Scan to Folder

Easy Setup
Guide

Ver. 1.5
Downloading and Installing the Tool

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 Downloading and Installing the Tool
1. Getting the Tool

Scan to Folder Configuration Tool is a tool for Windows that creates a shared folder as the destination on the computer for scanned documents and registers the
shared folder in the device address book.

1.1. Open the Scan to Folder Configuration Tool download page from the following link: https://support.ricoh.com/bb/html/dr_ut_e/rc3/model/stfct/stfct.htm
1.2. Click [Download]

1.3. Check the “software license agreement” and click [Accept]

2. Initial Activation
If the User Account Control window is
Double-click STFCT_xpdr.exe saved in the download folder and click Install. displayed before starting
On the “Welcome to the Setup Wizard” that appears, click [Next]. STFCT_xpdr.exe,
Check the “installation information” and click [install]. click [Yes]. Page selection by purpose
The tool will start when installation is complete.
Register a Destination

⇒See p.4-8

Troubleshooting

⇒See p.9-14
Note: When starting up the tool after the second time,
execute “STFConfTool.exe” in the “RICOH STFConfTool” folder
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which has been extracted to the desktop.
 Register a Destination

Registering a Destination

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 Launching the Tool
1. Start Register a Destination
After the tool starts, check the displayed notes, select “Register Destination", If the User Account Control window is displayed before starting the tool,
and click [Next]. click [Yes].

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 Creating a Shared Folder and Registering a Destination
2. Shared folder Creating or Selecting 3. Entering Password Register a Destination
A: If you create a new destination folder, specify the new “Shared Folder Select the username and enter the computer logon password.
Name” and Folder “Location”. After entering the information, click [Next].
B: If the target unshared folder exists on your PC, specify the “Shared
Folder Name“ and “Folder Location”. It is possible to proceed without setting a password, but please check the
C: If the target shared folder exists on your PC, select that shared folder. message displayed at that time carefully before moving forward. For details, see
“Messages displayed while operating the tool“.
After entering the information, click [Next].

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 Creating a Shared Folder and Registering a Destination
4. Registering Destination 5. Confirm – Setting Up - Complete Register a Destination
Enter the destination name to be registered on the device. Select the path Check the settings and click [Execute]. The progress will be
from the dropdown menu. displayed. Click [Complete] when done.

Select a device from the list. If the target device is not displayed, During the setup process, you might be prompted to confirm changes to the
select [Enter the device’s IP address] to enter the device IP address. Click firewall settings or enter device administrator information. For details, see
[Search] to display the device name and IP address next to “Device “Message displayed while operating the tool“.
Found:”.

After entering the information, click [Next].

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 Scanning to a Folder
6. Sending to a fixed destination Register a Destination
Press [Scanner] on the operation panel of the device. Confirm that the destination set in the tool is registered as the destination for folder transmission.

Select the registered destination and execute folder transmission to confirm that the scanned document is saved in the shared folder. If an error message is
displayed on the operation panel of the device, use the tool again to troubleshoot and fix the problem.

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 Troubleshooting

Troubleshooting and fixing

the destination

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 Selecting a Destination for Troubleshooting
1. Start 2. Device Selection Troubleshooting
Check the displayed notes, select “Troubleshoot and fix the Select the device from the list.
destination", and click [Next]. If the target device is not displayed, select “Enter the device’s IP address” to enter
the device IP address.

After clicking [Search], the model name and IP address will be displayed next to
“Device Found:”.

After entering the information, click [Next].

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 Selecting a Destination for Troubleshooting
3. Destination Selection 4. Result Troubleshooting
Enter the name of the destination to troubleshoot and click [Search]. Check the result and click [Next].

After selecting the destination, click [Next]. Troubleshooting of the

selected destination will begin.

