Work breakdown structure for hospital management system

Business rules for hospital management system. Hospital work breakdown structure. Work breakdown structure healthcare example. What is hospital management system.

A work breakdown structure (WBS) visually organizes project deliverables into different levels based on dependencies. It’s essentially your project plan in a visual form, with your project objective at the top, then dependencies and sub-dependencies below. In this article, we describe the different parts of a work breakdown structure and how to create
one for your next project—along with a detailed example to get you started.Free cross-functional project templateA work breakdown structure (WBS) is a visual project breakdown. Beginning with the scope of work, the WBS shows the deliverables and how they connect back to the overarching project.Since a work breakdown structure is displayed
visually, it can be created using a combination of workflow management software and project management frameworks. Some of these methods include timelines, Kanban boards, and calendars. We’ll walk you through how to make a work breakdown structure, what to include, and show examples for how you can apply it in your own work.What is the
work breakdown structure in project management?A work breakdown structure is a tool that helps you organize your project by hierarchy. With a WBS, you break down deliverables into sub-deliverables to visualize projects and outline key dependencies. Every work breakdown structure is made up of a few parts: Project managers use work
breakdown structures to help teams to break down complex project scopes, visualize projects and dependency-related deliverables, and give team members a visual project overview as opposed to a list of to-dos. From there, you’ll organize your structure based on the hierarchical levels of sub-deliverables. Your project might also include phases based
on the work needed and the overall project timeline. Read: Create a better project plan in just 7 stepsSee Asana in actionThe 2 types of WBSDeliverable-based work breakdown structure: This is a deliverable-oriented hierarchical decomposition of the work. If that's a mouthful, don't worry—essentially, this basically means that you’ll look at the
overarching project scope and break your work down into deliverables that support it. This approach is best for shorter projects with a really clear outcome. For example, developing your annual revenue report.Phase-based work breakdown structure: Here, you use project phases to create work packages that house groups of tasks. These task groups
are then completed in stages. You’ll want to use a phase-based WBS for longer projects with less defined outcomes. For example, you want to boost retention by 20% over the next three years.What are the 3 levels of work breakdown structure?Levels of a work breakdown structure help separate tasks by dependencies.

Since projects can differ so significantly, the levels of your work breakdown structure will too. While most projects do have some form of dependencies, it’s possible you’ll come across projects that don’t require sub-dependencies. There are three main levels of dependencies, though your structure could require more or fewer than that. Each level is
connected to a parent task, with the work needed to complete the parent task organized into dependencies. Let’s take a look at the three highest level dependencies within a work breakdown structure. Level 1: The parent taskThe first level of a work breakdown structure is the most simplified form of the project since it contains the parent task. This
is usually the same as the project objective. Let’s say, for instance, that your project team is working on revamping your website design. The first level of your WBS might look something like this:Launch new website designAs you can see, it’s simple and straightforward. Level one is the basic objective and the first step of your many project
management phases. The work needed to complete this objective will come later in levels two and three. Read: How to write an effective project objective, with examplesLevel 2: Dependencies and tasksFrom there, your breakdown structure will get a bit more complicated depending on the scope of the project. Level two of your WBS will include
subtasks, otherwise known as dependencies, of the parent task. For example, let’s look at what tasks might be needed to launch a new website design. Host a creative brainstorming sessionRevamp brand guidelinesCreate messaging frameworkRedesign your logoAdd new photography While slightly more granular than level one, level two is still a
high-level overview of the dependencies needed to complete the project objective. Level 3: SubtasksIn the third level of the WBS, break these dependencies down even further into more manageable components called sub-dependencies. At this stage—the lowest level of the project lifecycle—you’re defining the most detailed tasks. These actionable
tasks will simplify the path to completing all your required deliverables.Continuing the above example, here are the level three tasks you could use for a new site design: Choose brand colorsBuild a brand mood boardAssign UX designersBuild a mockup designReview and approve mockupsSchedule a brand photoshootResize and edit picturesAs you
can see, the work needed to complete the project objective is becoming much more clear. You may even choose to add additional levels to your WBS, depending on how specific you want your visual to be. What’s included in a work breakdown structure?A work breakdown structure is essentially a condensed project plan organized in a visual
hierarchy. That means it contains everything that a successful project charter has, which includes WBS elements such as objectives, deliverables, timelines, and key stakeholders. To create your own breakdown structure, you first need to know what to put in one. Thankfully, we’ve got you covered.
Let’s take a look at some of the key pieces to include in your work breakdown structure.WBS dictionaryA work breakdown structure dictionary is a great place to start when building a new project structure. Because the visual nature of a good WBS doesn’t allow room for detailed explanations, the WBS dictionary describes each task in more detail.
