Bid Document
Bid Document
Bid Document
GEM/2023/B/3861505
Dated/ दनांक : 12-09-2023
Total Quantity/कुल मा ा 40
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Bid Details/ बड ववरण
(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।
Beneficiary/लाभाथ :
Deputy General Manager (Materials)
Noida, INDIAN OIL CORPORATION LIMITED, IOCL- PLHO, Ministry of Petroleum and Natural Gas
(Akhilesh Kumar Sinha)
Splitting/ वभाजन
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CA Approval Number FP-20013/2/2017-FP-PNG-Part (4) (E-41432)
Competent Authority Approval for not opting Make In India Preference : View Document
1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15%
(Selected by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be
given opportunity to match L-1 price and contract will be awarded for 100%(selected by Buyer) percentage of
total QUANTITY.The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy
for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
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Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य
RAM size (MB) 4096, 6144, 3072, 2560, 7168, 5120, 8192, 16384,
2816, 4000, 4608, 10240, 8000 Or higher
Hard Disk Capacity(GB) 500, 1024, 640, 1000, 2000, 3000 Or higher
Minimum Speed per Minute 50, 52, 55, 60, 61, 65, 70, 71, 75, 80, 90, 95, 100,
as per ISO/IEC 24734 in A4 105, 110, 51, 56, 120, 130, 160, 57, 85, 81, 53, 140,
Size-Mono 96, 111, 115, 136 Or higher
Minimum Speed per Minute 12, 15, 16, 18, 20, 22, 23, 24, 25, 26, 27, 28, 30, 31,
as per ISO/IEC 24734 in A4 35, 36, 4, 4.4, 5, 5.7, 5.8, 6.8, 10, 10.4, 15.5, 40, 50,
Size-Colour 60, 5.5, 11, 46, 120, 130, 160, 65, 45, 7, 34, 55, 38,
56, 75, 81, 19, 71, 0, 21, 53, 32, 70, 140, 80, 85, 115,
6, 13, 33 Or higher
Minimum Speed per Minute as 9, 10, 11, 12, 13, 14, 15, 16, 18, 20, 21, 22, 24, 26,
per ISO/IEC 24734 in A3 Size- 27, 28, 30, 32, 35, 39, 40, 42, 44, 45, 46, 48, 50, 54,
Colour 55, 60, 65, 70, 75, 2, 3, 25, 80, 37, 7, 3.5, 0, 19, 34,
36, 53, 33, 52, 61, 62, 76 Or higher
Feeder Capacity (Number) 140, 150, 200, 250, 270, 300, 220 Or higher
Each Main Paper Tray Capacity 500, 550, 750, 1000, 1100, 1150, 1250, 1750, 2000,
(Number) 2100, 2200, 3000, 4000, 1500, 520, 1040, 1800, 900,
1200, 3500, 600, 800, 540, 2320, 850, 700, 4700,
3300, 3600, 4400 Or higher
If Yes, Bypass Tray Capacity 150, 200, 1000, 250, 500 Or higher
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Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य
Yield of the cartridge/Ink 6000, 7000, 9500, 10000, 11000, 15000, 18000,
Tank/Ink Pack supplied with 22500, 24000, 500, 700, 1000, 60000, 19000, 213,
Machine as per ISO/IEC: 231, 337, 384, 690, 1200, 5400, 7400, 400, 165,
19798/2007(E) for Cyan colour 2300, 3000, 5000, 119700, 750, 8000, 625, 2000,
(Number of prints) 5500, 10500, 1400, 2500, 32000, 52000, 16000, 330,
1300, 2600, 6500, 1500, 315, 33600, 39200, 54500,
78000, 0, 31000, 26000, 88000, 9000, 6800, 10300,
5900, 9800, 16100, 12000, 20000, 30000, 13000,
45000, 60500 Or higher
Yield of the cartridge/Ink 6000, 7000, 9500, 10000, 11000, 15000, 18000,
Tank/Ink Pack supplied with 22500, 24000, 60000, 19000, 87, 96, 120, 146, 700,
Machine as per ISO/IEC: 690, 1200, 5400, 7400, 400, 165, 2300, 3000, 5000,
19798/2007(E) for Yellow 500, 146400, 750, 8000, 625, 2000, 5500, 10500,
colour (Number of prints) 1400, 2500, 32000, 52000, 16000, 330, 1000, 1300,
2600, 6500, 1500, 315, 33600, 39200, 54500, 71000,
0, 31000, 26000, 88000, 9000, 6800, 10300, 5900,
9800, 16100, 12000, 20000, 30000, 13000, 45000,
60500 Or higher
Yield of the cartridge/Ink 6000, 7000, 9500, 10000, 11000, 15000, 18000,
Tank/Ink Pack supplied with 22500, 24000, 16000, 19000, 87, 96, 120, 146, 700,
Machine as per ISO/IEC: 690, 1200, 5400, 7400, 400, 500, 165, 2300, 3000,
19798/2007(E) for Magenta 5000, 60000, 170600, 750, 8000, 625, 2000, 5500,
colour (Number of prints) 10500, 1400, 2500, 32000, 52000, 330, 1000, 1300,
2600, 6500, 1500, 315, 33600, 39200, 54500, 54000,
0, 31000, 26000, 88000, 9000, 6800, 10300, 5900,
9800, 16100, 12000, 20000, 30000, 13000, 45000,
60500 Or higher
Yield of the cartridge/Ink 40000, 43000, 45000, 55000, 83000, 120000, 42100,
Tank/Ink Pack supplied with 69000, 56000, 85000, 91200, 48000, 54000, 43900,
Machine as per ISO/IEC: 106600, 82000, 105000, 54500, 88000, 70000,
19752/2004(E) for Black 59800 Or higher
(Number of prints)
Life of Drum in terms of 20000, 24000, 25000, 45000, 48000, 60000, 70000,
number of Prints in case of 75000, 78000, 80000, 90000, 95000, 100000,
Separate Drum and Toner 120000, 150000, 160000, 175000, 180000, 200000,
cartridge technology - Cyan 250000, 270000, 280000, 300000, 400000, 500000,
(Number of Prints) 600000, 800000, 1000000, 1200000, 9000, 214000,
185000, 222000, 54000, 45600, 275000, 396000,
145000, 9200, 12000, 18000, 30000, 33600, 39200,
67200, 84000, 105000, 480000, 135000, 50000, 0,
87000, 109000, 107000, 125000, 65000, 950000,
1400000, 1900000, 106000, 115000 Or higher
Life of Drum in terms of 20000, 24000, 25000, 45000, 48000, 60000, 70000,
number of Prints in case of 75000, 78000, 80000, 90000, 100000, 120000,
Separate Drum and Toner 150000, 160000, 175000, 180000, 200000, 250000,
