ITC

Lesson 4

CDE-AU

MS-Word

May 2024

Essay Type Questions

1. What is word processing ? What are the advantages of computer based word
processing ?

Q No. 34 Page No. 47 – ITC.

2. Explain advantages of word processing software .

Ans.
Word processing software offers numerous advantages, making it an essential tool in both
personal and professional settings. Here are some of its key benefits:

1. Ease of Use: Word processors are designed to be user-friendly, with intuitive interfaces that
make it easy to create, edit, and format documents.

2. Efficiency: Word processing software enables users to type, edit, and format text much faster
than using manual methods like typewriters. Features such as copy and paste, spell check, and
auto-correct contribute to increased efficiency.

3. Formatting Options: Word processors offer a wide range of formatting options, allowing users
to customize fonts, colors, styles, and layouts to suit their preferences or adhere to specific
formatting guidelines.

4. Document Management: Word processing software makes it easy to organize and manage
documents. Users can create folders, rename files, and use features like search and replace to
quickly locate specific content within a document.

5. Collaboration: Many word processing programs offer collaboration features that allow multiple
users to work on a document simultaneously. This facilitates teamwork and streamlines the
document review and editing process.
6. Integration with Other Software: Word processing software often integrates seamlessly with
other productivity tools, such as spreadsheet programs and presentation software, allowing for
easy transfer of data and content between different applications.

7. Revision Tracking: Word processors typically include revision tracking features that enable
users to keep track of changes made to a document over time. This is especially useful for
collaborative projects or when working with editors or reviewers.

8. Templates: Word processing software often includes pre-designed templates for common
document types such as resumes, letters, reports, and newsletters. These templates can save time
and ensure consistency in formatting.

9. Accessibility: Word processors usually offer accessibility features such as screen readers, text-
to-speech, and adjustable font sizes and colors, making documents accessible to users with
disabilities.

10. Portability: Documents created using word processing software can be easily saved, shared, and
transported digitally, reducing the need for physical storage space and allowing for easy access
from anywhere with an internet connection.

Overall, word processing software enhances productivity, creativity, and collaboration, making it
an indispensable tool for individuals and organizations alike.
Q No. 3. What are the various features of word processing software ?

Ans.

Word processing software offers a plethora of features

designed to facilitate the creation, editing, formatting, and
management of text-based documents. Here are some
common features found in word processing software:

1. Text Editing: Basic text editing capabilities include typing,

deleting, copying, cutting, and pasting text within a
document.
2. Formatting Tools: Word processors offer a wide range of
formatting options to customize text appearance,
 including font type, size, color, alignment, indentation, line
spacing, and styles (such as bold, italic, underline).
3. Page Layout: Users can adjust page layout settings such
as margins, orientation (portrait or landscape), page size,
and headers/footers to tailor the document's appearance
to specific requirements.
4. Spell Check and Grammar Check: Word processing
software often includes built-in spell check and grammar
check tools to help users identify and correct spelling and
grammatical errors in their documents.
5. Autocorrect: Autocorrect features automatically fix
common spelling mistakes as users type, helping to
improve typing efficiency and accuracy.
6. Find and Replace: This feature allows users to search for
specific words or phrases within a document and replace
them with another word or phrase, either individually or in
bulk.
7. Revision Tracking: Revision tracking tools enable users to
track changes made to a document over time, including
additions, deletions, and formatting modifications. This
feature is particularly useful for collaborative editing and
reviewing.
8. Comments and Annotations: Users can insert comments
and annotations directly into the document to provide
feedback, suggestions, or additional information for
themselves or collaborators.
9. Tables and Charts: Word processing software often
includes tools for creating and formatting tables, charts,
and other visual elements to organize and present data
effectively.
10. Templates: Pre-designed templates for common
document types (such as resumes, letters, reports, and
flyers) provide users with a starting point and ensure
consistency in formatting.
11. Mail Merge: Mail merge functionality allows users to
create personalized documents (such as form letters or
mailing labels) by merging a document template with a
data source (such as a spreadsheet or database)
containing recipient information.
12. Import and Export: Word processors support
importing text from external sources (such as other
documents or web pages) and exporting documents to
various file formats (such as PDF, HTML, or plain text).
13. Collaboration Tools: Some word processing software
includes collaboration features that enable multiple users
to work on a document simultaneously, track changes, and
communicate in real-time.
14. Security Features: Word processing software may
offer security features such as password protection,
encryption, and digital signatures to safeguard sensitive or
confidential documents.
 These are just some of the many features available in word
processing software, which continue to evolve and expand
to meet the needs of users in various contexts.

