PROCUREMENT OF NON-

CONSULTING SERVICES
Shopping Document
PROCUREMENT FOR

Digitization of maps of existing master plan records for basins &

sub-basins of Krishna & Godavari basins within the Telangana
State
(Two-Envelope Bidding Process with e-Procurement)

GOVERNMENT OF TELANGANA
IRRIGATION & CAD DEPARTMENT

Superintending Engineer

Hydrology & Nodal Officer (NHP-TSSW),

O/o. Engineer-in-Chief(G), I & CAD Department

0
 GOVERNMENT OF TELANGANA
IRRIGATION & CAD DEPARTMENT
NATIONAL HYDROLOGY PROJECT
WORLD BANK FUNDED
INVITATION FOR QUOTATIONS (IFQ)

-
Name of Non-Consulting Services Digitization of maps of existing Master plan records
of Krishna & Godavari basins with in Telangana
State.
Date:11/03/2024
Bid No.: NHP/TSSW/NCS/Shopping/1

1. The Government of India has received financing from the World Bank towards the cost
of National Hydrology Project and intends to apply part of the proceeds toward
payments under the contract for which this Invitation for Bids is issued. Bidding will be
conducted through National Competitive Bidding procedures agreed with the World
Bank. Bidding is open to all eligible bidders as defined in the World Bank’s Guidelines:
Procurement of Goods, Works and Non-consulting Services under IBRD Loans and
IDA Credits & Grants by World Bank Borrowers, January 2011, revised July 2014
setting forth the World Bank’s policy on conflict of interest. Bidders are advised to
note the minimum qualification criteria specified in the Bidding Documents in
order to qualify for the award of the Contract.

2. The Superintending Engineer, Hydrology & Nodal Officer(NHP-TSSW), O/o.Engineer-

in-Chief(G) invites online Quotations from eligible bidders for the work detailed in the
table. The bidders shall submit quotations for the following work:

Name of Work “Digitization of maps of existing Master

plan records of Krishna & Godavari basins
& sub-basins with in Telangana State”.
Period of Completion 4 Months
Tender document Can be downloaded from Website
https://eprocurement.telangana.gov.in/
Document published date and time 11.03.2024 at 17.30 hours
Document download starting date 11.03.2024 at 18.00 hours
Document download closing date 26.03.2024 at 15.00 hours
Online bid submission start date 11.03.2024 at 18.00 hours
Online bid submission closing date and time 26.03.2024 at 15.00 hours
Date, Time and Venue of opening of 26.03.2024 at 15.30 hours at the Office of
technical bid the Superintending Engineer, 2nd floor,
Jalasoudha, Errummanzil, Hyderabad
The financial bids of the technical qualified
firms would be opened and date would be -
notified subsequently

1
3. Bids must be accompanied by Bid Security for the amount and in the form specified in
the Bidding Document. Bid security shall have to be valid for 45 days beyond the
validity of the bid. Bids should be valid for 60 days after the deadline specified for
submission.The bidders are required to submit original bid security in approved form
furnished with bid document to the Superintending Engineer, Hydrology, O/o the
Engineer-in-Chief (General), I & CAD Department, 2nd floor Jalasoudha, Errum
Manzil, Hyderabad, Telangana-500082 before the opening of the technical part of
the Bid given above, either by registered post/ speed post/ courier or by hand, failing
which the bids will be declared non-responsive and will not be opened.

4. The bid document is available online and quotations are to be submitted online, in two
parts, through e-tendering portal https://eprocurement.telangana.gov.in/ Digital
Signature is mandatory to participate in the e-tendering. Bidders already possessing the
digital signature (signing and encryption) issued from the authorized CAs can use the
same in this tender.
5. If the office happens to be closed on the date of opening of the bids as specified, the
bids will be opened on the next working day at the same time and venue. The procedure
followed for opening of bid is specified in Clause 7.1 of I T B.

6. Other details can be seen in the bidding documents.

Package Name of Non-Consulting Bid Security Tender Period of

No Service in Rs Fee in Completion
Rs
1 2 3 4 5
NHP- Digitization of maps of Rs.60,000/- --- 4 months
2022- existing Master plan records
2023- of Krishna & Godavari basins
TSSW- & sub-basins with in
203568 Telangana State

Name and address of Purchaser

Sd/- 05/03/2024
Superintending Engineer, Hydrology
Nodal Officer (NHP -TSSW)
I & CAD Department, Telangana,
O/o.Engineer-in-Chief(G),
Jalasoudha Building, Errumanzil,
Hyderabad - 500082
Telangana (India)
Telephones: 7673902441
e-Mail: [email protected]

2
 NATIONAL HYDROLOGY PROJECT
WORLD BANK FUNDED
Invitation for Bids for Non-Consulting services

1. The Superintending Engineer, Hydrology & Nodal Officer(NHP-TSSW), O/o.Engineer-

in-Chief(General), Government of Telangana, Jalasoudha Building, 2nd floor, Errumanzil,
Hyderabad – 500082, Telangana invites Bids for the following Nonconsulting services:
“Digitization of maps of existing Master plan records of Krishna & Godavari basins with
in Telangana State”

Contact person for obtaining the maps of Masterplan Records & other data
Qty of
masterplans Location/
Name of consignee Address of office
& Rainfall Contact No.
Data
Deputy Executive As per ToR Division – II, Hydrology Unit, O/o. Engineer- Hyderabad
Engineer, Division -II, in-Chief(G), I & CAD Department, Jalasoudha Mob No.-
(Section 3)
Hydrology Unit, O/o. Building, Errummanzil, Hyderabad-82 9989334869
Engineer-in-Chief(General)

2. Detailed Invitation for Bid is available on https://eprocurement.telangana.gov.in/.

3. The deadline for submission of Bids is 26.03.2024 before 15.00 hours. Bids will be opened
on 26.03.2024 at 15.30 hours.
4. Bidders are advised to note the minimum qualification criteria specified in the bidding
documents. Interested Bidders may participate in the bidding process as per instructions
given in the Bidding Documents.

Name & Address of Purchaser:

Sd/- 05/03/2024
Superintending Engineer, Hydrology
Nodal Officer (NHP -TSSW)
I & CAD Department, Telangana,
O/o.Engineer-in-Chief(G),
Jalasoudha Building, Errumanzil,
Hyderabad - 500082
Telangana (India)
Telephones: 7673902441
e-Mail: [email protected]

3
 TABLE OF CONTENTS

PART 1 – BIDDING PROCEDURES

Section 1 - Instructions to Bidders.....................................................................5
Section 2 - Bidding Forms................................................................................14

PART 2 - SUPPLY REQUIREMENTS

Section 3 – Terms of Reference........................................................................20

PART 3 – CONTRACT & CONTRACT FORMS

Section 4 – Draft agreement .............................................................................32

PART 4 – Bank Policy - Corrupt and Fraudulent Practices

Section 5- Bank Policy - Corrupt and Fraudulent Practices..............................37

4
PART 1 – BIDDING PROCEDURES

SECTION 1 - INSTRUCTIONS TO BIDDERS

5
 Section 1 - Instructions to Bidders (ITB)
A. General
1. Scope of Works Scanning, Digitization, Georeferencing & creating spatial data for
maps of existing Master plan records of Krishna & Godavari basins
& sub-basins with in Telangana State & digitization of Rainfall data
The Superintending Engineer, Hydrology & Nodal Officer(NHP-
TSSW), O/oEngineer-in-Chief(G), I & CAD Department, Govt.of
Telangana invites online quotations in electronic tendering system for
the non-consulting services as given in Terms of Reference attached.