Creating a dictionary is an instrumental part of helping project team members more easily find necessary details of your tasks.While created by you, it may be beneficial to enlist the help of team members from various departments. This will ensure the dictionary is as useful as possible and all items are explained correctly.Some fields you should
include in your dictionary are:Task names: Keep this clear and simple, a few words at most.Descriptions: Go into a little more detail but no more than a sentence or two.Deliverables: Again, specificity is your friend here.
Be clear about what, exactly, you’re expecting the team to complete.Budget: your projected expenses, including how much you’ll spend, for what, and by when.Milestones: Significant moments on the project timeline where a batch of tasks are completed.Approvals: What tasks—if any—need approvals.While there are multiple fields you can include,
the main thing to consider is creating a resource where project team members can find information on the project work needed to complete various tasks. Task descriptionThe task descriptions include both a task name and a brief description of the objectives. Since your WBS won’t have space for a full description, you can include additional details
in your WBS dictionary.The objective of the task description is for team members to easily recognize what the task is in the shortest way possible. So don’t get too caught up in the level of detail needed just yet. Task ownerThe assigned task owner is an important piece to include both for accountability reasons and for communication. The easier it is
to find answers, the quicker the tasks will be finished. While project managers are often task owners, department heads, and managers may also be owners depending on the type of task.There’s nothing worse than wasting time looking for project information. Assigning task owners can improve team productivity as project stakeholders will be able to
quickly direct questions to the appropriate person. See Asana in actionTask budgetWhile not always needed, projects that require large budgets should be tracked carefully. It’s helpful to assign specific task budget caps in order to easily track how close you are to your allocated budget. Not tracking your budget could result in spending more than
anticipated, which can dig into your profit margin. So be sure to not only track your total budget but individual task costs as well. Completion date It shouldn’t be a shock to hear that tracking your target completion date is a rather important detail. That said, it’s important to be prepared for changes to your completion date. While it can be difficult to
manage multiple projects that go over their allotted timeline, sometimes it’s inevitable. In order to properly track progress, you should break down each task in a timeline or other project management tool. This way you can catch timeline delays in real time and work to prevent deadline issues from stacking up and causing you to miss your original
completion date. Task statusAlong with timeline tracking, documenting task status is important for quick progress checks. This can be logged in a few different ways, but many teams use terms such as open, in progress, and complete. This will not only help track progress but give a high-level overview of team productivity. For example, if there’s a
pattern of select teams unable to complete tasks there may be an underlying issue. That way you can work to solve team workload or communication issues before they become huge problems. Read: How to write an effective project status reportHow to create a work breakdown structureNow comes the fun part. Since a work breakdown structure is
in the form of a visual hierarchy, there are a number of ways to create yours. The best part is that you get to pick which method is right for you and your team. Common visual methods that teams use include timelines, Kanban boards, and calendars. Depending on the software you use, some features may look slightly different in each.

Let’s dive into these three methods in order to provide a deeper understanding of how you can create a work breakdown structure in each. Timelines (or Gantt charts)Timelines are great tools to visualize work in a fun and colorful way. They’re also great at providing the necessary functionality for a WBS. Here are some of the functions you get using
a timeline, also known as a flowchart or Gantt chart:Import traditional spreadsheetsTrack progressAdjust tasksConnect tasks by dependenciesAdjust deadline shiftsAssign task ownersStore unscheduled tasksAdjust color trackingSection by levelsFilter and sort tasksYou can start your WBS in a number of ways, including by importing an existing
spreadsheet or building it directly in timeline software. Timelines are different from Kanban boards and calendars due to the visual layout and adjustable functionality. It’s really up to your preference to determine which visual is right for your team. Kanban boards are similar to timelines but differ in the way they’re visually organized. Instead of
being organized in a horizontal line, they’re designed to look like boards. Kanban software can help with the following to keep your projects on track:A Kanban board is another great option for building out your WBS, and it’s one of the most frequently used tools for day-to-day resource management needs. One of the best things about this tool is that
you can see task details up front. This makes it a great option if you’re unable to create a WBS dictionary.The best way to get started with this method is to start building your hierarchy within your Kanban board. CalendarsThe third option for creating a WBS of your own is by using team calendar software. While not as commonly used for breakdown
structures as the previous options, they’re a great tool to visualize projects.
