Microsoft Teams Meetings

Quick Start Guide

Microsoft Teams Meetings make it possible to stay connected and collaborative before,
during, and after meetings, no matter where you’re working from.

Microsoft Teams Meetings Quick Start Guide

Getting • Types of Team Meetings
started • Maximizing your Internet Bandwidth

• Creating a meeting • Joining a meeting

– Create a meeting invite in Outlook – Joining a Teams meeting from Outlook
– Create a meeting invite for someone else – Joining a Teams meeting from Teams
in Outlook – Joining and creating a Teams meeting from the
Before the – Create a meeting invite in Teams mobile app
meeting – Meet Now Option in Outlook – Screen prior to joining a Teams meeting
– Meet Now Option in Teams Calendar – External users joining a Teams meeting
– Joining and creating a Teams meeting – Joining from desktop as an external user
from the mobile app – Joining from mobile as an external user

• Managing Participant Settings and Meeting Notes • How to Share Your Mobile Screen in Teams
• Options available in a meeting • Breakout Rooms
• Share Screen icon • Together Mode
During the
meeting • More Actions icon • Focus Mode (Content Only)
• Record a Meeting • 5 Minutes Left Notification
• Add a Poll to a Teams Channel or Chat • Teams meeting Reactions, including
Raise your hand
• Viewing a recorded meeting
After the
• Sharing a recorded meeting
meeting
• Assign and track action items

Note that some of the features may not be exactly what an end user will experience due to:

Teams policies set at How the end Where the company is at with
the admin portal user accesses Teams new features being rolled out
(ex: Web client vs desktop) from the tenant level

To keep up with product releases please refer to the message center in the Teams admin portal and the
Microsoft 365 Roadmap.

Updated as of February 2021

10 tips for running great meetings with Microsoft Teams

We surveyed more than 3,000 people across geographies and generations to

understand the biggest problems with everyday meetings, and how they can
be resolved. Here are 10 tips to make meetings more productive and
collaborative, whether you’re running one or just participating.

Before the 1 Share your meeting agenda

meeting
2 Invite internal and external partners to join your meeting

3 Access previous meeting notes and recordings for

more context

During the 4 Use Microsoft Teams Rooms to start your meeting

meeting right away

5 Record your meeting

6 Adjust settings before you join

7 Share your content and collaborate easily

8 Use integrated audio conferencing for attendees without

Internet

After the 9 Share meeting recordings and meeting notes

meeting
10 Schedule follow-up meetings if needed
Getting started
Understand the different types of meetings and optimize
your connection for the best meetings

Types of Team Meetings

1 2
1
Traditional private meetings Meeting in a chat
You can schedule a private Meetings within chat are
meeting with anyone (even great for working with a
external guests), even if they smaller group
don’t use Teams. or for a quick
touch base.
2

3 3
Channel meetings
These meetings are associated with a channel, so all team members can
choose whether to join the meeting, view the agenda and conversation, and
share files—all from within that channel. Add all Teams members are invited
not just channel in Add Required Attendees so it will reflect in Outlook.

Maximizing your Internet Bandwidth

1 ​Use your best connection​ If your home network is
A wired network connection is best. When using a wireless experiencing issues, try:​​
connection, consider your distance from the router and obstacles in • Joining a Teams meeting
between that can affect your connection quality. **Recommendation to through your
not be on VPN. mobile phone. Teams App

Test your current Internet connection speed • If Audio Conferencing numbers

2
are available dial into the
If you are experiencing connectivity or bandwidth issues, you Teams meeting​​
can run an Internet Speed Test (Speed Test) to determine
if the issue is your local home network. • ​Dial into the meeting with a
single touch. Join from Teams
• BEST: Connect via wired Ethernet to your home router​​
or Outlook Calendar via “Dial
• ​GOOD: 5GHz Wi-Fi provides internet at faster speeds, In” or “Call Me” if
​but to smaller areas of your house​​ available. (screenshot to the
• ​OK: 2.4GHz Wi-Fi provides internet to a larger area, but​ sacrifices right)
speed​​
NOTE: “Call Me” may incur charges
3 Verify/Test Connectivity to Office 365 Services for your company so it is
recommended to
This site gives you clear feedback for connectivity to Office 365 and “Dial In”.
provides suggestions on things you can do to improve the connectivity.
Network Performance for O365