The successful bidder will be expected to complete the assignment by

the intended completion period as specified in the TOR.

2. Qualification of
The bidder shall provide qualification information which shall
the Bidder
include:-
(a) Income tax clearance certificate from the concerned IT circle
(b) Report on his financial standing; and
(c) Details of any litigation, current or during the last 3 years in which
the bidder is involved, the parties’ concerned and disputed amount in
each case.

3. To Qualify for (A) Financial Capability:

award of the
contract the The average annual financial turnover of intending bidder during last three
bidder should Financial Years ending 31st March of previous financial year should not
have: be less than INR 30,00,000/-. The bidders have to submit Audited Annual
Accounts Reports in support of their Average Annual Financial Turnover.
If the bidder does not have Audited Annual Account Report for the last
Financial Year, he may submit Certificate from practicing Chartered
Accountant (Applicable only for last Financial Year).
(B) Technical Capability
The intending bidders must possess Credential regarding successful
completion of similar work during last 5(five) years ending last day of
month previous to the one in which offers are invited and shall be either
of the following:
a. Three similar completed works each costing not less than the amount
of equal to INR 12,00,000.

6
 or
b. Two similar completed works each costing not less than the amount
equal to INR 15,00,000.
or
c. One similar completed work costing not less than the amount equal to
INR 24,00,000.
Completed work mean- Completed work means the executed/completed
portion of Work Order / AMC / RC, even if the work has not been
completed in totality (but must not be less than a or b or c as the case may
be).
Similar Work Means- Scanning, Georeferencing, Digitization, &
creating shape files etc.
(C) Essential Documents:
The bidders shall have to submit the following documents in order to meet
the Qualifying
Requirements:
1. Copies of Audited Annual Accounts reports certified by Chartered
Accountant in support of Financial Capability.
2. Copy(s) of Credential Certificate(s) in support of Technical Capability.
3. Copy of Service Tax Registration Certificate.
4. Copy of PAN Card.
5. Copy of Partnership deed/ Affidavit of Proprietorship/ Article of
Association including any change in the constitution business duly
attested by a Notary Public.

a. The contract shall be for the whole works as described in the TOR.
4. Bid Price
Corrections, if any, shall be made by crossing out, initialing, dating
and rewriting.
b. All duties, taxes and other levies payable by the bidder under the
contract shall be included in the total price.
c. The rates quoted by the bidder shall be fixed for the duration of the
contract and shall not be subject to adjustment on any account.
d. The rates should be quoted in Indian Rupees only.

5. Submission of 5.1 The bidder is advised to visit the site of works at his own expense
Quotations and obtain all information that may be necessary for preparing the
quotation.

7
5.2 Each bidder shall submit only one quotation.
5.3 The Bidder shall furnish, as part of his Bid, a Bid security in the
amount as specified in IFB for this particular work in the form of
a Bank guarantee. The bidders are required to submit original bid
security in approved form furnished with bid document to the
Superintending Engineer, Hydrology, O/o the Engineer-in-
Chief (General), I & CAD Department, 2nd floor Jalasoudha,
Errum Manzil, Hyderabad, Telangana-500082 before opening
of the technical part of the Bid given above, either by registered
post/ speed post/ courier or by hand, failing which the bids will
be declared non-responsive and will not be opened.

5.3.1 Bank guarantees issued as surety for the quotation shall be valid
for 45 days beyond the validity of the bid.
5.3.2 Any quotation not accompanied by an acceptable Bid Security
shall be rejected by the Employer as non-responsive.
5.3.3 The Bid Security of unsuccessful bidders will be returned within
28 days of the end of the bid validity period.
5.3.4 The Bid Security of the successful bidder will be discharged
when the bidder has signed the Agreement and furnished the
required Performance Security. The Bid Security of the
successful Bidder shall be required to be kept valid and / or
validity extended till such time the Performance Security is
accepted by the Employer.
5.3.5 The Bid Security may be forfeited
(a) If the Bidder withdraws the Bid after Bid opening during the
period of Bid validity;
(b) In the case of a successful Bidder, if the Bidder fails within the
specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the required Performance Security.

5.4 The quotation submitted by the bidder shall comprise the

following:-
5.4.1 Online submission of documents
Part 1: This shall be named “Technical Qualification Part” of Bid
and shall comprise of:
(All documents should be uploaded after converting the same
to PDF)
i) The details of Bid security along with scanned copy;
ii) Scanned copy of Power of attorney for signing the document
in the case of firm in partnership/limited company,
corporation.
iii) Authorized address and contact details of the Bidder having
the following information:

8
 Name of Firm:
Address for communication:
Telephone No.(s): Office:
Mobile No.:
Facsimile (FAX) No.:
Electronic Mail Identification (E-mail ID):

iv) Scanned copy of valid registration certificate for bidders/PSU’s

from India. Appropriate proof of registration for International
bidders. In case of electrical works, the bidders should have
valid registration for executing electrical works
v) Qualification information, supporting documents, and
undertaking as specified in Clause 3 of ITB and filled up as
per the format provided in section 2. [e.g. annual financial
turnover, completion of works, availability of credit, etc].
vi) Scanned copies of the Certificates showing details of similar
nature of works and work in hand.
vii) Undertaking that the bid shall remain valid for the period
specified in Clause 6 of ITB.
viii)Any other information/documents required to be completed
and submitted by bidders, and
ix)An Affidavit affirming that information furnished in the bid is
correct to the best of knowledge and belief of the bidder.