They’re also especially helpful for switching between day, week, and month views for large projects.Calendars are great tools for creating a WBS and they give you a different visual experience from the options above. To start your structure using a calendar, you can import an existing spreadsheet or start building a new project within your calendar
software. Read: 3 visual project management layouts (and how to use them)Work breakdown structure exampleNow that you know what goes into a WBS and how to build one using a variety of software tools, let’s look at a tangible WBS example. While your template will look slightly different depending on the method you use to create it, your WBS
should include similar task hierarchies and levels. Here is an example work breakdown structure to get you started on your own.Here is an example work breakdown structure from the above details to get you started on your own.WBS name: Website designDescription: Revamp our old website design based on the new branding. Completion date:
9/15/21Budget: $50,000Level 1: Level 2:Revamp brand guidelines (Complete)Create messaging framework (Complete)Redesign logo (In progress)Add new photography (Open)Level 3:1. Revamp brand guidelines Brand colors—Kat MooneyBrand mood board—Kat MooneyDesign UX—Ray Brooks2. Create messaging frameworkHeadline—Daniela
VargasMission statement—Daniela VargasLanguage guidelines—Daniela Vargas3. Redesign logoSketch—Kabir MadanMockups—Kat MooneyFinal designs—Kat Mooney4. Add new photographyPhotoshoot—Kabir MadanPhoto edits—Kat MooneyFinal selections—Kabir MadanRemember that your WBS will look different based on the size of the project,
its complexity, the timeline, and your chosen software. Each of these details will shape the dependencies and visual hierarchy of your project. Make your work breakdown structure work for youWhen it comes down to it, a work breakdown structure isn’t so hard to create. In fact, once you get the hang of it, you and your team can only benefit from
adding a visual hierarchy or project tasks. Whether you’re a visual or verbal learner, there’s a work management tool out there for everyone. With Asana, you can easily switch between lists, timelines, boards, and calendars without missing a beat. Less time spent on work about work? Yes, please. See Asana in action Audio version: The concept of a
work breakdown structure (WBS) is widely used to represent the project’s scope and deliverables in a hierarchical way. Sometimes the structure may seem confusing for beginners who are new to project management.

Therefore it’s crucial for any project manager to always have a reliable work breakdown structure example at hand. In this post, we share some simple work breakdown structure examples that will help you to deconstruct your project production processes in different spheres into manageable components. Contents: The graphical nature of a WBS is
typically visualized as a result-oriented tree that covers all project procedures in an organized way. This is what differs WBS from other project management charts. A tree view is not the only representation of a work breakdown structure. You can also find the examples of creating a WBS in the form of a horizontal hierarchical list, which is most
successfully visualized by a Gantt chart. This kind of WBS creator provides a convenient system with the numbering of tasks and subtasks. The essence of the breakdown is essentially the same, but the representations are different. You’ll see this in more detail in the examples below. A work breakdown structure is the foundation of project planning
alongside a Gantt diagram. Therefore, to excel your project management skills, it’d be also good for you to know how to read a Gantt chart. Project managers apply these two approaches to divide complex projects to get things done faster and efficiently. Breaking their projects down into smaller parts means that work can be performed
simultaneously by different employees. It boosts productivity and improves project management. There are many examples, templates, and project management tools that assist in creating a visually appealing work breakdown structure. Let’s dive into some common samples from various spheres that will allow you to select the best WBS work
breakdown structure example for your needs. Choosing a project work breakdown structure example A work breakdown structure can be different for each project. Trying to find the most appropriate example of a work breakdown structure in project management, you should spend some time experimenting and see which WBS performs best for your
team.
There is no need to rush here, as the result of the entire project will depend on your choice. You’ve probably heard about how to make a WBS in Excel. You can also find a project work breakdown structure example visualized with the help of a flowchart, a spreadsheet, or can create a Gantt chart online. However, the main idea is to visualize the
hierarchy of your projects and make progress clear to everyone involved. For example, you have a project that consists of two global parts or key tasks. These tasks will contain certain subtasks that must be followed strictly one by one. These subtasks can also have a list of activities in a smaller hierarchy. All this makes up a WBS structure.

This project management work breakdown structure example can be easily built with the help of an online Gantt chart. This way is one of the most reliable and demanded among modern project managers. The diagram will include both your project work hierarchy and a timeline. Therefore, you will be able to link task dependencies, mark milestones,
and track when each activity is supposed to start and end. It means that using any available work breakdown structure in project management example, you’ll be able to generate your own WBS without headache. Now it’s time to list some common cases where you can apply WBS. Let’s start with a work breakdown structure example for project
management in IT, and end with the example of a work breakdown structure for a project related to some creative project management activities. Work breakdown structure example for software development Software development is one of the most popular areas in terms of using WBS. Let’s consider a software development work breakdown
structure example related to creating a new e-commerce application. Experienced project managers usually generate such WBS structures using a Gantt chart (this is where GanttPRO is a perfect helper), but many still apply simple tools, for example, an Excel template. A new e-commerce site must be executed impeccably and clearly, since there are
so many competitors on the market. Therefore the work breakdown structure software development example must also be clear, concise, and detailed. We will show how this can look like in a classic tree view and in a variant on a Gantt chart with numbering and a horizontal list hierarchy. As you see, this result-oriented tree work breakdown
structure example of a software project focuses on the project management, analysis, designing, developing, and testing stages. Project management. The first stage of our work breakdown structure for software project example includes planning, defining scope, scheduling, risk management, and work with possible plan changes. Analysis. At this
stage, project teams conduct required interviews, work on requirements specifications, and prepare use cases. Design is one of the most essential parts of our software development work breakdown structure example.
