Department of Financial Management

Financial Management

FBS110

© 2024 University of Pretoria

Table of Contents
1 Introduction 2
1.1 Welcome....................................................................................................................... 2
1.2 Educational approach .................................................................................................... 2
1.3 Responsibilities of the student ....................................................................................... 2
2 Administrative information 3
2.1 Contact details .............................................................................................................. 3
2.2 Lecture timetable .......................................................................................................... 3
2.3 Study material and purchases ........................................................................................ 4
2.4 Communication with students ....................................................................................... 4
2.5 Class representative ...................................................................................................... 4
2.6 Grievance procedures .................................................................................................... 4
3 Module information 5
3.1 Purpose of the module .................................................................................................. 5
3.2 Module outcomes ......................................................................................................... 5
3.3 Learning presumed to be in place .................................................................................. 6
3.4 Credit map and notional hours....................................................................................... 6
3.5 Unit structure and learning areas ................................................................................... 6
4 Assessment 8
4.1 Semester tests, class tests, online ClickUP tests and examination.................................... 8
4.2 Semester and final mark ................................................................................................ 8
4.3 Assessment policy ......................................................................................................... 9
4.3.1 Class tests and computer (ClickUP) tests 9
4.3.2 Procedure for writing formal tests and examinations 10
4.3.3 Pocket calculators and cell phones 10
4.3.4 Sick test 10
4.4 Requirements for supplementary and special exams .................................................... 11
4.5 Perusal of examination ................................................................................................ 11
4.6 Resubmission of test/assignment scripts ...................................................................... 11
4.7 Excuses / Apologies ..................................................................................................... 14
4.8 Plagiarism ................................................................................................................... 15
5 Support services 16
5.1 Safety in the evening and emergencies ........................................................................ 16
5.2 E-learning support ....................................................................................................... 16
5.3 Other support services................................................................................................. 16
5.4 EMS student support by Faculty Student Advisors * ..................................................... 18
5.5 Alphabetical list of degrees/diplomas/fields of study and faculty administrators
responsible for those degrees ..................................................................................................... 19
6. Other matters 21
6.1 Examples of the format of letters, emails, memoranda and reports to clients 22
7. Rules of conduct for EMS students 26

© 2024 University of Pretoria 1

1 Introduction
1.1 Welcome
Welcome to Financial Management 110 (FBS 110). The aim of this course is to introduce and provide
the student with a basic knowledge of the areas of Financial Management, Financial Accounting and
Taxation. The approach to be followed in this course will be explained in class.

It is of the utmost importance that you study this manual carefully and retain it for the duration of the
course, as you will need to refer to the information on a continuous basis. Important information will
also be provided on ClickUP.

1.2 Educational approach

In its Teaching and Learning Strategy, UP is committed to hybrid learning (programme level) and a
blended learning approach (module level). This includes face-to-face, online and a variety of other
modes of delivery.

This learning approach intends to focus equally on the acquiring of knowledge and skills as well as
ways of executing activities or tasks. It implies that the learning process is learner-driven. The lecturer/
trainer limits teaching and rather acts as facilitator to stimulate creativity, self-learning and critical
thinking on the part of the learner. This implies that the student should be actively involved in the
process. Lecture periods are not aimed at conveying factual contents, but are aimed at developing
critical thinking skills, problem solving techniques and practical application of subject matter.

1.3 Responsibilities of the student

The student is expected to be prepared when attending the lectures and to participate actively in class
discussions. Online resources will be used for preparation and assessment (pre- and post-lecture)
purposes. Class attendance is of the utmost importance to be successful in this module.

Competencies, critical outcomes and specific outcomes

The outcomes the student should attain during the course of a semester include a specific level of
competence, critical and specific outcomes. The level of competence refers to what a student should
be able to do after completing the semester. The critical outcomes (cross-field outcomes) indicate the
general skills that the student should have acquired, e.g., able to manage his own activities,
communicate effectively, work effectively with others as a member of a group. Specific outcomes on
the other hand concerns the outcomes related to specific learning areas of the semester.

Specific outcomes have been set for each learning area. You have to be able to meet these by studying
the relevant chapter and by practising the example questions. The following method has been
successful in the past:

1. Prepare before each lecture.

2. Study the material again after the lecture.
3. Identify the most important sections.
4. Practice doing the examples.
5. Ensure that you have achieved the learning outcomes.

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AN OUTCOMES-BASED APPROACH

The South African Qualification Authority (SAQA) makes provision for the National Qualifications
Framework (NQF) which heralds a new approach to education and training in South Africa. It is known
as outcomes-based learning, and it is in line with international trends and addresses the need for a
suitably qualified workers corps in South Africa. During 1999, the University of Pretoria adopted a
policy of revising all qualifications and adapting them to the requirements of the NQF.

The outcomes-based learning approach intends to focus equally on the acquiring of knowledge and
skills as well as ways of executing activities or tasks. Outcomes-based learning implies that the
learning process is learner-driven. The teacher/trainer limits teaching and rather acts as facilitator to
stimulate creativity, self-learning and critical thinking on the part of the learner. This implies that the
student should be actively involved in the process. Lecture periods are not aimed at conveying factual
contents, but are aimed at developing critical thinking skills, problem solving techniques and practical
application of subject matter. The student is expected to be prepared when attending the lectures
and to participate actively in class discussions.

2 Administrative information
2.1 Contact details

Building and
Telephone Consulting
Name room number Email address
number hours

Module Mondays
coordinator Ms B Wingfield EMS 3-35 (012) 420 5696 [email protected] 10h00 –13h00
and Lecturer
Tuesday
12h00- 14h00

Departmental
administrator Ms K Jeewa EMS 3-13 (012) 420 3795 [email protected] Per appointment
EMS
Faculty Student Mr
Administration (012) 420 6743 [email protected] Per appointment
Advisor* Danny
Building, Room
Ramollo
1-13.1
Subject Merensky II
librarian Mr Danie Malan Library, Level (012) 420 2302 [email protected] Per appointment
2
Your Faculty Student Advisor can advise you on goal-setting, adjustment to university
life, time management, study methods, stress management and career exploration.
Book an individual consultation or attend a workshop. For other support services see
Section 5.

