Mhinaaaa’s Reviewer MIDTERMS Second Semester

IT APPLICATION TOOLS IN BUSINESS

MICROSOFT WORD 2013 CUSTOMIZING WORD 2013
- Word-processing program - You can customize Word 2013 by modifying the
designed to help you Quick Access Toolbar, adding custom tabs
create professional-quality and groups to the ribbon, and changing
documents various program settings to suit your preference
- Helps you organize and
write your documents more efficiently DOCUMENT DESIGN
- Creating a well-designed documents involves
selecting appropriate fonts, colors, and
formatting options
o You can use styles and themes in Word to
ensure a consistent design throughout your
document

ENTER, EDIT, AND PROOFREAD TEXT

- To enter text, simply start typing in a blank
document
- Use the backspace and delete keys for editing
- Word offers spelling and grammar checking
tools to help proofread your content

• QUICK ACCESS TOOLBAR: displays quick MODIFY THE STRUCTURE AND APPEARANCE OF TEXT
access to commonly used commands - Word allows you to format text in various ways,
• FILE TAB: has replaced the Office button in such as changing font type, size, and style
2007; this area is called Backstage which helps - You can also apply bold, italic, underline, and
you to manage the Microsoft application and other formatting options
provides access to its options such as Open,
New, Save As, Print, etc. ORGANIZE INFORMATION IN COLUMNS AND TABLES
• RIBBON TAB: title or name of specific Ribbon - Word lets you create columns and tables to
• RIBBON: displays groups of related commands organize information effectively
within tabs; each tab provides buttons for o You can insert, delete, and format columns
commands and tables as needed
• GROUP: contain category of command button
• SHOW DIALOG BOX: show additional options ADD SIMPLE GRAPHIC ELEMENTS
- You can insert images, shapes, and SmartArt
THE WORD 2013 USER EXPERIENCE graphics into your Word documents
- Ribbon Interface: Word 2013 features a ribbon o You can also adjust their size, position, and
interface that contains tab with various appearance
commands and options; you can access most
of the program’s functions through the ribbon PREVIEW, PRINT, AND DISTRIBUTE DOCUMENTS
o E.g., Home, Insert, Page Layout - Before printing, you can use the Print Preview
- Backstage View: is where you can perform feature to see how your document will look on
tasks like opening, saving, and printing paper
documents; provides document properties - When you’re ready to print, select the
and options for customizing Word setting appropriate printer and settings, and then
distribute the printed copies or save them as
PDF files

“Who will you be is up to you.”

Mhinaaaa’s Reviewer MIDTERMS Second Semester

MICROSOFT EXCEL 2013 POINTERS

- A Powerful electronic
spreadsheet program to • WHITE PLUS SIGN
automate accounting
work, organize data, and
perform a wide variety of
tasks
- Designed to perform calculations, analyze
information, & visualize data in a spreadsheet
- will select a single cell to enter data, retype
- Also includes database and charting features
data, or delete text from the selected text
- also useful for selecting a range of cells

• WHITE ARROW

- Will drag the contents of the selected cell

to a new location (drag and drop)

• BLACK PLUS SIGN

• QUICK ACCESS TOOLBAR: displays quick

access to commonly used commands
• TITLE BAR: displays name of the application file
• FILE TAB: replaced the Office button; helps you - Activates the fill handle of the selected cell
to manage the Microsoft application and and will fill the adjoining cells with some
provide access to its options such as Open, type of series, depending on the type of
New, Save As, Print, etc. data (e.g., a formula or date) is in the
• NAME BOX: displays the active cell location beginning cell
• CELL: the intersection of a row and column;
always named with the column letter followed THE EXCEL 2013 USER EXPERIENCE
by the row number (e.g., A1 and AB209); may - Ribbon Interface: Excel 2013, like other versions,
contain text, numbers, and formulas features a ribbon interface with various tabs
• RANGE: one or more adjacent cells; identified than contain commands and tools
by its first and last cell address, separated by o E.g., Home, Insert, Page, Layout, Formulas,
colon (e.g., B5:B8, A1:B1, and A1:G240) Data, Review, and View
• STATUS BAR: displays information about the - Workbook: consists of sheets, and you can
current worksheet switch between them using the sheet tabs at
• NEW SHEET: Add a new sheet button the bottom of the Excel window
• RIBBON: displays groups of related commands - The cells in a worksheet are organized into rows
within the tabs; each tab provides button for and columns, and you can enter data,
commands formulas, and labels into these cells
• FORMULA BAR: input formulas and perform
calculations CUSTOMIZING EXCEL 2013
• WORKSHEET: a grid of cells that are more than - You can customize Excel’s user interface by
16,000 columns wide (A-Z, AA-AZ, BA-BZ…IV) adding or removing buttons from the ribbon
and more than 1,000,000 rows long - You can personalize Excel by changing settings
• VIEW OPTION: display worksheet view mode related to fonts, colors, and default templates
- Excel supports add-ins that can extend its
functionality

“Who will you be is up to you.”