Part II. It shall be named “ Financial Qualification Part” of Bid and

shall comprise of:

i) Form of Quotation for Part II (priced) of the quotation as per

format given here-in below in Section 2.
ii) Priced Bill of Quantities;

The documents and details mentioned in clause 5.4.1 Part I above

shall be submitted online on website
https://eprocurement.telangana.gov.in/.
Details and process of online submission of the tender and
relevant documents are given in the website mentioned above. All
the documents in the online tender submission shall be digitally
signed by the bidder during uploading.
Format and Signing of Bid (e-tendering system)
a) The bidding under this contract is electronic quotation submission
through website https://eprocurement.telangana.gov.in/. Detailed
guidelines for viewing bids and submission of online quotations
are given on the website. The Invitation for Bids under National
Hydrology Project is published on this website. Any citizen or
prospective bidder can log on to this website and view the
Invitation for Bids and can view the details of works for which

9
 quotations are invited. The prospective bidder can submit
quotations on line; however, the bidder is required to have
enrolment/registration in the website and should have valid
Digital Signature Certificate (DSC) in the form of smart card/e-
token. The DSC can be obtained from any authorized certifying
agencies. The bidder should register in the web site
https://eprocurement.telangana.gov.in/ in using the relevant
option available. Then the Digital Signature registration has to be
done with the e-token, after logging into the site. After this, the
bidder can login the site through the secured login by entering the
password of the e-token & the user id/password chosen during
registration. After getting the bid schedules, the Bidder should go
through them carefully and then submit the documents as asked,
otherwise, the quotation will be rejected.
b) The completed quotation comprising of documents indicated in
ITB clause 11, should be uploaded on the website given above
through e-tendering along with scanned copies of requisite
certificates as are mentioned in different sections in the bidding
document.
5.4.2 Offline submission of tender documents: Submission of
Original Documents: The bidders are required to submit
(i) Original Power of Attorney (ii) Original affidavit regarding
correctness of information furnished with bid document before
the date and time as indicated in clause ITB 5.5.2 at the address
indicated in clause 5.5.2 of ITB, either by registered post, courier
or by hand, failing which there bids will not be open online and
will be declared non responsive.

5.5 Electronic Submission of Quotations

5.5.1 “The bidder shall submit online two separate files: Part I &
Part II:-
Part I, marked as Part I: Technical Qualification Part and
Part II; marked as Part II: Financial Qualification Part”.

5.5.2 The original documents as indicated in ITB 5.4.2 shall be

submitted in sealed envelope to the following address by 26- 03
-2024 days 15:00 Hrs (IST)

Superintending Engineer, Hydrology

Nodal Officer (NHP -TSSW)
I & CAD Department, Telangana,
O/o.Engineer-in-Chief(G),
Jalasoudha Building, Errumanzil,Hyderabad - 500082
Telangana (India)Telephones: 7673902441
e-Mail: [email protected]

10
 The envelope should be marked (Bid name of work and Bid No.)

5.5.3 In addition to the identification required in Sub-clause 5.5, the

inner envelops which contains the original documents as stated
in clause 5.4.2 shall indicate the name and address of the bidder
to enable the quotations to be returned unopened in case it is
declared late, pursuant to clause 21.
5.5.4 If the outer envelope which contains the original documents as
stated in clause 5.4.2 is not sealed and marked as above, the
Employer will assume no responsibility for the misplacement
or premature opening of the quotations.
5.6 “Complete Bids in two parts as per clause 5.1 above must be
uploaded online not later than 26.03.2024 days 15:00 Hrs
(system server time).
5.7 The Employer may extend the deadline for submission of
quotations by issuing a corrigendum in which case all rights and
obligations of the Employer and the bidders previously subject
to the original deadline will then be subject to the new deadline.
6. Validity of Quotation shall remain valid for a period not less than 45 days after the
Quotation deadline date specified for submission.
7. Opening of 7.1 The Employer inviting quotations or its authorized representatives
Quotations will open the quotations online and this could be viewed by the
bidders also online. In the event of the specified date for the
opening of bids being declared a holiday for the Employer, the
quotations will be opened at the appointed time on the next
working day.

7.2 The file containing the Part I of the quotation will be opened
first.

8. Information relating to evaluation of quotations and recommendations

for the award of contract shall not be disclosed to bidders or any other
persons not officially concerned with the process until the award to the
successful bidder is announced.

9. Evaluation of 9.1 The Employer will evaluate and compare the quotations
Quotations determined to be substantially responsive i.e. which
9.1.1 During the evaluation of Technical Qualification–Part-1 of
Quotations, the Employer will determine whether each
Quotation (a) meets the eligibility criteria defined in Clauses 3
(b) has been digitally signed; (c) is accompanied by the cost of
bid documents; and (d) is substantially responsive to the
requirements of the bidding documents.
9.1.2 A substantially responsive Quotation is one which conforms to
all the terms, conditions, and specifications of the Bidding
documents, without material deviation or reservation. A

11
 material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works;
(b) which limits in any substantial way, inconsistent with the
Bidding documents, the Employer's rights or the Bidder's
obligations under the Contract; or (c) whose rectification would
affect unfairly the competitive position of other Bidders
presenting substantially responsive Quotations.
9.1.3 If a Quotation is not substantially responsive, it will be rejected
by the Employer, and may not subsequently be made responsive
by correction or withdrawal of the non - conforming deviation
or reservation.
i) Evaluation of Part I of quotations furnished in Part I of the
quotation in pursuant to Clause 5.4 of ITB, shall be taken up and
completed, and a list will be drawn up of the qualified bidders
whose Part II of quotations will be eligible for opening.
ii) The result of evaluation of Part I of the Quotations shall be made
public on e-procurement portal
https://eprocurement.telangana.gov.in/
iii) The Employer shall inform, the bidders, who have qualified
during evaluation of Part I of quotations, of the date, time of
online opening of Part II of the quotation. In the event of the
specified date being declared a holiday for the Employer, the
quotations will be opened at the appointed time and location on
the next working day.
iv) Part II of quotations of only these bidders will be opened
online, who have qualified in Part I of the quotation.
v)The e-procurement system automatically calculates the total
amount from unit rates and quantities and the system also
automatically populates the amount in words from the amount
in figures and therefore there is no scope of discrepancy and
need for arithmetic correction.
10. Award of The Employer will award the contract to the bidder whose quotation
contract has been determined to be substantially responsive and who has offered
the lowest evaluated quotation price and who meets the specified
qualification criteria.

10.1 Notwithstanding the above, the Employer reserves the right to

accept or reject any quotations and to cancel the bidding process
and reject all quotations at any time prior to the award of contract.
10.2 The bidder whose bid is accepted will be notified of the award of
contract by the Employer prior to expiration of the quotation
validity period.
11. Performance 11.1 Within 15 days of receipt of the Letter of Acceptance, the
Security successful Bidder shall deliver to the Employer a Performance
Security in any of the forms given below for an amount equivalent
to 5% of the Contract Price

12
 - a bank guarantee in the provided format.
- valid for the period of contract in favour of Superintending
Engineer, Hydrology, O/o Engineer-in-Chief(General), I & CAD
Department, Hyderabad
The Performance Security shall be valid until a date 28 days from
the date of completion of work or maintenance of the work,
specified in clause 12.