cartridge technology - Yellow 270000, 280000, 300000, 400000, 500000, 600000,
(Number of Prints) 800000, 1000000, 1200000, 214000, 185000,
222000, 54000, 45600, 275000, 396000, 145000,
9200, 12000, 18000, 30000, 33600, 39200, 135000,
50000, 0, 87000, 109000, 107000, 125000, 65000,
950000, 1400000, 1900000, 106000, 115000 Or
higher
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Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य
Life of Drum in terms of 20000, 24000, 25000, 45000, 48000, 60000, 70000,
number of Prints in case of 80000, 90000, 95000, 100000, 120000, 150000,
Separate Drum and Toner 160000, 175000, 180000, 200000, 250000, 270000,
cartridge technology - Magenta 280000, 300000, 400000, 500000, 600000, 800000,
(Number of Prints) 1000000, 1200000, 214000, 185000, 222000, 54000,
45600, 275000, 396000, 145000, 9200, 12000,
18000, 30000, 33600, 39200, 135000, 50000, 0,
87000, 109000, 107000, 125000, 65000, 950000,
1400000, 1900000, 106000, 115000 Or higher
Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार
Buyer Specification
Download
Document/ े ता विश द तावेज़
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Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार
Technical
Specifications & Multifunction Machines
Scope of Work Technical Specifications & Scope of
1 MFM(20),2 KVA UPS For Printers
Work
As Per Technical Specification(20)
View
The uploaded document only contains Buyer specific Additional Scope of Work and / or Drawings for the bid items added
with due approval of Buyer’s competent authority. Buyer has certified that these additional scope and drawings are
generalized and would not lead to any restrictive bidding.
Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत
3. Successful lowest bidder has to provide detailed cost break up of tendered items as well as buy back
items separately after award of contract through email to the government buyer/consignee.
4. The seller of new item /service provider shall deposit the cost of invoiced buy back item with GST to the
buyer for allowing seller to lift up the material from the buyer/consignee premise.
5. Transportation of buy back items from buyer premises shall be arranged by the seller itself without any
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extra cost.
6. Government Buyer organisation /consignee will issue invoice of buy back items to the seller at the cost
of buyback to be indicated to the buyer by the seller offline after receipt of order. This in no case will
modify the bid in any manner.
7. The seller will be entirely responsible for the safe disposal of old items without affecting the
environment in any manner as per prevailing statutory rules and Act/ law of the land.
8. The seller may visit the site and inspect the condition of buy back item in advance before quoting for the
bid.
9. Receipt of payment by the buyer for Old items and invoicing by buyer will be out of GeM portal.
10. Government Buyer will upload the details of old goods along with the bid in the corrigendum with
minimum price.
11. If the minimum price (Optional) is indicated and sellers of new item who are not agreeing to take back
the old item at equal to or above that minimum price should not participate in the bid.
12. In case they participate into the bid and afterwards indicates the price of old goods, less than the
minimum price shown by Government Buyer in corrigendum, EMD of the bidder will be forfeited.
13. Item Details Consignee wise will be indicated in the corrigendum like -
1. Consignee wise
2. Item Description
3. Serial Number
4. Model
5. Brand
6. Year of manufacturing
7. Purchased on
8. Age
9. Size, Rating, Designation
10. Quantity
11. Min price (Optional)
12. Unit
13. Working Guidelines (/Functional/Non-Functional)
14. Remarks
14. The successful bidder shall remove the old goods from the premise of the Government
buyer/consignee at the time of the supply, installation and commis-sioning of fresh goods. Seller will be
entitled for payment only after removal of old goods from Government buyer/consignee/user’s premise
and after supplying the fresh goods in terms of contract.
15. Note: This clause of ATC shall be operated by non PFMS; non GPA buyer i.e. all PSU working through
their ERP and not integrated with GPA.
2. Generic
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
b. Copy of GSTIN.
3. Certificates
Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.
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· Format for Bank Guarantee for submitting Performance Bank Guarantee shall be as per IOCL format t
hat is provided in IOCL tender document. IOCL Bank details are mentioned in the IOCL tender docume
nt.
· Kindly refer IOCL tender document which is available under "Buyer Added Bid Specific ATC" for Sched
ule of requirement, PQC, Tender terms and conditions etc.
6. Generic
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.
Disclaimer/अ वीकरण
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-
1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.
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This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।
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