frequency Identification (RFID). The system makes use of student card in order to
grant or denial the student from taking attendance. This technique also did not identify
For asset tracking, the common issues are human errors in data collection, wrong
inventory estimation and time wastage during the process. This paper investigates the
implementation of one such system, the barcode technology, to read and process student
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attendance data in classroom settings and to track periodic inventory of assets within the
laboratories. The paper proposed by Elaskari, S., Imran, M., Elaskri, A., & Almasoudi, A.
(2021) measures faculty members and staff response on usability, comfort level, and
efficiency for the proposed barcode system. This work shows that barcode technology
eliminates data entry errors and improves efficiency for entering data with a minimum
attendance has a significant impact on the academic outcomes and thus on the overall
educational process. Therefore, the need for an automatic attendance registration system
is one of the most critical requirements in educational process nowadays; especially with
the tremendous growth in technology sectors. El-Salhi, S. M., Saleh, S. A. N. A. H., &
where the attendance of the students is recorded automatically to overcome the manual
attendance tracking system flaws. The proposed system consists of two main
components, a student identification number and a hand-held scanner. The AAMS system
is mainly designed for the Hashemite University, one of the leading universities in
Jordan, to replace the old and inefficient current manual attendance system with a
management include hand-written signatures, card bell, magnetic card, IC card and RF
card attendance machines. These styles cannot avoid checking out the attendance slip
(Zhang and Liu, 2019). This paper summarizes an improvement for manual attendance
implementation combines the wireless technology to trace, store and transfer of data to
the host computer for report generation and data analysis. This system offers
attendance procedure; hence minimizing cost and improving productivity thus improving
staff development.
University Echague Campus is now facing problems with regards to monitoring the
attendance of the students during school’s activities. Most of the time students are
required to attend to all activities as required by the university and the institute itself. But
as early days experience until today, the student body organization is having a hard time
IICT. Students complain that why they are marked absent since they were not informed
Another problem that the student body organization is facing now is the
consolidation of the report of the attendance of the students. During the signing of the
clearance many students complains that they are marked absent although they are present
of student’s attendance the researcher were able to come up with a solution to solve the
problems the development of Event Monitoring System Using Biometric with SMS.
Based on the research study of the Suaño et al (2020) from Northern Negros State
Collage of Science and Technology (NONESCOST), that the teachers of Faraon Institute
are having problem in taking the daily attendance of the students, sometimes they forget
to take it or they will just simply give the class a blank paper to let them write their
names and sign, that wiil serve as their attendance and later who knows if the attendance
will misplaced. The system covered two main functionalities: first is to get the attendance
information of the students and second is to send SMS to the parents if their son/daughter
is present.
Student Attendance Monitoring and Identification System Using Barcode and SMS
Management team in school whether primary and secondary school use less
computerized system in their management. Most of the schools in Isulan, Sultan Kudarat
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are using a manual process to monitor the student’s attendance. In a manual system,
teachers will take and write down the student’s daily attendance in the record book, then
at the end of the month the teacher is responsible to update the record by calculating the
percentage of student’s attendance. This showed that the manual system is not strict and
the student does not pay much attention to the attendance. Parents also do not know either
their children come to school or not. They only know when the report card is given to
them, twice a year. Because of that, a computerized system that will be named Student
Attendance Monitoring & Identification System using Barcode & SMS of INHS(Study
on SMS Application) system has been proposed to be developed and implemented for
management team in school. The target of this system is to monitor the daily student
According to Puja Rani and Oshin (2020), in their proposed system wherein any
staff after entering into the classroom can record the attendance of the students using
reader. This reader communicates with the PC placed at office rooms or server rooms and
the students’ details, time of attendance are all recorded in the PC. The PC does the rest
of the job and no manual calculation is required. Also errors are prevented to a greater
extent. The teachers can login to their respective id to check the student’s attendance
status and save it. The project proposes a novel and secure way of identification system
that is tamper proof and is easily usable by everyone concerned. For that it uses NFC
technology that is known for communication between multiple tags at a specific time and
less power consumption. These particular features of NFC make identification and
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processing very easy as the system is completely wireless and has a collision free
CHAPTER 3
METHODOLOGY
This chapter discussed the methods used in the collection and analyses of data.