4 Consider your bandwidth usage

Limit usage of other services (e.g. Netflix, YouTube and XboxLive)​
Creating a meeting
Set up a meeting for the future or invite your colleagues
to meet now, whether you’re at your desk or on the go

Create a meeting invite in Outlook

Open your Outlook Calendar*, click the Home tab, and then click the Teams Meeting icon (screenshot on
1
the right).

Select the Teams icon. When you do so, a Join a Microsoft Teams Meeting link is created in the body of
2
the invite. If you have an Audio Conferencing license, a phone number and conference ID will be included.

3 Create a Title for your meeting invite.

4 In the Required box, enter the email addresses for the people you want to invite to the meeting.

5 Select a start and end time for the meeting.

6 If you need the meeting to be recurring, please select the Make Recurring icon.

7 Add content to the body of the invite to inform participants of the purpose of the meeting.

8 Double check your information and then click the Send button.

3
4
8
5

6
7

*Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it will show up in your Teams
calendar, and vice versa.
Create a meeting invite for someone else in Outlook
As a delegate, open the Outlook Calendar for the individual whose calendar you’re managing. Click the
1 Home tab, and then click the Teams Meeting icon (screenshot below). If you require delegate
permissions, see instructions here (steps should be performed on delegator’s device).

Select the Teams icon. When you do so, a Join a Microsoft Teams Meeting link is created in the body of
2
the invite. If the delegator’s account has an Audio Conferencing license, a phone number and conference
ID will be included.
3 Create a Title for your meeting invite.

4 In the Required box, enter the email addresses for the people you want to invite to the meeting.

5 Select a start and end time for the meeting.

6 If you need the meeting to be recurring, please select the Make Recurring icon.

7 Add content to the body of the invite to inform participants of the purpose of the meeting.

8 Double check your information and then click the Send button.

3
4
8
5

6
7
Create a meeting invite in Teams
1 Open the Teams client, select the Calendar icon located on the left side of the navigational side bar.

2 Select the New Meeting button located in the top right corner of the screen.

3 Create a Title for your meeting invite.

4 Select a start and end time for the meeting.

5 In the Required Attendees box, enter the email addresses for the people you want to invite to the
meeting.
6 If you need the meeting to be recurring, select the Does Not Repeat drop down box and a recurring
selection(s) drop down box will appear.

7 For internal attendee(s), select the Scheduling Assistant tab (top left) to see if the attendee(s) are available at
the time you are proposing.

8 Add content to the body of the invite to inform participants on the purpose of the meeting.

9 Double check your information and then click the Save* button.

10 *If you want to tie the meeting to a Team channel, select Add Channel.

10 6

*When you select the Save icon the Microsoft Teams Meeting link info is automatically created and sent out in the invite. If you have an auto conferencing
license a phone number and conference ID will be included.
Meet Now option in Outlook

1 2 3
Open your Outlook Calendar, Create a Title for your meeting In the Participant box, enter the
click the Home tab, and then and select the Join Now icon. email addresses for users you’d
click the Meet Now icon. like to have join this meeting.

2
1

Meet Now Option in Teams Calendar

1 5
Open your Teams Calendar, click the Meet Now icon. In the Invite people to join you.

2
Create a Title for your meeting and select the Get a link
to share or Start meetings button. 6

Get a Link option:

2 • You can copy the
link or 2
3 • Share via email or
3
4 • Start meeting 4
7

Create a Title for your

meeting and select
the Join Now icon.
Joining and creating a Teams meeting from the mobile app

Open the Teams app and select the 4

Calendar icon located at the
bottom of the screen.
2

Next you will see your meetings

listed in your calendar. Find the
meeting you want, and then select
the Join button which will connect 2
you to your meeting.
3
Tap anywhere in the meeting to
have the meeting icon bar pop up
(ex: Mute icon).
4

To create a new meeting invite, select

the Calendar icon located at the
top of the screen.

