EVENT PLANNING PROPOSAL FOR

VICENTE SANCHEZ CUP

PREPARED BY:

John Carlo Tulalian

Events Planning Specialist

December 22, 2017

Project Proposal for Vicente Cup

 December 22, 2017

Nov. 30, 2017

SGM. PATRICK JASON BALOS

Head Instructor of Malikmata Kali Arnis International

Dear MR. Patrick

Thank you for allowing MAHIKA for the opportunity to send this proposal
highlighting some ideas for possible future events. We pride ourselves on working
closely with our clients to plan events they are proud to be hosting. If the ideas we have
suggested are not of interest for the Vicente Sanchez cup at this time, please let us know
what types of events would be better fit and we would be happy to edit our proposal
accordingly.

For complete details you can visit our office #9 A Gen. Espino St. Zone 6 Signal Village
Taguig City between 8am and 9pm, 7 days a week, and through our official website
theproduction.com.ph. If VICENTE SANCHEZ CUP decides to move forward with us;
your event will be flawlessly planned and executed. I personally will oversee the entire
event, and I will have assistants on hand to ensure perfection. I will be handling all
aspects of the event planning & design, as well as setting up meetings with and booking
Suppliers. I will keep in close contact with you throughout the whole process to ensure
that we are always on the same page. As with all of my events, I will be setting up a
meeting with you, suppliers, and I several weeks prior to the event date to make sure
everyone am in understanding of how everything is to go. I will also be supplying you
with all final decisions for approval.

Our team genuinely looks forward to possibly working with you. I have provided some
sample event ideas. Of course all of these ideas are just a starting point and can be
changed as needed. Thank you very much and More Power.

Best Regards,

John Carlo Tulalian

Events Planning Specialist, Owner
MISSION
“To bring quality and a remarkable event that the client will never forget to the rest of their
lives and to make things possible”

VISSION
“Become well know event management company that offers different types of event services”

Event Team

JOHN CARLO TULALIAN

Event Director

Jpaul Justo- Event

Manager/Producer

Ricky Mrirandilla- Irish Enriquez-

Roy Pseudo- Revirick Jokson-
Sponsorship and Finance Director
Production Manager Program Manager Fundraising Manager
 John Carlo Tulalian – Chief executive officer, Event
Director - possesses over 10 years of event production and
management experience, having found his passion and
enthusiasm for the industry. He is a Tourism student at
Taguig City University and also a professional martial
artist and magician.

 J’Paul Justo- Event Manager – Has 8 years of events

planning. He is also a professional magician 10 years in
magic industry. has the experience in hosting and
performing different kinds of events.
 Roy Pseudo – Production Manager – Graduate of Office
Administration at Taguig City University. He is also a
dancer, choreographer, and have creative mind. Focus on
his work and enthusiastic worker.

 Revirick Jockson – Program Manager – has the

experience in hosting and performing many kinds of
events. A professional magician, host, Martial artist,
Indi. Film actor and director.
 Ricky Mirandilla – sponsorship and Fund racing
Manager – has the experience in organizing different
kinds of events. And specialized in sponsorship and fund
racing projects.

 Irish Rachelle Ann Enriquez – finance director –

Graduate of Accounting at Polytechnic University of the
Philippines. Has a great skill in allocating money.
 Vanessa Quintana – Marketing and Production
Manager – an enthusiast and hard worker. Finishing her
course Bachelor of Science in Civil Engineering at Taguig
City University.
 SERVICES

 Individual Consulting & Planning

 Available from 8am – 9pm, 7 days a week. Consulting
services are provided at no cost.

 Decoration and Set Up:

 MAHIKA Events Marketing will oversee the design,
decoration and set up for your event. We will
coordinate with set up staff prior to your event and
the day of your event to make sure every detail is
taken care of.

 Catering:
 MAHIKA will design a menu that perfectly
complements the feel of your event and ensure that
the catering service selected in able to meet the needs
of the event.
 Beverage: MAHIKA will ensure that the proper permits
are in place to allow the serving of alcohol.

 Entertainer / Host: MAHIKA provide different kinds

of entertainment like magician, ventriloquist.

 Music & Entertainment:

 MAHIKA will produre any and all music and
entertainment.
 Certificates/ Programmes
 MAHIKA can provide specialized certificates and
programmes in any occasions the school and company
needed to accomplished a certain event.