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 Fixing the Destination
5. Shared folder settings 6. Entering Password Troubleshooting
Step 5 may be omitted depending on the troubleshooting result. Enter your computer logon password.
If so, please proceed to the next step. It is possible to proceed without setting a password, but please check the
message displayed at that time carefully before moving forward.
A: If you create a new destination folder, specify the new “Shared Folder For details, see “Messages Displayed While Operating the tool“.
Name” and Folder “Location”.
B: If the target unshared folder exists on your PC, specify the “Shared Select [No] to omit the password entry.
Folder Name“ and “Folder Location”.
C: If the target shared folder exists on your PC, select that shared folder. . Click [Next] when finished

Click [Next] when finished.

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 Fixing the Destination
Troubleshooting
7. Registering Destination 8. Confirming the Troubleshooting Results – Execute - Complete

Step 7 may be omitted depending on the troubleshooting result. Confirm there are no problems with the contents of the fix and click [Execute].
If so, please proceed to the next step Click [Complete] after modifying the destination.

Enter the destination name if changing the destination name registered During the setup process, you might be prompted to confirm
in the device. changes to the firewall settings or enter device administrator
Select the path name from the automatically generated candidates. information.
For details, see “Messages displayed while operating the tool“.
Click [Next] when finished.

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 Fixing the Destination
9. Sending to a fixed destination Troubleshooting
Press [Scanner] on the operation panel of the device. Confirm that the destination set in the tool is registered as the destination for folder transmission.

Select the registered destination and execute folder transmission to confirm that the scanned document is saved in the shared folder. If an error message is
displayed on the operation panel of the device, use the tool again to troubleshoot and fix the problem.

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Error Messages

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 Messages Displayed While Operating the Tool

This message is displayed when the communication port (TCP 445) on the
computer side is blocked.
Click OK to remove the connection block for TCP 445.
This message is displayed when a shared folder with the same name already Note: To successfully scan to a folder, the connection block for TCP 445 needs to
exists on the computer. be removed.
Change the shared folder name. Note: This message might be displayed in any of the following steps:
Note: This message might be displayed in any of the following steps: In Step 5 (Confirm – Setting Up – Complete) of Register a Destination
- In Step 2 (Shared folder Creating or Selecting) of Register a Destination In Step 8 (Confirming the Troubleshooting Results – Execute – Complete)
- In Step 5 (Shared folder settings) of Troubleshooting of Troubleshooting

This message is displayed when authentication by the device administrator is

This message is displayed when Path is specified in IP address format on a required. Enter the username and password of the device administrator and click
computer that automatically acquires the IP address. We recommend setting OK.
a fixed IP address, because the IP address might change and cause an error. Note: This message might be displayed in any of the following steps:
Note: This message might be displayed in any of the following steps: In Step 5 (Confirm – Setting Up – Complete) of Register a Destination
In Step 4 (Registering Destination) of Register a Destination In Step 8 (Confirming the Troubleshooting Results – Execute – Complete)
In Step 7 (Registering Destination) of Troubleshooting of Troubleshooting 16
 Messages Displayed While Operating the Tool
In Step 3 (Entering a Password) of Register a Destination
In Step 6 (Entering a Password) of Troubleshooting

This message is displayed when no password is entered.

To scan to a folder without setting a password, click [Continue].

Confirm the warning message, and if you agree, follow the instructions on screen to continue.

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Messages Displayed While Operating the Device

If the destination path name is not entered correctly in this machine or the firewall settings
of the destination PC do not permit access from this machine, this message will be
displayed after scan is executed.
Touch the [Scan Files Status] button and follow the on-screen instructions to correct the
settings.
Note: Not applicable for some models

Touch the [Connection Error…] button

Touch the [Current Address Book] button

Touch the “Destinations” tab, then “Folder” Correct the IP address or computer name in “Path” and Touch [OK].
Note: Enter the name or IP address of the computer where the shared folder
was created.

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Messages Displayed While Operating the Device

If the login user name and the password of the destination PC is not entered correctly in
this machine, this message will be displayed after scan is executed.
Touch the [Scan Files Status] button and follow the on-screen instructions to correct the
settings.
Note: Not applicable for some models

Touch the [Connection Error…] button

Touch the [Current Address Book] button

Touch the “Destinations” tab, then “Folder” Correct “Login User Name” or “Login Password” and touch [OK].
Note: Enter “Login User Name” or “Login Password” of the computer where
the shared folder was created.

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