2.2 Lecture timetable

Contact session Day Time Venue
Lecture 1 & 2 Monday 15h30 – 17h20 Muller Hall
Lecture 3 Tuesday 10h30 – 11h20 Te Water Hall

TAKE NOTE! Class attendance is mandatory for FBS 110. If a student fails to attend a class where an
unprepared class test is written, homework is taken in or attendance marks are given, the student will
NOT be granted a second opportunity.

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2.3 Study material and purchases
Study materials and purchases for FBS 110 consist of:

FBS 110 Prescribed Textbook

Title: “Basic Accounting for Non-Accountants (4th edition)
Publisher: Van Schaik
Authors: M Cloete & F Marimuthu
ISBN number: 9780627038907

An image of the book cover is shown on the right

Calculator
You do not need a special (financial) calculator for FBS 110. A financial calculator is required by
nd
students who continue with FBS 120 in the 2 semester.

Class notes
Additional notes, questions and solutions will be made available on ClickUP and/or in class.

2.4 Communication with students

All emails from the EMS Faculty and University of Pretoria will be sent to you at your UP email address.
It is assumed that any emails sent to this UP email address, will be read by yourself. You are strongly
advised to check this email address at least twice a day and EMS proposes that you do this during the
course of the morning and again before the close of business.

Announcements relating specifically to FBS 110 will be posted on ClickUP. While every effort may be
made to communicate with you through other available channels, you are deemed to have read any
announcements posted on ClickUP. It is also strongly advised that you check ClickUP at least twice a
day and EMS proposes that you do this during the course of the morning and again before the close
of business.

2.5 Class representative

Your attention is drawn to the fact that we greatly emphasize the use of class representatives, either
to solve problems or organize social liaisons. Please bring any problem that you encounter in class to
the attention of this person. His/her function is to liaise between the class and the lecturer. The Dean
and the Head of Department meet regularly with the class representatives when problems that the
class representative’s experience can be brought to the attention of the lecturer.

If you do not obtain a satisfactory reaction from your class representative, feel free to communicate
with the lecturer concerned or, thereafter, directly with the Head of Department.

2.6 Grievance procedures

2.5.1 Undergraduate students
- All issues should be reported in writing, providing details of the complaint or issue.
- It is imperative that the procedure outlined below be followed meticulously if the matter is to be
resolved as quickly and efficiently as possible:
(a) The student should first consult the lecturer concerned about the complaint or issue. If the
matter is, however not resolved, the student should consult the class representative (The

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 primary function of the class representative is to serve as a two-way communication channel
between the class and the lecturer.)
(b) If the matter remains unresolved the student should consult the module co-ordinator in the
case of large module classes with multiple lecturers.
(c) Where the co-ordinator is unable or fails to resolve the matter, the student should consult the
Head of Department/Centre/Institute.
(d) Should the matter remain unresolved, the student may approach the Dean of the Faculty.
(e) Student matters should be resolved at Faculty level. However, should the above steps fail to
bring about a resolution, the student may refer the matter to the relevant member of the
Executive. In the case of an academic matter, it should be referred to the Vice-Principal:
Academic. Other matters may be referred to the Registrar or another relevant functionary.
(f) Only in exceptional cases, where no resolution has been reached through the above processes,
and as a last resort, the matter may be escalated to the Vice-Chancellor and Principal. The Vice-
Chancellor and Principal’s decision in any such matter will be final.

3 Module information
3.1 Purpose of the module
The purpose of this course is to introduce and provide the student with a basic knowledge of the areas
of Financial Management, Financial Accounting and Taxation.

3.2 Module outcomes

LEVEL OF COMPETENCY ACHIEVED
The learning outcomes and assessment criteria include an understanding of, but are not limited to:

• Understanding accounting terminology including assets, liabilities, owner`s equity, income,

expenditure, receipts, payments, and profits;
• Recording accounting transactions including subsidiary journals, ledger, trial balance, final
accounts;
• Source documents including receipts, invoices, petty cash vouchers, cheque counterfoils;
• Subsidiary journals including cash receipt journals, cash payment journals, petty cash journals,
debtors’ journals;
• Understanding the relationship between source documents including receipts to cash receipts
journal, cheque counterfoils to cash payment journals, petty cash vouchers to petty cash
journals;
• General ledger sections including balance sheet section, nominal accounts section, and final
accounts section;
• Understanding the relationship among the financial statements;
• Postings including the double-entry system;
• Understanding of the basic principles of value added tax and be able to calculate VAT, mark-ups
on cost price and on selling price and calculate selling prices (inclusive and exclusive of VAT).

CRITICAL OUTCOMES
To reach the level of competency required for this semester, you should be able to:

• Identify and solve problems using responsible decisions based on critical and creative thinking;
• Organise and manage your own activities responsibly and effectively;
• Collect, analyse, organise and critically evaluate information;

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 • Communicate effectively using visual, mathematical and/or language skills in the modes of oral
and/or written persuasion.

3.3 Learning presumed to be in place

This is a first-year module. No prior knowledge of accounting, taxation or insurance is required for this
module. However, a basic understanding of mathematics is a required.

3.4 Credit map and notional hours

FBS 110 is a 10-credit course. The credits per course are an indication of the number of notional hours
the student is supposed to spend in order to master the outcomes for the course. The course is
compiled in such a way that 1 credit represents 10 notional hours. A 10-credit course therefore
requires 100 notional hours. The notional hours are allocated to the different activities leading to the
outcomes in the following way:

Class contact Self-study, online Preparing for Writing of tests and exams Total
sessions work and tests and exams (including assignments)
preparation

42 hours 22 hours 30 hours 6 hours 100 hours

Total hours 100 = credits 10 x 10 notional hours (per credit)

3.5 Unit structure and learning areas

Please note that this is only a proposal and that the planning may change if necessary. Please see
ClickUP announcements on a regular basis to keep up-to-date.

Learning Area 1
Theme: Chapter 1 - Introduction to accounting
Date(s): Monday, 19 February 2024 – Tuesday, 20 February 2024
After studying this chapter, you should be able to:

• Define the purpose and nature of accounting.

• Identify the main users of accounting information.
• Describe and explain the four main qualitative characteristics that influence the usefulness of
accounting information.
• Describe various business forms found in South Africa and types of business activity.
• Understand the considerations to be made before a business can commence.
• Explain the major differences between financial accounting and management accounting.
Learning Area 2
Themes: Chapters 2 and 3 – Financial accounting concepts and terminology and the accounting equation
Date(s): Tuesday, 26 February – Tuesday, 27 February 2024
After studying this chapter, you should be able to:

• Classify and define items as assets, liabilities or owner’s equity.

