HOTEL MANAGEMENT SYSTEM

Software Requirement Specification

Table of Contents

1 INTRODUCTION.............................................................................. 1

1.1 Purpose...........................................................................................1

1.2 Scope of the Project....................................................................... 1

1.3 Definitions, Acronyms and abbreviations..................................... 2

1.4 References......................................................................................3

1.5 Overview........................................................................................4

2 OVERALL DESCRIPTION...............................................................5

2.1 Product Perspective........................................................................5

2.2 Product Functions.......................................................................... 6

2.3 User Characteristics....................................................................... 7

2.4 Constraints..................................................................................... 9
 2.5 Assumption and Dependencies...................................................... 9

3 SPECIFIC REQUIREMENTS......................................................... 10
3.1 External Interface Requirements................................................. 10

3.1.1 User Interfaces........................................................................10

3.1.2 Software Interfaces.................................................................10

3.1.3 Hardware Interfaces............................................................... 11

3.1.4 Communication Interfaces..................................................... 11

3.2 Functional Requirements............................................................. 12

3.2.1 Registration............................................................................ 12

3.2.2 Logging In.............................................................................. 12

3.2.3 Reservation.............................................................................13

3.2.4 Receptionist Access................................................................13

3.2.5 Manager Access..................................................................... 13

 3.2.6 Payment Management System............................................... 13

3.3 Performance Requirements..........................................................14

3.4 Security Requirements................................................................. 14

3.5 Safety Requirements.................................................................... 14

3.6 Capacity Requirements................................................................ 15

3.7 Availability Requirements........................................................... 15

3.8 Software System Attributes......................................................... 15

APPENDIXES…....................................................................................18

Data Flow Diagram............................................................................ 18

Entity Relationship Diagram.............................................................. 19

1 INTRODUCTION

The Hotel Management System is a tool for booking the rooms of Hotel through online by the

Customer. It provides the proper management tools and easy access to the customer information.

1.1 Purpose

This Hotel Management System Software Requirement Specification (SRS) main objective is to

provide a base for the foundation of the project. It gives a comprehensive view of how the

system is supposed to work and what is to be expected by the end users. Client’s expectation and

requirements are analyzed to produce specific unambiguous functional and non-functional

requirements, so they can be used by development team with clear understanding to build a

system as per end user needs.

This SRS for HMS can also be used for future as basis for detailed understanding on how project

was started. It provides a blueprint to upcoming new developers and maintenance teams to assist

in maintaining and modifying this project as per required changeability.

1.2 Scope of the Project

The HMS project is intended for the reservations for room that can be made through online. It
will be able to automate the various operations of the Hotel. Our Hotel Management System will
have three end users: Customer, Receptionist, and Hotel Manager. Hotel Management System
will consists of Booking Management System, DBMS Server, and Report Generator. Customers
will

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be able to check for room’s availability, select the rooms, and pay for the room. Receptionist will

have access to update or modify booking details. Manager will able to view the financial report

and able to update room information such as cost and category.

The main goal of this introduced automated HMS software is to simplify every day process of

hotel. Day to day Hotels are increasing and they need to automate to provide customer ease of

access. It will be able to take care of services to customer in a quick manner. This automation

will be able to replace the drawbacks of large customer information physical files which were

difficult to handle. Secure Transaction, quick retrieval of information, ease of use, quick

recovery of errors, fault tolerance are some of the benefits that development team will be

working on to achieve end user satisfaction.

1.3 Definitions, Acronyms and abbreviations

SRS Software Requirement Specifications

HMS Hotel Management System

DBMS Database Management System

Blueprint A design technical plan

JDBC Java Database Connectivity

HTTP/HTTPS Hyper Text Transfer Protocol/Secure

EJB Enterprise Java Beans

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 API Application Interface

OS Operating System

JSP Java Server Pages

RTM Requirement Traceability Matrix

FR Functional Requirement

NFR Non Functional Requirement

1.4 References

[1] Software Engineering 9th Edition, Ian Sommerville

[2] Fundamentals of Database System, 6th Edition, Ramez Elmasri, Shamkant B. Navathe

[3] ER Diagram Tutorial: https://www.tutorialspoint.com/dbms/er_diagram_representation.htm

[4] Requirement Engineering: http://morse.inf.unideb.hu/valseg/gybitt/07/ch02.html

[5] Hotel Management System: https://www.scribd.com/doc/63824633/Hotel-Management-

System

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[6] Case Study: https://www.scribd.com/doc/27927992/Hotel-Management-Case-Study

[7] Data Flow Diagram: http://myyee.tripod.com/cs457/dfd.htm

[8] Requirement Engineering: https://en.wikipedia.org/wiki/Requirements_engineering

1.5 Overview

The remaining sections of this documentations describes the overall descriptions which includes

product perspective and functions, characteristics of users. It also consists of Assumptions, and

Constraints. Overall description is listed in section 2. Section 3 includes Specific Requirements

which consists of Functional and Non-functional requirements, External Interface Requirements,

Software System Attributes, Performance Requirements, Capacity Requirements, Availability

Requirements, Safety Requirements and Requirement Traceability Matrix.

