Tender Document LP202300036801

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Signer: SANDHYA R S

Thu May 02 14:22:27 IST 2024


GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
LIQUID PROPULSION SYSTEMS CENTRE, VALIAMALA (LPSC)
THIRUVANANTHAPURAM

Tender for Servo Hydraulic Universal Testing Machine

Bids to be submitted online

Tender No.: LPSC/LVF/LP202300036801 dated 02-05-2024

Tender No : LPSC/LVF/LP202300036801 Page 1 of 17


A. Tender Details

Tender No : LPSC/LVF/LP202300036801

Tender Date : 02-05-2024

Tender Classification: GOODS

Purchase Entity : LVF

LIQUID PROPULSION SYSTEMS CENTRE, VALIAMALA


Centre : (LPSC)

Design, Supply, Installation, Erection, Commissioning, Demonstration and


imparting training for Servo Hydraulic Universal Testing Machine

For and on behalf of the President of India, the Head, Purchase & Stores, Liquid Propulsion Systems
Centre (LPSC), Valiamala, Thiruvananthapuram invites tenders through e-procurement mode;
https://eproc.isro.gov.in

Prospective vendors interested in participating in the tendering process need to get registered in the
portal. Offers submitted through our online portal only will be considered and no other means will be
considered. Detailed instruction, pre-requisites and illustrative tutorials for bid enrollment, preparation
etc are available in the portal. A help desk is also functioning to assist the vendors whose contact
details are available in the portal.

EGPS helpdesk- email id: [email protected]


Ph No: 0471 256 5454/4162

A.1 Tender Schedule

Bid Submission Start Date : 02-05-2024 15:22

Bid Clarification Due Date : 09-05-2024 14:30

Bid Submission Due Date : 30-05-2024 14:25

Bid Opening Date : 30-05-2024 14:30

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Price Bid Opening Date : 28-06-2024 14:30

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B. Tender Attachments

NA

Instructions To Vendors

1. INSTRUCTIONS TO INDIGENOUS TENDERERS

1. a) As far as implementation of provision for Public Procurement (Preference to Make in India) Order,
2017 is concerned, the Office orders vide No. P-4502/2/2017-B.E-II dt 15.06.2017, which is partially
modified by Order No.P-45021/2/2017-PP (BE-II) dt 28.05.2018, Order P- 45021/2/2017-PP (BE-II) dt
29.05.2019, Order No. P-45021/2/2017-PP (BE-II) dt 04.06.2020 and Order No. P-45021/2/2017-PP
(BE-II) 16.09.2020 and subsequent Amendments issued by the Department of Promotion of Industries
and Internal Trade, Ministry of Commerce and Industry regarding Class-I/Class-II local suppliers,
Purchase preference, verification of local contents etc shall be applicable to this tender. Therefore,
bidders are requested to ensure compliance of the same while submitting tenders. b) Price Preference
shall be extended to the MSEs under the Public Procurement Policy for MSEs. Such MSE s shall
produce documentary proof of registration as per provisions of the Policy ie: registration with District
Industries Centre (DIC) or Khadi and Village Industries Commission (KVIC) or Khadi and Industries
Board (KVIB) or Coir Board or National Small Industries Commission (NSIC) or Directorate of
Handicrafts and Handlooms or Udyog Aadhar Memorandum or any other body specified by Ministry of
MSME.

2. Applicable Law: - The Contractor shall be interpreted, construed and governed by the Law of India.

3. Bank Details :- The offer should contain Bank details viz., Bankers Name, Address, Phone No. &
Mail id, Bank Account No., IFSC code, PAN No., GST No., etc.

4. Contractors Default Liability :- The purchaser may upon written notice of default to the Contractor
terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of
the Purchaser the Contractor fails to make delivery of Stores within the time specified in the
Contract/agreement or within the period for which extension has been granted by the Purchaser to the
Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other
provisions of this Contract.

5. Counter Terms and Conditions of suppliers: - Where counter terms and conditions / printed or
cyclostyled conditions has been offered by the Supplier, the same shall not be deemed to have been
accepted by the Purchaser unless specific written acceptance thereof is obtained.

