PRINCE2® Foundation

Sample
Paper 2
Question Booklet | Multiple Choice

Examination | 1 Hour

Official Training Materials

1) Which statement about controls is CORRECT?

A. A highlight report is an event-driven control

B. An exception report is a time-driven control

C. A daily log is an event-driven control

D. A checkpoint report is a time-driven control

2) Which document is used to identify interested parties that need to be informed of project

closure?

A. Change control approach

B. End project report

C. Communication management approach

D. Project brief

3) Identify the missing words in the following sentence.

Any change to the products agreed at the start of a stage is monitored as part of the [ ? ]

process, on a day-to-day basis.

A. directing a project

B. controlling a stage

C. managing a stage boundary

D. closing a project

4) Which two statements about the 'continued business justification' principle are CORRECT?

1. The business justification for a project should be documented.

2. The project manager should be responsible for the business justification.

3. A project must be stopped if the business justification changes.

4. Compulsory projects still require business justification.

A. 1 and 2

B. 2 and 3

C. 3 and 4

D. 1 and 4

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 5) PRINCE2 mandates that the project board represents the primary stakeholder interests. 9) According to the 'manage by exception' principle, what should be defined to establish limits

Which principle does this follow? of delegated authority?

A. Manage by stages A. Scope of the project

B. Focus on products B. Costs of the project

C. Defined roles and responsibilities C. Timescales for the project

D. Learn from experience D. Tolerances for the project

6) When is it confirmed whether a project's objectives have been achieved? 10) Which two statements are CORRECT about the minimum requirements for applying the

A. During the 'closing a project' process change theme?

B. During the final end stage assessment 1. Identified issues must be assessed for their impact on the business justification for the
project.
C. During the 'controlling a stage' process
2. Project issues must be captured, examined and managed throughout the project lifecycle.
D. During the 'managing product delivery' process 3. The actual status of products must be verified to ensure that this matches the authorized
state.
4. A budget must be established to pay for requests for change and their analysis.
7) Which statement correctly describes project assurance and quality assurance?

A. Project assurance provides assurance to the project's stakeholders whereas quality A. 1 and 2

assurance provides assurance to the wider corporate, programme or customer B. 2 and 3

organization C. 3 and 4

B. They are both the responsibility of the project board, but project assurance may be D. 1 and 4

delegated

C. They are both independent of the project management team 11) Which is a purpose of the 'controlling a stage' process?

D. Project assurance and quality assurance are both the responsibility of corporate,

programme management or the customer A. To agree, perform and deliver project work

B. To draft a plan for the next stage

8) Identify the missing words in the following sentence. C. To agree tolerances for the stage

If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent D. To take action so that the stage remains within tolerance

procedure should be used.

12) What is likely to be avoided by applying the 'tailor to suit the project' principle?

A. risk management A. Unnecessary management effort

B. exception management B. Project risks

C. issue and change control C. Training

D. quality control D. Procurement procedures

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 13) Which is a responsibility of the team manager role? 18) What makes a project a PRINCE2 project?

A. To accept authorized work packages from the project manager A. It has project processes that satisfy the objectives of PRINCE2 processes

B. To review the highlight report for the previous reporting period B. It has a permanent project organization to deliver a long-term result

C. To review the tailoring approach and its implications for project controls C. It has established technology to improve business as usual

D. To examine and escalate issues, taking necessary corrective actions D. It applies some of the PRINCE2 principles

14) In which situation might the 'controlling a stage' process be used? 19) What is risk probability?

A. To manage a long initiation stage of a complex project A. The scale of the risk should it occur

B. To manage the activities of a complex programme B. The probable effect on the project being able to deliver its objectives

C. To organize support activities following the handover of products to operations C. A probable timeframe within which the risk may occur

D. To create an exception plan to replace the current stage plan D. A measure of the likelihood of the risk occurring

15) Which is a step in PRINCE2's recommended approach to planning? 20) Which describes the 'implement' step within the recommended risk management procedure?

A. Project support allocates the risk budget to fund the selected risk responses

A. Identify activities and dependencies B. The risk owner decides the best response to control the risk

B. Describe the means of communication for the project C. The risk owner and the risk actionee carry out activities to control and deal with the risk

C. Implement responses for opportunities D. The project manager formulates the risk management approach

D. Baseline the project deliverables

21) Which is an objective of the 'initiating a project' process?