11.2 If the performance security is provided by the successful Bidder

in the form of a Bank Guarantee, it shall be issued either
a) at the Bidder's option, by a Scheduled / Nationalized Indian
bank

11.3 Failure of the successful Bidder to furnish performance security

and signing the agreement within the period stipulated shall
constitute sufficient grounds for annulment of award and
debarring the bidder for a period of one year, in which case the
Employer may make the award to the next lowest evaluated
bidder or call for new bids.
12. Period of
Maintenance: Not applicable

13. Fraud and The Bank requires compliance with its policy in regard to corrupt and
Corruption fraudulent practices as set forth in Section-5 of Part-4.
In further pursuance of this policy, Contractor shall permit and shall
cause its agents, Experts, Sub-consultants, sub-contractors, services
providers, or suppliers to permit the Bank to inspect all accounts,
records, and other documents relating to the submission of the Proposal
and contract performance (in case of an award), and to have them
audited by auditors appointed by the Bank.

Sd/- 05/03/2024
Superintending Engineer, Hydrology
Nodal Officer (NHP -TSSW)
I & CAD Department, Telangana,
O/o.Engineer-in-Chief(G),
Jalasoudha Building, Errumanzil,
Hyderabad - 500082
Telangana (India)
Telephones: 7673902441
e-Mail: [email protected]

13
 Section – 2: BIDDING FORMS

1. Qualification Information ................................................................................15

2. Format of Letter of Acceptance........................................................................17

3. Format for submission of quotation………………………………………… 18

4. Bill of quantities…………………………………………………………..…..19

14
 QUALIFICATION INFORMATION

1 For Bidders
1.1 Name and Address of prime Bidder/Firm: ______________________________
1.2 Principal place of business: ______________________________
1.3 Power of attorney of signatory of Quotation.
[Attach copy]
1.4 Year of Incorporation:
1.5 Financial Turnover
(a) 2018-19: -------Million INR
(b) 2019-20: -------Million INR
(c) 2020-21: -------Million INR
(d) 2021-22: -------Million INR
(e) 2022-23: -------Million INR

1.6 Work performed/similar experiences as prime contractor over the last Five years.
Remark
Date
explaini
of
Value Stipulate ng
issue Actual
Proje Name of descripti of d period reasons
contra of date of
ct Employ on of contra of for delay
ct No. wor completi
Name ee work ct (Rs. completi and
k on
Lakhs) on work
orde
complete
r
d

Existing commitments and on-going works:

Value of Value of
Place Contract Stipulated Anticipated
Description Contract Works*remaining
& No & period of date of
of work (Rs. to be completed
State Date completion completion
Lakhs) (Rs. Lakhs)
(1) (2) (3) (4) (5) (6) (7)

*Enclose a certificate from Engineer concerned.

15
1.4 Proposed subcontracts and firms involved.

Value of Sub- Sub-contractor (name Experience in similar

Section of the works
contract & address) work
* * * *
* *
* * * *

1.5 Evidence of access to financial resources to meet the requirements of working capital: cash in
hand, lines of credit, etc. List them below and attach copies of support documents.

1.6 Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who may provide
references if contacted by the Employer.

1.7 Information on litigation history in which the Bidder is involved.

Other Remark’s showing

Employer Cause of dispute Amount involved
party(ies) present status

16
 LETTER OF ACCEPTANCE CUM NOTICE
TO PROCEED WITH THE NON-CONSULTING SERVICE

(LETTERHEAD OF THE EMPLOYER)

DATED: ____________________________

To: ____________________________[Name and address of the Contractor]

_____________________________
_______
_____________________________

Dear Sirs,

This is to notify you that your Quotation dated ___________________ for Digitization of maps of
existing Master plan records of Krishna & Godavari basins with in Telangana State for the contract
price of Rupees _________________________________________ [amount in words and
figures], is hereby accepted by us.

You are hereby requested to furnish performance security for an amount of Rs. ____________________
(equivalent to 5% of the contract price) within 15 days of the receipt of the letter. The Performance Security
in the form of Bank guarantee or a Bank draft shall be valid till the expiry of the period of contract i.e. upto
___________________.
Failure to furnish the Performance Security will entail cancellation of the award of contract.

You are also requested to sign the agreement form and proceed with the work not later than
____________________________ under the instructions of the Engineer,
___________________________ and ensure its completion within the contract period.

With the issuance of this acceptance letter and your furnishing the Performance Security, contract for the
above said work stands concluded.

Yours faithfully,

(Authorized Signature)

Superintending Engineer, Hydrology

Nodal Officer (NHP -TSSW)
I & CAD Department, Telangana,
O/o.Engineer-in-Chief(G),
Jalasoudha Building, Errumanzil,
Hyderabad - 500082
Telangana (India)
Telephones: 7673902441
e-Mail: [email protected]

17
 QUOTATION

* Description of the Non-Consulting Services: Digitization of maps of existing Master plan

records of Krishna & Godavari basins with in Telangana State

To:
Superintending Engineer, Hydrology, Nodal Officer (NHP-TSSW)
O/o.Engineer-in-Chief(G), I & CAD Dept.,
Jalasoudha, Errummanzil, Hyderabad-82

Subject: Digitization of maps of existing Master plan records of Krishna & Godavari basins with in
Telangana State under National Hydrology Project

Sir,

We offer to execute the non-consulting services as described in your Invitation for Quotation
referred to above in accordance with the Conditions of Contract enclosed there with for a total
Contract Price of -
Rs.** _________________________________________________ [ in figures ]
Rs. _____________________________________ ____________ [ in words ].

This quotation and your written acceptance of it shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest or any quotation you receive.

We hereby confirm that this quotation is valid for 45 days as required in Clause 6 of the
Instructions to Bidders.

Yours faithfully,
Authorized Signature : Date: ______________

Name & Title of Signatory : ___________________________________________

Name of Bidder : _____________________________________________
Address : _____________________________________________

** To be filled in by the Bidder, together with his particulars and date of submission at the
bottom of this Form.

18
 Priced Bill of Quantities: Digitization of maps of existing Master plan records of Krishna
& Godavari basins with in Telangana State under National Hydrology Project.

Date: _________________________
IFB No: _____________________
Alternative No: ________________
Page N ______ of ______
1 2 3 4 5
Service Description of Services Unit Unit price Total
N exclusive Price incl
of GST/ all GST/other
other taxes etc
taxes/levie
s etc
[insert [insert name of Services] [insert [insert
number of lumpsum lumpsum
the price excl price incl
Service ] GST} GST]
1 Digitization of maps of existing Master plan Lumpsum
records of Krishna & Godavari basins & sub-
basins with in Telangana State as per ToR
(Number & size of maps as enclosed in ToR)
Total Bid Price exclusive of GST/ all other taxes/levies etc
Total GST@………..% on above
Total Bid Price inclusive of GST…%/ all other taxes….% etc

Gross Total Cost :Rs. ..........................

We agree to supply the above services in accordance with the technical specifications for a total
contract price of Rs. ................. (amount in figures ) (Rs. ................. amount in words) within the
period specified in the Invitation for Quotations.
We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf
will engage in bribery or collusive agreements with competitors.

