4J’s Evenement You dream you aim

Ipil, Zamboanga Sibugay

Contact No: 09161427303
Email Address: [email protected]
VISION

To become the leading event’s services that can provide world class experience. And to
promote genuine hospitality to meet the satisfaction of the customer’s through good
servicing and accommodation.

MISSION

Aim to help clients achieve their chosen events and make their occasions worth
remembering and satisfied the customer’s needs and wants.

GENERAL OBJECTIVES

Creating world class experienced, that meet’s the demand of the society through customer
satisfaction. Evaluating the needs and wants to have a satisfying moments of our clients.

SPECIFIC OBJECTIVES

 To provide world class experienced through our serving.

 To meet the demands in every event’s that we have.
 To cater the needs and wants of our customer.
 To resolve clients complains through our service.
 To provide unforgettable moment in the events that we have facilitated to achieve
their dreams through our hands.

2|Page
 August 27, 2017

Ms. Gretchen C. BAricua

Head Teacher, Science Department
Pagadian City

Ms. Baricua:

Thank you for the opportunity you’ve given to us to cater your event. We are very happy
to share with you and your guest the food and services we can offer. As we all know,
planning and preparing for an event is hard and costly, but we promise to affluence your
problem.

We put into consideration all your concern and request as we developed this proposal. In
this event, we would like to showcase the food and service that we have. In addition to
our standard menu and food service, we also offer kind of services such as wedding,
baptism and birthday.

In this proposal we have only included the service that you selected. If you have only
request and concern regarding the event, you are feel free to tell or notify us so that we
can easily accommodate your request.

Sincerely,

MelanieArag
MELANIE O. ARAGONA
4J’s Event Manager

3|Page
 EVENT DETAILS

Business Name : 4J's Evenement

Organizers: 4J’s Evenement You Dream You Aim
Venue: 4J’s Evenement Hotel
Venue Address: Lower Taway, Ipil, Zamboanga Sibugay
Company Name: MORNINGSIDE DRIVE COMPANY

Proposed Event: Training Workshop on Leadership Skills

Date/Time: October 9-11, 2017
Duration: 3 days

Event Budget: ₱ 1, 000,000.00

Number of Participant: 200 Participants

4|Page
 ORGANIZATIONAL CHART
MELANIE O. ARAGONA
President

DANISA VINA A. CAMBAL

Manager

JENELYN Y. CORTES ALYSSA A. VALDEZ JESSICA C. VIEN

Accounting Supervisor Marketing Supervisor Production Supervisor

JOSE M. ALVAREZ KEVIN L. TI MARIA L. LIM

Assistant Assistant Assistant

JESS P. YU GREGORY D. JIMENEZ JESSA L. BONNA

Clerk Clerk Clerk

5|Page
 SUMMARY

Brief Information of the Event Planner

Melanie O. Aragona is a Bachelor of Science in Hotel and Restaurant Management graduate
at Sibugay Technical Institute Incorporated. She’s also a NCIII holder of Events
Management and Front Office and a NCII holder of Food and Beverage Service,
Housekeeping, Bread and Pastry Production and Culinary Arts.

She’s been in the Event Management Industry for 9 years. She worked as an Event Planner
Staff in one of the well-known and trusted company at Cebu City, later on she promoted as
a Company General Manager. After 6 years of experience and hardwork, she decided to
build her own Event Management Company and nowadays the 4J’s Evenement become one
of the best Event Planner Company in Sibugay Peninsula.

Evenement derived from the French word means event and 4J is from the name of my 3
sons and husband, Jemelkent, Jundave, justincarl and jevet.

Brief Information of the Seminar Event

This Program is design to be an effective leader; you need to be able to respond to those
challenges with intelligence, strategy, and expertise. Having difficulty responding to
unanticipated challenges, or if simply interested in improving leadership skills, you should
strongly consider enrolling in a leadership training course.

Introduction
Leadership has been called "The ability to get followers." Oneof the deepest cravings of
human nature is the need to feel important, to have a sense of meaning and purpose in life
and work. Leaders are invariably those who can tap into the deeper emotions of others and
get them to rise above and beyond anything they may have accomplished in the past.