16) What is an advantage of applying the 'learn from experience' principle? A. To ensure that there is authority to initiate the project

B. To prepare the plans for the subsequent delivery stages

A. It allows the project board to delegate cost tolerances to the project manager C. To summarize how the organization's project management method will be tailored for

B. It allows the project team to fully understand their roles and responsibilities the project

C. It allows the project manager to delegate time tolerances to the team managers D. To request authority from programme, corporate management or the customer to

D. It allows the project team to identify improvements to be made during the project deliver the project

17) Which is a responsibility of the business representative on the project board? 22) Which is a minimum requirement for applying the risk theme?

A. To set tolerance levels for the project A. To assign risk actionees to undertake planned risk responses

B. To ensure the project represents value for money B. To escalate identified threats to the project board

C. To confirm the project delivers the required functionality C. To record identified threats in a risk register

D. To check the required quality levels are achieved by the project's products D. To establish a risk budget to fund responses to risks

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 23) If a work package is forecast to exceed its tolerances, how should a team manager inform the 28) Which process provides the project board with the information it requires in order to commit

project manager? resources to the project?

A. By submitting an exception report A. Managing product delivery

B. By submitting an exception plan B. Initiating a project

C. By raising an issue C. Controlling a stage

D. By raising a risk D. Directing a project

24) Who is responsible for documenting any tailoring of work packages? 29) Which two statements describe a highlight report?

A. Executive 1. It provides a summary of the stage status.

B. Project manager 2. It is used by the project board to monitor the progress of the stage and project.

C. Team manager 3. It is produced by the project manager when a new risk is identified.

D. Project support 4. It is used by the project manager to escalate an exception.

25) Which is a minimum requirement for applying the quality theme? A. 1 and 2

A. To define the use and format of quality records B. 2 and 3

B. To define the project's approach to quality assurance C. 3 and 4

C. To define proxy measures that indicate achievable benefits D. 1 and 4

D. To define the project's approach to project assurance

30) Which product provides the version number of all products in a particular stage?

26) Which is a purpose of the quality theme?

A. To establish the mechanisms to judge whether a project is desirable and achievable A. Issue register

B. To look for ways to improve the effectiveness of the management of the project B. Product status account

C. To control uncertainty to improve the ability of the project to succeed C. Product description

D. To establish mechanisms to control any unacceptable deviation D. Configuration item record

27) Which is a purpose of the business case theme?

A. To establish mechanisms for managing issues that may impact the baseline

B. To establish methods to judge whether the ongoing project is justified

C. To assess and control uncertain events or situations

D. To describe how products will be delivered that are fit for purpose

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 31) Which two statements about the risk theme are CORRECT? 35) Which is a responsibility of the change authority?

A. To ensure an acceptable solution is being developed

1. It identifies how to manage risks at the corporate programme management or customer B. To prepare a team plan and agree it with the project manager

level of an organization. C. To maintain project files according to document control procedures

2. It aims to support better decision-making through a good understanding of threats and D. To approve or reject requests for change within the delegated limits

opportunities.

3. It explains the risk management activities to use to improve the chances of a project 36) What does applying the 'manage by stages' principle ensure?

delivering its objectives. A. That the customer's quality expectations and acceptance criteria are captured and agreed

4. It identifies, assesses and controls approved changes to the baseline. B. That the project is properly initiated before work begins on delivery of the project's

outputs

A. 1 and 2 C. That the project management team understands what they are accountable for

B. 2 and 3 D. That the project is only started and continued if it is desirable, viable and achievable

C. 3 and 4

D. 1 and 4 37) Identify the missing word in the following sentence.

A management stage can be longer when risk is [ ? ], typically in the middle of projects.

32) What must be recorded in the project initiation documentation to meet the minimum

requirements for applying the progress theme? A. complex

A. The overall approach to managing by exception B. understood

B. The tailoring required for progress reports C. lower

C. The tolerance areas that will not be controlled D. higher

D. The levels of management control that will be used

38) What takes place during the 'closing a project' process?

33) Which theme establishes mechanisms to monitor and compare actual achievements against A. The post-project benefits reviews are performed

those planned? B. Ownership of the project's products is transferred to the customer

C. An end stage report is prepared for the final stage

A. Plans D. The project closure notification is reviewed and approved

B. Change

C. Progress 39) Which is a purpose of the 'starting up a project' process?

D. Quality A. To understand the resources and costs to deliver the project's products

B. To ensure that there is authority to deliver the project's products

34) Which role is responsible for the management of a risk assigned to it? C. To do the minimum to decide whether it is worthwhile initiating the project

A. Project support D. To create the management product required to control the project

B. Risk owner

C. Risk actionee

D. Project assurance

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 40) In a customer/supplier context, which is a responsibility of a supplier? 45) Which is a purpose of a quality management approach?