understand the reasons behind certain behavior description. The evaluation was carried
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out using data collection techniques and interviews. Generally, the researchers used
Analyzing
Designing
Coding
Testing
Implementat
ion
The table above presented the basis of the researchers. If the said activity given in
the table in every month from May 2023 to November 2023 is finish or if it is under
process. Requirement gathering and analysis was done for the month of May and June
2023. Design must be done on the month of July 2023. Implementation and Coding with
the use of Barcode Reader was done for the month of July to October 2023 and Testing,
Research Design
The descriptive qualitative approach was used in the research design; this method
was created for the researchers to obtain information about current existing situations.
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The researchers discovered that when it comes to monitoring student attendance, CFCST-
PEU CSBO Officers employ a manual and paper-based system to check the presence of a
specific student in a certain event. Taking student attendance manually and maintaining it
for an extended period of time, on the other hand, is a challenging task that wastes a lot of
time and resources and may result in some inaccuracies. So, the researchers chose to
utilize the descriptive qualitative approach to collect data that would assist them know
what is needed so that they could design a system that would help in the daily
executes the study for the proposed Student Attendance Monitoring System using
Barcode Reader. Obviously, the planning covers all the process cycles in the study. This
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includes organizing the individual tasks, how to collect data and analyze the problem and
create a design for database and user interface of the program according to the data
analysis.
Planning
This part is the initiation part where the research study was started. In planning,
the researchers started in searching where they will conduct the study, to collect data and
Analyzing
of Science and Technology-Pikit Extension Unit. This is where researchers collected the
needed data for the research. The part of the interview was to know what was being used
in their current system and researchers noticed that the transactions were manually
operated in the school. After gathering the data and analyzed the problem according to
their existing system, researchers analyzed how to give a concrete solution to those
Designing
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Designing is based on users and client roles. This stage is creating a design for the
system. It includes a student registration form. The system was designed as a user-
friendly system.
Coding
In the development of the system, the researchers used Visual Studio for the IDE
and C# Programming language for encoding the source code of the system, in order to be
Testing
After finishing the main parts of the transaction of the system, the researchers
gave a test sample to the client and there is a lot of learning they encountered, it made
them know the minor and major mistakes in the system and it gave the researchers more
Implementation
Documents were compiled for final output to be submitted to the client. This
includes the documentation and software. Giving some user orientation or tutorials on
START
No
Verify
yes
Student Attendance
Monitoring System
using Barcode Reader
Register Student
Information and Barcode
ID
Figure 3 depicts the flowchart of the developed system, which contains the
modules that was included in the system. The system has two options, the admin page
where the admin can manage student’s information, school event, penalty, and student
attendance and the attendance page where the admin can take the attendance of the
Log in
Manage Events
Take Attendance
The use-case diagram for the Student Attendance Monitoring System using
Barcode Reader describes the system's high-level functions and scope. The figure also
depicts the system's and its actors' interactions. In use-case diagrams, the use cases and
actors define what the system does and how the actors interact with it, but not how the
system runs internally. The first actor is the admin, who is also the administrator of the
proposed system, and may log in, manage student information, manage event and student
attendance record and log out. The student is the second actor, and he or she must present
Architectural Diagram
Student
Student Record
Monitoring
System Using
Barcode Reader
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Figure 5 shows the Architectural Diagram of developed System that presents the
flow of the system in which the loan details, information of the student will directly save
in the database of the system and then the admin can view the attendance records.
The respondents of the study were the CSBO Adviser, Officers and Students of
System Requirements
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Hardware Specification:
The following were the minimum and recommended hardware specifications for the
Processor : Intel (R) Pentium (R) CPU N3540 @ 2.16 GHz (4 CPUs),
~2.2Ghz
Storage devices used for back up: 250 GB Portable drive or higher equivalent
Software Specification
The specification software was important for the systems. The following were the
Microsoft Windows 10
SQL Server
C# Programming Language
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CHAPTER 4
This chapter presents the results and discussion of the developed system.
