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Leave Policy V5

The document outlines a leave policy for all employees, including details about earned leave, compensatory off, leave without pay, and sandwich leave. Earned leave is 5.25 days per quarter and must be approved in advance. Compensatory off is given for working on holidays. Leave without pay covers any unapproved absences. Sandwich leave rules define when days between approved leave and holidays will be deducted.

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Padmakumar T C
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149 views2 pages

Leave Policy V5

The document outlines a leave policy for all employees, including details about earned leave, compensatory off, leave without pay, and sandwich leave. Earned leave is 5.25 days per quarter and must be approved in advance. Compensatory off is given for working on holidays. Leave without pay covers any unapproved absences. Sandwich leave rules define when days between approved leave and holidays will be deducted.

Uploaded by

Padmakumar T C
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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LEAVE POLICY

Effective Date 1st April, 2022


Subject Leave Policy
Applicability All Business Units
Function Across all levels
Validated By HR Department
Authorized By Mr. Arun Poddar

Objective: The objective of this policy is to describe the terms and conditions governing the leave entitlement to all
the employees.

Eligible Leave:
EarnedLeave (EL):- All the employees shall be entitled to a Quarterly Leaves of 5.25* days in the applicable
Financial Year. Employees can avail accumulated leaves at a stretch with prior information to Head of the
Department via Qandle.
In case of sickness, leave request beyond two days should be supported by a Doctor’s Certificate. In case of
sickness where leave is required for a longer duration, approval of the department head is a must.
Utilization of leaves beyond the accumulated Earned Leaves in any quarter shall be treated as Leave without pay.
In case such employee resigns the Company before such advance leaves given to him actually accrues to him, his
salary will be deducted to the extent of advance leaves which are not yet accrued at the time of separation.
General Rules:
1) Leave applicable as per Financial Year April to March.
2) Leave shall be taken with prior approval as per the procedures mentioned below
3) Absence from duty without approval would be considered as leave without pay apart from initiation of
appropriate action.
4) Un-availed Leave shall be encashable*at the end of the financial year. Leave encashment will be calculated
on the Leave Salary Component existing in the salary structure. On Separation, in case there are any excess
leaves, the same will be recovered from the gross monthly salary.
*Business Development Dept. – Un-availed leave shall be lapsed at the end of the financial year
5) Leaves at a Stretch: Any leave taken more than 2 days will need 15 days prior approval from HOD in
Qandle.
6) In Probation Period no EL would be granted whereas after the confirmation the leaves accumulated during
the probation period will be allotted on/after the date of confirmation.

Procedure for Leave:


Request for leaves should be made in Qandle under Leaves and Holidays module.
Compensatory Off

Compensatory Off (CO):


1. All employees and articles are eligible for CO for working on holidays and week off
2. CO is not applicable for extended work hours on a working day
3. In case of employee working on a double shift, then employee will have to apply for a double shift AR and
then apply for CO Credit in Qandle
4. CO can be applied; 0.5 day CO can be applied if worked between 3 to 4.50 hours. Working for more than 4.51
hours are eligible for 1 day CO. CO is not eligible for working less than 3 hours
5. CO is encashable on a monthly basis only for GIC Vertical
6. CO gets carried forward to the next financial year only in case of Articles
7. For all other employees, CO gets lapsed at the end of the financial year

Leave Without Pay

Leave Without Pay (LWP):


1. A total of 365 days is been credited to all employees and articles in a financial year
2. Any unapproved leaves, no show, late early, minimum work hour and sandwich leave deduction shall be counted
under leave without pay leaves

Sandwich Leave: Any week off or public holiday falling in between leave without pay leave type, unapproved/
unapplied leaves shall be considered under leave without pay deduction.
For example, if an employee has taken leave on Saturday and Monday and in between there is a weekly off i.e, Sunday,
then this 1 day coming in between Saturday and Monday will also be counted as Leave without pay and total LOP (Loss
of Pay) will be 3.
However, if there is an application for EL on either Saturday or Monday then sandwich leave policy will not apply. For
ease of understanding, the following rules shall apply:
Scenarios where no Leave shall be deducted
Scenario
No. Day 1 Day 2 Day 3 Remarks
1 Present Public Holiday Present No deduction of Leave
2 Earned Leave Public Holiday Present No deduction of Leave
3 Present Public Holiday Earned Leave No deduction of Leave
4 Earned Leave Public Holiday Earned Leave No Deduction of Leave
5 Half Day Present Public Holiday Absent No Deduction of Leave
6 Absent Public Holiday Half Day Present No Deduction of Leave

Scenario where Leave shall be deducted


Scenario
No. Day 1 Day 2 Day 3 Remarks
1 Absent Public Holiday Absent Deduction of Leave

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