Review on

Copyreading and
Proofreading
PRESENTED BY: PAULA JANE PASCUA
Copyreading
 Copyreading
Copy reading is the stage in which a piece of writing,
the “copy,” is reviewed and edited to improve its
readability.
Copy reading is the measure of going through
correcting of errors in grammar, punctuation,
spelling , syntax and capitalizations.
Copyediting is a more in-depth process. This involves
not just all the proofreading checks as well as a
revision of the text to improve its flow and structure.
 Copyreading
It ensures that the raw text or document is correct in
relation to the spelling and grammatical rules. It checks the
readability of the document to ensure that readers can
grasp the writer’s ideas also attempts to prevent
disconcerting errors relating to facts, alarms the author in
the context of any possible legal implications, and makes
sure that the typesetter can do a better job.
 Copyreading
Copy editing aims to ensure that statements logically
flow from one sentence to the next while keeping the
content accessible to its intended readership.
Copyreaders use pencils to draw copyreading symbols
on the story they are given, at the end of every single
page would be filled with lines, circles, and arrows
indicating the needed corrections.
Roles of a Copy
editor
A good copy editor has an expansive skill set, involving
strong attention to detail, knowledge about a variety of
subject matters, and an ability to communicate their
edits clearly and efficiently.
Checks for continuity errors and makes sure that all
loose ends are tied.
Checks for factually incorrect statements. The
copyeditor must check if the facts in your
manuscript, such as drug names, species names, etc.,
are accurate..
Copy editors ensure the text flows organically
from one sentence to the next.
They also check the work for grammar,
punctuation, and continuity, providing
suggestions on how to best convey the
message of the writer.
Copy editors can act as fact-checkers, which is
especially necessary if the writing is nonfiction
and involves vetting of real information.
 Checks for a potential legal liability. The
copyeditor verifies that your manuscript does
not libel others
They enforces flow which they eliminate
superfluous sentences and tighten phrasing in
order to help streamline the writer’s story or
message.
Copy editor checks the consitency their jobs
required to be detail-oriented. They make sure
details are kept consistent, such as descriptions
of settings and characters.
As you see, the copyeditor’s job
is not just to check grammar
and spelling. He/she must
ensure that every element of
your story is consistent,
cohesive, and complete.
How to Copy Edit
in 6 Steps
Clarify your role.-First,
determine what level of copy
editing you’re providing. If
you’re just starting out, it’s best
to stick to the more basic
responsibilities like looking for
spelling and syntax only.
Give the text an initial read.-
The first time you read should
be about getting the big
picture and should be free of
any editing suggestions to
familiarize you with the text and
better understand the writer.
Read it again and make a plan- Go
back and read it again with a few
questions in mind if it properly
conveyed the author’s intent, does
the piece maintain its voice and style
throughout? Are there any factual or
detail inconsistencies? Do the ideas
flow smoothly from one paragraph to
the next?
Go line by line.- Once you’ve analyzed
the writing and formulated your plan
for how you’ll edit, start at the
beginning again. This time, work your
way through each sentence,
implementing any line edits or
suggestions as you see fit.
Format the text - After you’ve made
your edits, ensure they comply with
whichever formatting standards are
required. Make sure the author’s own
style is kept consistent.
 Do the final read - Be sure to check
your own work. It is important that your
editing services have improved the
readability of the writing, not
complicated it. Although there will most
likely be a proofreading stage, try to
ensure the text is as error-free as
possible.
Proofreading
Proofreading
Proofreading is best defined as the ending
process of editing a document or a text.
Process of examining the final draft of a document
or text, after it has been edited, to ensure there
are absolutely no errors.
A proofreader will go through your document to
ensure that there are no typos, spelling mistakes,
grammatical errors that are missed by the copy
editor.
 Proofreading
The process of proofreading does not comprise
re-writing or changing the form in which the
document has been written. Therefore, this activity
mostly is carried out after the copyediting has
been done.
 Proofreading
Proofreading differs from copy editing in that it is
charged with cleaning up mechanical
inconsistencies overlooked throughout the editing
process. Proofreaders aren’t as concerned about
whether the statements and ideas are fluid and
cohesive; rather they care that the words on the
page look as they should.
Roles of
proof reader
A proofreader mainly reads the copy of the
document for checking consistency and layout of
the information.
They mainly focuses on ensuring that nothing has
been missed by the copyeditor or typesetter.
Proofreaders are not responsible for overall
consistency and accuracy of terminology in a
manuscript.
Differences of
Copyreading and
Proofreading
 COPY PROOF
READING READING
In copy editing, the copy is tidied up Proofreading, however, is the last
for conciseness and polished so that opportunity to catch errors and correct
the information is delivered to the inconsistencies relating to how the page
reader clearly. looks.
Copyreading is an editing process Proofreading is the final step of a text
that takes place before the where any remaining fine-tuning is given
proofreading editing stage before publishing.
What Is the Difference
Between Copy Editors
and Proofreaders?
 COPY PROOF
READING READING
The copyeditor’s work is to ensure On the contrary, a proofreader is
that the document meets all the assigned with the task of checking
conventions of a good writing. In reproduction as to what the final
addition to this, a copyeditor sees to documented text will look like. The task
it that the writing complies with the is not about making revision but making
conventions of grammar, proper and a correction. Thus, it can be said that it is
correct vocabulary is used, and the making sure of the total absence of any
text contains correctly placed typographical mistakes from the
appropriate punctuation marks. manuscript and to proceed to the
production stage.
 COPY PROOF
EDITOR READER
Copyeditors catch all the mistakes Proofreaders catch all the mistakes the
the author missed. copyeditor missed.
Copy editors make sure the Proofreaders have a slightly more basic
organization and word usage stay as role. They’re the real spell checkers,
clear and understandable as possible. combing for typos and any other
A copy editor works to ensure the aesthetic issues, like misplaced word
reader will not get lost in extraneous breaks or missing pages.
detail, or bogged down by poorly-
structured phrases.
 In Summary:
Proofreading
Goes beyond “spellcheck” to catch errors a computer
might miss
Ensures zero grammatical errors, usually after a document
has already been edited
Copyediting
In-depth process
Proofreading with an added expertise in ensuring style
consistency appropriate to a publication or organization
Thank you for
listening!