Tender Document LP202300036801
Tender Document LP202300036801
Tender Document LP202300036801
Tender No : LPSC/LVF/LP202300036801
For and on behalf of the President of India, the Head, Purchase & Stores, Liquid Propulsion Systems
Centre (LPSC), Valiamala, Thiruvananthapuram invites tenders through e-procurement mode;
https://eproc.isro.gov.in
Prospective vendors interested in participating in the tendering process need to get registered in the
portal. Offers submitted through our online portal only will be considered and no other means will be
considered. Detailed instruction, pre-requisites and illustrative tutorials for bid enrollment, preparation
etc are available in the portal. A help desk is also functioning to assist the vendors whose contact
details are available in the portal.
NA
Instructions To Vendors
1. a) As far as implementation of provision for Public Procurement (Preference to Make in India) Order,
2017 is concerned, the Office orders vide No. P-4502/2/2017-B.E-II dt 15.06.2017, which is partially
modified by Order No.P-45021/2/2017-PP (BE-II) dt 28.05.2018, Order P- 45021/2/2017-PP (BE-II) dt
29.05.2019, Order No. P-45021/2/2017-PP (BE-II) dt 04.06.2020 and Order No. P-45021/2/2017-PP
(BE-II) 16.09.2020 and subsequent Amendments issued by the Department of Promotion of Industries
and Internal Trade, Ministry of Commerce and Industry regarding Class-I/Class-II local suppliers,
Purchase preference, verification of local contents etc shall be applicable to this tender. Therefore,
bidders are requested to ensure compliance of the same while submitting tenders. b) Price Preference
shall be extended to the MSEs under the Public Procurement Policy for MSEs. Such MSE s shall
produce documentary proof of registration as per provisions of the Policy ie: registration with District
Industries Centre (DIC) or Khadi and Village Industries Commission (KVIC) or Khadi and Industries
Board (KVIB) or Coir Board or National Small Industries Commission (NSIC) or Directorate of
Handicrafts and Handlooms or Udyog Aadhar Memorandum or any other body specified by Ministry of
MSME.
2. Applicable Law: - The Contractor shall be interpreted, construed and governed by the Law of India.
3. Bank Details :- The offer should contain Bank details viz., Bankers Name, Address, Phone No. &
Mail id, Bank Account No., IFSC code, PAN No., GST No., etc.
4. Contractors Default Liability :- The purchaser may upon written notice of default to the Contractor
terminate the Contract in whole or in part in circumstances detailed hereunder: a) If in the judgement of
the Purchaser the Contractor fails to make delivery of Stores within the time specified in the
Contract/agreement or within the period for which extension has been granted by the Purchaser to the
Contractor. b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other
provisions of this Contract.
5. Counter Terms and Conditions of suppliers: - Where counter terms and conditions / printed or
cyclostyled conditions has been offered by the Supplier, the same shall not be deemed to have been
accepted by the Purchaser unless specific written acceptance thereof is obtained.
6. DELIVERY AND LIQUIDATED DAMAGES (LD) :- (a) The time for and the date of delivery of the
7. Delivery Period :- The time for and the date / period of delivery of the stores stipulated in the Tender
/ Purchase Order shall be deemed to be the essence of the contract and delivery must be completed
on or before the specified dates.
9. Extension of Time: - If the completion of supply of Stores is delayed due to reason of FORCE
MAJEURE such as acts of God, acts of public enemy, acts of Government, fires, floods, epidemics,
quarantine restrictions, strikes, and freight embargoes etc., the Contractor shall give notice within 15
days to the Purchaser in writing of his claim for an extension of time. The Purchaser on receipt of such
notice after verification, if necessary, may agree to extend the Contract delivery date as may be
reasonable but without prejudice to the other terms and conditions of the Contract.
