Configuring Output Device for Good Receipt

Slip On MIGO
Introduction to Good Receipt:

The goods receipt process for inbound deliveries is an essential part of the supply chain.
This process includes the steps after creation of the purchase order: notification, the
inbound delivery, subsequent putaway of goods, and the goods receipt posting of the
ordered goods.
A good receipt is processed against the open purchase order quantity. Goods are received
into the plant and moved to different storage location using a three digit key system known
as movement type. This key helps in differentiating between the goods movement.
Good receipts record the inward movement of the goods or material by:
a. Verifying the receipt against the order
b. Valuating the material at purchase order
c. Creating Material & Accounting document to record the event
d. Providing basis for Invoice Verification

Result of Good Receipt:

 Creation of a Material Document

On successfully posting of goods receipt, the system automatically creates a material

document which serves as proof of the goods movement.

 Creation of an Accounting Document

Parallel to the material document, the system also creates an accounting document. The
accounting document contains the posting lines (for the corresponding accounts) that are
necessary for the movement.

Creation of Material Document – Options and Features:

Once the Good receipt is completed, system will create the material document in the detail
data tab of the MIGO screen depending on the movement type and output condition type.
This document will contain the details of Good receipt date, current date, plant details &
description, Vendor no. & address and Item no., material no., description and quantity and
details of User issued it.

SAP by default maintains the local printer device for taking the printout of good receipt slip
for a particular plant and corresponding storage location for a default condition type in print
plant parameters.

But we can configure the output device other than default for a particular plant and
corresponding storage location depending upon the output condition type required.
This document explains the process involved in configuring of output device for taking the
printout of good receipt slip depending upon the output type maintained for MIGO.

STEP 1: MAINTAINING OUTPUT CONDITION TYPE

SPRO Path:-

Materials Management— >Inventory Management and Physical Inventory— >Output

Determination— >Maintain Conditions

OR

T-code: MN21/MN22/MN23

For maintaining the output condition type for good receipt of purchase order, we can
maintain condition type as WE01, WE02 and WE03 depending upon the output required. For
example, if it is required to have individual good receipt slip one should select the “WE01”
option of Individual Slip. Similarly, if requirement is to have collective slip printout, one
should select condition type as “WE03”.

For understanding, we have used Collective version: WE03 for configuring the output type
condition in this document. Execute using t-code: MN22 (Change Output Condition Type) or
SPRO path:

 Enter the Output type as WE03: GR Note Vers.3

 In next window, enter in the fields

o Transaction/Event Type
o Version for printing GR/GI slip
o Printing of document item
  Select, the option of “WE”- Good receipt for purchase order using F4 for Trans/Event
Type.

Select the option of Print Version: 3- Collective Version

Select the Print Item option of Material Document printout:1 (See the screenshot for the options in the next page)

 After maintaining the above input fields, execute it.

 A new window will open, Select the line item and press the “Communication” field
tab:

 On pressing the communication tab, a new page will open, maintain in output device
field the printer name: ABCD (Enter your output device name) requires to be configure and
check the Print Immediately box and save it.
STEP 2: PRINTER DETERMINATION BY PLANT/STORAGE LOCATION

Next step is to determine the printer for the output condition type maintained in step 1 for
the respective plant and corresponding storage location in print-plant parameters.

User can determine the printer in three ways:

 Printer Determination by Plant/Storage Location

 Printer Determination by Plant/Storage Location/User Group- as per the user group
defined in the user master record as parameter ND9.
 Printer Determination by Output type/User

In this document, we have used the 1 st option i.e. printer determination by

Plant/Storagelocation for configuration.

SPRO Path:-

IMG —> Materials Management – — >Inventory Management and Physical Inventory — >
Output Determination — >Printer Determination— > Printer Determination by Plant/Storage
Location OR

T-code: OMJ3

Enter T-code: OMJ3 or use SPRO path. Click the ‘New Entries’ tab and a new page
willopened.


 Enter the condition type maintained in step #1 and the respective plant and storage
location details in the input field. Also, input the desired output device to be
configured and check the “Print immediately” checkbox and press the save button.
For configuration purpose, I have entered random plant #1234, Storage Location
#1234 and output device #ABCD. User should maintain the data as per requirement.

The print-plant parameters will be saved and displayed in the master list of print-plant
parameter. For moving the changes from development system to production, user has to
create a transport request in development system for moving the changes from
development system to production system.
STEP 3: CHECK THE MODIFIABLE FIELD: COLLECTIVE SLIP IN T-CODE: OMJN

Check the filed name: RM07M-WVERS3 against the collective slip-field and select the
corresponding radio buttons as per the requirement like the field is required to be input,
highlighted, display or hidden. Select as per the requirement.

STEP 4: CHECK CREATION OF MATERIAL DOCUMENT IN MIGO/GOOD RECEIPT OF PURCHASE ORDER

Once the steps 1-3 are configured as detailed above, User can perform the MIGO/Goods
Receipt of the purchase order as per the requirement. For understanding purpose, a cycle of
MIGO as an example has been detailed below:-
Inputs:

 Purchase Order #
 Quantity
 Storage Location
 Steps 1-3 confirgured

Process the MIGO and post it. On posting the material document no. will generated.

Again, open the t-code: MIGO and select the display and material document option and
enter the material document no and press execute button.

In the detail data field, click the output tab and then click on display outputs.
A new window will open, which will list the status of your output either in Green or Yellow
color, output type, Description, Medium, language, processing date & time details in it.
STEP 5: PRINTOUT ERROR USING MIGO (Optional)

User will be able to take print out of material document/good receipt slip from the MIGO
itself by maintaining the dispatch time for the output condition type: WE03.

SPRO PATH: Materials

Management —- >Inventory Management and Physical Inventory —–
>Output Determination — > Maintain Output Types

 Select output type as “WE03” and click the display option in it.
 On displaying the output condition type: WE03, select default values. In this, change
the default value of dispatch time to send immediately (When saving the application)
from send with periodically scheduled job.
(Options listed in next page)

As this is a default value and if we change this for WE03 condition type, then it will be
maintained for all the users as this is master data. So, it is not recommended to change the
dispatch time default value to “Send Immediately (When saving the application).

This can also some time post error for the other users, those not intended to take print out
immediately.
For avoiding this error, User can use the transaction code: MB02/MB03 for taking the
immediate printout, if required urgently.

Conclusion

Material document serve as an important document in validation of goods receipt done in

respect of quantity order in Purchase order. In order to keep the track of goods inbound,
the correct record of entries done in the system is important part of validation. Print out of
material document helps in keeping physical proof of the goods receive at the storage
location and also some of the vendors required the proof of the deliveries made on time and
right quantity requires the material document signed by the user receiving the goods.

Hence, good receipts slip serves an important document in the validation of goods
delivered, in case of any discrepancies.