Mhinaaaa’s Reviewer MIDTERMS Second Semester

WORKSHEET DESIGN MICROSOFT POWERPOINT 2013

- Designing a worksheet involves planning the - A presentation application
layout, deciding on the types of data you want that enables an individual
to input, and organizing it effectively from any technical level to
- You can merge and format cells to improve the create a dynamic and
visual appeal of your worksheet professional-looking
presentation
BUILDING WORKSHEETS - Robust application that allows you to combine
- To build a worksheet, you can start by entering text, graphics, and predesigned backgrounds
data and labels into cells to create professional presentations
- You can create formulas to perform
calculations, such as addition, subtraction,
multiplication, and division

SYMBOL MEANING
= Equals – used to begin a calculation
+ Addition
- Subtraction
* Multiplication
/ Division
^ exponentiation
( Open parenthesis – used to begin a grouping
) Close parenthesis – used to close a grouping

FORMATTING WORKSHEETS • QUICK ACCESS TOOLBAR: displays quick

- Excel offers various formatting options to access to commonly used commands
enhance the appearance of your worksheets • TITLE BAR: displays the name of the open file
o Can change fonts, colors, and cell borders • FILE TAB: has replaces the Office 2007 button;
- You can apply number formats, such as helps you to manage the Microsoft application
currency, percentage, and date formats and provides access to options such as Open,
- Conditional formatting allows you to highlight New, Save As, Print, etc.
based on specific conditions • THUMBNAIL SLIDE: displays a snapshot of each
slide
EDITING AND PROOFREADING • TITLE PLACEHOLDER: section where text is
- You can edit and proofread your worksheets entered
by using functions like cut, copy, paste, and • SUBTITLE PLACEHOLDER: section where text is
spell check and/or graphics are entered
- Excel provides find and replace options • STATUS BAR: displays information about the
(CTRL+F) to quickly locate and modify data slide presentation, such as page numbers
• RIBBON: displays groups of related commands
MANAGING WORKSHEETS within tabs; each tab provides button from
- You can add, delete, rename, and reorder commands
worksheets within a workbook • COLLAPSE: collapsed the ribbon so only the tab
- Grouping worksheets helps you perform names show
actions on multiple sheets simultaneously • WORK AREA: each slide has an area where text
- You can protect worksheets with passwords to and graphics are entered for a presentation;
prevent unauthorized changes there are various slide layouts to work from
• VIEW OPTION: displays several View modes for
PRINTING WORKSHEETS slides
- Provides various printing options, including
page setup, print preview, and print settings THE POWERPOINT 2013 USER EXPERIENCE
- You can set print areas, adjust margins, and - Ribbon Interface: PowerPoint 2013, like other
choose the print orientation (portrait or versions, features a ribbon interface with
landscape) various tabs that contain commands and tools
- Headers and footers can be customized for o E.g., File, Home, Insert, Design, Transitions,
printing Animations, Slide Show, Review, and View

“Who will you be is up to you.”

Mhinaaaa’s Reviewer MIDTERMS Second Semester

- Normal, Slide Sorter, Reading, and Slide Show

Views: allow you to type, edit, and view your
presentation; to switch between views, click
the View Options buttons at the lower right-
hand side of the PowerPoint window

o Normal View: the main editing View, which

you can use to write and design your
presentation; has three working areas: on
the left, tabs that alternate between an
outline of your slide text (Outline tab) and o Slide Show View: takes up the full computer
your slides displayed as thumbnails (Slides screen, like an actual slide show
tab); on the right, the slide pane, which presentation; you see your presentation the
displays a large view of the current slide; way your audience will; you can see how
and on the bottom, the notes pane graphics, timings, movies, transition effects,
and animation elements will look in the
actual show

o Slide Sorter View: an exclusive view of your

slides in thumbnail form; when you are
finished creating and editing your
presentation, slide sorter gives you an CUSTOMIZING POWERPOINT 2013
overall picture of it – making it easy to - You can customize PowerPoint’s user interface
reorder, add, or delete slides, and preview by adding or removing buttons from the ribbon
your transition and animation effects - You can personalize PowerPoint by changing
settings related to fonts, colors, and default
templates
- Customization in PowerPoint typically involves
adjusting settings and preferences to match
your needs