6. DELIVERY AND LIQUIDATED DAMAGES (LD) :- (a) The time for and the date of delivery of the

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stores stipulated in the Purchase Order shall be deemed to be the essence of the Contract and
delivery must be completed on or before the specified dates. (b) Should the Contractor fail to deliver
the stores or any consignment thereof within the period prescribed for such delivery, the purchaser
shall be entitled at his option either. (i) to recover from the Contractor as agreed liquidated damages
and not by way of penalty, a sum of 0.5% per week of the price of any stores which the Contractor has
failed to deliver as aforesaid or during which the delivery of such store may be in arrears subject to a
minimum of 10%, or (ii) to purchase from elsewhere, without notice to the Contractor on the account
and at the risk of the Contractor, the stores not delivered or others of a similar description (where
others exactly complying with the particulars, are not, in the opinion of the purchaser, readily
procurable, such opinion being final) without cancelling the Contract in respect of the consignment (s)
not yet due for delivery, or (iii) to cancel the Contract or a portion thereof and if so desired to purchase
or authorise the purchase of stores not so delivered or others of a similar description (where others
exactly if complying with the particulars are not, in the opinion of the purchaser, readily procurable,
such opinion final) at the risk and cost of the Contractor. In the event of action being taken under sub-
clause (ii) & (iii) of clause 15 (b) above, the Contractor shall be liable for any loss which the purchaser
may sustain on that account, provided that the re-purchase or if there is an agreement to re-purchase
then such agreement is made within six months from the date of such failure. But the Contractor shall
not be entitled to any gain on such re-purchase made against default. The manner and method of such
re-purchase shall be at the discretion of the purchaser, whose decision shall be final. It shall not be
necessary for the purchaser to serve a notice of such re-purchase on the defaulting Contractor. This
right shall be without prejudice to the right of the purchaser to recover damages for breach of Contract
by the Contractor.

7. Delivery Period :- The time for and the date / period of delivery of the stores stipulated in the Tender
/ Purchase Order shall be deemed to be the essence of the contract and delivery must be completed
on or before the specified dates.

8. Delivery Term :- Ex-Works / FOR LPSC

9. Extension of Time: - If the completion of supply of Stores is delayed due to reason of FORCE
MAJEURE such as acts of God, acts of public enemy, acts of Government, fires, floods, epidemics,
quarantine restrictions, strikes, and freight embargoes etc., the Contractor shall give notice within 15
days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such
notice after verification, if necessary, may agree to extend the Contract delivery date as may be
reasonable but without prejudice to the other terms and conditions of the Contract.

10. Guarantee & Replacement :- a) The Contractor shall guarantee that the stores supplied shall
comply fully with the specifications laid down, for material, workmanship and performance. b) For a
period of twelve months or for a period as specified in the tender document after the acceptance of the
stores, if any defects are discovered therein or any defects therein found to have developed under
proper use, arising from faulty stores design or workmanship, the Contractor shall remedy such defects

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at his own cost provided he is called upon to do so within a period of 14 months from the date of
acceptance thereof by the purchaser who shall state in writing in what respect the stores or any part
thereof are faulty. c) If, in the opinion of the purchaser, it becomes necessary to replace or renew any
defective stores such replacement or renewal shall be made by the Contractor free of all costs to the
purchaser, provided the notice informing the Contractor of the defect is given by the purchaser in this
regard within the said period of 14 months from the date of acceptance thereof. d) Should the
Contractor fail to rectify the defects, the purchaser shall have the right to reject or repair or replace at
the cost of the Contractor the whole or any portion of the defective stores. e) The decision of the
purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the
purchaser, as to whether or not the stores supplied by the Contractor are defective or any defect has
developed within the said period of 12 months or as to whether the nature of the defects requires
renewal or replacement, shall be final, conclusive and binding on the Contractor. f) All the replacement
stores shall also be guaranteed for a period of 12 months from the date of arrival of the stores at
purchaser's site.