10. Guarantee & Replacement :- a) The Contractor shall guarantee that the stores supplied shall
comply fully with the specifications laid down, for material, workmanship and performance. b) For a
period of twelve months or for a period as specified in the tender document after the acceptance of the
stores, if any defects are discovered therein or any defects therein found to have developed under
proper use, arising from faulty stores design or workmanship, the Contractor shall remedy such defects
11. Indemnity:- The Contractor shall warrant and be deemed to have warranted that all stores supplied
against this Contract are free and clean of Infringement of any Patent, Copy right or Trade mark and
shall at all times indemnify the Purchaser against all claims which may be made in respect of stores for
infringement of any right protected by patent, registration of design or trade mark, and shall take all risk
of accident or damage which may cause a failure of the supply from whatever cause arising and the
entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract.
12. Language and Measures :- All documents pertaining to the Contract including specification,
schedule, notice, correspondence, operating and maintenance instructions, drawings or any other
writings shall be written in English Language. The metric system of measurement shall be used
exclusively in the Contract.
13. Mode of Despatch :- For supplies BY ROAD / BY RAIL:- The Contractor is responsible for obtaining
a clear receipt from the Transport Authorities specifying the goods despatched. The consignment
should be despatched with clear Railway Receipt/Lorry Receipt. If sent in any other mode, it shall be at
the risk of the Contractor. Purchaser will take no responsibility for short deliveries or wrong supply of
goods when the same are booked on 'said to contain' basis. Purchaser shall pay for only such stores
as are actually received by them in accordance with the Contract. The Contractor will be held
responsible for any demurrage / wharfage paid due to non-receipt of documents in time.
14. Offer Validity :- a) For Single Part Tender - Quotation should be valid for 90 days from the date of
opening of the tender or any other period as specified in the tender. b) For Two Part Tender -
Quotation should be valid for 120 days from the date of opening of the tender or any other period as
specified in the tender. Note :- Offer with validity lesser than that specified is liable for exclusion from
the procurement process
16. Payment :- 100% payment shall be made through RTGS within 30 days of receipt and acceptance
of the item at our site against submission of PBG.
17. Performance Bank Guarantee (PBG) :- To fulfil guarantee conditions outlined in clause 2(a) to (e)
above, the Contractor shall, at the option of the purchaser, furnish a Bank Guarantee (as prescribed by
the purchaser) from a Bank approved by the purchaser for an amount equivalent to 3% of the value of
the Contract along with first shipment documents. On the performance and completion of the Contract
in all respects, the Bank Guarantee will be returned to the Contractor without any interest.
18. Price : a) Price should be firm and fixed and should be on the basis of FOR, LPSC / delivery at site.
The Purchaser will not pay separately for transit insurance, and the risk and cost during transit shall be
exclusively the responsibility of the Contractor and the purchaser shall pay only for such stores as are
actually received in good condition in accordance with the Contract. b) Tenders offering firm prices will
be preferred. Where a price variation clause is insisted upon by a tenderer, quotation with a reasonable
ceiling should be submitted. Such offers should invariably be supported by the base price taken into
account at the time of tendering and also the formula for any such variations. c) Prices are required to
be quoted according to the units indicated in the tender. When quotations are given in terms of units
other than those specified in the tender form, relationship between the two systems of unit must be
furnished.
19. Quantity (QTY) and Unit of Measure (UOM) Quote should be as per the quantity and unit of
measure mentioned the tender. If dimensional details are available, the same should also be indicated
in your offer.
20. Resolution of Disputes:- Any dispute, disagreement or question arising out of or relating to or in
consequence of the contract or to its fulfillment, or the validity of enforcement thereof which cannot be
settled mutually, or the settlement of which is not herein specifically provided for, shall within 30 (thirty)
days from the date either party informs the other in writing that such dispute or disagreement exists be
referred to arbitration by the sole arbitrator. The Arbitrator shall be appointed As per the Indian
Arbitration and Conciliation Act 1996 and proceedings will be conducted in Trivandrum. The Arbitration
proceedings shall be conducted in accordance with and subject to the Arbitration and Conciliation Act
1996 (Act 26 of 1996) as amended from time to time and the decision of the Arbitrator shall be final
and binding on the parties thereto. Each party shall bear its own cost of preparing and presenting its
case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally
21. Security Deposit (SD) :- Applicable for order value above INR 5 L (Including taxes and other
charges). On acceptance of the order, the Contractor shall, at the option of the Purchaser and within
the period specified by him, deposit with him, in cash or in any other form as the Purchaser may
determine, security deposit not exceeding 3 percent of the value of the Contract as the Purchaser shall
specify. If the Contractor is called upon by the Purchaser to deposit Security and the Contractor fails to
provide the security within the period specified, such failure shall constitute a breach of the Contract,
and the Purchaser shall be entitled to make other arrangements for the re-purchase of the stores
Contracted at the risk of the Contractor.