1
Joining a meeting
Joining a Meeting
Maximize productivity by starting your meeting off on
the right foot

Joining a Teams meeting from Outlook

A Option A: B Option B:
Click Join Online Now link in the meeting In the meeting reminder click Join Online.
request.*

Joining a Teams meeting from Teams

Open the Teams client, select the Calendar icon located on the left side in the
navigational side bar. Select the meeting invite in the calendar. You have two options to
join the meeting:
B
A Option A:
Select the Join Microsoft Teams Meeting link in
the meeting invite.

B Option B:
Select the Join button located on the top right
side of the screen.

*If a conference number appears in the invite, you should only be leveraging the number and ID if you are unable to access the Teams app or Teams through
the web.
Joining and creating a Teams meeting from the mobile app

Open the Teams app and select the 4

Calendar icon located at the
bottom of the screen.
2

Next you will see your meetings

listed in your calendar. Find the
meeting you want, and then select
the Join button which will connect 2
you to your meeting.
3
Tap anywhere in the meeting to
have the meeting icon bar pop up
(ex: Mute icon).
4

To create a new meeting invite,

select the Calendar icon located
at the top of the screen.

1
Screen prior to joining a Teams meeting
Next you will see the following screen, in which you will have the following selections
prior to joining the meeting.

1 Camera
4
If you turn on your camera you may
notice the icon below. This is to 6
enable background effects.
2 Background filters
5
If you want to change what appears
behind you in your video, you can 7
either blur your background or 1 8
replace it entirely with any image 3 9
you want. 2 4
3 Device settings
Select audio device and camera **Settings will default based on last Teams meeting.
settings to make adjustments to
your audio or camera source. Other Join Options

4 Join now 6 Audio off

Join and connect to audio using Select this option when there’s already an active mic
your computer speaker and and speaker in the same room as you. This will ensure
microphone or a headset connected there is no echo.
to your computer (wired/Bluetooth). 7 Phone audio
Join and connect to audio using your desk phone or
5 Microphone
mobile phone. Video will only be displayed on screen.
If 3 or more people have already
This includes:
joined the meeting, you will be
• “Call me” option if available
joining the meeting on mute. Select
the slider to activate your • Information to dial in manually
microphone. 8 Room Audio
Join and connect audio to a conference room. Your
device will connect without audio to prevent echoing.
9 Don’t Use Audio
Join muted to avoid causing audio disruption.

External users joining a Teams meeting

The following slides are to provide examples on what an external user will experience when joining a
Teams meeting. Anyone can join a Teams meeting as long as they have an email address. Teams can be
accessed through Mac, iOS, Android and Windows devices.

As Teams evolves, please

Microsoft 365 Roadmap
continue to refer to the following
links below for new feature
updates to the application Join a Teams Meeting (Desktop and Mobile)
Joining from desktop as an external user
Teams lets you invite people outside your
organization, including those who don’t have a
Teams license. ​The only thing that is needed to join
a Teams meeting is an email address. Teams can be
accessed through Mac, iOS, Android and Windows
devices.
To the right is a snapshot of what an end user will
see in their inbox once a Teams meeting invite has
been sent out.
2
2 To accept the meeting invite, the participant
will need to select Yes.
3 If the participant selects the Join Online Now
link, they will see the screen to the right if they
don’t have the Teams app installed.
As Teams evolves, please continue to refer to the 3
following links below for new feature updates to
the application.
Microsoft 365 Roadmap
Join a Teams Meeting (Desktop and Mobile)

4 The user will have two options if they don’t have the Teams app: A

Download the Teams App | or Join on the Web Instead. A B

Supported Web Browsers B C

Or Open your Teams App if you have it already installed C

5 If the participant selects Join on the Web Instead, The participant

will then see the following screen below. This is requesting access 6

to the microphone and the camera.