Signature of Contractor

19
 PART 2 – SUPPLY REQUIREMENT

SECTION 3 – TERMS OF REFERENCE

1. Terms of Reference……………………………………………………….……21

2. Annexure (Abstract of maps for scanning, geo-referencing &

digitization)………………………………………………………………......28
3. Services and facilities provided by the employer……………………………..31

20
 Activity Schedule/ Terms of
Reference (ToR) for
Activity: CODE –A.1.10.02: Updating the Existing Master plan records for Sub basins of
Krishna & Godavari Basins with in Telangana State ( NHP-2021-2022-TSSW-442203)
With Sub Activity
Digitization of maps of Existing Master plan records for Sub basins of Krishna &
Godavari Basins with in Telangana State
1. BACKGROUND :
In Telangana State, there are two major river basins- Godavari and Krishna. In
Godavari Basin, there are seven sub basins lying in Telangana State either fully or partly. In
Krishna Basin, there are six sub-basins lying either fully or partly and a sub group in the
Tummileru basin. The Masterplan records of Godavari and Krishna basin available hither to
have been prepared considering the rainfall records up to 1966 and some of them are updated
up to 1997. The State of Telangana was formed on June 2nd, 2014, with 10 districts.
Subsequently on developmental note 21 new districts were formed in 2016 and two more
districts were formed in 2019, totaling to 33 districts. In the last five years Government has
given priority for irrigation projects and many new irrigation schemes have been taken up in
various districts of Telangana.
Due to change in climatic conditions and other environmental changes, there is
a change in rainfall during the past two decades and number of Rain Guage Stations are
increased. It is also observed that more Ayacut is being irrigated than the contemplated
ayacut, thus there is change in utilization when compared with proposed schemes. Thus,
there arises a need to update the Master Plan records of Godavari and Krishna Basins. The
department is planning to expedite the digitalization of the existing Masterplans in-hard
copies within the State of Telangana, Scan the existing Maps, Digitize / Vectorize and Geo-
reference the vector data.
The intended project will also assist the Department to reduce the loss / wear
and tear of existing masterplan records, update the masterplan records, maintain River
Basins, Sub-Basins, and Sub-Groups.

21
2. OBJECTIVES :
The main objectives of the assignment are:
(a) To Scan and digitize the 100+ (more than 100) existing maps of Master plan Records
of different sizes & scales of Godavari & Krishna water basins in Telangana.
(b) To Geo-referencing of the digitized maps
(c) To Prepare all vector maps of existing subgroups & group boundaries of sub basins of
River basins within Telangana State.
(d) To Reorganize & Prepare all vector maps of existing subgroups & group boundaries of
sub basins of River basins by Territorial Chief Engineers (I) / Engineer-in-Chiefs (I) wise
based on the State re-organization.
(e) To Reorganize and prepare vectors maps of existing sub-groups and Group boundaries
of all sub basins district wise.
(f) To create Basin-wise, District-wise, Territorial Chief Engineers (I) / Engineer-in-Chiefs
(I), Sub-basin wise and sub-group wise maps in 1:50,000 and 1:2,50,000.
(g) To digitize the past 40-year rainfall data of each Rain gauge Station.
(h) Photoshop editing of digitized old maps.

3. SCOPE OF SERVICES, TASKS, COMPONENTS AND EXPECTED

DELIVERABLES.

1. THE FOLLOWING STAGES ARE IDENTIFIED:

1) Data Digitalization
2) Spatial Data Preparation
3.1 Data Digitalization
The scope of the services of the consultant will include but not be limited to the following:
i. Scanning of existing Map sheets of 100+ numbers of different sizes indicated in
Annexure.
ii. Geo-referencing and Vectorisation of scanned maps on to the Survey of India Topo
sheets of scale 1:50000 with all sub basin, group, sub group, District, Mandal,
Territorial CE boundaries, all Irrigation Projects (Existing, ongoing, contemplated),
Rain Gauge stations etc., The entire Telangana State is defined in around 200 number
of Survey of India Topo sheets to the scale of 1:50,000. Considering overlaps &
crisscrossing of boundaries of sub groups etc, the total number of sheets to be Geo-

22
 referenced & vectorised to scale of 1:50,000 are around 300 numbers(Indicative
only). The Consultant must bring them to WGS84 UTM Projected coordinate system.
iii. Map composition of Godavari and Krishna River basins by Sub basin wise, District
wise, Territorial CE/ENC wise with all group, sub group layers etc,.
iv. The details of Sub Basin wise subgroups are detailed below(indicative only)
Godavari Basin lying in Telangana State
• G4 (Manjira sub basin) – 91 sub-groups.
• G5 (Middle Godavari) – 198 sub-groups.
• G6 (Maner Sub basin)- 164 sub-groups.
• G7 (Penganga sub basin) – 09 sub-groups.
• G8 (Wardha sub basin) – 05 sub-groups.
• G9 (Pranahita sub basin) – 67 sub-groups.
• G10 (Lower Godavari basin) – 97 sub-groups.
Krishna Basin lying in Telangana State
• K6 (Lower Bhima sub basin) – 29 sub-groups.
• K7 (Lower Krishna sub basin) – 113 sub-groups.
• K8 (Tungabhadra Sub basin) – 07 sub-groups.
• K10 (Musi sub basin) – 83 sub-groups.
• K11 (Paleru sub basin) – 14 sub-groups.
• K12 (Munneru sub basin) – 60 sub-groups.
• Tammileru basin – 1 sub-groups.

3.1.1 APPLICABLE EQUIPMENT & TECHNOLOGIES

The following procedures and techniques will be used in carrying out the assignment:
• High quality A0 size large scanners shall be used.
• Old maps should be handled with utmost care and must be handed over to
department soon after completion of scanning.
• The consultant may use geo-reference Satellite Image with Higher Accuracy not
more than 0.5 meter to check the geo-referencing and viewing of the data digitized
from Survey of India maps.
• Data Processing and Mapping Software for GIS Data input and processing should
be user friendly and the latest available version.

23
 • The following-accuracy levels will be maintained:
(i) Digitizing (location accuracy) 0.5 centimeter

3.2 Spatial Data Preparation

Spatial data prepared on stage wise are imported in the selected desktop GIS environment.
The project is deployed containing the appropriate groups of data, spatial reference,
symbology, description and metadata information.
i. Create individual sub basin wise vector maps by combining above respective geo-
referenced maps to the scales of 1: 50,000 and 1: 250,000.
ii. Create basin wise and sub basin wise vector maps by district wise to scales of 1:
50,000 and 1: 250,000.
iii. Create basin wise and sub basin wise maps by Territorial Chief Engineers (I) /
Engineer-in-Chief’s (I) to scales of 1: 50,000 and 1: 250,000.
iv. Work-out the area of each sub-group in a sub basin and reconcile the sum of areas of
all subgroups which should match with CWC Publication.
v. Overlay the Rain Gauge Stations with locations supplied by department on the maps
created in step i to iv above.

3.2.1 GIS DATA PREPARATION PROCEDURE AND STANDARD

The consultant shall review current procedures and study the existing map sheets available
with Department and recommend procedures to bring the practices up to acceptable
international standards. The consultant activities will include:
➢ Scan the Sheets using a DPI of 600 on a A0 size scanner.