11. Indemnity:- The Contractor shall warrant and be deemed to have warranted that all stores supplied
against this Contract are free and clean of Infringement of any Patent, Copy right or Trade mark and
shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for
infringement of any right protected by patent, registration of design or trade mark, and shall take all risk
of accident or damage which may cause a failure of the supply from whatever cause arising and the
entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract.

12. Language and Measures :- All documents pertaining to the Contract including specification,
schedule, notice, correspondence, operating and maintenance instructions, drawings or any other
writings shall be written in English Language. The metric system of measurement shall be used
exclusively in the Contract.

13. Mode of Despatch :- For supplies BY ROAD / BY RAIL:- The Contractor is responsible for obtaining
a clear receipt from the Transport Authorities specifying the goods despatched. The consignment
should be despatched with clear Railway Receipt/Lorry Receipt. If sent in any other mode, it shall be at
the risk of the Contractor. Purchaser will take no responsibility for short deliveries or wrong supply of
goods when the same are booked on 'said to contain' basis. Purchaser shall pay for only such stores
as are actually received by them in accordance with the Contract. The Contractor will be held
responsible for any demurrage / wharfage paid due to non-receipt of documents in time.

14. Offer Validity :- a) For Single Part Tender - Quotation should be valid for 90 days from the date of
opening of the tender or any other period as specified in the tender. b) For Two Part Tender -
Quotation should be valid for 120 days from the date of opening of the tender or any other period as
specified in the tender. Note :- Offer with validity lesser than that specified is liable for exclusion from
the procurement process

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15. Packing Forwarding & Insurance:- The Contractor will be held responsible for the stores being
sufficiently and properly packed for transport by Rail / Road to withstand transit hazards and ensure
safe arrival at the destination. The packing and marking of packages shall be done by and at the
expense of the Contractor. b) Insurance : The purchaser will not pay separately for transit insurance,
all risks in transit being exclusively of the Contractor and the Purchaser shall pay only for such stores
as are actually received in good condition in accordance with the Contract.

16. Payment :- 100% payment shall be made through RTGS within 30 days of receipt and acceptance
of the item at our site against submission of PBG.

17. Performance Bank Guarantee (PBG) :- To fulfil guarantee conditions outlined in clause 2(a) to (e)
above, the Contractor shall, at the option of the purchaser, furnish a Bank Guarantee (as prescribed by
the purchaser) from a Bank approved by the purchaser for an amount equivalent to 3% of the value of
the Contract along with first shipment documents. On the performance and completion of the Contract
in all respects, the Bank Guarantee will be returned to the Contractor without any interest.

18. Price : a) Price should be firm and fixed and should be on the basis of FOR, LPSC / delivery at site.
The Purchaser will not pay separately for transit insurance, and the risk and cost during transit shall be
exclusively the responsibility of the Contractor and the purchaser shall pay only for such stores as are
actually received in good condition in accordance with the Contract. b) Tenders offering firm prices will
be preferred. Where a price variation clause is insisted upon by a tenderer, quotation with a reasonable
ceiling should be submitted. Such offers should invariably be supported by the base price taken into
account at the time of tendering and also the formula for any such variations. c) Prices are required to
be quoted according to the units indicated in the tender. When quotations are given in terms of units
other than those specified in the tender form, relationship between the two systems of unit must be
furnished.

19. Quantity (QTY) and Unit of Measure (UOM) Quote should be as per the quantity and unit of
measure mentioned the tender. If dimensional details are available, the same should also be indicated
in your offer.