6 Select Allow.
7 Next the participant will see the following screen. They will need to
input their Name and select the Join Now button.
• They will also have the option to turn off the camera and/or mute
themselves prior to joining the meeting. 7

8 To leave the meeting, select the Red Phone icon listed in the user bar.
8
Joining from mobile as an external user (slide 1 of 2)

1 Teams lets you invite people outside your organization,

including those who don't have a Teams license. ​The only
thing that is needed to join a Teams meeting is an email
address. To the right is a snapshot of what an end user will
see in their email inbox once a Teams meeting invite has
been sent out.
2 To accept the meeting invite the participant will need to
select Yes.
2

3 To join the meeting the participant can select:

A Option A:
Join Online Now link listed in the email or

B Option B:
Join button listed in their calendar.
2

B
Joining from mobile as an external user (slide 2 of 2)

4 If the participant does not have the Teams mobile app, they will be directed to a screen
to download the app.

5 Next the participant will see the following screen. To join the meeting, select the Join
Now icon. The participant has the following selection options prior to joining the
meeting.
A Join now – Select to join the meeting with current meeting options
B Blurred background – Select this option to blur the background of your
video call
C Camera – Select this to turn your camera on or off

D Microphone – Select this button to turn your microphone on or off. If it’s off,
others will not be able to hear you
E Speaker – Turn your speakers on in order to hear the conversation

6 To leave the meeting, select the Red Phone icon listed in the user bar.

C D E

5 A
During the meeting
Customize your meeting experience for greater
connection, collaboration, and productivity

Managing Participant Settings and Meeting Notes

There are three options for an organizer to set participate permissions
1 In Teams, go to Calendar, select a meeting, and then Meeting options.

2 In Outlook, go to Calendar, select a meeting and then select Settings.

(Important: If you open an existing meeting and edit the Meeting Options from the Outlook ribbon,
you need to ​select Send Update to resend the meeting invitation in order for lobby settings to
take ​effect.)

3 During a meeting, select the Show participants icon. Then, above the list of participants,
choose Manage permissions.

There are two different ways to create Meeting Notes prior to a scheduled meeting
To take notes before a meeting in Outlook, go to Calendar select the Meeting Notes icon located in
4
the ribbon bar.

To take notes before a meeting in Teams, go to Calendar, double click the selected Meeting. The
5
Meeting Notes icon is located in the tab bar.

The hard mute feature under Participants allows you to block people from unmuting their
6
microphones within a meeting.

6
3

2 4
Options available in a meeting

Turn camera on/off Show meeting chat

Mute/unmute sound Show participants

Share screen: Options include

Hang up/leave meeting
desktop, window, specific application

More actions Raise your hand

Breakout Rooms (preview)

For more details on Share Screen and More Actions, refer to the next slides

Share Screen icon

1. Select the Share Screen icon
2. Select what you want to share:
A Desktop lets you show everything on your screen.
B Window lets you show a specific app.
C PowerPoint* lets you show a presentation.
D Browse lets you find the file you want to show.
E Whiteboard allows you draw/write on the screen.

3. After you select what you want to show, a purple border

surrounds what you're sharing. Double click the item selected to start sharing.
Note that the Include System Audio box is unchecked by default. Check if you want to play a video or audio clip as part of
a presentation.
*When sharing directly from PowerPoint, Word, etc. the audience may scroll through the pages independently of the
presenter (without impacting the presentation). If you don’t want people to be able to independently navigate through the
PowerPoint file you are sharing, select (it’s next to Stop presenting) to prevent it.
A B

C D E
More Actions icon

1 Device Settings: Select audio device and camera settings. Set

restrictions to allow parties to move through shared
presentations on their own.

2 Show Meeting Notes: Notes you take are shared with others
and are accessible before, during and after the meeting.
1
3 Meeting Details: Join meeting link info/dial info.

4 Gallery: The default view when you join a meeting. If there are
2
more than nine others in attendance, Teams will prioritize the
people who have their video turned on, as well as those that are
speaking the most. 3

5 Large gallery: Enables you to see the videos of up to 49 other

people at once. This option is available when at least ten people
have their cameras turned on. 4

6 Together Mode: Let’s you feel like you're in the same shared
space with everyone in the meeting. For now, there's one 5
auditorium-style space, but more options are on the way.