➢ Digitize the vector data available on the map sheets which includes the basin, sub-
basin, and sub-group boundaries.
➢ Clean and merge all the digitized sheets to create a seamless single map of entire
surface water network of two basins – viz., Godavari and Krishna of Telangana
State.
➢ Geo-reference the data to WGS 84 UTM Projected coordinate system.

➢ Compile Maps district wise, sub basin wise and territorial Chief Engineers wise in
1:50,000 and 1:250000 scales. The compiled maps shall also consist of Roads,
lakes, railway lines and township boundaries, and existing, under execution &
contemplated Irrigation projects.

24
 ➢ Introduce geo-location of existing Rain Gauge Stations provide by department on
the maps and symbol them as per the standards.

3.2.2 GEO-REFERENCING
The GIS Data must be geo-referenced in respect of WGS 84 UTM coordinate system.
3.3 DELIVERABLES
FOLLOWING DELIVERABLES ARE ENVISAGED UNDER THE ASSIGNMENT.

1. SOFT COPIES DELIVERABLES:

a. Soft Copies of the Scanned maps in TIFF / JPEG format.

b. Soft Copy of the digitized maps in AutoCAD Drawing and ESRI Shape file
formats & PDF formats.
c. The soft copies shall be delivered in hard disks separately for Godavari &
Krishna Basins.
1. Telangana State map showing district boundaries, basin, sub basin boundaries to
scale of 1: 2,50,000 – A1 Size.
2. Sub basin map/District map/Territorial Chief Engineer Map with sub basin
Boundaries & group/sub group showing District Boundary, Mandal Boundary,
Mandal headquarters, Roads & Railway Lines, Rain gauge Stations, Tanks &
Lakes, Streams & Rivers– A1 Size.
3. Reference Survey of India sheets on Outer boundaries of Sub basin map/District
map/Territorial Chief Engineer Map.
Scale 1:50000 maps :
4. Soft copy of sub basin wise composed maps (G4 to G10, K6 to K8, K10-12 and
1 Tammileru basin sub group) with group & sub group layers showing District
Boundary, Mandal Boundary, Mandal headquarters, Roads & Railway Lines, Rain
gauge Stations, Tanks & Lakes, Streams -14 No’s
5. Soft copy of District wise composed maps showing sub basin layers with groups
and sub groups, Mandal Boundary, Mandal headquarters, Roads & Railway Lines,
Rain gauge Stations, Tanks & Lakes, Streams & Rivers - 33 No’s
6. Soft copy of CE / ENC Jurisdiction wise composed maps showing sub basin
layers with groups and sub group Boundary, Mandal Boundary, Mandal

25
 headquarters, Roads & Railway Lines, Rain gauge Stations, Tanks & Lakes,
Streams & Rivers-19 No’s.
Scale 1:250000 maps :
7. Soft copy of Telangana State composed by District wise showing sub basin
layers Boundary, Mandal Boundary, Mandal headquarters, Roads & Railway
Lines, Rain gauge Stations, Tanks & Lakes, Streams & Rivers- 1 No.
8. Soft copy of Telangana State by Sub basin wise layers showing, Mandal
Boundary, Mandal headquarters, Roads & Railway Lines, Rain gauge Stations,
Tanks & Lakes, Streams & Rivers-1 No.
9. Soft copy of Telangana State composed by CE/ENC Jurisdiction wise layers
showing sub basin layers Boundary, Mandal Boundary, Mandal headquarters,
Roads & Railway Lines, Rain gauge Stations, Tanks & Lakes, Streams & Rivers-
1 No.

2. TEAM COMPOSITION & QUALIFICATION REQUIREMENTS

Consulting services are solicited from GIS experienced firms and should have experience
to perform the consultancy services, experience of similar assignments, experience in
similar conditions, firm’s capability and financial soundness, and availability of appropriate
skills among key staff, availability of resources, relevant transactional experience. The
Proposer is expected to engage the following categories of key experts for the Project and
CVs shall be submitted accordingly:
The team should be composed of at least:
1. Team leader – 1 No.
2. Scanning Professional – 2 No’s
3. CAD Engineers – 2 No’s
4. GIS Specialist – 2 No’s
- Team Leader (1 No): The Team Leader must have at least a master’s degree in
Geographic Information Systems/Engineering/Earth Sciences/ Information Technology
or a relevant discipline with minimum of 10 years of experience in the development of
geographic information systems, preferably in the Hydrology, utility industry, in

26
 emerging countries. Must have managed projects related with GIS.
- CAD/GIS Expert (2 No’s) : The expert must have a degree in any Engineering, or any
related field, and minimum 5 years of working experience in GIS Digitization using
CAD Software.
- GIS Specialist – 2 No’s : The expert must have a degree in any Engineering, or any
related field, and minimum 5 years of working experience in GIS related, preferably
similar projects.

3. DURATION OF THE ASSIGNMENT

The duration of this assignment will be 4 months for completion of work from the date of
agreement.

4. REPORTING REQUIREMENTS:
• Inception Report

• Monthly Progress Report

5. SCHEDULE OF PAYMENT AND DELIVERABLES

Time
Sl. No Mile Stone Deliverables
Frame

1st Payment (25% of the Upon Satisfactory completion of Scanning of

1 1 Month
Total Contract Amount) maps of Godavari & Krishna Basin

Upon Digitization of Scanned maps, Geo-Referencing

2nd Payment (50% of the
2 and Edge matching of maps, and submission of draft 2 Months
Total Contract Amount)
copies

Submission of final copies of Basin wise, Sub-

3rd Payment (25% of the Total
3 Basin wise, District wise, Territorial CE/ENC wise 1 Month
Contract Amount)
maps etc.,

27
 ANNEXURE
ABSTRACT OF MAPS FOR SCANNING, GEOREFERENCING &
DIGITIZATION

Sl.No Group Number Size Of Drawing in mm

1 G4 800 x 600
2 G4 1050 x 770
3 G4 660 x 740
4 G4 1050 x 820
5 G5 600 x 1000
6 G5 710 x 1000
7 G5 750 x 1010
8 G5 1000 x 760
9 G5 750 x 440
10 G5 1150 x 720
11 G5 510 x 100
12 G5 1120 x 850
13 G6 1020 x 1600
14 G6 500 x 2050
15 G6 1000 x 700
16 G6 720 x 710
17 G6 1050 x 660
18 G6 1070 x 3100
19 G6 660 x 2100
20 G7 1010 x 1520
21 G8 1010 x 1520
22 G9 660 x 1040
23 G9 610 x 1450
24 G9 610 x 1430
25 G9 610 x 1630
26 G9 610 x 1800
27 G9 910 x 600
28 G10 1020 x 1500
29 G10 950 x 650
30 G10 970 x 650
31 G10 950 x 650
32 G10 950 x 600
33 G10 970 x 600
34 G10 1000 x 660
35 G10 950 x 660
36 G10 1450 x 1680

