CIPS L5M4 Advanced Contract & Financial Management - LO1 1.1 1.2 1.3 and 1.4 PDF
CIPS L5M4 Advanced Contract & Financial Management - LO1 1.1 1.2 1.3 and 1.4 PDF
CIPS L5M4 Advanced Contract & Financial Management - LO1 1.1 1.2 1.3 and 1.4 PDF
outcomes
1.0 Understand and apply tools and techniques that can be used to measure and develop contract performance in procurement and supply
1.1 Assess the use of Key Performance Indicators KPI - Financial and nonfinancial Eckerson (2009) - Characteristics of effective KPIs: KPI must be SMART Advantage: 1. Motivate
(KPIs) Purpose of KPIs 1. Measure performance metrics used to reflect the Sparse, Drillable, Simple, Actionable, Owned, compliance and improvement. 2. Manage supply
improvement. 2. reward performance. 3. Justify why critical success factors of an Referenced, Correlated, Balanced, Aligned and risk. 3. Support contract management. 4. Identify
a supplier is on our supply base 4. Supplier organisation or contract. Key - Validated. Neely's Four CPs of measurements 1998 - high performing suppliers. 5. Identify closer
improvement. Critical components of supply chain CSF. Performance - State of 1. Check position. 2. Communicate Position. 3. partnership suppliers. 6. Gives feedback for
metrics 1. Translate financial objectives. 2. Translate business. Indicators - Way Confirm Priorities. 4. Compel Progress. learning and continuous improvement.
operational performance. 3. Engineer behaviour business is measured. CSF - are Disadvantages: 1. Focus is on the measured areas
that are essential for a contract only. 2. Can lead to cutting corners on quality or
or business to be successful. service to achieve targets 3. KPIs can be misaligned
with corporate objectives and 4. Can be time
consuming. 5. Risk that the wrong metrics have
been selected.
Cost Cost - Amount of money used Dolan 2004 - says that suppliers might also be rated KPIs for Cost: 1. Basic purchase price. 2. Whole
to make a product or deliver a on costs in relation to continuous improvement via life cost - benchmark. 3. Cost reduction submitted
service. (a) Supplier partnership initiatives (b) Performance by the supplier.
against cost and (c) Cost reduction recommendations
submitted by the supplier.
Quality Quality - ability to meet and SERVQUAL - A method of analysing customer KPIs for Quality 1. rejects parts per million (PPM).
exceed our customer perceptions of service quality. RATER Framework - A 2. Conformance to specification. 3. Point system
expectations through clearly framework around which SERVQUAL measures are on general performance.
defined goals. It is our belief based (Reliability, Assurance, Tangibles, Empathy and
that sustainable success as an Responsiveness). Garvin 1984 - identified five major
organisation can only be approaches to how quality is defined; 1. transcendent
achieved by constantly approach - equates quality with excellence. 2. User-
challenging ourselves in the based approach - making a product that is fit for
pursuit of excellence. purpose (Juran 2010). 3. Product-based approach -
sees quality precise and measurable. 4.
Manufacturing based approach - regards quality as
the manufacture of products that meets specs. 5.
Value based approach - develops with the
manufacturing based approach to future by
incorporating both cost and price.
Delivery Delivery -The process of Hiles business model on SLAs - Hiles (1993) defined KPIs on Delivery 1. % of OTIF. 2. % on early
delivering goods or services. an SLA as “An agreement between the provider of a delivery. 3. % on late delivery. 4. % on over
Supply chain management is service and its users, which quantifies the min. delivery. 5. % on correct paperwork. Below
concerned with the flow of quality of service which meets business needs.” service Performance - Service credits can apply.
materials and services,
including delivery to the
ultimate customer, as well as
the associated flows of money
and information. Delivery can
include: 1. Service delivery. 2.
Product delivery and 3. on-
time logistics. Rights of
delivery: 1. Right time. 2. Right
Quantity. 3. Right Place.
Safety Health & Safety - The health, The Iron Triangle - Quality, cost and time. Bubshait A safety performance KPIs on Safety 1. Audit non conformance reports.
safety and welfare of and Almohawis 1994 - noted with regards to safety Index - SPI. SPI = (LTI x C) 2. HSE reports. 3. Accident incident reports. 4.
management, employees and in relation to construction projects "the degree to divided by M. LTI - Lost Lost time as a result of accidents. 5. Industrial
contractors which the general conditions promote the Time Incidents. M - total accident rates. 6. Accidents avoided. 7. Number of
competition of a project without major accident or man hours. C - Constant reportable accidents.
injury.