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2 OVERALL DESCRIPTION

2.1 Product Perspective

Figure 2.1 Product Perspective

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2.2 Product Functions

Our Product General functions are:

● Customer Registration

● Check for Availability Of Rooms

● Display the Rate

● Confirmation Of Booking

● Email Notification

● Payment

● Set Room Details

● Manage Booking Details

● Generate Report

● Customer Service

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 Figure 2.2 System Architecture

2.3 User Characteristics

There are 3 user Levels in our Hotel Management System:

A. Hotel Manager

B. Receptionist

C. Customers

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Hotel Manager

Manager have every access to the hotel system. Manager is solely responsible for managing

hotel resources and staffs. Manager can view any report such as financial report, customer

information, booking information, and room information, analyze them and take the decision

accordingly. Manger is required to have experience on managing hotel previously, and have base

knowledge of database and application server.

Receptionist

Hotel Receptionist sole purpose is to provide the quality customer service. She have least access

than manager. She can manage the booking details. She can search for availability of rooms, add

the customer, confirm the booking, and update the booking details. Manager of hotel would

probably want the receptionist who have good communication skills and command over English

language. She should have basic IT Knowledge.

Customer

Customer are vital part of the system. Customer have access to view the vacant room

information and price range. They should be able to confirm the booking and cancel it if

necessary. Customers have access to customer service desk portal to forward their inquiry.

Customer should at least be capable to use the web UI interface.

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2.4 Constraints

I. Memory: System will have only 10GB space of data server.

II. Language Requirement: Software must be only in English.

III. Budget Constraint: Due to limited budget, HMS is intended to very simple and just for

basic functionalities. UI is going to be very simple.

IV. Implementation Constraint: Application should be based on Java only.

V. Reliability Requirements: System should sync frequently to backup server in order to

avoid the data loss during failure, so it can be recovered.

2.5 Assumption and Dependencies

It is assumed that system developed will work perfectly that’s going to be developed under the

Windows OS, and Apache Server with Mongo DB database. If incase of any difficulties, SRS

should be flexible enough to change accordingly.

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3 SPECIFIC REQUIREMENTS

3.1 External Interface Requirements

3.1.1 User Interfaces

The user interface for system shall be compatible to any type of web browser such as Mozilla

Firefox, Google Chrome, and Internet Explorer.

3.1.2 Software Interfaces

Web Server

● Apache Tomcat Server , OS (Windows)

Database Server

● Mongo DB, OS (Windows)

Development End

● J2EE,Java,JSP,Servlet,HTML,XML,JavaScript, OS(Windows)

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3.1.3 Hardware Interfaces

Server Side

Monitor Processor RAM Disk Space

Resolution: Intel or AMD 2GHZ 4GB 10GB

1024x768

Client Side

Monitor Processor RAM Disk Space

Resolution: Intel or AMD 1GHZ 512MB 2GB

1024x768

3.1.4 Communication Interfaces

The System shall be using HTTP/HTTPS for communication over Internet and for intranet

communications, it shall use TCP/IP protocol.

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3.2 Functional Requirements

3.2.1 Registration

FR1. The Customer should be able to register with their details

FR2. The system should record following customer details into member database.

Name

Email

Password

Address

DOB

FR3. The system shall send verification message to email

3.2.2 Logging In

FR4. The system should verify the customer email & password against the member database

when logging in

FR5. After login, member should be directed to Home screen

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3.2.3 Reservation

FR6. The system should enable customer to check for availability of rooms

FR7. The system should display rate for all rooms

FR8. The system should allow customer to confirm or cancel the booking

FR9. The system should record booking details into database

3.2.4 Receptionist Access

FR10. The system should allow Receptionist to update, add or delete booking information

FR11.The system should provide customer desk portal access to receptionist for providing

response to customer inquiry

3.2.5 Manager Access

FR12. The system should generate financial and customer report for manager

FR13. The system should enable manager full modification access to customer ,booking and

room information

3.2.6 Payment Management System

FR14. The system should allow customer to pay bill via online using credit or debit card

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3.3 Performance Requirements

NF1. Data in database should be updated within 2 seconds.

NF2. Query results must return results within 5 seconds

NF3. Load time of UI Should not take more than 2 seconds

NF4. Login Validation should be done within 3 seconds

NF5. Response to customer inquiry must be done within 5 minutes.

3.4 Security Requirements

NF6. All external communications between the data’s server and client must be encrypted

NF7. All data must be stored, protected or protectively marked.

NF8. Payment Process should use HTTP over Secure protocol to secure the payment transactions

3.5 Safety Requirements

NF9. Database should be backed up every hour.

NF10. Under failure, system should be able to come back at normal operation under an hour.

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3.6 Capacity Requirements

NF11. Not more than 10,000 members to be registered

NF12. System need to handle at least 20 transactions during peak hours.

3.7 Availability Requirements

NF13. Report should be generated automatically every day for manager and anytime upon request.

3.8 Software System Attributes

● Correctness: This system should satisfy the normal regular Hotel Management

operations precisely to fulfill the end user objectives

● Efficiency: Enough resources to be implemented to achieve the particular task efficiently

without any hassle.

● Flexibility: System should be flexible enough to provide space to add new features and

to handle them conveniently

● Integrity: System should focus on securing the customer information and avoid data

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ENTITY RELATIONSHIP DIAGRAM

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