Generally, the aim of the study was to design and develop Student Attendance
Monitoring System Using Barcode Scanner which will be used by the CSBO Officers of
CFCST-PEU.
Specific Objectives:
1. Develop a system that can register the student’s information and Barcode ID.
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Figure 6 shows the student registration form where the admin must input
all the necessary details of the students as well as his/her barcode Number.
2. Develop a system that can manage school events and penalty per absent.
The figure above shows the form where the user can add, save, and update event
and penalty.
Figure 8 shows the page where the admin can take the attendance of the student
CHAPTER 5
Summary
The Student Attendance Monitoring System using Barcode Reader, will serve as a
platform to monitor the students of CFCST-PEU during school events. The System will
improve the process of checking the attendance of the students and monitor their
attendance in every school event. The list of the CFCST-PEU students/event will be
stored in the system where in the officers/CSBO will have an access and will be in charge
in monitoring of the students in every event. The Student Attendance Monitoring System
using Barcode Reader will provide solution for these problems seen in the manual
process. It will be easier to monitor the attendance using the system. The system will be
responsible in keeping the records of the students presents during the school event. The
process of monitoring will also be paperless which will lessen the time spent and hassle
The system was developed from March to November 2023 at Pikit National High
Conclusion
Based on the study results, the researchers have met their general and specific
objectives. The developed system is a great help for the CSBO officers especially in
Recommendation
2. The attendance should have a log in AM, Log out AM, Log in PM and Log out
PM.
CURRICULUM VITAE
1. Personal Data
Mobile #: 09534512919
2. Educational Qualifications
SCHOOL
4. Scholarship: N/A
CURRICULUM VITAE
1. Personal Data
Mobile #: 09531194671
2. Educational Qualifications
4. Scholarship: N/A
REFERENCES
29
Elaskari, S., Imran, M., Elaskri, A., & Almasoudi, A. (2021). Using barcode to track
student attendance and assets in higher education institutions. Procedia Computer
Science, 184, 226-233.
Gomez, A. J., Grepon, B. G., Liwanen, N. G., & Ranido, C. J. C. (2021). Faculty
Attendance Monitoring System: An Improved with Barcode Scanner.
Mojares, V. (2016) iNotified: An SMS and RFID-Based Notification System of Lipa City
Colleges, Lipa City, Batangas, Philippines. International Conference on
Computing, E-Learning and Emerging Technology & International Conference on
Advances in Computer, Electrical and Electronic Engineering - Sydney, Australia.
53-6
Moksin, M. I., & Yasin, N. M. (2020, April). The implementation of wireless student
attendance system in an examination procedure. In 2009 International Association
of Computer Science and Information Technology-Spring Conference (pp. 174-
177). IEEE.
Saheed, Y. K., Hambali, M. A., Adedeji, A. A., & Adeniji, I. A. (2017). Attendance
management system using barcode identification on students' identity cards. The
Pacific Journal of Science and Technology, 17(2), 224-230.
Yadav, R. (2019) RFID Based Attendance Monitoring System with Notification to the
Parents using GSM. International Journal of Engineering Research and
Technology, 3(2), 1406-1410.
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31
APPENDICE
S
March 3, 2023
32
Sir,
Respectfully yours,
ABDULKADIR F. ENGED
Researcher
JHASPER P. LUMAGAN
Researcher
Received by:
The figure above shows the log in page of the developed system. The admin of
the system must input his/her username and password to successfully open the system.
The main use of a dashboard is to show a comprehensive overview of data from different
sources. Dashboards are useful for monitoring, measuring, and analyzing relevant data in
key areas.
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The lists of students who were successfully enrolled in the system and
Figure 12 shows the back end of the developed system. The researchers used
MySQL for the database structure of the system. Only four tables were used for the
The collage pictures above show the pictures that were taken during the conduct
CERTIFICATE OF APPEARANCE
Issued this 1st day of December 2023 at Council of Students Body Organization
Office, CFCST-Pikit Extension Unit Brgy. Batulawan Pikit BARMM SGA.
YASMIN ALBA
CSBO Governor
CERTIFICATE OF APPEARANCE
YASMIN ALBA
CSBO Governor
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