• Understand the basic accounting equation and all the elements.
• Analyse, record and summarise the effects of various transactions on the basic accounting equation of
both a service organisation and a retail organisation.
Learning Area 3
Themes: Chapter 4 – Accounting cycle: journals, ledgers and trial balance
Date(s): Monday, 4 March – Monday, 11 March 2024
After studying this chapter, you should be able to:

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• Understand the accounting cycle.
• Calculate cost of sales.
• Describe the purpose, structure and content of the basic financial statements of a sole trader.
• Prepare basic financial statements of a sole trader using both the periodic and the perpetual methods
of stock valuation.
Learning Area 4
Themes: Chapter 5 – Basic financial statements with year-end adjustments
Date(s): Monday, 11 March – Monday, 18 March 2024
After studying this chapter, you should be able to:

• Explain why adjustments are needed.

• Prepare adjustments for depreciation, allowance for credit losses, prepaid expenses, accrued
expenses, accrued income and income received in advance in the general journal.
• Prepare the financial statements after the year-end adjustments have been taken into account.
• Explain the closing process
• Draft the closing transfers at the end of the accounting period.
Learning Area 5
Themes: Chapter 6 – Company financial statements and their analysis and interpretation
Date(s): Tuesday, 2 April – Tuesday, 9 April 2024
After studying this chapter, you should be able to:

• Understand company terminology.

• Understand the common operating transactions that affect the statement of comprehensive income.
• Understand the financial effects of common business activities that affect the statement of financial
position for a company.
• Prepare a statement of comprehensive income and a statement of financial position for a company.
• Calculate and interpret the selected liquidity, efficiency and profitability ratios.
Semester Test 1
Chapters 1,2,3,4 and 5
Date 17th April
Semester Test 1
Learning Area 6
Themes: Chapter 7 – Bank reconciliation
Date(s): Monday, 22 April – Tuesday, 30 April 2024
After studying this chapter, you should be able to:

• Understand the general principles of control over cash.

• Compare the cash journals with the bank statement.
• Prepare an adjusted bank account in the general ledger.
• Prepare a bank reconciliation statement.
Learning Area 7
Themes: Chapter 8 – Value-added tax (VAT)
Date(s): Wednesday, 6 May – Tuesday, 7 May 2024
After studying this chapter, you should be able to:

• Convey basic background knowledge of VAT.

• Understand and have knowledge about rates and exemptions.
• Calculate VAT.
• Calculate mark-ups on cost price and on selling price
• Calculate selling prices (inclusive and exclusive of VAT).

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 Learning Area 8
Themes: Chapter 10 – Materials
Date(s): Monday, 13 May – Tuesday, 14 May 2024
After studying this chapter, you should be able to:
• Calculate costs using the first-in-first out (FIFO) and the weighted average stock valuation methods.
Semester Test 2
Chapters: 6, 7, 8 and 10
Date: Thursday, 23 May 2024
Semester test 2
Exam Revision
Chapter 1-10
Date(s): Monday, 27 May – Tuesday 4, June
Final exam
All chapters covered during the semester
Date: TBC
Final exam

4 Assessment
Assessments are done by means of formal and informal class tests (announced or unannounced),
homework assignments (announced or unannounced), online assessments (via ClickUP), semester
tests and a final examination. Dates for semester tests and exams are provided on the UP Portal. It is
the student’s responsibility to confirm test dates, times and venues as these details can change at
short notice.
4.1 Semester tests, class tests, online ClickUP tests and examination
The purpose of the semester tests, class tests and the final examination will be to evaluate a student’s
achievements after covering all the relevant work. These assessment opportunities could consist of
longer questions as well as shorter and multiple-choice style questions.
The online ClickUP tests can be used as a tool to assess a student’s prior learning (i.e. before lectures)
or it can be used as a tool to evaluate the progress of a student after covering a specific topic (i.e. after
lectures). The online ClickUP tests will mostly consist of shorter and multiple-choice style questions.
With these assessments, students are expected to:
• Observe and recall information relating to the core concepts.
• Understand and grasp the meaning of information provided.
• Use the information provided and apply subject-specific knowledge to solve problems.
• Break down information into the components and parts and see the relationships.
• Put components and parts together to draw conclusions.
• Evaluate information to make choices based on a reasoned argument.

4.2 Semester and final mark

Your semester mark will be calculated as follows:
Assessment type Date Time Weight
1 Informal assessments (for e.g., ClickUP - 10%
-
tests, class tests or homework)
2 Semester test 1 17 April 2024 - 45%
3 Semester test 2 23 May 2024 - 45%
100%

PLEASE NOTE: Test and assessment dates can change at short notice. It is the student’s responsibility
to ensure that they are aware of changes to dates and times of tests and assessments. To say that you
were unaware of the change in date or time of a test or an assessment will not be accepted as

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excuse for missing these assessment opportunities. The semester mark will be available on ClickUP at
the end of the semester. It is your duty to verify the mark. No amendments will be made to your
semester mark after the examination date.

Your final mark will be calculated as follows:

Marks Weight My mark

Semester mark 50% ?
Examination mark 50% ?
Final mark 100% ?

The weighting of the tests and other items forming part of the semester/year mark
calculation may be altered by the Head of Department at his/her discretion in consultation
with the module lecturers.

4.3 Assessment policy

Please take note of the following:
• The minimum semester mark to be admitted to the exam is 40%.
• A sub minimum of 40% is required in the exam.
• A final mark of 50% is required in order to pass this subject.

Please take note of University regulation G.3.2., concerning renewal of registration:

“Registration is permitted only

(a) in the case of full-time students, if the student has passed at least the equivalent of four
semester modules in a particular year of study, and in the case of after-hours students and
students who follow an approved extended study programme, if they have passed at least the
equivalent of two semester modules – with the proviso that faculty boards may stipulate other
requirements for progress that students must comply with in order to be re-admitted;

(b) in the case of full-time students, if the student completes the degree for which he or she is still
registered within the prescribed minimum period plus two years and, in the case of after-hours
students, telematics-tuition students and students who follow an approved extended study
programme, if such students still complete their studies within the prescribed minimum period
plus three years: with the proviso that faculty boards may stipulate other requirements for
progress that students must comply with in order to be readmitted.”