A. To deliver the benefits of the project A. To define the customer's quality expectations for the project

B. To provide the project mandate B. To define the quality standards to be applied to a project

C. To deliver the outputs of the project C. To identify the level of quality required for each of the project's products

D. To provide the requirements for the products D. To summarize the planned quality management activities

41) Which is a minimum requirement for applying the organization theme? 46) How does defining a product's quality requirements support the 'focus on products'

A. To ensure the senior user verifies user requirements principle?

B. To ensure that the change authority is delegated A. By providing the project's tolerances so that authority can be delegated

C. To ensure that all the responsibilities of the project board are fulfilled B. By providing the responsibilities for the project management team

D. To ensure that the supplier resources are available C. By providing the justification for the project to be initiated

D. By providing an explicit understanding of what the project must deliver

42) When should the team manager produce a checkpoint report?

A. When a work package is being negotiated 47) Which is a feature of PRINCE2?

B. At the frequency agreed in the work package A. It is a method specifically designed for technical projects

C. On completion of the quality-checking activities for each product B. It promotes continual learning in organizations

D. When reviewing how a stage is progressing C. It includes many motivational techniques

D. It is designed to manage both projects and programmes

43) Which statement describes the 'directing a project' process?

A. It enables the project board to assure that there is continued business justification 48) Which roles should NOT be combined?

B. It covers the day-to-day activities of the project manager A. Project board and change authority

C. It ensures there are regular progress meetings B. Project manager and team manager

D. It begins on completion of the 'initiating a project' process C. Executive and project manager

D. Project manager and project support

44) Which is a purpose of the plans theme?

A. To identify, assess and control uncertainty within the project 49) Which is a characteristic of a project?

B. To establish a coding system for all components of the project's products A. It is considered low risk

C. To define the means of delivering the products B. It avoids stresses and strains between organizations

D. To produce a benefits management approach C. It maintains business as usual

D. It involves cross-functional teams

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 50) Which is an objective of the 'managing a stage boundary' process? 55) When should the 'managing a stage boundary' process be undertaken?

A. To request authorization to start the next stage A. Close to the end of each management stage

B. To ensure that all threats and opportunities for the current stage have been closed B. Close to the start of each management stage

C. To ensure that work on products allocated to the team for the next stage is authorized C. At the end of the final stage

D. To implement actions to resolve tolerance deviations from the stage plan D. At the end of the 'starting up a project' process

51) In which process is authorization given to deliver the project's products? 56) What is a project outcome?

A. Starting up a project A. A measurable improvement that is perceived as an advantage by one or more

B. Initiating a project stakeholders

C. Managing a stage boundary B. The reason for the project

D. Directing a project C. The result of the change derived from using the project's outputs

D. The project's specialist products

52) Which is a minimum requirement for applying the business case theme?

A. To document the responsibility for defining the standards for the business case 57) Identify the missing words in the following sentence.

B. To appoint a senior user from an area of the business impacted by the project The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.

C. To have the benefits management approach approved by the participants of benefits

reviews A. benefits, change, risk

D. To delegate the development of the business justification to the project manager B. benefits, quality, risk

C. change, quality, risk

53) How is the project initiation documentation used during the 'closing a project' process? D. benefits, change, quality

A. It is used as the basis for comparing the original aim of the project against what was

actually achieved 58) Which management stages must a PRINCE2 project consist of, as a minimum?

B. It provides the controls for the final stage of the project A. Starting up, initiation, and at least one other stage for the rest of the project

C. It is updated to include relevant lessons from previous projects B. At least one stage for developing products, and a closing stage

D. It provides the project product description for approval by the project board C. Initiation, and at least one other stage for the rest of the project

D. Initiation, at least one stage for developing products, and a closing stage

54) Which process aims to ensure that during the project all parties understand the project

objectives? 59) Which statement about project stakeholders is CORRECT?

A. Starting up a project A. All stakeholders must be identified at the start of the project

B. Directing a project B. All stakeholders are members of the project board

C. Initiating a project C. All stakeholders are external to the corporate organization

D. Managing product delivery D. All three principle categories of stakeholder have their interests represented by the

project board

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 60) What should be provided by a project mandate?

A. Terms of reference for a project

B. A detailed business case

C. Tolerances for each management stage

D. A plan for the initiation stage

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