Here, you should care about the prototype design, architecture design, and site performance improvements. Developing. This is typically one of the most active phases of software development, so you will need to thoroughly work on developing the new e-commerce site and care about all the details, meaning graphics and interface, content creation,
database implementation, catalog engine, transaction processing, iOS and Android integration, security, and other important issues. Testing and production are what end the process. This is when test configuration, reviewing design, releasing the site, closeout meetings, and preparing closeout documents happen. This example of a work breakdown
structure WBS in project management for software development needs is pretty clear and simple to be implemented with the help of an online Gantt chart. You can check this by opening your project in GanttPRO and visualizing your WBS there. Look at how convenient the tasks and subtasks are displayed on a Gantt chart in GanttPRO: It’s time to
move on to the next example in another popular professional area. Work breakdown structure construction project example When millions are on the line in construction project management, avoiding costly mistakes becomes your priority. That is why, your vital objective is to prepare an ideal WBS, referencing any reliable work breakdown structure
construction project example. Again, you can create it using a professional tool or even utilize an Excel WBS template. For better understanding, let’s analyze a work breakdown structure example for a construction project related to building a cottage.
This is a popular case, as people round the world constantly seek a breakdown structure for building a house example. Such projects usually require detailed preparation and careful planning. This example of a work breakdown structure for a construction project demonstrates that all the elements are listed under the WBS levels. The lowest levels
represent the project deliverables, and all activities and tasks will be grouped under these lowest levels. Level 1 is the overall project. Level 2 is the key stage of this project. Levels 3, 4, and 5 represent the major and minor deliverables. Let’s look at all these levels on a tree-like WBS in detail. Site preparation. It’ll all start with the site cleaning. The
nearby area should be ready for all upcoming activities. It will take some time. After that, you will need secure fencing in order to carry out all the internal work. Buying resources. The next stage of our construction work breakdown structure example includes estimating costs, purchasing the necessary materials and construction equipment, and
recruiting manpower. Construction. This is one of the most important steps in the process of building the cottage, as it relates to building a foundation and various structures. Painting works are also included into this part of the WBS. Cleaning. After all construction work, you will need to remove scrap and unnecessary building materials. Handover
deliverable.
Our work breakdown structure for construction project examples will end with the release of the cottage and the dissolution of the team. Nothing difficult, right? Now look at how a WBS can be visualized in GanttPRO. A friendly timeline and dozens of useful features make your WBS a perfect visual tool. This fully explains the fact that so many project
teams around the world use GanttPRO templates as the example of a work breakdown structure for housing construction projects. It really makes life easier and simplifies many processes, saving valuable time. Meanwhile, we are moving to the next sphere and another interesting case. Work breakdown structure healthcare example The existing WBS
formats have their typical pros and cons. Project managers in the healthcare area should pick up a type of work breakdown structure based upon the specifics of the projects they manage. WBS formats for medicine and healthcare emphasize different aspects of the correspondent projects. Imagine, you have been hired as the PM to oversee the
project of the City hospital repairs and renovation. You are to create a work breakdown structure for this project. Your WBS will be broken down into the major wings of the complex, from critical care units to food service. Here’s how your work breakdown structure healthcare example may look like in a tree orientation: Acute care.