4.3.1 Class tests and computer (ClickUP) tests

Formal class tests, unprepared class tests and computer (ClickUP) tests will be written when lecturers
deem it necessary. All students must ensure that they have access to ClickUP as tests and homework
can be made available through this system. ClickUP test dates, scope and rules will be announced on
ClickUP. Marks for the respective assessments will be forfeited in the following cases:

• Due to not being registered on ClickUP;

• Absence from lectures, or
• Absence from scheduled class tests

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4.3.2 Procedure for writing formal tests and examinations
Students should be in the allocated venue 15 minutes before the official starting time. Students must
present their student card when entering the venue and place it on their desk in front of them for the
duration of the test for the supervisors to check it. Students sit in rows behind one another and ensure
that one seat remains unoccupied between each student, if the size of the venue permits this
arrangement.

Answer books will be distributed to students ten minutes before the official starting time and the
cover page and registration slips should be completed immediately. Note particularly the requirement
that you should enter your initials in full (no first names), your registration number, your lecture group
number and the name of the lecturer with whom you attend lectures. In respect of examination
answer books, the telephone numbers at which the student can be reached during the examination
period and thereafter, in view to a possible re-examination should be entered on the cover page.

The question papers are distributed five minutes before the official time. Students should note the
following:

• The duration of the test/examination;

• the number of questions;
• the number of pages that the question paper comprises;
• that five minutes before the expiry of the prescribed time, they will be reminded of the time
still available;
• that no pencils or red pens may be used, because such answers will not be marked; and
• students may read the question paper, but may not start writing before the supervisor
officially gives them permission to do so.

As soon as the time for writing has expired, students must immediately put down their pens and
submit their scripts. No student may write for longer than the prescribed time, except in cases in which
there are medical reasons and the student presents a medical letter in advance as proof thereof. It is
the student’s responsibility to bring any problems regarding test results to the attention of the
lecturer, within one week after the handing out of papers. No complaints will be heard at the end of
the semester.

4.3.3 Pocket calculators and cell phones

Calculators may be used in tests and examinations. Defective pocket calculators or calculators left at
home will under no circumstances be accepted as a reason for poor performance or as a reason for
granting a special examination. Students may not share calculators during tests and examinations.

Cell phones must be switched off during tests and examinations and may under no circumstances be
used as pocket calculators.

4.3.4 Sick test

NO SUPPLEMENTARY/SICK TEST WILL BE AWARDED IF A VALID SICK LETTER IS NOT SUBMITTED AS
FOLLOWS:

You are obliged to write the semester tests on the stipulated dates. If you cannot write a test due to
illness or work obligations, the University regulations stipulate that you notify your lecturer within
three working days and hand in a doctor’s or employer’s certificate at the FBS HELPDESK during
business hours in order to qualify for the sick/supplementary test. Take note that the

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sick/supplementary test can only replace ONE semester test, you need to have TWO semester test
marks to be able to qualify for the exam.

The supplementary test will cover all the work. Candidates will not be allowed to rewrite any
semester test because of poor results. The writing of more than one test on the same day will not be
accepted as an excuse for not writing a test. Students should therefore do proper planning to
accommodate a tight test period.

4.4 Requirements for supplementary and special exams

Supplementary examinations will only be allowed after the department followed the proper approval
procedure. No supplementary will be awarded without departmental approval. Supplementary
examinations are written on the date and time as determined by the University. It is a student’s own
responsibility to do their planning according to the supplementary examination timetable. No excuses,
for example plane tickets, will be allowed. Special examinations are only awarded by the Dean: Faculty
of Economic & Management Sciences. No special examination will be awarded by the Department
Financial Management if the student did not follow the correct procedure through the Dean’s office.

4.5 Perusal of examination

Perusal implies that the rights of students to verify their results and to have insight into the framework
of the marking memorandum used for evaluation, is recognised. Lecturers will not enter into debate
with students regarding the awarding of marks, but will be prepared to correct possible marking
errors. Perusal of examination and supplementary examination scripts are granted to all students.

No provision is made for the re-marking of examination and supplementary examination answer
sheets. The following procedure for perusal is to be followed: Students requesting perusal shall first
show a valid student card, before the scripts will be handed to the student. The student has 15 minutes
to verify whether all questions were marked and marks correctly added. The date and specific time of
perusal will be printed on the back of the front page of each examination and supplementary
examination paper. Perusal will only be granted on these dates and at these times. The subject
coordinator, in conjunction with the Head of Department, arranges the dates for perusal. It is
recommended that they are arranged for a date not later than three days after the cut-off date for
submitting the marks to the Faculty Administration.

4.6 Resubmission of test/assignment scripts

If there are any queries regarding the marks awarded to a script, the full script (all the answer books),
together with the prescribed form (see Annexure 1) must be submitted to the lecturer or designated
assistance personnel (located at the FBS Helpdesk; Level 3 in the EMS building) concerned within three
working days of the scripts being returned to the student during lectures. No late submissions will be
considered under any circumstances and this is not negotiable.

Examples of the application of the three working day rule (to illustrate the principle), are as follows:

When returned to learner By when to be submitted for re-mark

Test/assignment returned on Monday 15:30 on Thursday
Test/assignment returned on Tuesday 15:30 on Friday
Test/assignment returned on Thursday 15:30 on Tuesday of following week

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If a public holiday should fall on a day following the return of the test/assignment, then this rule would
work as follows:

When returned to learner By when to be submitted for re-mark

Test/assignment returned on Monday and 15:30 on Friday
public holiday falls on the
Tuesday/Wednesday/Thursday
Test/assignment returned on Tuesday and 15:30 on Monday
public holiday falls on
Wednesday/Thursday/Friday
Test/assignment returned on Thursday and 15:30 on Wednesday of following week
public holiday falls on Friday or
Monday/Tuesday of following week

Tests submitted for re-evaluation will be considered in their entirety. The detailed mark memorandum
must be used for this purpose. The lecturers and academic assistants will not discuss the marking of
your test with you prior to your handing the test in for re-mark.