20. Resolution of Disputes:- Any dispute, disagreement or question arising out of or relating to or in
consequence of the contract or to its fulfillment, or the validity of enforcement thereof which cannot be
settled mutually, or the settlement of which is not herein specifically provided for, shall within 30 (thirty)
days from the date either party informs the other in writing that such dispute or disagreement exists be
referred to arbitration by the sole arbitrator. The Arbitrator shall be appointed As per the Indian
Arbitration and Conciliation Act 1996 and proceedings will be conducted in Trivandrum. The Arbitration
proceedings shall be conducted in accordance with and subject to the Arbitration and Conciliation Act
1996 (Act 26 of 1996) as amended from time to time and the decision of the Arbitrator shall be final
and binding on the parties thereto. Each party shall bear its own cost of preparing and presenting its
case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally

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by the parties unless the award provides otherwise. Subject to provisions of this clause, the courts at
Kerala shall have exclusive jurisdiction. Performance under this Contract shall, however continue
during Arbitration proceeding and no payment due or payable by the parties hereto shall be withheld
unless any such payment is/or forms a part of the subject matter of the Arbitration proceedings.

21. Security Deposit (SD) :- Applicable for order value above INR 5 L (Including taxes and other
charges). On acceptance of the order, the Contractor shall, at the option of the Purchaser and within
the period specified by him, deposit with him, in cash or in any other form as the Purchaser may
determine, security deposit not exceeding 3 percent of the value of the Contract as the Purchaser shall
specify. If the Contractor is called upon by the Purchaser to deposit Security and the Contractor fails to
provide the security within the period specified, such failure shall constitute a breach of the Contract,
and the Purchaser shall be entitled to make other arrangements for the re-purchase of the stores
Contracted at the risk of the Contractor.

22. Specifications:- a) Stores offered should strictly conform to Purchasers specifications. Deviations, if
any, should be clearly indicated by the tenderer in his quotation. The tenderer should also indicate the
Make/Type number of the stores offered and provide catalogues, technical literature and samples,
wherever necessary, along with the quotations. Wherever options are called for in our specifications,
the tenderer should address all such options. b) Samples, if called for, should be submitted free of all
charges by the tenderer and the Purchaser shall not be responsible for any loss or damage thereof due
to any reason whatsoever. In the event of non-acceptance of tender, the tenderer will have to remove
the samples at his own expense.

23. Taxes :- The applicable GST / IGST shall be clearly mentioned in your offer along with HSN code
of the offered items. We are eligible for IGST @ 5% as per the Department of Revenue Notification
No. 25/2018 Integrated Tax (Rate) Schedule-I; Sl.No.243B dated 31.12.2018 (Amendment to
Notification No. 7/2018 - Integrated Tax (Rate) dated 25.01.2018 and Notification No. 1/2017 -
Integrated Tax (Rate) dated 28.06.2017

24. Training:- The Contractor shall, if required by the Purchaser, provide facilities for the practical
training of Purchasers engineering / technical personnel from India and for the active association on
the manufacturing processes throughout the manufacturing period of the Contract / Stores, number of
such personnel to be mutually agreed upon.

25. LPSC shall have the right to place part order among the parties for the items for which they are the
lowest.

26. Option Clause : The Purchase reserves the right to increase/decrease the Ordered Quantity by up
to 25% at any time, till final delivery date (or the extended delivery date of the Contract), by giving
reasonable notice even though the quantity ordered initially has been supplied in full before the last
date of delivery period (or the extended delivery period). It may please be noted that, this clause is not

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applicable for Development Orders.

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C. Bid Templates

C.1 Technical Bid - Servo Hydraulic Universal Testing Machine

1. Servo Hydraulic Universal Testing Machine

Item specifications for Servo Hydraulic Universal Testing Machine

Offered
Sl No Specification Value Compliance Specification Remark

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of
1.1. Maximum load
capacity: ±250 KN.
1.2. Type: Servo
hydraulic.
1.3. Operating
temperature:
(a) All tests at room
temperature (200C
to 350C).
(b) Tensile test at
room temperature as
well as high
temperature (200C
to 12000C)
1.4. Test
Capabilities(as per
ASTM standards):
Fatigue Pre-
cracking, Crack
growth
(da/dN)(ASTM
E647), KIc (ASTM
E399), JIc (ASTM
E1820), Tensile
(ASTM E8) and High
cycle Fatigue test
(ASTM E466).
1.5. Type of
specimens: Please
refer annexure 1.
1.6. Type of test:
1 Load controlled, -
position controlled
and strain controlled.
1.7. Power
requirements:
440V,50Hz three
phase AC.
1.8. Test Materials -
Metallic materials
like Titanium alloys,
Steel alloys,
Aluminium alloys,
High strength alloys
etc.,
1.9. Machine shall
be capable of
running tests in
ramp, sine wave,
triangle, rectangle,
saw tooth or pulse
functions with
Amplitude and
Frequency control.
1.10. The system
shall include fully
automated control
and data acquisition.
1.11. The system
shall include all
components
necessary for

