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Module 3 Using A Network Printer

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25 views21 pages

Module 3 Using A Network Printer

Uploaded by

aguloclarkkenthcereno
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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NETWORKING 2: WEEK 3

Using a Network Printer


OBJECTIVE:
At the end of the lesson, the learner should be
able to:

• Add and print to a network printer in Windows.


Using a Network Printer
Using a network printer is similar to using a network
hard drive. You can print to a network printer from any
Windows program by following these steps:

1. Open the Print dialog box from any program by


choosing the Print command.
2. Choose a network printer from the list of available
printers.
Using a Network Printer
Keep in mind that printing on a network
printer is different from printing on a local
printer. When you print on a local printer, you
are the only one using it. But when you print
to a network printer, you are sharing it with
other network users. This means that there
are a few things to consider:
Using a Network Printer
• If several users print to the network printer at the
same time, the network has to keep the print jobs
separate. This is done using the print spooling
feature.
• Network printing works on a first-come, first-
served basis. If someone sends a long print job
ahead of you, you may have to wait for your own
print job to be completed.
Using a Network Printer
• You may have access to both a local printer
and several network printers. You can choose
which printer to use for different types of
documents.
Using a Network Printer
To add a network printer to your computer, you need
to configure it by following these steps:
1. Open the Control Panel from the Start menu.
2. Double-click the Printers icon.
3. If your computer is already configured for a
network printer, you will see an icon for it in the
Printers folder. Network printer icons have a pipe
attached to the bottom.
Using a Network Printer
4. If you don't have a network printer configured,
click the Add a Printer button on the toolbar.
5. Follow the instructions of the Add Printer Wizard
to select and add the printer. You may need to
enter the printer's UNC path or IP address if it
doesn't appear in the list.
6. Optionally, you can designate the printer as your
default printer.
Using a Network Printer
After you have installed the network printer,
printing to it is easy. Just use the Print
command from any Windows program and
select the network printer from the list of
available printers.
Using a Network Printer
Sometimes, there may be issues or changes that you need
to make with the print queue. Here are some tricks to
manage print jobs:

• To temporarily stop a job from printing, select the job and


choose Document ➪ Pause Printing. Choose the
command again to release the job and print it.
• To delete a print job, select the job and choose
Document ➪ Cancel Printing.
Using a Network Printer
• To stop the printer, choose Printer ➪ Pause Printing. To
resume, choose the command again.
• To delete all print jobs, choose Printer ➪ Purge Print
Documents.
• To prioritize a print job, drag it to the top of the list.
Using a Network Printer
• To stop the printer, choose Printer ➪ Pause Printing. To
resume, choose the command again.
• To delete all print jobs, choose Printer ➪ Purge Print
Documents.
• To prioritize a print job, drag it to the top of the list.
Using a Network Printer
When you are done using the network, it is
important to log off to make the network drives
and printers unavailable. This prevents
unauthorized access to your computer. In
Windows, you can log off the network by clicking
the Start button and choosing the Log Off
command.
Using a Network Printer
In addition to using a network printer, there are
other ways to utilize your network. One way is to
share your files and resources with other
network users. This can be done by turning your
Windows client computer into a server
computer. For example, you can share your
printer and designated folders so that others can
access them.
Using a Network Printer
Before you can share your files or printer, you
need to enable the File and Printer Sharing
feature on your computer. Follow these steps:

1. Open the Network and Sharing Center by


clicking the Start button and typing "Network
and Sharing Center".
2. Click Change Advanced Sharing Settings.
Using a Network Printer
3. Choose the network you want to enable file
and printer sharing for.
4. Select the Turn on File and Printer Sharing
option.
5. Click the Save Changes button.
Using a Network Printer
To share a folder on your computer, follow these steps:

1. Open File Explorer.


2. Navigate to the folder you want to share.
3. Right-click the folder and choose Properties.
4. Click the Sharing tab and then click the Share button.
5. Choose Everyone from the drop-down list and click
Add.
6. Select the level of access you want to grant each user.
7. Click Share to confirm.
Using a Network Printer
Windows also includes a Public folder that can
be used for sharing files on the network. You can
enable the Public folder through the Network and
Sharing Center. The Public folder is accessible to
other network users and any user who logs on to
your computer.
Using a Network Printer
To share a printer, follow these steps:

1. Open the Control Panel.


2. Click Devices and Printers.
3. Right-click the printer you want to share and
choose Printer Properties.
4. Click the Sharing tab and select the Share
This Printer option.
Using a Network Printer
5. Optionally, change the share name.
6. Click OK to confirm.

By following these steps, you can effectively use a network


printer and share your resources on the network.
Thank you for
listening
Question and Answer

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