In compliance with the EMS Conduct rules, we expect you to comply with the following procedure:
The prescribed form (refer ANNEXURE 1 below) must be properly completed in all respects. If this is
not done, the application for re-submission will be invalid and will not be considered. We will not
contact you to correct this so that the remark can be done – this is your responsibility and is not
negotiable. The two persons signing this form as confirmation that the query is valid must ensure that
they have properly applied their minds to the issues raised and not sign the form blindly, as they will
be held responsible, together with the person that has completed the form, for any invalid queries.
Any invalid queries will be dealt with in a firm manner. Refer Annexure 1 below for the penalty related
to this.

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ANNEXURE 1

DEPARTMENT OF FINANCIAL MANAGEMENT

RE-SUBMISSION OF SCRIPT
Form must be properly completed in ALL respects BEFORE it is handed in (refer 6.6)
Subject: FBS 110 Description and Date of test:

Initials and surname: Student no:

I hereby request that my FBS 110 answer scripts be re-evaluated:

Other queries Total mark for the
Adding problem
Question (indicate Yes/No) question (after
(indicate My total
number consideration by the
Yes/No)
markers)

TOTAL

I hereby declare the following:

 I am aware that my paper will be considered in its entirety.
 My complete script with all of its questions, are attached.
 The question number, the total mark per question awarded before reconsideration, as well as
my own adding-up per question (only if applicable) is correctly filled in above.
 Queries are not just marked with an asterisk or a question mark, but the query is clearly stated
in sentence format in pencil only and the penciled-in information is highlighted.
 My answer paper has also been scrutinized by the following two fellow students currently
registered for FBS 110 and they agree with the queries raised. Should the queries raised be
invalid according to the relevant staff member(s), the 2 verifiers and I will be penalized by the
deduction of 2 percentage points.

Signature Date
Initials and surname of Student no.: Signature:
verifiers (to be clearly
printed):

1.

2.

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4.7 Excuses / Apologies
Only written excuses on the prescribed form (see Annexure 2) will be accepted. Students are
requested to be reasonable when offering an excuse, as unreasonable behaviour will be severely dealt
with.
In those situations where a certificate from a medical practitioner is the supporting documentation that
is submitted with the prescribed form, the following important matters are drawn to your attention:
- Only original certificates from medical practitioners will be accepted.
- The certificate from the medical practitioner must be dated on or before the date of the test.
Certificates dated after this date will not be accepted.
- The certificate must clearly specify the period for which you are booked off and must clearly indicate
that you have been booked off.
- Any certificate from a medical practitioner stating “I have been informed that....” will not be
accepted or considered.
- The validity of the certificate from the medical practitioner will be verified directly with that
practitioner.

In those situations where a certificate from a medical practitioner is not the supporting documentation,
a letter together with other original, suitable and verifiable documentation must be attached to the
prescribed form. Other circumstances will be considered only in exceptional cases following consultation
by the Head of Department: Accounting with the lecturer concerned.

In terms of University regulations, excuses must be submitted within three (3) working days after the
date of the test concerned. The prescribed form and the supporting documentation must be submitted
at the One-Stop Service/FBS Helpdesk in the Department of Financial Management (EMS 3-27.1) within
three (3) working days (which includes the university recess period) of the test date. Should the One-
Stop Service not be manned, you must ensure that the prescribed form and the appropriate supporting
documentation are handed in at the office of the Head of Department: Financial Management within the
said three (3) working days. When the prescribed form and supporting documentation are handed in, you
must ensure that you receive an acknowledgement of receipt of the said documents and ensure that this
receipt clearly indicates to whom the documentation was handed.

Students submitting the supporting documentation without the completed prescribed form or the
prescribed form without the supporting documentation, disqualify themselves immediately with
regard to the excuse. It is your responsibility to ensure that procedures are followed.

© 2024 University of Pretoria 14

ANNEXURE 2

DEPARTMENT OF FINANCIAL MANAGEMENT

APPLICATION TO BE EXCUSED
Form must be properly completed in ALL respects before it is handed in

Subject: Financial Management (FBS 110)

Initials and surname: Student no:

I hereby request that I be excused from the following academic commitment:

Year test no.: Date:
I have submitted ...... excuses to date.

The original of my medical certificate or other supporting documentation in support of my application

to be excused is attached.

I confirm that I have read and understood the matters relating to the submission of
excuses/apologies as contained in the Learner’s Guide under 4.6.

I declare that this is a bona fide application and that the certificate and/or letter attached is true.

Signature Date

If you cannot use a photocopy of this example, you may write a letter that contains the same information.

4.8 Plagiarism
Plagiarism is a serious form of academic misconduct. It involves both appropriating someone else’s
work and passing it off as one’s own work afterwards. Thus, you commit plagiarism when you present
someone else's written or creative work (words, images, ideas, opinions, discoveries, artwork, music,
recordings, computer-generated work, etc.) as your own. Only hand in your own original work.
Indicate precisely and accurately when you have used information provided by someone else.
Referencing must be done in accordance with a recognised system. Indicate whether you have
downloaded information from the Internet. For more details, visit the library’s website:
http://www.library.up.ac.za/plagiarism/index.htm.

© 2024 University of Pretoria 15

5 Support services
Please note that details on the EMS Student Support Services are provided in 5.4 and 5.5 below.
For UP support, please download a QR code reader on your cellular phone. To download a QR code
reader open your mobile app store (App Store, Google Play or Windows Marketplace) and search for
QR code readers.

5.1 Safety in the evening and emergencies

• For any safety or emergency related matters, e.g. if you need a security officer to accompany
you from your residence to campus, phone the Operational Management Centre (details at
the back of your student card).
• The 24-hour, multi-disciplinary UP Crisis Line offers professional and confidential support to
victims of crime in times of trauma. For assistance and immediate action, phone the UP Crisis
Line on: 0800 00 64 28.
• Hatfield residence students: From 18:00 till 06:00 security officers are available to escort you
(on foot) to and from your residence or campus anywhere east of the Hatfield Campus through
to the Hillcrest Campus.