28
37 G10 1250 x 1630
38 K6 700 x 600
39 K6 700 x 710
40 K7 660 x 480
41 K7 500 x 660
42 K7 500 x 460
43 K7 500 x 660
44 K7 500 x 660
45 K7 870 x 500
46 K7 940 x 610
47 K7 660 x 970
48 K7 710 x 760
49 K7 500 x 620
50 K7 910 x 620
51 K7 600 x 920
52 K7 470 x 1010
53 K7 610 x 920
54 K7 740 x 870
55 K7 760 x 1300
56 K7 870 x 1170
57 K7 480 x 930
58 K7 500 x 660
59 K7 800 x 880
60 K7 890 x 650
61 K7 870 x 650
62 K7 940 x 730
63 K7 970 x 660
64 K7 980 x 660
65 K7 1010 x 490
66 K7 710 x 470
67 K7 810 x 460
68 K7 1020 x 540
69 K7 790 x 510
70 K7 690 x 480
71 K7 660 x 510
72 K7 840 x 510
73 K7 100 x 740
74 K7 940 x 640
75 K7 760 x 1270
76 K7 690 x 510
77 K7 620 x 510
78 K8 510 x 440
79 K10 690 x 840
80 K10 790 x 940

29
81 K10 750 x 970
82 K10 880 x 840
83 K10 710 x 430
84 K10 660 x 450
85 K11 770 x 1000
86 K11 370 x 400
87 K11 590 x 530
88 K11 590 x 530
89 K11 610 x 550
90 K11 810 x 1000
91 K12 850 x 1500
92 K12 920 x 1500

30
 Services and Facilities Provided by the Employer

Responsibilities of the Client:

a. Provide letter of introduction for visit to WRD and other Government offices.
b. Provide limited office space for the consultant staff for access to confidential and
classified data in secure environment, whenever needed.
c. Provide available reports, documents, maps, time series data, etc. for scanning and
digitization purpose.
d. The officials of the concerned offices from where reports, documents, maps, time series
data, etc. is to be collected for digitization purpose shall work closely with the
consultant’s team. This will also facilitate technology transfer to the client.
e. The client shall nominate officers who will undergo on the job training.
f. The client will allow the consultants unrestricted access to the project area during the
work.
g. Any other facilities mutually agreed upon by consultant and client.

Responsibilities of the Agency:

a. The Agency shall conduct and complete the assigned services as per the
requirements of the terms of reference.
b. The Agency shall deploy necessary resources to complete the assigned services as
per the requirements of the terms of reference.
c. During performance of their duties, the Agency will work in a co-ordinated way
with all other officers of Government of Telangana.

31
PART 3 – CONTRACT & CONTRACT FORMS

SECTION 4 – DRAFT AGREEMENT

1. Draft Agreement…………………………………………………33
2. Bank Guarantee…………………………………………………..36

32
 Draft Agreement form for
Non-Consulting Services through Shopping

ARTICLES OF AGREEMENT

This deed of agreement is made in the form of agreement on ________ day_______________ month
____________ 20 ___, between the _____________________________ (Employer) or his authorized
representative (hereinafter referred to as the first party) and _____________________ (Name of the
Contractor), S/O _______________ resident of ______________ (hereinafter referred to as the second
party), to execute the work of construction of __________________________ (hereinafter referred to
as works) on the following terms and conditions.

2. Cost of the Contract

The total cost of the works (hereinafter referred to as the “total cost”) is Rs. ____ as reflected in Annexure
- 1.

3.1 Payments under its contract:

Payments to the second party for the work will be released by the first party in the following manner:-

“Payments will be released as per work done in accordance with Priced Bill of Quantities attached
to this contract.”

3.2 Payments at each stage will be made by the first party:

(a) on the second party submitting an invoice for an equivalent amount ;

(b) on certification of the invoice by the engineer nominated by the first party with respect to quality of
services as per terms of Reference.

4. Notice by Contractor to Engineer

The second party, on the works reaching each stage of work, issue a notice to the first party or the Engineer
nominated by the first party (who is responsible for supervising the contractor, administering the contract,
certifying the payments due to the contractor, issuing and valuing variations to the contract, awarding
extensions of time etc.), to visit the site for certification of stage completion. Within 15 days of the receipt
of such notice, the first party or the engineer nominated by it, will ensure issue of stage completion
certificate after due verification.

5. Completion time

The works should be completed in 4 months from the date of issue of work order. In exceptional
circumstances, the time period stated in this clause may be extended in writing by mutual consent of both
the parties.

6. If any of the compensation events mentioned below would prevent the work being completed by the
intended completion date, the first party will decide on the intended completion date being extended by a
suitable period:

a. The first party does not give access to the site or a part thereof by the agreed period.

33
b. The first party orders a delay or does not issue completed drawings, specifications or instructions for
execution of the work on time.
c. Ground conditions are substantially more adverse than could reasonably have been assumed before issue
of letter of acceptance and from information provided to second party or from visual inspection of the site.
d. Payments due to the second party are delayed without reason.
e. Certification for stage completion of the work is delayed unreasonably.

7. Any willful delay on the part of the second party in completing the agreement work within the stipulated
period will render him liable to pay liquidated damages. @ Rs. 0.05% per day which will be deducted from
payments due to him. The first party may cancel the contract and take recourse to such other action as
deemed appropriate once the total amount of liquidated damages exceeds 2 % of the contract amount.

8. All necessary input data (maps/documents) will be handed over to the second party within 10 days of
signing of the agreement.

9. Duties and responsibilities of the second party

9.1 The second party shall

a) Take up the works and arrange for its completion within the time period stipulated in clause 5;
b) Employ suitable skilled persons to carry out the works.
c) Regularly supervise and monitor the progress of work.
d) Abide by the technical suggestions by engineers etc.
e) Keep the first party informed about the progress of work.
f) Be responsible for all safety & Confidentiality of the data and records/maps/documents of the
employer.

10. Securities
The Performance Security shall be provided to the Employer no later than the date specified in the Letter
of Acceptance and shall be issued in an amount and form and by a bank or surety acceptable to the
Employer. The Performance Security shall be valid until a date 28 days from the date of issue of the
Certificate of Completion in the case of a Bank Guarantee.

11. Termination
11.1 The Employer may terminate the Contract if the other party causes a fundamental breach of the
Contract.

11.2 Fundamental breaches of Contract include, but shall not be limited to the following:

a. the contractor stops work for 28 days and the stoppage has not been authorized by the Engineer;
b. the Contractor has become bankrupt or goes into liquidation

11.3 Notwithstanding the above, the Employer may terminate the Contract for convenience.

12. Payment upon Termination

12.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the
Engineer shall issue a certificate for the value of the work done less advance payments received up to the
date of the issue of the certificate, less other recoveries due in terms of the contract, less taxes due to be
deducted at source as per applicable law.