Q No. 4 . Explain the first screen of MS-Word with neat diagram .

Q No. 47 Page No. 58 – ITC.

Q No. 5.Describe the various methods of starting Microsoft word .

Ans.

There are several ways to start Microsoft Word, depending

on your operating system and personal preferences. Here
are some common methods:

1. From the Start Menu :

 Click on the Windows Start button.

 Scroll through the list of applications or use the search bar
to find "Microsoft Word."
 Click on the Microsoft Word icon to launch the program.

2. From the Taskbar :

 If Microsoft Word is pinned to your taskbar, you can

simply click on its icon to open the program.

3. From the Desktop Shortcut :

 If you have a desktop shortcut for Microsoft Word,
double-click on the shortcut icon to open the program.
4.From Search Bar :
 Click on the search bar next to the Start button.
 Type "Microsoft Word" and press Enter. This will launch
the program.

5. From Recent Documents :

 If you recently opened a Word document, you can often

open Microsoft Word by clicking on the document in your
file explorer (Windows) or Finder (Mac). This will
automatically launch Word and open the selected
document.

6. From Microsoft Office Suite :

 If you have other Microsoft Office applications installed

(such as Excel or PowerPoint), you can usually launch Word
from within the Office suite. Open any Office application,
then navigate to the menu or ribbon and select "Word"
from the list of available programs.

Short Answer Questions

Bring QNo. 3 and 5 here

Multiple Choice Questions

2. How many ways you can save a document?
a. 3√
b. 4
c. 5
d. 6
7. How many columns can you insert in a word document in
maximum?
a. 35
b. 45√
c. 55
d. 65
10. What is the maximum font size you can apply for any
character
a. 163
b. 1638√
c. 16038
d. None of above
12. What is the default file extension for all Word documents?
a. .txts
b. .word
c. .docs
d. .docx√
25. How will MS Word will respond in repeated word.
a. A Red wavy line under the repeated word√
b. A Green wavy line under the repeated word
c. A Blue wavy line under the repeated word
d. None of the above

27. Pressing F8 key for three times selects

a. a word
b. a sentence√
c. a paragraph
d. entire document

30. Ctrl + Z
a. Undo the last Action√
b. Redo the last Action
c. Add the new page
d. Paste the contents from clipboard

34. The word wrap feature

a. Automatically move text to the next line when necessary√
b. Appears at the bottom of the document
c. Allows you to type over text
d. is the short horizontal line
41. How many different documents you can open at one time?
a. No more than three
b. Only one
c. As many as your computer memory will hold√
d. As many as your taskbar can display

76. How do you close a word document without closing Word

window?
a. Click on the Close button on the title bar
b. Click on X minimize button on the title bar
c. Click on the Close command on Office menu√
d. Click Exit on the File menu
Fill in the blanks Questions
1. Page setup can be done using ---------- in ---------- menu ( page setup
, file )
2. --------- and ------------- are the two orientations that can be fixed
in page set up ( Portrait, Landscape)
3. A file created using Word is saved ----------- facility in file menu
( save)
4. Mistakes can be checked using -------------- facility I Word
( Spelling and Grammar)
5. Space between lines can be changed using ----------- facility in Word (
Line Spacing)
6. Newspaper like formatting can be done using the ----------- facility in
format menu ( Column)
7. First letter of a word in paragraph can be separately formatted
------------- facility ( Drop cap)
8. To take a duplicate of a existing file use ------------------ facility
in Word ( save as)
9. Paper size facility is available in page setup option in ------------
menu ( File)
10. Saving transfers data from --------------- to ------------- ( Primary,
Secondary)
11. Mail Merge facility is used when ---------------------
(Multiple copies of save letter to be prepared)
12. While Mail Merging the changing or variable data is stores in document
called…….. ( Data source document)
13. Field created while Merging is inserted into --------------- finally
( Main document)
14. Mail Merge facility is available in -------------- menu
( Tools)
15. ------------- and --------------- documents are merged to take the
final output document ( Main document, Data Source
16. ------------------- document need not be saved after printing the
output (output)
17. ------------------ facility in Word can be used to Mailing labels
( Mail Merge)
18. To create a letter --------------- option is used after clicking on
create button (Form letters)
19. A Biodata format or an Invoice or Application format can be designed
systematically using -------------- ( Table)
20. Inside an existing table a new row can be added using -----------
facility in table menu ( Insert menu)