5.2 E-learning support

• Report a problem you experience to the Student Help Desk on your campus.
• Visit the open labs in the Informatorium Building or IT labs on your campus to report problems
at the offices of the Student Help Desk.
• Approach the assistants at the help desks—campus specific (for example: adjacent to the
Student Computer Laboratories in IT Building, NW2, CBT or Aldoel Building IT labs, etc).
• Call 012 420 3837.
• Email [email protected]

5.3 Other support services:

• Think carefully before
dropping modules (after the
closing date for amendments
or cancellation of modules). www.up.ac.za/fly@up email: [email protected]
FLY@UP:
• Make responsible choices
The Finish
with your time and work
Line is Yours
consistently.
• Aim for a good semester
mark. Don’t rely on the
examination to pass.
Academic support for students
with learning disabilities:
• Assistive technological https://www.up.ac.za/disability-
services unit
• Facilitation of test and
Disability
examination 012 420 2064
Unit
accommodations email: [email protected]
• Test and exam concession
applications
• Accessible study venues and

a computer lab

© 2024 University of Pretoria 16

 • Referrals for recommended
textbooks in electronic
format

Student
Provides counselling and
Counselling 012 420 2333
therapeutic support to students
Unit

Student
Promotes and assists students 012 420 5233
Health
with health and wellness 012 420 3423
Services

Provides support for UP students

The Careers [email protected]
and graduates as they prepare
Office 012 420 2315
for their careers

24-hour Operational 012 420-2310

Department Management Centre 012 420-2760
of Security
Services 24-hour Operational Manager 083 654 0476
Crisis Line 0800 006 428
Enquiries concerning studies,
Department 012 420 2371/4001
accommodation, food, funds,
of Student Roosmaryn Building, Hatfield
social activities and personal
Affairs campus
problems

Centre for
Sexualities, Identifies and provides training
012 420 4391
AIDS and of student peer counsellors
Gender

Fees and http://www.up.ac.za/enquiry

012 420 3111
funding www.up.ac.za/fees-and-funding

012 420 3051

IT Helpdesk For student IT related queries [email protected]

© 2024 University of Pretoria 17

5.4 EMS student support by Faculty Student Advisors *
Mondays to Fridays, 07h30 to 16h00

The services offered by the Faculty Student Advisors (FSAs) include individual consultation and/or
group workshops dealing with:

❑ Adjustment to university life

❑ Academic support - Goal setting & motivation, Time Management, Study methods, Test/Exam
preparation, Stress management
❑ Career exploration
❑ UPO 107 module queries – For 1st year students only
❑ EMS Y2 Plus queries – For 2nd & 3rd year students only
❑ Other services:
❑ Phafoga early warning system – For 1st years
❑ Mamelodi / Hatfield student orientation – For 2nd years completing their first year in
Mamelodi in the immediately preceding year
❑ First generation mentorship – For 1st years

Please either phone 012 420 6992 for an appointment or visit the counter in Room 1-13 in the EMS
Faculty Administration (at EMS Building Entrance 1) to make an appointment.

*Services are free of charge to all EMS registered students

FSAs at your service

Mr Danny Ramollo Ms Zinhle Sibiya Mr Nhlanhla Maphetu
EMS Administration Building, EMS Administration EMS Administration Building,
Room 1-13.1 Building, Room 1-13.2 Room 1-13

E-mail: E-mail: E-mail:

[email protected] [email protected] [email protected]
Tel: (012) 420 6743 Tel: (012) 420 3322 Tel: (012) 420 6992

© 2024 University of Pretoria 18

5.5 Alphabetical list of degrees/diplomas/fields of study and faculty
administrators responsible for those degrees

BAdmin
BAdmin (undergraduate & honours) (SPMA) Ms Bahula Room 1-12.6
012 420 5279 [email protected]
BAdmin: Option Public Administration (SPMA) Ms Bahula Room 1-12.6
012 420 5279 [email protected]

BCom
Accounting Sciences (undergraduate & postgraduate diploma/CTA)
Ms Erasmus Room 1-5.1
012 420 3062 [email protected]

Agribusiness Management (undergraduate & honours)

Ms Marakalala Room 1-12.2
012 420 3336 [email protected]
Business Management (undergraduate & honours)
Mr Ngobeni Room 1-12.1
012 420 5394 [email protected]
Commerce Special (undergraduate) Ms Erasmus Room 1-5.1
012 420 3062 [email protected]
Communication Management (undergraduate & honours)
Ms Nel Room 1-13.3
012 420 3498 [email protected]
Digital Innovation (postgraduate diploma) Ms Krappie Room 1-5.3
012 420 5387 [email protected]
Economics (undergraduate & honours) Ms Marakalala Room 1-12.2
012 420 3336 [email protected]
Econometrics (undergraduate & honours) Ms Marakalala Room 1-12.2
012 420 3336 [email protected]
Entrepreneurship (postgraduate diploma) Mr Ngobeni Room 1-12.1
012 420 5394 [email protected]
Financial Sciences (undergraduate & honours) Ms Matabane Room 1-5.1
012 420 3064 [email protected]
General /Own Choice (undergraduate) Mr Dire Room 1-12.7
012 420 5278 [email protected]
Human Resource Management (undergraduate & honours)
Ms Qokose Room 1-12.3
012 420 3328 [email protected]
Informatics (undergraduate, honours) Ms Krappie Room 1-5.3
012 420 5387 [email protected]
Integrated Reporting (postgraduate diploma) Mr Ngobeni Room 1-12.1
Internal Auditing (honours) Ms Steenkamp Room 1-5.4

© 2024 University of Pretoria 19

 012 420 3347 [email protected]
International students EMS Ms Qokose Room 1-12.3
012 420 3328 [email protected]
International students EMS (Coordinator) TBA Room 1-5.3
012 420 3325 [email protected]
Investigative & Forensic Accounting (postgraduate diploma)
Ms Steenkamp Room 1-5.4
012 420 3347 [email protected]
Investment Management (undergraduate & honours)
Ms Steenkamp Room 1-5.4
012 420 3347 [email protected]
Law (BCom) (undergraduate) Ms Steenkamp Room 1-5.4
012 420 3347 [email protected]
Mamelodi BCom Extended programme Ms Matabane Room 1-5.1
0124203063 [email protected]
Marketing Management (undergraduate & honours)
Mr Ngobeni Room 1-12.1
012 420 5394 [email protected]
Own Choice / General (undergraduate) Mr Dire Room 1-12.7
012 420 5278 [email protected]
Responsible Leadership Ms Mjwara Room 1-1.5 (Foyer)
012 420 3643 [email protected]
Statistics (undergraduate & honours) Ms Marakalala Room 1-12.2
012 420 3336 [email protected]
Strategic Management Ms Mjwara Room 1-1.5 (Foyer)
012 420 3643 [email protected]
Supply Chain Management (undergraduate & honours)
Mr Ngobeni Room 1-12.1
012 420 5394 [email protected]
Taxation (honours) Ms Steenkamp Room 1-5.4
012 420 3347 [email protected]
Tourism Management (postgraduate) Ms Matabane Room 1-5.1
012 420 3064 [email protected]