22. Specifications:- a) Stores offered should strictly conform to Purchasers specifications. Deviations, if
any, should be clearly indicated by the tenderer in his quotation. The tenderer should also indicate the
Make/Type number of the stores offered and provide catalogues, technical literature and samples,
wherever necessary, along with the quotations. Wherever options are called for in our specifications,
the tenderer should address all such options. b) Samples, if called for, should be submitted free of all
charges by the tenderer and the Purchaser shall not be responsible for any loss or damage thereof due
to any reason whatsoever. In the event of non-acceptance of tender, the tenderer will have to remove
the samples at his own expense.
23. Taxes :- The applicable GST / IGST shall be clearly mentioned in your offer along with HSN code
of the offered items. We are eligible for IGST @ 5% as per the Department of Revenue Notification
No. 25/2018 Integrated Tax (Rate) Schedule-I; Sl.No.243B dated 31.12.2018 (Amendment to
Notification No. 7/2018 - Integrated Tax (Rate) dated 25.01.2018 and Notification No. 1/2017 -
Integrated Tax (Rate) dated 28.06.2017
24. Training:- The Contractor shall, if required by the Purchaser, provide facilities for the practical
training of Purchasers engineering / technical personnel from India and for the active association on
the manufacturing processes throughout the manufacturing period of the Contract / Stores, number of
such personnel to be mutually agreed upon.
25. LPSC shall have the right to place part order among the parties for the items for which they are the
lowest.
26. Option Clause : The Purchase reserves the right to increase/decrease the Ordered Quantity by up
to 25% at any time, till final delivery date (or the extended delivery date of the Contract), by giving
reasonable notice even though the quantity ordered initially has been supplied in full before the last
date of delivery period (or the extended delivery period). It may please be noted that, this clause is not
Offered
Sl No Specification Value Compliance Specification Remark
6. Price of essential spares and consumables for 5 year operation (Price Bid Related)
7. Pump performance curve of hydraulic power unit for full range of operation
Delivery Term :-
FOR : LPSC, VALIAMALA
In case of Foreign orders, FOB or
FCA.
6 Yes / No / Explain
If "NO" specify the exact delivery
term with relevant details in remarks
column
Delivery Period
(If any specific delivery period is
mentioned in the tender, please
comply the same. If not agreed,
7 please mention your delivery period Yes / No / Explain
in remarks column OR if already
mentioned in your quote please
mention as already furnished in the
quote)
Payment Term :-
(a)100% payment shall be made
through RTGS within 30 days of
receipt and acceptance of the item
at our site.
(b)In case of Foreign orders,
8 Payment term shall be SIGHT Yes / No / Explain
DRAFT / 80% BY IRREVOCABLE
LETTER OF CREDIT AND
BALANCE 20% BY WIRE
TRANSFER AFTER RECEIPT &
ACCEPTANCE OF THE ORDERED
ITEM.
Liquidated Damages (LD) :- If the
ordered items are not supplied
within the delivery schedule, LD
9 shall be levied from your bill @ 0.5% Yes / No / Explain
per week for the undelivered items
subject to a maximum of 10% of the
order value for the delayed period.
Warranty :- Warranty for the offered
item shall be from the date of
installation/acceptance of the item at
10 Yes / No / Explain
our site for a minimum period of one
years or as specified in the tender
document.
Other
Sl. No. Item Quantity Unit Price Currency Total Price Costs, if Remark
any
Servo
Hydraulic
1 Universal 1.00 Nos. -
Testing
Machine