 Break Down/Clean Up:

 MAHIKA will ensure clean up staff is on time and
has everything cleared from the venue by the time
stated in the contract.
Affiliated Member
Marketing Aspects
In order for us to acquire the possible number of attendees, this marketing plan will help us to
advertise and invite all clubs and schools:
 RSVP invitation- so we may head count the possible attendees of the schools grad ball;
 Social Media- post at any social media portals to ensure the attendees appearance.

SWOT analysis
In order for us to ensure the success of this event, may we present to you the SWOT analyses that we
did in order for us to attain the objectives of this event.

POSITIVE NEGATIVE

Strengths Weaknesses
 The venue is suitable to  walk-ins will not be
accommodate 500-600 pax entertained
INTERNAL  Maximum security ensured  higher operating cost
 Enough manpower to support the
event
 Location is very accessible to
major establishments and roads
Opportunities Threats
 Annual event may pushed  Power failure
through  Weather conditions
EXTERNAL  Could start more ideas to raised  Location is near a busy
funds for the student organization street (BGC)

Action plans
In order to minimize threats and weaknesses the following will be comsider before the
event.
Threats
- Ensure to the management of the venue the source of electricity and cheack each
out let to avoid power failure.
- Alternative route to avoid heavy traffic
Weakness
- Find sponsors to generate fund for operational costs.
Testimonials

 Concert of the band The Script in SMX Moa

 Costumers talk of the company San Miguel at

Aberdeen’s Court in Makati

 Seminar at SMX MOA

Socio Economic Aspects of the Event

According to Teresa Moore of Bucks New University, in her research “Economic Impact of Events and
Festivals on local regions” states that “Festivals and events generate amount to the economy
and social awareness, not its fellow attendees but also those communities near the events
place”. So, here in MAHIKA, we give importance the contribution of your event to the
government and to its community by means of the following;

 Sustainable events and conventions that ensure every event must be of the highest grade
of caring the environment and lessening the carbon print.
 Participates in tourism activities such side trips, excursions, etc.
 meeting new people with same interest
 Be part of the community by means of getting high grade suppliers from the local businesses
 Event style
The event will be a Martial arts competition consists of two parts the following parts of
events is as follow:

 The event will compose of two parts first is the

opening ceremony, decleration of event open,
and demonstration

 The second part of the event will be the

tournament where in the participant will
perform their Anyo or form and the
sparing match.
Objectives
The objective of the event is to give honor to the late Senior Grand Master Vicente
Sanchez of Kali Arnis International and to showcase the talents and combat skill of kali
practitioners.

Date and Time

The proposed date of the event is on April 9, 2018 the Birthday of SGM. Vicente Sanchez
from 10 am up to 10 pm

Venue

Map of Market-Market Taguig

 Market Market is located at

McKinley Pkwy, Taguig, Metro
Manila, near at Bonifacio Global
city.
Set up
 Souvenir sample

One of the Symbol of a being Warrior is a kampilan sword that once used by our first hero and
the Grand Master of the Philippines. This token is will be given to all the invited Grand Masters.

 Trophy inspired by Our Hero Lapu – Lapu will be

awarded to all the winners of competition. It is made of
wood 20 inches high for the champion, 12 inches for 1st
placer, and 8 inches high for 2nd placer.
 a lei made of acrylic with the logo of evet will be
given to the guests as sign of warm welcome and
hospitality
Food and Beverages

Menu A
Jollibee 2pcs chicken w/ drinks packed launch for the Guests, officials, organizers, and
technical

Jollibee Garlic pepper beef w/ drinks packed dinner for officials, organizer and
technical
 Menu B

Chicken adobo w/ drinks packed lunch for Guests, officials, organizers,

and technical

Beef caldereta w/ drinks packed dinner for officials, organizers, and

technical
Budgetary Break Down

1.) Venue, light and sounds

Particulars Quantity Unit costs Net Costs

Venue, lights and sounds 1 ₱ 30,000.00 ₱ 30,000.00
Total: 30,000

2.) Food & Beverages

Particulars Quantity Unit costs Net Costs

Lunch 60 85 5,100
dinner 50 85 4,250
Total: 9,350

3.) Awards

Particulars Quantity Unit costs Net Costs

lei 10 ₱ 150.00 ₱ 1,500.00
trophy 50 ₱ 500.00 ₱ 25,000.00
token 10 ₱ 15,000.00 ₱ 150,000.00
Total: 178, 500

4.) Materials

Particulars Quantity Unit costs Net Costs

paper for certificates 20 ₱ 20.00 ₱ 400.00
ink for printer 3 ₱ 50.00 ₱ 150.00
flaglets 3 ₱ 200.00 ₱ 600.00
Total: 1,150

Grand total: ₱ 219,850.00