© 2024 University of Pretoria 20

6. Other matters

Study hints

a. Never “spot”. Unfortunately, “Murphy’s Law” most often applies here and the lecturer tests
the work that you have not spotted! You need to always maximise your mark-scoring ability
and spotting does not enable you to do this.

b. You can only pass FBS 110 if you understand the issues, concepts and principles. The workload
is just far too great to commit everything to memory.

c. In FBS 110, the lecturer explains and teaches you the basic principles and concepts but in a
test, your insight (understanding) is tested. The lecturers cannot give you examples of all
possible scenarios as these are endless. It is thus important that you understand the principles
in order to be able to apply them to any given situation. You cannot memorise scenarios
either! It may take longer initially to understand the principles but in the long-term you will
save yourself a lot of time and frustration and will always have that understanding – once
gained, it cannot be taken away from you!

d. Do not do your homework questions by applying the “Oh yes!” method, that is look at the
question and then at the answer and saying “Oh yes!”. You do not receive the suggested
solutions together with tests, so it is impossible to do that in a test situation. You must work
through the questions in detail as you would under test conditions – this means that you must
work under time pressure and should not look at the answer to prompt you, until you have
completed the answer. You need to make sure that you become “test fit” and doing the
majority of your homework questions under test conditions helps you to become “test fit”
and also train yourself to be able to concentrate for the duration of your longest test. If you
need to calculate and amount and cannot, assume an amount and carry on with the rest of
the answer. Only once you have completed your answer, should you look at the suggested
solution. Your answer does not need to look exactly the same as the suggested solution – it is
after all a “suggested” solution.

e. It does not help to work out solutions to all the questions if you do not understand the
principles. You should rather make sure that you understand the principles first and that you
know what you should memorize such as disclosure requirements for accounting, before you
do the questions so that you can then confirm your understanding by applying these to
answering the questions.

f. Stay up to date!!! Do your homework questions immediately and timeously and see the
lecturer/tutor immediately if you have a problem. You will receive a significant amount of
homework to do during the semester/year. If you leave this until you are about to write a test,
it will not be possible to work through homework questions. Once you have done a question,
jot down the principles illustrated in the question as well as the catches and things you got
wrong at the top of your completed answer sheet in a different colour pen. This is for future
reference and for you to quickly check if you still know the principles/catches/weak spots
contained in the question when you do revision. If you are on top of the items mentioned, you
do not have to do the question again, if not – look again. If you do your homework regularly,
the amount of work you need to do before a test will be reduced and you will be able to focus
on topics that you are less comfortable with. In this way, you will be able to revise effectively
and efficiently.

© 2024 University of Pretoria 21

6.1 Examples of the format of letters, emails, memoranda and reports to
clients

Introduction
The presentation of answers to test and exam questions in specific formats may be important and
several marks may be awarded to these as part of our efforts to train you to be ready for the world
of work.

To assist you, the possible formats that may be required as part of the answer to a question, are
illustrated in this section of the study guide. The guide aims at providing guidance on the approach to
be followed to address the format requirements of answers to test and exam questions.

1. Business letter / Letter to a client

Consulting Firm
PO Box 123
Address of issuing firm Johannesburg
2000
12 March 20…
Mr / Ms XXX

(Managing Director/Financial Director/HR Director) Name and title

XYZ Ltd
PO Box 456
Johannesburg Address of firm (recipient)
2000

Dear Sir / Miss / Madam Form of address

(STATE THE INQUIRY) Descriptive heading

In relation to your inquiry regarding the procedures that should be followed ???? (if appropriate?),
please find attached in Appendix A the recommendations of our firm.

Should you have any further inquiries, please contact us on 0XX XXX XXXX.

Yours faithfully
Closure and signature
C.O.N Sultant

[You should never provide your own name or a plausible name]

Appendix A

Set out your answer to address the “required” part of the question here. By referring to an appendix,
you prevent yourself from forgetting to complete the letter and thereby losing unnecessary marks.

© 2024 University of Pretoria 22

2. E-mail

To: F.I.N. [email protected]

From: C.O.N. [email protected] Details of parties
(Never provide your own or a plausible name)

Subject: Inventory price inquiry Descriptive title

Dear Sir / Miss / Madam Form of address

In relation to your inquiry regarding the price of the widgets supplied to you, please find attached in
Appendix A, the information required.

Should you have any further inquiries, please contact us on 0XX XXX XXXX.

Yours faithfully

C.O.N. Sultant
[You may never provide your own name or a plausible name]

Appendix A

Set out your answer to address the “required” part of the question here. By referring to an appendix,
you prevent yourself from forgetting to complete the memorandum or e-mail and thereby losing
unnecessary marks.

© 2024 University of Pretoria 23

3. Memorandum

To: F.I.N. Director

From: C.O.N. Sultant Details of parties
(Never provide your own name or a plausible name)

Date: 18 April 20…

Subject:Inventory price inquiry Descriptive title

Dear Sir / Miss / Madam Form of address

In relation to your inquiry regarding the price of the widgets supplied to you, please find attached in
Appendix A, the information required.

Should you have any further inquiries, please contact us on 0XX XXX XXXX.

Yours faithfully

C.O.N. Sultant
[You may never provide your own name or a plausible name]

Appendix A

Set out your answer to address the “required” part of the question here. By referring to an appendix,
you prevent yourself from forgetting to complete the memorandum or e-mail and thereby losing
unnecessary marks.

© 2024 University of Pretoria 24

4. Report

Report in relation to inventory count procedures of Title and content

XYZ Ltd for the year ended 31 December 20… Period covered

Consulting Firm
Author’s details PO Box 123
(Never provide your own name or a plausible name) Johannesburg
2000

Date of report 26 January 20…

The Directors
XYZ Ltd Addressee of report

Dear Sir / Miss / Madam Form of address

In relation to your inquiry about the nature of the procedures to be followed at your annual price
comparison during the year ended 31 December 20…, please find attached in Appendix A to this the
report, the findings of our firm.