12.2 If the Contract is terminated at the Employer’s convenience, the Engineer shall issue a certificate for
the value of the work done, the reasonable cost of removal of Equipment, repatriation of the Contractor’s

34
personnel employed solely on the Works, and the Contractor’s costs of protecting and securing the Works
and less advance payments received up to the date of the certificate, less other recoveries due in terms of
the contract and less taxes due to be deducted at source as per applicable law.

13. Dispute settlement

If over the works, any dispute arises between the two parties, relating to any aspects of this Agreement, the
parties shall first attempt to settle the dispute through mutual and amicable consultation.

In the event of agreement not being reached, the matter will be referred for arbitration by a Sole Arbitrator
not below the level of retired Chief Engineer(C), The Arbitration will be conducted in accordance with the
Arbitration and Conciliation Act, 1996. The decision of the Arbitrator shall be final and binding on both
the parties.

14. Fraud and Corruption:

It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), contractors, and
their agents (whether declared or not), sub-contractors, sub-consultants, service providers, or suppliers, and
any personnel thereof, observe the highest standard of ethics during the selection and execution of Bank-
financed contracts [footnote: In this context, any action taken by a consultant or any of its personnel, or its
agents, or its sub-consultants, sub-contractors, services providers, suppliers, and/or their employees, to
influence the selection process or contract execution for undue advantage is improper.]. The Contract would
be subject to Fraud and Corruption as attached in Section-5 (Part 4).

15. Right to Audit

The Contractor shall keep, and shall make all reasonable efforts to cause its Sub-contractors to keep,
accurate and systematic accounts and records in respect of the Works in such form and detail as will clearly
identify relevant time changes and costs.

The Contractor shall permit and shall cause its Sub-contractors to permit, the Bank and/or persons appointed
by the Bank to inspect the Site and/or all accounts and records relating to the performance of the Contract
and the submission of the Bid, and to have such accounts and records audited by auditors appointed by the
Bank if requested by the Bank. The Contractor’s attention is drawn to Clause 13 which provides, inter alia,
that acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for
under this Clause 14 constitute a prohibited practice subject to contract termination (as well as to a
determination of ineligibility under the Bank’s prevailing sanctions procedures.)

35
 PERFORMANCE BANK GUARANTEE

To: ______________________________________________ [name of Employer]

_________________________________________ [address of Employer]

WHEREAS _________________________ [name and address of Contractor] (hereinafter called

"the Contractor") has undertaken, in pursuance of Contract No. _____ dated ________________
to execute __________________________ [name of Contract and brief description of Works]
(hereinafter called "the Contract");

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security
for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Contractor, up to a total of ____________________ [amount of guarantee]
1___________________________ [in words], such sum being payable in the types and
proportions of currencies in which the Contract Price is payable, and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits
of ____________________ [amount of guarantee]1 as aforesaid without your needing to prove or
to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract
or of the Works to be performed thereunder or of any of the Contract documents which may be
made between you and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until 28 days from the date of completion of work.

Signature and seal of the guarantor _____________________________

Name of Bank ____________________________________________
Address ____________________________________________
Date ____________________________________________

1 An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price
specified in the Contract including additional security for unbalanced Bids, if any and denominated
in Indian Rupees.

36
PART 4 – Bank Policy - Corrupt and Fraudulent Practices

SECTION 5 - BANK POLICY - CORRUPT AND FRAUDULENT PRACTICES............38

37
 Bank’s Policy – Corrupt and Fraudulent Practices

Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits &
Grants by World Bank Borrowers, dated January 2011.

“Fraud and Corruption

1.23 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans),
consultants, and their agents (whether declared or not), sub-contractors, sub-consultants, service
providers, or suppliers, and any personnel thereof, observe the highest standard of ethics during
the selection and execution of Bank-financed contracts [footnote: In this context, any action taken
by a consultant or any of its personnel, or its agents, or its sub-consultants, sub-contractors,
services providers, suppliers, and/or their employees, to influence the selection process or contract
execution for undue advantage is improper]. In pursuance of this policy, the Bank.

(a) defines, for the purposes of this provision, the terms set forth below as follows:
i. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of
anything of value to influence improperly the actions of another party.
ii. “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to
avoid an obligation.
iii. “collusive practices” is an arrangement between two or more parties designed to achieve an
improper purpose, including to influence improperly the actions of another party.
iv. “coercive practices” is impairing or harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to influence improperly the actions of a party.
v. “obstructive practice” is
(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede

For the purpose of this sub-paragraph, “another party” refers to a public official acting
in relation to the selection process or contract execution. In this context “public official”
includes World Bank staff and employees of other organizations taking or reviewing
selection decisions.

For the purpose of this sub-paragraph, “party” refers to a public official; the terms
“benefit” and “obligation” relate to the selection process or contract execution; and the
“act or omission” is intended to influence the selection process or contract execution.

For the purpose of this sub-paragraph, “parties” refers to participants in the procurement
or selection process (including public officials) attempting either themselves, or through
another person or entity not participating in the procurement or selection process, to
simulate competition or to establish prices at artificial, non-competitive levels, or are
privy to each other’s bid prices or other conditions.

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 For the purpose of this sub-paragraph, “party” refers to a participant in the selection
process or contract execution.
Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive
practice; and/or threatening, harassing, or intimidating any party to prevent it from
disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation, or

(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit
rights;

(b) will reject a proposal for award if it determines that the consultant recommended for award or
any of its personnel, or its agents, or its sub-consultants, sub-contractors, services providers,
suppliers, and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices in competing for the contract in question;

(c) will declare misprocurement and cancel the portion of the Loan allocated to a contract if it
determines at any time that representatives of the Borrower or of a recipient of any part of the
proceeds of the Loan were engaged in corrupt, fraudulent, collusive, coercive, or obstructive
practices during the selection process or the implementation of the contract in question, without
the Borrower having taken timely and appropriate action satisfactory to the Bank to address such
practices when they occur, including by failing to inform the Bank in a timely manner they knew
of the practices.

(d) will sanction a firm or an individual at any time, in accordance with prevailing Bank’s
sanctions procedures5, including by publicly declaring such firm or an ineligible, either
indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract, and (ii) to
be a nominated sub-consultant, supplier, or service provider of an otherwise eligible firm being
awarded a Bank-financed contract.

A firm or an individual may be declared ineligible to be awarded a Bank-financed contract upon

(i) completion of the Bank’s sanctions proceedings as per its sanctions procedures,
including inter alia: cross-debarment as agreed with other International Financial Institutions,
including Multilateral Development Banks, and through the application of the World Bank Group
corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a
result of temporary suspension or early temporary suspension in connection with an ongoing
sanctions proceedings.

A nominated sub-consultant, supplier, or service provider is one which has been either (i) included
by the consultant in its proposal because it brings specific and critical experience and know-how
that are accounted for in the technical evaluation of the consultant’s proposal for the particular
services; or (ii) appointed by the Borrower.

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