A Project Report on “Contact Management System”

MINI PROJECT
SUBMITTED IN PARTIAL FULLFILLMENT OF
THE REQUIREMENTS FOR THE AWARD OF DEGREE OF
BACHELOR IN INFORMATION TECHNOLOGY

SUBMITTED BY
SUCHAN MADHIKARMI,
ROHIT BHADEL,
SAFAR JUNG THAPA

(Department of Computer Science)

HIMALAYAN WHITEHOUSE INTERNATIONAL COLLEGE
PUTALISADAK, KATHMANDU
(AFFILIATED TO PURBANCHAL UNIVERSITY)

February,2024

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 CERTIFICATE OF APPROVAL

The Project entitled “Contact Management System”, submitted by Suchan

Madhikarmi, Rohit Bhadel and Safar Thapa in partial fulfillment of the requirements
for the degree of “Bachelor of Information and Technology” has been accepted as a
bona fide record of work carried out by them in the department.

______________________
Supervisor, Jay Raj Joshi
Lecturer
Bachelor of Information Technology

_________________________
Er Bimal Sharma
Head of Department
Bachelor of Information Technology

_________________________
External Examiner
Purbanchal University

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 ABSTRACT

A contact management system is a software tool that enables individuals or

organizations to efficiently store, organize, and manage their contacts' information. It
serves as a digital address book, providing a centralized location for storing contact
details such as names, phone numbers, email addresses, and other relevant
information.

The system’s intuitive design and straightforward functionality enable users to

manage their contact activities efficiently. The project is entirely implemented in the
C programming language, utilizing variables, strings, and other relevant concepts for
the development. It does not rely on complex graphics features, making it accessible
to a wide range of users.

The benefits of using a contact management system include improved organization,

time efficiency, and enhanced communication. By centralizing contact information
and providing quick search and retrieval capabilities, users can access important
contact details promptly and efficiently. Moreover, features like reminders and
communication integration streamline the process of staying connected with contacts
and managing follow-ups and engagements.

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 ACKNOWLEDGEMENT
We are very grateful to our supervisor Er. Ram Chandra Poudel for his constant
encouragement, cooperation and guiding us through this project. We would like to
thank our friends of Bachelor of Information Technology from our batch as well as
the seniors who helped us a lot.

The desired success obtained during wouldn’t have been attained without the
facilities and other guideline provided by Head of Department Er. Bimal Sharma.

At last, we would like to thank to all those individuals who directly or indirectly
helped us in the completion of this project.

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 TABLE OF CONTENTS

CERTIFICATE OF APPROVAL........................................................................................................i
ACKNOWLEDGEMENT..................................................................................................................ii
ABSTRACT........................................................................................................................................iii
TABLE OF CONTENTS....................................................................................................................v
LIST OF ABBREVIATION...............................................................................................................vi
LIST OF FIGURES...........................................................................................................................vii
Chapter 1: Introduction......................................................................................................................8
1.1 Introduction:..............................................................................................................................8
1.2 Objective:...................................................................................................................................8
1.3 Scope:.........................................................................................................................................8
1.4 Limitation:.................................................................................................................................8
1.5 Methodology:.............................................................................................................................9
1.6 Schedule:..................................................................................................................................10
Chapter 2: Background Study and Literature Review...................................................................11
2.1 Background Study:.................................................................................................................11
2.2 Literature Review:..................................................................................................................11
Chapter 3: System Analysis..............................................................................................................13
3.1 Requirement Analysis:............................................................................................................13
3.2 Feasibility Analysis:.................................................................................................................14
Chapter 4: System Design.................................................................................................................17
4.1 Algorithm Details:...................................................................................................................17
4.2 Flowchart:...............................................................................................................................20
Chapter 5: Implementation and Testing..........................................................................................22
REFERENCE....................................................................................................................................26
APPENDICES...................................................................................................................................27

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 LIST OF ABBREVIATIONS

 CMS: Contact Management System

 CDM: Contact Database Manager
 CLM: Contact List Management
 CIMS: Customer Information Management System

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 LIST OF FIGURES

Figure 1: Block Diagram..............................................................................................19

Figure 2: Main Menu...................................................................................................20
Figure 3: Add a new contact........................................................................................21
Figure 4: List of all contacts.........................................................................................21
Figure 5: Search of contacts.........................................................................................22
Figure 6: Edit a contact................................................................................................22
Figure 7: Delete a contact.............................................................................................23