Amiruddin Project Coordination

PROJECT
COORDINATION
& ADMINISTRATION
Presented by : Amiruddin Khalid
Lecturer : Puan Nor Hakimah Binti M.Yusof
BIODATA
AMIRUDDIN KHALID
DBN 4B
222141
TOPICS
1
4.1
INTRODUCTION
2
4.2 PROJECT
MEETING
4.1 INTRODUCTION OF
SITE DOCUMENTATION
Site documentation can be defined as the creation and maintenance of
events as they occur throughout the life of a construction project.
provide a record of daily project activities for site or office use

provide update database information
provide a record of daily events and activities in the event that
disputes or claims arise either during construction or after the
project has been closed out
reassure client that project is going smoothly and will be complete
by the expected date
4.2 INTRODUCTION OF
PROJECT MEETING
Meetings are frequent occurrences during the construction process.
A face to face meeting provides several people the opportunity to
discuss current matters of concern about the project
Minutes meeting should be taken to reflect the conversation and
any resolution issue
The primary purpose of the meeting is to provide a forum for direct
communication and timely and efficient information exchange
The meeting is a tool that is to be used to assist in constructing a
project.
4.2 MINUTE MEETING
4.2.2 TYPES AND
FREQUENCY OF MEETING
There are different types
Project manager will of meetings. Each type
be involved with requires a different
1 various types of 2 structures and supports
a different number of
meeting, each with
its purpose, participants. For
instance, a status
attendees, format (feedforward) meeting
and notes has no limit to the
arrangement number of participants
according to the while a decision-making
subject of that meeting produces
particular meeting. results faster with a
small number of
participants.
HOW TO HAVE MORE
EFFECTIVE MEETING ?
set the
participants
expectations
- about the -
meeting by
stating in the
THE agenda :
THE TYPE
PURPOSE OF
OF THE MEETING
MEETING
TYPICAL TYPES MEETING
PROBLEM SOLVING
DECISION MAKING
PLANNING
FEEDFORWARD
FEEDBACK (reacting and evaluating)
COMBINATION MEETING
TYPES OF MEETING
types of
meeting that
occurs on a
typical
project are
shown in
figure below
4.2.3 PRE-CONSTRUCTION
MEETING
Pre construction
Meeting shall be
held as soon as
the Letter of
Acceptance of
Tender (L.A) is
issued.
This Site Pre construction Meeting is
important to introduce to all involved
parties including clients, contractors 1 Bond Implementation,Insurance
and consultants on the following Policies and Perkeso Contributions
matters :
2 Work Program
Contractor Organization Chart on

3
Site
4 Protection of underground facilities
5 Works and materials on site
6 Safety and health at the Site

SUBCONTRACTOR COORDINATION
MEETING
Subcontractor Coordination Meeting held weekly.

Recommended by major contractors and attended by major
contractors, nominated sub-contractors (NSCs) and
domestic subcontractors only (without involving owners
and consultants).
The agenda are to coordinate work progress on the build
site to identify and resolve technical problems and co-
ordination.
Copy and fill in
TOOLBOX MEETING these sticky notes

with all the issues
you can think of.
Copy a stick
note, then w
your thought
y
rite
s
Copy a sticky
note, then write
your thoughts
short safety meetings These sessions are intended to . As a result, more

and training programs periodically focus attention on
intended to boost important safety issues, effective means of
employee awareness of frequently reminding addressing hazards
employees why procedures and
safety and its
other safeguards are in place
may become evident.
importance in the and why it is important to
workplace. follow them.
CONSTRUCTION PROGRESS MEETING
During the construction stage the contract administrator
holds regular (often monthly) construction progress
meetings attended by the contractor and if necessary
members of the consultant team.
The client, client representative or project manager may
also wish to attend these meetings. Construction progress
meetings may require decisions to be made and so it is
important that they are attended by sufficiently senior
individuals if delays are to be avoided.
CONSTRUCTION
PROGRESS MEETING They are also an
ARE AN OPPORTUNITY opportunity to discuss
TO : major issues raised
1 Receive progress reports from the contractor
2 Receive progress reports from the

consultant team
Receive cost reports from the cost
3
consultant.
Receive records of sub-contractors

4
and labor on site.
5 Receive progress photos

PROGRESS REPORT :
THANK YOU FOR
LISTENING

Amiruddin Project Coordination

Uploaded by

Copyright:

Available Formats

Amiruddin Project Coordination

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Amiruddin Project Coordination

Uploaded by

Copyright:

Available Formats

PROJECT

provide a record of daily project activities for site or office use

Contractor Organization Chart on

4 Protection of underground facilities

5 Works and materials on site

6 Safety and health at the Site

Subcontractor Coordination Meeting held weekly.

TOOLBOX MEETING these sticky notes

short safety meetings These sessions are intended to . As a result, more

2 Receive progress reports from the

Receive records of sub-contractors

5 Receive progress photos

You might also like