Should you have any further inquiries, please contact us on 0XX XXX XXXX.

Yours faithfully

C.O.N. Sultant Closure and signature

[You may never provide your own name or a plausible name]

Appendix A

Set your answer to address the “required” part of the question here. A report is always preceded by an
introductory letter as illustrated above, and only then the report itself is presented. If the report is a
lengthy document, the report should start with a table of contents and a summary of findings, before
the detailed findings are discussed. By referring to an appendix, you prevent yourself from forgetting
to complete the report and thereby losing unnecessary marks.

© 2024 University of Pretoria 25

7. Rules of conduct for EMS students
Students in the EMS Faculty are likely move into the business world once they have completed their
studies at the University of Pretoria. As part of delivering well-rounded students to the job market, it
is important that UP students refine certain attributes that are deemed to be part of the make-up of
any successful business person. Where feasible, a number of these attributes need to be inculcated
by staff members in the departments in the EMS Faculty, by consistently applying the same
administrative and other rules when dealing with students. As these rules of conduct are deemed to
form part of leaners’ guides even though they may be handed out separately, it is assumed that all
students are aware of these and ignorance will thus not be accepted as an excuse.

CONDUCT RULES (GA = Graduate attribute expected of students in the EMS Faculty per S4691/17)
1. Professional conduct and manners are expected when interacting with your lecturers in person,
by e-mail or by telephone. GA: Communicate constructively and sensitively with a range of
people and communities in diverse social, cultural, geographical and workplace contexts using
appropriate language (oral, written and listening) as well as other skills
2. Professional conduct and ethical conduct are expected when liaising with outside stakeholders
related to your academic programme. GA: Have a sense of social responsibility , respect human
rights and dignity and exhibit informed awareness and behave professionally, ethically and
with integrity
3. Please respect the consulting hours of lecturers and the time of your fellow students when
consulting with lecturers on a one-on-one basis or in class. GA: Demonstrate inter-personal
skills by working collaboratively and co-operatively in several contexts and function
autonomously / independently and confidently as individuals demonstrating initiative in
overcoming life and work challenges and take responsibility for their own decisions and
development
4. All correspondence (e-mail or otherwise) with the HODs and lecturers, must be done in an
appropriate format and tone. If not, the correspondence will be returned unanswered marked
“format” or “tone”. Queries will thus not be attended to, unless the format and/or tone of the
correspondence are at an acceptable professional standard. For examples of the appropriate
format, refer to the formats of correspondence included in this document. GA: Communicate
constructively and sensitively with a range of people and communities in diverse social, cultural,
geographical and workplace contexts using appropriate language (oral, written and listening)
as well as other skills
5. Students shall not be late for class, unless there is a valid reason for their being late. Being late for
a lecture indicates a lack of respect for the lecturer and fellow students. In addition,
students who have to leave a lecture period before the end of the lecture should advise the
relevant lecturer before the lecture commences that they will be leaving early.
GA: Function autonomously / independently and confidently as individuals demonstrating
initiative in overcoming life and work challenges and take responsibility for their own decisions
and development
6. Students’ cell phones should be switched off and out of sight during lectures and tutor sessions,
unless these are used as part of the blended learning interventions. GA: Have a sense of social
responsibility , respect human rights and dignity and exhibit informed awareness and behave
professionally, ethically and with integrity and interact constructively and create opportunities
for shared learning
7. Students are discouraged from misusing the procedures associated with sick notes. Nevertheless,
when appropriate, they are expected to hand in a sick note application form together with
the required supporting documentation AT EACH DEPARTMENT. The associated application
form must be filled out in its entirety and if not, sick notes will not be accepted and

© 2024 University of Pretoria 26

 a zero mark will be awarded for the relevant test or assignment. GA: Have a sense of social
responsibility , respect human rights and dignity and exhibit informed awareness and behave
professionally, ethically and with integrity
8. Sick note application forms and associated documentation must be handed in within three
working days from the date of the test that was missed. Public holidays, Saturdays, Sundays
and official university recess days during a semester are not counted as working days. Late
submissions will not be accepted and a zero mark will be awarded for the relevant test.
GA: Function autonomously / independently and confidently as individuals demonstrating
initiative in overcoming life and work challenges and take responsibility for their own decisions
and development
9. To counter unethical behaviour, sick notes received will be validated by confirming their validity
with the issuing medical practitioner. If students are identified as having submitted
fraudulent sick notes, they will be handed over to the university authorities for disciplinary
action and this could lead to expulsion. GA: Have a sense of social responsibility , respect
human rights and dignity and exhibit informed awareness and behave professionally, ethically
and with integrity
10. Students are expected to consider the resubmission of tests for additional marks carefully and
are expected to fill out the associated forms in their entirety and hand these in, accompanied
by the relevant test. Questions/answer books will be remarked in their entirety when handed
in and students could consequently lose marks previously awarded, when the entire
question/answer book is remarked. GA: Function autonomously / independently and
confidently as individuals demonstrating initiative in overcoming life and work challenges and
take responsibility for their own decisions and development
11. Fraudulent amendments to tests and examinations will not be tolerated and students guilty of
this will be handed over to the university authorities for disciplinary action and this could lead
to expulsion or suspension of credits for a specific module. GA: Function autonomously /
independently and confidently as individuals demonstrating initiative in overcoming life and
work challenges and take responsibility for their own decisions and development and have a
sense of social responsibility , respect human rights and dignity and exhibit informed awareness
and behave professionally, ethically and with integrity
12. All tests handed in for remarking must be handed in within three working days of the date on
which the tests were handed back in class and must be accompanied by the associated form.
Public holidays, Saturdays, Sundays and official university recess days during a semester are
not counted as working days. Applications for a remark will not be considered if handed in
after the deadline specified by the lecturers. GA: : Function autonomously / independently and
confidently as individuals demonstrating initiative in overcoming life and work challenges and
take responsibility for their own decisions and development
13. All assignments must be handed in on time. If not, assignments will not be marked and students
will receive a zero mark for assignments that were handed in late. GA: : Function autonomously
/ independently and confidently as individuals demonstrating initiative in overcoming life and
work challenges and take responsibility for their own decisions and development

© 2024 University of Pretoria 27