9 May, 2023

Ms. Nur Alya Nadhirah Binti Kamarudin

Bahagian Khidmat Pengurusan dan Kewangan
KEMENTERIAN PERDAGANGAN DALAM NEGERI (SEKSYEN PERANCANGAN BELANJAWAN)
Aras (Menara), No. 13,
Persiaran Perdana, Presint 2,
62623 Putrajaya.

Tel : +603 8882 5707

Mobile : +6019 685 6806
E-mail : [email protected]

Dear Ms. Alya,

REF: REVISED #1 QUOTATION FOR ROOM ACCOMMODATION & EVENT ON 05TH – 09TH JUNE 2023

Warmest greetings from PARKROYAL Penang Resort!

It is indeed great pleasure to have your interest in our resort and for considering our resort as a probable venue
for Room Accommodation & Meeting. With your specific requirement in mind, it is our pleasure to submit the
following proposal for your kind consideration.

ACCOMMODATION ARRANGEMENT
Dates : 05th – 09th June 2023 (Monday – Friday)
Duration : 04 nights
No of persons : 10 persons
No of rooms : 08 rooms
Room Category : Superior Room @ RM 500.00nett per room per night
Deluxe Room @ RM 550.00nett per room per night
Deluxe Seafacing Room @ RM 600.00nett per room per night
Premier Seaview Room @ RM 700.00nett per room per night
Breakfast : All room inclusive of 01 / 02 breakfasts
Bedding : Bed Type subject to availability upon arrival; Please refer below room description

Value Adds:
1. Complimentary non-alcoholic Welcome Drink for 01 / 02 persons per room upon arrival.

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Others:
- Extra Bed @ RM 150.00nett per unit per day with 01 breakfast. Only applicable in Deluxe Room, Deluxe
Seafacing Room, Family Seaview 01 Bedroom, Lanai Suite, Premier Seaview Suite, Pulau Pinang Suite
& Francis Light Suite - Extra Bed convert from the existing Sofa Bed (13 years old and above)
- Additional Breakfast for 6 to 12 years old at RM 32.50nett per person per day
- Additional Breakfast for 4 & 5 years old at RM 10.00nett per person per day

Room Description:

Room Type Description

At 28sqm, our modern Superior Rooms offer a relaxing retreat with its twin
Superior
beds and a spacious ensuite bathroom.
Our Deluxe Room of 33sqm features a day bed and an ensuite bathroom and a
Deluxe
double (king) or twin bed for that great night sleep.
Enjoy the partial sea and garden views from our 33sqm Deluxe Sea-Facing Room.
Deluxe Seafacing This modern guestroom features double (king) or twin beds, a day bed with
trundle and an ensuite bathroom.
Admire the wonderful Straits of Malacca and lush garden view from a private
Premier Seaview
balcony, our Premier Seaview Rooms of 34sqm also features a double (king) or
Room
twin bed and a modern ensuite bathroom.

Room Capacity:

Total Maximum Persons Extra Bed

Category (with extra bed where Allowed Baby Cot
applicable) (Day Bed)
Superior Room 2 adults and 1 child No Yes
3 adults or Yes
Deluxe Room Yes
2 adults and 2 children (Chargeable)
3 adults or Yes
Deluxe Seafacing Room Yes
2 adults and 2 children (Chargeable)
Premier Seaview Room 2 adults and 1 child No Yes

Notes:
▪ The above number of rooms are based on single / twin room.
▪ The above room rates are nett and non-commissionable.
▪ The above room rates are applicable 03 days before and 03 days after the event official dates.
▪ The above room rates are inclusive of buffet breakfast for single / twin occupancy.
▪ Rooms and room category are subject to availability upon confirmation.
▪ The above represent group rates. A group is defined as 10 rooms or more booked collectively and travelling
together. Should the number be less, the Hotel reserves the right to re-quote.
▪ The above room rates are correct at this date of proposal and are subject to change without prior notice.
▪ Please take note that our check in time is after 3.00pm and check out time is at 12.00noon.
▪ All rooms are equipped with in house movies, IDD phone lines, broadband access, iron /ironing board, mini
bar, coffee/tea making facilities, satellite TV channels and safe deposit box.