PRESENTATION DESIGN
- Creating visually appealing presentations is a
fundamental aspect of using PowerPoint
o involves choosing layouts, themes, colors,
o Reading View: new in PowerPoint 2013; and fonts that complement your content
similar to Slide Show View; the difference
between two Views is that while Slide Show CREATING SLIDE SHOW PRESENTATION
View takes over the whole screen, the slide - To create a slide show presentation in
in Reading View is shown in full screen, but PowerPoint, you’ll start by adding slides,
you will see the PowerPoint title band at the content (text, images, charts, etc.), and
top of the screen; the PowerPoint status bar arranging them in a logical order
and the Windows task bar are also - You can insert new slides, choose different slide
displayed at the bottom of the screen layouts, and add transitions between slides

“Who will you be is up to you.”

Mhinaaaa’s Reviewer MIDTERMS Second Semester

FORMATTING SLIDE SHOW PRESENTATION Redo the previous action, if CRTL+Y

- Includes adjusting the appearance of text, possible
images, and other elements on your slides Adjust the zoom magnification ALT+W, Q,
- You can change fonts, colors, backgrounds, then use
and apply styles to make your presentation the Tab key
visually appealing in the Zoom
dialog box
to go to the
EDITING IN SLIDE SHOW PRESENTATION
value you
- Encompasses making changes to your content
want
o You can edit text, replace or modify Split the document window CTRL+ALT+S
images, and adjust the order of slides Remove the document window ALT+SHIFT+C
- PowerPoint provides various editing tools to split CTRL+ALT+S
help you refine your presentation
MICROSOFT EXCEL:
MANAGING SLIDE SHOW PRESENTATION TO DO THIS PRESS
- Involves tasks like saving, organizing, and Close a workbook CTRL+W
sharing your work Open a workbook CTRL+O
- You can save your presentation, manage Go to the Home tab ALT+H
versions, and collaborate with others using Save a workbook CTRL+S
features like cloud integration and Copy selection CTRL+C
collaboration tools Paste selection CTRL+V
Undo recent action CTRL+Z
PRINTING SLIDE SHOW PRESENTATION Remove cell content Delete
- PowerPoint allows you to print slides, handouts, Choose a fill color ALT+H, H
and speaker notes Cut selection CTRL+X
- You can also configure the printing options to Go to the Insert tab ALT+N
meet your specific requirements Apply bold formatting CTRL+B
Center align cell contents ALT+H, A, C
Go to the Page Layout tab ALT+P
MICROSOFT OFFICE USEFUL SHORTCUTS Go to the Data tab ALT+A
Go to the View tab ALT+W
MICROSOFT WORD: Open the context menu SHIFT+F10
Windows
TO DO THIS PRESS
Menu Key
Open a document CTRL+O
Add borders ALT+H, B
Create a new document CTRL+N
Delete column ALT+H, D, C
Save the document CTRL+S
Go to the Formula tab ALT+M
Close the document CTRL+W
Hide the selected rows CTRL+9
Cut the selected content in the CTRL+X
Hide the selected columns CTRL+U
Clipboard
Copy the selected content to the CTRL+C
Clipboard MICROSOFT POWERPOINT:
Paste the contents of the CTRL+V TO DO THIS PRESS
Clipboard Create a new presentation CTRL+N
Select all document content CTRL+A Add a new slide CTRL+M
Apply bold formatting to text CTRL+B Apply bold formatting to the CTRL+B
Apply italic formatting to text CTRL+I selected text
Apply underline formatting to text CTRL+U Open the Font dialog box CTRL+T
Decrease the font size by 1 point CTRL+[ Cut selected text, object, or slide CTRL+X
Increase the font size by 1 point CTRL+] Copy selected text, object, or CTRL+C
Center the text CTRL+E slide
Align the text to the left CTRL+L Paste out or copied text, object, CTRL+V
or slide
Align the text to the right CRTL+R
Insert a hyperlink CTRL+K
Cancel a command Esc
Undo a previous action CTRL+Z Insert a new comment CTRL+ALT+M
Undo the last action CTRL+Z
“Who will you be is up to you.”
Mhinaaaa’s Reviewer MIDTERMS Second Semester

Redo the last action CTRL+Y

Go to the next slide Page down
Go to the previous slide Page up
Start the slide show F5
End the slide show Esc
Print a presentation CTRL+P
Save the presentation CTRL+S
Close PowerPoint CTRL+Q

“Who will you be is up to you.”