Here you’ll need to make required repairs and provide new equipment to the trauma units (the emergency room, burn units, critical care), and speciality wards (the oncology center, cardiovascular care, labor and delivery). Critical care. Your purpose now is to manage the renovation of the intensive care units, newborn intensive care, and the
cardiovascular ICU. Surgical wing. This wing includes the pathology and laboratory, sterile processing, operating rooms, organ transportation center, endoscopy, and other important objects that need to be repaired. А Support services. These services will need the new equipment, so your objective is to provide respiratory services, the hospice, the
pharmacy, and the physical therapy wing with the new stuff. Administration. These are not the highest priority, but no less important objects. To bring the City hospital renovation to completion, you need to take care of the executive office, finance, human resources, IT, and food service. Don’t forget about facilities management. All these tasks seem
complex and time consuming. Would you like to get a more convenient way to visualize these complex tasks? That’s right, you can plan them with the help of GanttPRO. You will immediately see the benefits and understand what to do and when. Example of a work breakdown structure for an event Is finding a good example of a work breakdown
structure for an event a challenge? Not really. Event planning is an integral part of many businesses that require the coordination and execution of successful events. From opening local conferences to arranging global trade shows, event planners put together a work breakdown structure for the activity event they plan. They use a WBS as a guide to
coordinate their efforts such as planning, catering, entertainment, decorating, security, and much more. So, you can find an available example of a work breakdown structure for an event without extra efforts. Recall the previous example of the City hospital renovation. Now you will be a responsible media manager who needs to hold a big press
conference related to the opening of the hospital. To start such an event, you will need a WBS. You tree-oriented work breakdown structure event example will contain the following parts: Planning. The first thing you should do as the event manager is to plan every step of your upcoming press conference. Consider all budget issues and coordination
activities, including total timing. Venue. This point is about choosing the appropriate venue for your conference, booking it, and deciding what catering you will provide to your guests. Speakers. Choosing the speakers and preparing their speeches are crucial objectives during this phase. In the case of the new hospital you’ll definitely prepare the
speech for the Сhief Medical Officer. Decide the topics and think about the briefing time for the other speakers Marketing. Now it’s time to think about printing flyers, sending email reminders, preparing press-kits, and other essential marketing materials. Registration. This stage includes creating a register, registering media representatives,
sending confirmation, getting approvals from the committee, and balancing accounts. Everything must be thought out to the smallest detail. The event WBS is an efficient tool that provides a clear overview of the tasks needed to be performed. Consider the option of creating a Gantt chart WBS in GanttPRO: You can use these work breakdown
structure examples for events to plan anything – from weddings to company events. You’ll only need to change the input data and hierarchy system. Example of a work breakdown structure for opening a restaurant This type of a work breakdown structure will help you to track processes to eliminate unnecessary activities and expenses. The main
activities will relate to marketing research, design, construction, installation, resource management, advertisement necessary equipment, etc. So, the tree-like example of a work breakdown structure for opening a restaurant may look like this: Market research. The initial objectives of a project manager in a restaurant will be related to working with
focus groups, different surveys, competitors’ analysis, and market research findings. This will give a clear picture of the current state of the market. Construction phases. At this stage, the manager should care about constructing the restaurant according to the concept and required design. It is important to think over the design of the indoor and
outdoor dining area, the kitchen, the reception and cashier section, the storage room, the washroom, and the parking lobby. Human resources. The restaurant staff consists of managers, chefs, waiters, cleaners, security officers, receptionists, and other roles. It’s crucial to care about timely staff recruitment and training. The quality of restaurant
cuisine must also be controlled. Marketing. Any opening event contains many marketing activities, including preparing the opening strategy, work with press and celebrities, advertising, designing brochures, and other tasks. What do you think about this work breakdown structure restaurant example? Perhaps, you’d like to add some levels or
essential blocks. It’s easy to do, choosing a horizontal hierarchy and a list view of your WBS. This is where a Gantt chart comes to the rescue again. Don’t forget that you can easily create such an appealing work breakdown structure using GanttPRO Gantt chart maker. Create a work breakdown structure with a handy Gantt chart. Sign up for free The
only thing that remains is to remind you how to add a WBS feature in your GanttPRO project. You can actually create as many projects as you need with an unlimited number of tasks. Generate your list of tasks and subtasks. By adding a WBS field from the list, you will be able to order your task list to visualize the hierarchy you want. Find the best
work breakdown structure example for your project A WBS has proved to be one of the tools that provides the base of successful project management. Knowing and understanding this tool is extremely useful, especially if you want to get a PMP certification. Therefore you should have an efficient work breakdown structure example at hand to be
always ready to work with any project plan. You can organize your WBS as a Gantt diagram that links task dependencies and reflects project milestones. Available Gantt chart examples will help you to better understand all the features of this project management diagram. We hope that by this part of the article you have already appreciated all the
advantages of GanttPRO as a WBS software, because with its help you will be able to build handy and reliable work breakdown structures with ease. Use GanttPRO to generate a WBS for: Software development. Construction. Healthcare. Event planning. Opening restaurant, and many other spheres and professional areas. After all, you can utilize
such a structure for personal purposes and special events – to plan your own anniversary or prepare for exams. The strength of the WBS lies in its versatility and adaptability to various purposes. Feel free to discover it!