7 Focus: Available when content is being shared. This is the view 6

to choose when you'd like to pay close attention to the content
without the distraction of seeing people's video feeds.

8 Full screen: When content is being shared select full screen to 7

take advantage of maximum screen size. This will automatically
hide the title bar on the top and task bar on the bottom of the
window. 8

9 Call Me: Transfer call to another device.

10 Apply Background Effects: Apply blur background or apply a

9
custom background so participants in the meeting are not
distracted by what’s going on behind you when your camera is
turned on. 10
11 Turn On Live Captions: Live captions can make your meeting
more inclusive to participants who are deaf or hard of hearing, 11
people with different levels of language proficiency, and
participants in a loud place.
12
12 Start Recording: When you record a meeting, a banner will
appear, letting attendees know that the recording has begun.
You can access the recording after the meeting ends in the 13
meeting chat or in Stream.

13 Start transcription: Live Captions display the text version of the

audio in the call.. This can be enabled via the control bar within 14
the Call window.
14 Turn Off Incoming Video: Help the quality of the audio on
incoming video by turning off video.
Record a meeting
Navigate to the More Actions… menu from within the Teams meeting window and select the Start
1
Recording option.

2 When the meeting has ended and you’d like to stop recording, select the Stop Recording option
from the More Actions… menu.

3 You’ll need to confirm that you’d like to stop the recording.

Add a Poll to a Teams Channel or Chat
Go to the channel or chat in which you want to include a poll. At the bottom of your Teams window,
1
select Poll.

2 Add your question-and-answer options.

3 If you want to allow multiple answers, click or tap the toggle next to Multiple answers. Also select
whether you want to Share results automatically after voting and/or Keep responses anonymous.
Select Save.

4 Preview your poll, and then click Edit if you want to make changes,or click Send if you’re ready to
post it.​​

As people in your group take the poll, you'll see real time results in your group conversation.
Steps to create and launch a poll before or during your meeting
How to Share your Mobile Screen in Teams

Option 1: Share mobile screen in a Teams Meetings:

Open the Microsoft Teams app on your phone or tablet.

1 Start or join a meeting.

Once in the meeting, tap the

2
ellipsis icon in the menu. Tap
Share and then tap Share
Screen.

3 A menu will pop up to indicate

where you would like to share
your screen. Select
Microsoft Teams AND Start
Broadcast. Now you are sharing
your mobile device screen in
your Microsoft Teams
3
meeting.
2

Option 2: Share mobile screen when you are already in the Teams Meeting from
another device (ex: Desktop):
You will follow the same process as Option 1. The only difference is when you open the
Teams App, you will see a bar asking if you would like to join device in the in-progress
meeting – select Join. 1

2 You will then see the

following pop box to the 1
right. Select Add this
device and follow steps 2
and 3 in Option 1. Note
that your audio will be
coming in from your
2
desktop.
Breakout Rooms (pages 1 of 5)
Individual features contained in this slide may change and should not be relied upon in
making purchasing decisions. For official Breakout Room feature and availability dates,
please check the Microsoft public roadmap.

1 Following the same steps as joining a Teams meeting but with the updated toolbar, you’ll now
see new icon

2 Use the dropdown menu to select the number of rooms you

would like. You can create up to 50 breakout rooms in a single
meeting. You have two options for adding participants to rooms:
2
• Automatically: Teams divides participants equally between the rooms.
• Manually: You can choose which room each participant is placed in.
Select Create Rooms. The Breakout Rooms pane will open.

3 Manage your rooms from the Breakout Rooms pane

To rename your rooms, select the ellipses […] next to each breakout session
and select Rename room.

