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Presence Student Organization Guide

The document provides guidance on using the Presence student portal including accessing organization pages, events, forms and logging into an admin account. It also outlines how to use the CheckPoint app to check students into events.

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Elijah D
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13 views6 pages

Presence Student Organization Guide

The document provides guidance on using the Presence student portal including accessing organization pages, events, forms and logging into an admin account. It also outlines how to use the CheckPoint app to check students into events.

Uploaded by

Elijah D
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Presence Student Organization Guide

Presence Student Portal


➢ Visit ​sdsu.presence.io ​to access the Presence Student Portal. Anyone can access
this part of the website without an account.

➢ On the “​Organizations​” tab, you will find all organization and department
pages. This feature acts as a ​virtual student organization exposition​. You can
search for specific organizations, look up groups with key words, or browse by
category​.

➢ On each Presence page, you are able to view an organization or department’s


“Details”​, including their description, pictures, meeting time, meeting location,
and upcoming events. Additionally, people can contact your organization
directly with the ​“Contact”​ button. Members of your organization can also
select the​ “Join”​ button to become a part of the group in order to receive
notifications and access to features specific to your page.

➢ On the “​Events”​ tab, you can find all events that have been added to Presence.
You can search or view events within a specific date range or sort your search
by ​Category​, ​Organization​ or T
​ ags. ​These events also populate on the ​CL@S
app.
➢ On the ​“Forms”​ tab, you can find various campus forms that your organization
may be directed to fill out. An example of a campus form that can be found here
is the application for a space at the annual Student Involvement Expo.

Student Organization Page Login


➢ Once an organization is ​Recognized​ or ​Recognized with Conditions​, they are
able to access their Presence page. Each organization will have ​one
administrator account. This account will allow the organization to update their
page and create both “open” and “hidden” events.

➢ To log-in to an admin account, select the icon in the top right corner
of the Presence Student Portal. Once clicked, it will drop down a menu with a
“Login”​ option.

➢ When logging into the admin Presence account, be sure to use the ​generic
email ​associated with your organization (ex. ​[email protected]​). We
ask that a generic email is used because officers continuously change over the
years and each organization can only have one admin email log-in.
○ If your organization already has login credentials, they will stay the same
year to year.
○ If you forgot the password associated with the general email, select
“Forgot Password?”​ to reset.
○ If your organization does not have login credentials, contact SLL at
[email protected]​ or the appropriate Student Life Advisor.

➢ Once you are logged in, you will be able to access the ​Admin Dashboard​ from
the main page.

➢ From the Admin Dashboard, your organization will be able to ​create events​,
upload rosters, utilize forms​, ​assess previous events​ and ​manage account info
with the tabs on the left side of the page. The “​Dashboard”​ tab will load the
main page of the Admin Dashboard, where you can see upcoming events, forms,
and members at a glance. The ​“Manage”​ tab is where you can edit the
organization’s page, events, forms, and people. New events, forms, and
members can be added by clicking the ​“​+​”​ symbol next to the desired option in
manage. The ​“Track” ​tab can be used to upload polls and surveys for members
to answer when they check in to an event.

➢ In order to edit your organization’s page, select ​“Manage>Organizations”​ and


select your organization. Then click on the ​pencil icon​ in the top right corner to
edit any information. You are also able to add a ​roster, documents, and forms
for your organization members to access. You can invite members to join the
Presence page or have members search and join the organization form the
Presence Student Portal.
CheckPoint Application
➢ In order to check students into your events, you will need to ​download
the ​CheckPoint app​ on your phone or smart device.

➢ Once you have the app downloaded, you can login and begin checking students
into your event either by using your student organization admin credentials or
with the ​event four digit pin​.

➢ When you create an event in Presence, it will first be sent to SLL for ​approval​.
Once approved, the event will be ​automatically assigned​ a four digit pin to be
used in the CheckPoint app.
○ Please note, graduate students and international students cannot yet be
signed in using CheckPoint.

If you have any questions about using the Presence platform, please
contact us at ​[email protected]​ or 619-594-5221.

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