Development of knowledge:
Data ----> Information ---->
Knowledge. Transfer in supply
chains - Technology transfer
takes many forms: 1.
Machinery acquisition. 2. Major barriers to knowledge transfer include: 1.
Technology Licensing 3. Kotabe, Martinand Domoto 2003: suggest Supplier's inability to absorb the info. 2. Supplier's
Intellectual property licensing knowledge transfer takes two forms: 1. Simple lack of receptivity or motivation 3. Buyer's lack of
4. Know-how and technical technical exchanges 2. Technology transfer credibility when delivering the knowledge. 4. Poor
Knowledge and technology transfer services and 5. Training. associated with higher-level capabilities. buyer/supplier relationship 5. Causal Ambiguity
Advantages of early supplier involvement: 1.
Reduced product development cost. 2. Improved
performance 3. Higher return on R&D investment.
4. Faster product development. 5. Lower risk. 6.
Greater flexibility and 7. Access to product
development capabilities of the
Stages in NPD (New Product supplier/knowledge of the buyer. ESI/CPD brings
Development) process: 1. on Risks: 1. Sharing of skills, etc. may form the
Concept generation. 2. basis of organisation's competitiveness. 2.
Concept screening. 3. Financial and time costs 3. Loss of direct control. 4.
Preliminary design. 4. Design, Poor communication within organisations -
evaluation and improvement. incompatible systems. 5. Trust issues, (see page
Collaborative product/service development 5. Prototyping and final Design. White, Grey or Black box (supplier involvement) 55)
Simultaneous engineering
attempts to optimise the
design of the product and
manufacturing process to
achieve reduced lead times
and improved quality and cost
by the integration of design
and manufacturing activities
and by maximising parallelism I
working practises - 1990 The
over the wall approach Design
Stage ....... Production Stage. Traditional Sequential development 1. Idea Advantages: 1. getting products to market in a
Seven steps to implement generation 2. Business technical assessment 3. shorter time. 2. Incorporating more features or
simultaneous engineering: 1. Concept development 4. Detailed design 5. Prototype variety into product at less cost. 3 Producing more
Develop a strategy. 2. Assess. and 6. Introduction/launch. Manuela Rata 2011 New new products more often. Disadvantages 1. Lack
3. Create a culture. 4. Prioritise structures and processes are required: 1. New of in-house expertise. 2. Lack of training 3. Lack of
improvements. 5. Plan the product development teams. 2. Concurrent work management support. 4. Lack of communication.
change.6. Implement and 7. flow. 3. Early involvement. Principle of simultaneous 5. Inadequate reward system. 6. Improper
Simultaneous engineering Support. engineering People, Process and Technology & Tools. company culture.
Advantages: 1. Reduced development cost. 2.
Reduced lead times, faster time to market. 3.
Hadfield et al - none to black box. Van Bechtel 2004 Improved product functionality, features and
Early Supplier Involvement short term benefits of ESI 1. Better production quality. technology and 4. reduced production costs. also
(ESI). Fundamental to the 2. Lower production costs. 3. Shorter development see Bechtel model. Disadvantages 1. May find it
success of ESI - three factors: clue. 4. Lower development costs. Long term benefits difficult to manage the processes. 2. Risk of loss of
1. Supplier selection. 2. of ESI 1. more efficient and effective future control of the process or design. 3. Risk can be high
Infernal capabilities of the collaboration. 2. Alignment of technology strategies. if the buyer relies on a sole supplier. 4. Increased
buyer. 3. Supplier relationship 3. Improved access to supplier's technologies and 4. A dependency. 5. Deceased flexibly and 6. loss of
Early supplier involvement development. contribution to product differentiation. information.
Those areas that are essential for a contract to be KPIs in performance measurements as per Neely’s
1 Critical Success Factor (CSF) 1.1 Four CPs of measurements 1998: 1. Check position. 2.
successful.
Communicate Position. 3. Confirm Priorities. 4. Compel
Neely’s Four CPs of measurements 1998 Progress.
This is so via: 1. Supplier partnership initiatives. 2.
Performance against cost reduction targets
The health, safety and welfare of management, Dolan, 2004 regarding continuous
1.1 Health & Safety 1.1 3. Cost reduction recommendations submitted by the
employees and contractors improvements relating to cost
supplier.