4 By default, when you select Start rooms, participants are automatically moved to their room without
warning. If you would like participants to have the option to join or decline the breakout room,
select the ellipses […] next to the Breakout Rooms header and deselect the check box
for Automatically move people into opened rooms. Participants will see the following dialogue
box when breakout rooms are open:
Breakout Rooms (pages 2 of 5)
5 Manually assign participants to breakout rooms
If you chose to manually assign participants to rooms, select Assign
participants to expand the name list. Select the check boxes next to
participants you want to assign to your first breakout room, then select
the ellipses […] to select the breakout room name. Repeat these steps
until all participants are assigned to a room.​​
Note: Participants who dial in via a phone or Teams device cannot be
added to a breakout room. Those participants will remain in the main
meeting when breakout sessions start.
​If need to re-assign participant(s), expand the name list, select the
participant(s), select the ellipses […], then select Unassigned or another
room name.

6 Start breakout rooms Or you can open only specific rooms by selecting the
When you are ready to start your breakout ellipses […] by the room name and selecting
sessions, select Start rooms Open room.
You will see participants leaving the main meeting
and joining their breakout room

If a participant leaves their breakout room the organizer can move the
participant back to the breakout room by selecting the ellipses […] next
to the participant’s name and select Ask to join.
If a participant joins the main meeting late after breakout rooms have
opened, the organizer can add the participant to a breakout room. If
the participant misses the notification to join the room, select
Ask to join.
Breakout Rooms (pages 3 of 5)
7 Send Announcements
The meeting organizer can send announcements to all
participants while breakout rooms are open. Select the ellipse […]
by the Breakout Rooms header.

For example, remind participants to @mention the meeting

organizer when they need help, or give them a five-minute
countdown before pulling them back into the main room.​​
Participants receive the announcement in their breakout
rooms’ chat.

8
Pull participants back to the main meeting 9
Or select the ellipses […] for a specific
Select Close rooms to pull all the participants breakout room, then select Close room.
back to the main room. Once a breakout room is closed, chat for that
session is closed. Participants can’t continue
to chat there.

Note: Artifacts (chats, files, and recordings) from breakout sessions are viewable by room participants. Only the organizer will have access to artifacts from all
breakout rooms.
Breakout Rooms (pages 4 of 5)
Join breakout rooms
When the meeting organizer opens your assigned breakout
room, you will automatically be moved there. If the organizer
deselected the check box for Automatically move people into
opened rooms, you will see this dialog box.

Notes
• Participants cannot join breakout rooms using the same
account from multiple devices.
• Participants in breakout rooms cannot add others to the
meeting chat, copy meeting details, nudge others to join the
meeting, or use “call me back.”
• A meeting organizer can join a breakout after it is opened by
selecting the ellipse […] next to a room name and
selecting Join room.

Leave breakout rooms

If you select Leave from the control bar in your breakout room,
you will hang up—leaving both the breakout and the main
session. You can rejoin the main session from your Outlook or
Teams calendar.
Once the meeting organizer closes your breakout room you will
automatically return to the main meeting. If the organizer
deselected the check box for Automatically move people into
opened rooms, you will see this dialog box:
​If the organizer joins a breakout room and selects End, the
breakout room will close. Participants can then rejoin the main
meeting by selecting Join main room on the Breakout room has
closed dialog box.
Breakout Rooms (pages 5 of 5)
Current Vs. Future experience

What’s possible in breakout rooms now?

For meeting organizers For meeting organizers

• Set up breakout rooms during a meeting on the • Create breakout rooms in scheduled channel
Teams desktop client meetings and channel “meet now” meetings
• Add, delete, or rename breakout rooms • Set up breakout rooms before the
meeting starts
• Create up to 50 breakout rooms per meeting
• Timer: Provide a countdown for when breakout
• Send an announcement that will show up as a
rooms will close
message in the meeting chat for each room
• Chat, share files, and record: Only the organizer
will have access to meeting artifacts from all
rooms after breakouts end
• Manage and hop between rooms
• Control room transitions: Decide if participants get
moved automatically or if they need to click to
confirm the move

For meeting participants (presenters

For meeting participants:
and attendees)
• Join the meeting from the desktop, web, and • Hop between rooms
mobile apps (iOS and Android) • Manage rooms as co-organizer or presenter if
• Chat during the breakout session not the meeting organizer
• Present, share screen, collaborate in Microsoft • Join from multiple devices
Whiteboard, and access recording for their • Join breakout rooms from desk phones or any
breakout room device other than a laptop, tablet, or
mobile phone