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of
complete system
operation including
high stiffness frame
and hydraulic
actuators, digital
control electronics,
hydraulic service
manifold, Hydraulic
Power Pack,
Software, Personal
computer etc., for
control.
1.12. Wired handset
to provide an easy,
convenient and
compact means to
install and replace
specimens, and to
setup and initiate
tests at the load
frame.
Document : Technical specifications

Document : Compliance matrix

Common Specifications (Applicable for all items)

Sl No Specification Value Compliance Offered Specification Remark

Please see the


detailed
technical
specifications
1 and -
compliance
matrix
uploaded in
Annexures.
Bidder must
refer to the
detailed
specifications
2 -
given in the
Annexure and
quote
accordingly.
Bidder shall
also fill in the
3 compliance -
matrix given in
the Annexure

Supporting Documents required from Vendor

1. Yearwise charges of non-comprehensive AMC for 3 years (Price Bid Related)


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of
2. Compliance statement

3. Details of equipments supplied earlier in India by OEM

4. Unpriced Bill Of Material (BOM)

5. List of essential spares and consumables for 5 year operation

6. Price of essential spares and consumables for 5 year operation (Price Bid Related)

7. Pump performance curve of hydraulic power unit for full range of operation

8. Detailed catalogue, sketch/photographs of the instrument and accessories/attachments in


English

5 additional documents can be uploaded by the vendor

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of
C.2 Commercial Terms / Bid

Sl. No. Description Compliance Vendor Terms

Delivery, Installation, demonstration Yes / No / Explain


1 and training at LPSC Valiamala.
As per the Rule 144(xi) of General
Financial Rule ,2017, any bidder
from a country which shares a land
border with India will be eligible to
bid in any procurement whether of
goods, services (including
consultancy service and non-
consultancy services) or works
(including turnkey projects) only if
the bidder is registered with the
competent authority ie., Department
2 for Promotion of Industry and Yes / No / Explain
Internal Trade (DPIIT).
Hence, Vendors or Agents of a
Vendor (Indian or others) from a
country sharing border with India
shall submit copy of valid
registration made with Department
for Promotion of Industry and
Internal Trade (DPIIT), Government
of India along with the tender
mandatorily, without which the offer
will be treated as invalid.
Whether applicable GST percentage
mentioned in your offer.(We are
eligible for IGST @ 5% as per the
Department of Revenue Notification
No. 25/2018 Integrated Tax (Rate)
Schedule-I; Sl.No.243B dated
31.12.2018 (Amendment to
3 Notification No. 7/2018 - Integrated Yes / No / Explain
Tax (Rate) dated 25.01.2018 and
Notification No. 1/2017 - Integrated
Tax (Rate) dated 28.06.2017 )
(If mentioned as EXTRA OR
INCLUDED in your quote, please
mention the percentage in Remarks
Column).
ISRO is eligible for Customs Duty
Concession vide Notification
No.12/2012-Customs dated
17.03.2012. and Notification No.
50/2017-customs dtd 30.06.2017
[We will provide Customs Duty
Concession Certificate for bought
4 Yes / No / Explain
out items being imported for
manufacturing the ordered items
(List of items to be imported with
quantities to be enclosed along with
offer) OR for Orders placed on
Foreign Vendors OR for High Sea
Sale orders.]

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of
Installation Charges, if any,
(If mentioned as EXTRA OR
INCLUDED in your quote, please
5 mention the percentage in Remarks Yes / No / Explain
Column).

