Table and Column exercises JM

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TABLE EXERCISES
xercise 1

Create a new Iile. Create the Iollowing table and Iollow the steps to Iormat it:

Name Phone Number
Jane Smith 555-1000
Jack Hanson 555-2000
Henry Happy 555-3000
Sue Sad 555-4000

1. &sing the alignment buttons on the toolbar, set the justiIication Ior the
second column to centre justiIied.
2. Widen the columns to display all oI the inIormation.
3. Place a double-line border around the Iirst row.
4. Add a blank line beIore the table by placing the cursor in Iront oI "Name"
and hit the nter key twice on your keyboard. Type the title "Phone List".
5. Save the Iile to your pen drive and name it PHONE.


xercise 2

&sing the PHON table above perIorm the Iollowing steps:

1. nsert a new column beIore Phone Number.
2. n the new column, type the column heading Amount Due. Type in the
Iigures below, making sure that the amount due column is aligned to the right
and that the column is wide enough to hold a total.
3. Add a Total line (Hint: place cursor in last cell and press Tab).
4. &se the S&M Iormula to add the column oI numbers.
5. Add shading to just the last row.


Name
Amount
Due
Phone Number

Jane Smith 600 555-1000
Jack Hanson 1000 555-2000
Henry Happy 300 555-3000
Sue Sad 200 555-4000
Total 2100


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xercise 3

1. Sort the Phone List table in ascending order according to name.
2. Sort the Phone List table in ascending order according to amount due.




COLUMNS

HOW COLUMNS WORK
Word allows you to create between 1 and 45 columns. Word also allows you to
insert section breaks to make it easier to insert either a picture or headline that is
the width oI the page.

You can apply Iormatting to text in columns just as you would to any other
Word text. Word also allows you to make columns diIIerent widths, so that you
could have one wide column and another more narrow.

Note: Keep in mind that you can create
columns a) BOR entering the text
they will contain, as well as b) apply them
ATR YO& have entered a block oI
text.

CREATE COLUMNS
1. On the Page Layout Tab
2. Choose Page Setup then Columns
3. Then more Columns
4. Choose the number oI columns desired
5. I you want the columns to start Irom this point Iorward, in the Apply To:
box, choose This point Iorward. I you don`t, the entire document will be
Iormatted in columns.

ADDING LINES BETWEEN COLUMNS
&se the Columns dialog box iI you would like to place a line between your
columns. There is only one line style.

1. On the Page Layout Tab
2. Choose Page Setup then Columns then more Columns
3. turn on Line Between

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Columns
1. Create a new document.
2. Type the Iollowing text: Spring
3. Center what you just typed and press nter
4. Change the alignment back to leIt
5. ormat Ior two columns and set them to start Irom this point Iorward
6. Type the Iollowing text:

With Winter just around the corner (it is, isn't?), we all need a new and Iresh
look and outlook. The GiIt Shop is the place to go. We have new light and
bright jewelry coming and everyone's Iavourite. watches! Your home would
look great with the light and airy Iurniture pieces you'll Iind as well as new
candle styles Ior you candle lovers. ProIits Irom the GiIt Shop are used Ior
scholarships Ior students in healthcare Iields, as well as the Auxiliary pledge oI
150,000 Ior new neonatal equipment.

1. ormat the document back to one column Irom this point Iorward.
2. Save your document as giItnewsletter on your pendrive



Tables Exercise 2

1. Open a new MicrosoIt Word document
2. Set your page orientation to portrait and leIt and right margins to 2.5cm.
3. nter the Iollowing text.

Here is an example oI a table containing inIormation about the components
oI MicrosoIt OIIice.

4. nsert the Iollowing table as a new paragraph

Application Name Type oI Application
Word Word Processor
xcel Spreadsheet
Access Database
Outlook -Mail and Personal nIormation
Manager
PowerPoint Presentation Graphics

5. Make sure all oI the text in the table is Iully displayed.

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6. ormat the column headings to be bold.
7. Centre the text in each column oI the table.
8. nsure that all oI the borders in your table will be seen when printed.
9. n the header, enter your name and an automatic date.
10. Save your document with the Iilename OIIice.
11. Print a copy.



nter the Iollowing text. ach arrow or box indicates that you need to press the
|Tab| key.
Item Name 0 Category 0 Price 0 Weight (kgs)
15) On the Iollowing lines, enter the Iollowing text.

Stapler 0 Stationery 02.30 00.3
Guillotine 0Stationery 012.50 0 8.54
Printer 0 Computer 0 320 0 11
Scanner 0 Computer 0150 04.5
16) ormat the headings in bold text.
17) Save the Iile as Price List on you pendrive





Copy this on to a new document and setup your margins to 2 or 5cm all round.




Save the Iile as Department manager on you pendrive



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Save the Iile as %imetable on you pendrive



Exercise 4. Adding Calculations to a Table

1)
n your list oI students we will add a Iormula to calculate their total mark. Click
in the %otal column next to the Iirst student (Connery, S).

2)
rom the Table Tools Layout tab click the ormula icon (on the end oI the
ribbon). We will need to create a Iormula that adds together this student`s year
mark and exam mark which in the table are cells B2 and C2.

Word will Iill in the Iormula box with SUM(LEF%). This Iormula will add all
the cells to the leIt oI the current one together. n this case a Iormula like this
would give us the answer we want but in some cases the Sum Iunction might not
be suitable.

or the purposes oI showing you the regular way oI doing it, we`ll do it without
the Sum Iunction.


3) Complete the ormula dialog as shown below.




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Student Year Mark Exam %otal
Connery, S 24 29
Jones, C Z 37 40
Douglas, M 23 27
Barrymore, D 45 42
Sandler, A 24 22
Myers, M 28 35
Diaz, C 36 27
Damon, M 38 42
Crowe, R 30 34
Kidman, N 28 32
Pitt, B 46 48
Cleese, J 38 41
Lumley, J 31 29
Oh Wise One 50 50
Average



Also calculate the Average and Year mark in the space provided.




Type in the Iollowing names in the columns by using spaces:
Tim Mary Andrew
Bill an Debbie
Susan William Joseph

Set leIt align tabs at 1.0, 2.0 and 3.0 inches.
Tim Mary Andrew
Bill an Debbie
Susan William Joseph



Now another way is to create a table to Ior these nine names, and then sort the
names alphabetically Ior the third row.

Tell the tutor your answer.