EVENT ARRANGEMENT
Day : 05th – 08th June 2023 (Monday – Thursday)
Venue : To Be Advised (TBA)
No. of persons : 15 persons
Set up : U-shape

Day 1: 05th June 2023 (Monday)

Half Day Meeting Package at RM 220.00nett per person per day with the following inclusions: -
▪ One set / in house buffet dinner
▪ One Supper with three snacks; Coffee and Tea
▪ Usage of function room from 8.00pm to 12.00am
▪ This package is applicable for a minimum of 15 persons

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Day 2 to 4: 06th – 08th June 2023 (Tuesday - Thursday)
Full Day Meeting Package at RM 450.00nett per person per day with the following inclusions: -
▪ Two coffee breaks with three snacks; Coffee and Tea
▪ One set / in house buffet lunch
▪ One set / in house buffet dinner
▪ One Supper with three snacks; Coffee and Tea
▪ Usage of function room from 8.00am to 12.00am
▪ This package is applicable for a minimum of 15 persons

** Above package applicable for a minimum of 15 persons

** In house buffet lunch @ Cinnamon Asian Kitchen
** Buffet applicable for 40 persons and above & sharing together with another patron

The following meeting facilities will be provided on complimentary from us.

▪ 01 flipchart with assorted color marker pens
▪ 01 whiteboard with assorted color marker pens
▪ Writing pads, pens, bottled water and mints
▪ Reception table at the foyer for registration
▪ Signage at lobby and function room foyer with company logo
▪ Wireless internet access in meeting room
▪ 01 wired microphone and standard PA system
▪ 01 LCD projector and screen in main function room

DEDICATED LAN INTERNET

Dedicated internet line come with 1 cable connection (limited to 1 room / location /day). Guest brings own
network switches for sharing

20mbps – RM 4,000.00nett per day (5 users with video streaming or online training with file transfer activity. 30 -
40 users for normal website surfing / send and receive email)
40mbps – RM 7,000.00nett per day (10 - 15 users with video streaming or online training with file transfer activity.
50 - 70 users for normal website surfing / send and receive email)
80mbps – RM 13,000.00nett per day (20 - 30 users with video streaming or online training with file transfer
activity. 80 - 100 users for normal website surfing / send and receive email)

Dedicated internet line come with WIFI connection (limited to 1 room / location/day). Hotel provide network
switches for cable connection

20mbps – RM 5,500.00nett per day (5 users with video streaming or online training with file transfer activity. 30 -
40 users for normal website surfing / send and receive email
40mbps – RM 8,800.00nett per day (10 - 15 users with video streaming or online training with file transfer activity.
50 - 70 users for normal website surfing / send and receive email)
80mbps – RM 15,000.00nett per day (20 - 30 users with video streaming or online training with file transfer
activity. 80 - 100 users for normal website surfing / send and receive email)
▪ Daily Buffet Lunch at Cinnamon Asian Kitchen from RM 90.00nett per person
▪ 3-Course Set Lunch at Gustoso @ RM 78.00nett per person – 12.00pm to 2.30pm
▪ 3-Course Set Dinner at Gustoso @ RM 138.00nett per person – 6.30pm to 10.30pm
▪ International & Seafood Buffet Dinner (Friday - Saturday) at Cinnamon Asian Kitchen @ RM 148.00nett per person
– 6.30pm to 10.30pm
➢ Should there be 40 persons (adults) and above, in house buffet will be available

PRIVATE FOOD AND BEVERAGE ARRANGEMENT

▪ Pre – Dinner Cocktail Menu @ RM 100.00nett & above per person (minimum of 30 persons)
▪ Western Set Dinner @ RM 168.00nett & above per person (minimum of 30 persons)
▪ Italian Set Dinner @ RM 178.00nett & above per person (minimum of 30 persons)
▪ Private Chinese Set Dinner @ RM 1,888.00nett 10 persons per table (minimum of 30 persons) – Only for Indoor
▪ Hawker Style Buffet Dinner @ RM 170.00nett onwards per person (minimum of 40 persons)
▪ International Buffet Dinner @ RM 160.00nett onwards per person (minimum of 40 persons)
▪ Private BBQ Buffet Dinner @ RM 190.00nett onwards per person (minimum of 50 persons) – Only for Outdoor,
should indoor require, items will be Pre – Grilled

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 ** Menus will extend after selection of preference cuisine
** Any outdoor dinner event will require Canopy / Marquee Tent
** Canopy / Marquee Tent arrangement for outdoor dinner expenses will be on client own cost
** Should any outdoor dinner without Canopy / Marquee Tent arrangement, room rental will be charge for indoor
back up venue
** Above minimum persons based on adult

** Kindly take note a surcharge of 50% from the quoted rates applies during public holiday and eve of public
holiday.

OTHERS – Kids Charges

- 50% of the meal charges for 6 to 12 years old
- 25% of the meal charges for 4 to 5 years old
- 3 years and below on Complimentary

The following dinner facilities will be provided on complimentary from us.