Delivery Term :-
FOR : LPSC, VALIAMALA
In case of Foreign orders, FOB or
FCA.
6 Yes / No / Explain
If "NO" specify the exact delivery
term with relevant details in remarks
column
Delivery Period
(If any specific delivery period is
mentioned in the tender, please
comply the same. If not agreed,
7 please mention your delivery period Yes / No / Explain
in remarks column OR if already
mentioned in your quote please
mention as already furnished in the
quote)
Payment Term :-
(a)100% payment shall be made
through RTGS within 30 days of
receipt and acceptance of the item
at our site.
(b)In case of Foreign orders,
8 Payment term shall be SIGHT Yes / No / Explain
DRAFT / 80% BY IRREVOCABLE
LETTER OF CREDIT AND
BALANCE 20% BY WIRE
TRANSFER AFTER RECEIPT &
ACCEPTANCE OF THE ORDERED
ITEM.
Liquidated Damages (LD) :- If the
ordered items are not supplied
within the delivery schedule, LD
9 shall be levied from your bill @ 0.5% Yes / No / Explain
per week for the undelivered items
subject to a maximum of 10% of the
order value for the delayed period.
Warranty :- Warranty for the offered
item shall be from the date of
installation/acceptance of the item at
10 Yes / No / Explain
our site for a minimum period of one
years or as specified in the tender
document.

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of
Security Deposit (SD) :- (only for
order value above Rs.5 Lakh)
You have to furnish a Bank
Guarantee for 3% of the order value
(from a bank of international repute
in case of foreign vendors) within
10 days of receipt of Order towards
the faithful execution of the order
11 Yes / No / Explain
valid till the completion of the
scope of work as per order plus sixty
days. (This will be returned to you
immediately on execution of the
order satisfactorily as per order
terms. In case of non-performance /
poor performance, the amount will
be forfeited).
Performance Bank Guarantee
(PBG) :-
You have to submit a PBG from a
Nationalised / Scheduled Bank (from
a bank of international repute incase
of foreign vendors) for 3% of the
order value towards the
performance of the system at the
12 time of supply valid till the Yes / No / Explain
completion of warranty period plus
60 days as per the format provided
by the Department.
OR
3% OF THE ORDER VALUE
SHALL BE WITH HELD TILL THE
COMPLETION OF WARRANTY
PERIOD PLUS 60 DAYS.
In case, if parties are unable to
provide two separate BGs, i.e., one
for SD and one for PBG, they can
submit a combined BG for SD &
PBG within 10 days of receipt of
13 order for 3% of order value valid till Yes / No / Explain
the completion of total contractual
obligation (i.e., supply period plus
warranty period plus 60 days) as per
the format provided by the
Department.
P&F charges , if any (If mentioned
as Extra or included in your quote,
14 Yes / No / Explain
please mention the percentage in
Remarks column)
Freight charges , if any (If
mentioned as Extra or included in
15 Yes / No / Explain
your quote, please mention the
percentage in Remarks column)
Insurance : Being a Govt. of India
Dept., Insurance is not required at
our cost. Please ensure the safe
16 Yes / No / Explain
delivery of the ordered item with
proper AIR/SEA/ROAD worthy
packing.

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of
Validity of offer : Offer validity should
be 120 days from the date of
17 Yes / No / Explain
opening of tenders. (For TWO
PART)
Bank Details: Bank name, Branch
18 Yes / No / Explain
address, Account No. IFSC Code
Purchase order to be placed on
19 whom (Please mention the Address, Yes / No / Explain
Phone No. & Email id)
Percentage of Local content (also
please specify location of value
20 addition). Self -certification -
regarding local content percentage
shall be uploaded with technical bid.
Please upload MSE certification if
21 -
applicable.

C.3 Price Bid

Other
Sl. No. Item Quantity Unit Price Currency Total Price Costs, if Remark
any
Servo
Hydraulic
1 Universal 1.00 Nos. -
Testing
Machine

Common charges (Applicable for all items)

Additional Costs, if any

Additional Costs, if any (Value)

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of

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