Together Mode
Together mode in Teams meetings now offers several scenes to choose from, including a cozy coffee bar,
a classy board room, a Minecraft setting, an under-the-sea theme, and more. Also, now meeting
organizers and presenters have more control over the scene all participants see when they turn on
together mode for themselves.
 How to use together mode
Participants can turn on together mode for themselves by selecting the More actions ellipses […] on the
meeting’s control bar, then select Together mode. Meeting participants with video on (up to 50)
are displayed together, seated in the selected scene. Audio-only participants will continue to show beneath
the main meeting stage.
To change the scene for everyone, the meeting
organizer or a presenter can select Change scene in
the lower left corner of the scene. Their selections will
be applied for all meeting participants. Learn more
about participant roles.
To turn off Together mode, select Gallery (up to nine
videos in a 3x3 grid) or Large gallery (up to
49 videos in a 7x7 grid).

Scenes and capacity is subject to change prior to release

Scene Seating capacity
Default – White auditorium 50
Black auditorium 50
Amphitheatre (outdoor) 50
MS Teams Conference Room 5
Dining table 5
Classroom 47
Auditorium 50
UNSC (Halo) 24
Coffee Shop 5
Conference Table 7
Abstract Black 50
Underwater 10

Focus Mode (Content Only)

Now available in the Preview experience, Focus mode provides more space to view content when someone
shares a PowerPoint or Whiteboard. To turn on this view:
1. Join the meeting on the Teams desktop app (with Preview
experience turned on) or the Teams desktop client.
2. When someone shares content, select the More actions icon
(…) in the meeting control bar, then select Focus. The content
will fill the meeting window—the meeting control bar remains
at the top.
3. To view participants’ video shared again, select the More
actions icon (…) and then select Gallery.

Note: Focus mode is not available when sharing a desktop or window. You cannot select it until a PowerPoint or Whiteboard is shared
5 Minutes Left Notification
Microsoft Teams will automatically issue a 5-minute warning when the meeting is nearing a close – It will be
triggered for all scheduled private, and channel meetings.

Teams meeting Reactions, including Raise your hand

You can now react during a meeting using emojis—
thumbs up, heart, applause, and laughing emoji—
that appear to all participants. Live reactions allow
participants to express themselves while on mute
and without interrupting. Speakers get instant
feedback with this indication of attendee sentiment.

How to use live reactions:

During a meeting in Teams, select the Reaction icon
on the control bar, and select from the reaction
options (other than Raise hand). Your reaction will
be visible to all participants for three seconds.

Do you have something to say in a Teams meeting

and don’t want to interrupt the presenter? Select
the Raise your hand icon in the meeting control
bar. Your name will be shown to other attendees by
the Participants icon for 10 seconds, followed by a
number inside a red circle. A raised hand icon will
also show by your name in the Participants
pane and on your video, photo, or avatar. The
meeting organizer will be able to see everyone who
raised their hand, in the order they were raised.
To lower your hand when your question has been
answered, select the hand icon again.
After
Joining the meeting
a Meeting
Stay connected and continue collaborating even after the
meeting ends

Viewing a recorded meeting

1 Navigate to the Chat app in the App Rail and select the meeting chat for your recent meeting.

Click the icon showing a preview of the meeting recording. This will launch a video player embedded
2
in a browser window.
Sharing a recorded meeting
1 Navigate to the Chat app in the App Rail and select the meeting chat for your recent meeting.

Click the icon showing a preview of the meeting recording. This will launch a video player embedded
2
in a browser window.

In the toolbar across the top of the window, click the Share option and type in the name(s) of the
3 people you’d like to share access to the recorded meeting to. Click Send – they’ll receive an email
notification.
Assign and track action items
Navigate to the Teams app in the App Rail and click the + icon to create a new tab in the channel
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most relevant to your recent meeting.

2 Search for “Tasks” in order to locate the Tasks by Planner and To Do integration.

Type a descriptive name for your new plan in the Create a new plan field. You’ll now have a planner
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board, accessible to all team members and providing basic task management.