▪ Reception table at the foyer for registration
▪ Signage at lobby and function room foyer with company logo
▪ 01 wired microphone and standard PA system
▪ 01 LCD projector and screen (indoor dinner)

BEVERAGE ARRANGMENT
OPTIONAL – Free Flow Package 1: - Soft Drinks & Chilled Juices – By Glass
▪ RM 80.00nett per person – One Hour
▪ RM 130.00nett per person – Two Hour
▪ RM 170.00nett per person – Three Hour
▪ RM 200.00nett per person – Four Hour

OPTIONAL – RENTAL OF ADDITIONAL MEETING FACILITIES AND EQUIPMENT

▪ Lapel microphone is at RM 200.00nett per unit per day
▪ Wireless / Cordless microphone is at RM 200.00nett per unit per day
▪ Wired microphone is at RM 100.00nett per unit per day
▪ LCD projector and screen is at RM 950.00nett per unit per day

PAN PACIFIC CARES

As we welcome the new normal in travel, “Pan Pacific Cares” promises to ensure the well-being of our guests and
associates, as well as care for the community and the environment. It redefines guests’ stay experience with
elevated cleaning standards to ensure the safety of our guests and associates.

Please view “Pan Pacific Cares” landing page (https://www.panpacific.com/en/panpacific-cares.html) for more
details.

PAN PACIFIC CONNECTIONS

It is our corporate booker's loyalty program. The program recognizes and rewards corporate bookers book rooms,
meetings and events at our hotels, resorts and serviced suites. The benefits are as follows:
▪ Earn reward points when PPC member makes an eligible booking of rooms, meetings and /or events at
participating properties.
▪ 24/7 easy access to contracted rates online.
▪ Instant confirmation of online reservations on contracted/negotiated rates
▪ Enjoy special discounted rates for non-contracted participating properties and corporate promotions.
▪ Easy management of booking history with a PPC members-only portal access.
▪ Invitations to special events and activities organized by properties.

Please view this website for more details: www.panpacificconnections.com

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Note: -
▪ The rates quoted are especially for this event and are not applicable for any other events or dates.
▪ We would like to highlight that at this point in time, no blocking of rooms, function spaces or services has
been done. Rooms are subject to availability at the time of confirmation.
▪ All rates quoted are in Malaysia Ringgit, inclusive of 10% service charge and 6% Sales and Services Tax (SST)
and non-commissionable. The Government tax shown, is the prevailing rate of service tax on the sale of rooms
and Food & Beverage. Therefore, kindly be advised that the rates shown are subject to change based on the
country's tax laws. The hotel will make every attempt to notify you should there be any official announcement
from the Malaysia Government.
▪ Please be informed that with effect from 1 July 2017, the Malaysian national government has imposed a
National Tourism Tax of RM10.00 per room per night for all foreign passport holders. This is an additional tax
to the current 10% service charge, 6% % Sales and Services tax (SST) and Local Government Fee of RM3.00
per room per night that is levied onto guests’ daily bill at the resort.
▪ We are pleased to inform you that we have been certified "HALAL" for all menus served in Banquet and
Cinnamon Asian Kitchen.
▪ Should the group intend to hire any third-party service providers when the group is in-house, this information
must be relayed to the hotel during the negotiation period. Prior approval must be obtained from the hotel
first or the hotel has the right to refuse entry of any third-party service providers within the hotel's premises
(including the ground and gardens).

We trust that you will consider our proposal favourably. Meanwhile, please feel free to contact us if you should
require any assistance however mundane the requests may be. It is always a pleasure to be of service. We
definitely look forward to orchestrate, yet, another successful event with you.

Yours sincerely,

WAN MOHAMED ZULFAQAR

Senior Sales Manager
PARKROYAL Penang Resort
Kuala Lumpur Sales Office (KLSO)
M:+6018 218 2969
[email protected] | parkroyalhotels.com