6|Page
Objective:

 Developing effective leadership and tools for managing people and their performance
in a complex and changing workplace.
 To consider the principles of leadership and practice the personal skills involved in
effective team leadership.
 Designed for the new manager or high potential management candidate, this program
accelerates the development of your critical leadership skills.
 Participants leave this program with a greater understanding and capability to both
manage and lead, a follow up agenda to ensure behavior change, and a commitment
to continuous learning and improvement

Seminar Host/Educators
Professor Julia Miele Rodas
BCC CUNY President
Professor Irina Carlota Silber
CCNY CUNY President
Liz Bowen
BCC CUNY Vice- President
Rosemarie Garland-Thomson, MD
Emory University
Lennard Davis, DMD, MD
University of Illinois at Chicago
Maren Linett, DDS
Purdue University
Vandana Chaudhry, DMD
College of Staten Island, CUNY

7|Page
 ACTION PLAN

Venue: 4J’s Evenement Hotel

Inclusions:
1. Three days lecture and actual seminar at 4J’s Evenement Function Hall
2. Certificate of seminar

Topics: Duration of Workshop Seminar in 3 days

 Selecting which necessary things and to use to
 How to create promotion from the necessary things of an event
 How to make different pliers, promotion, invitations.

Stakeholder
 Organizer Committee – The Event Planner team and the Hotel venue staff
 Staging Contractors – Hired contractors

Invited
 Leaders and Professionals
 Teachers and Instructor
 Businessman / Businesswoman

8|Page
 EVENT PROTOCOL
OUT-OF-TOWN SPEAKERS AND HONOREES
 Reserve hotel rooms
 Send guests an itinerary in advance
 Pick up the guests at the airport or bus station; if relevant wear a name tag, so they'll be
able to identify you
 Drive a clean vehicle
 Arrange for dining companions
 Have a copy of the final itinerary waiting for guests at the hotel
 Provide a welcome gift in the guest's hotel room
 Escorted by the security team and Glamour personnel for assistance

BRIEFING MATERIALS
The event host and speaker(s) should receive briefing materials three to four days before the
event. These should include:
 Outline of the program
 Guest list (serves as a reminder to hosts and speakers of names and titles of guests)
 Date, time, and location of event
 Menu
 Biographical information on honorees
 Brief audience demographic
 Seating assignments for guests assigned to tables or specific seats at an athletic event or
cultural performance
 Names of musicians or other performance groups, whether a photographer will be
present, parking information, etc.
 Any other information you think will be helpful

9|Page
 EVENT EXECUTION CHECKLIST

2 MONTHS BEFORE THE EVENT

YES NO
Establish event goals and objectives
Gather all the details of the event.
Get cost estimated and budget
Propose the sequence of event activity
List down the materials/tools needed for the event.
When the materials/tools are complete, make a reservation for
this.
Visit and check the venue.
Send Invitation letter to all alumni.

1 MONTH BEFORE THE EVENT

Finalize the final list of guest who will be joining the event.
Print the certificates.
Search for plaques, and souvenirs.
Approach the host and present an example of plaques and
souvenirs and ask for her approval.
Purchase the plaques and souvenirs.
Prepare the buffet menu.
Call the host and tell her about the menu and ask her
approval and confirmation.
Review security needs/plan for the event with venue manager.

1 WEEK BEFORE THE EVENT

Prepare all the materials/tools needed for the event.
Finalize the staging and set-up of the floor plan.
Double check and arrange all the materials/tools needed for
the event.

10 | P a g e
 Identify and confirm speakers/presenters/entertainers
Finalize the event script/program

DAY BEFORE THE EVENT

The venue must be already set-up according to floor plan.
Double Check the security of the guest.
Ensure you have copies of all instructions, directions, phone
numbers, keys, extra parking, seating charts and guest lists
with you

11 | P a g e
 PROGRAM

DAY 1
TIME ACTIVITY
06:00 – 07:00 AM - Arrival of the Participants/ Check-in
07:00 – 08:00 AM - Breakfast
08:00 – 09:30 AM - Welcoming of the Participants
09:30 – 10:00 AM - Snacks
10:00 – 11:00 AM - Introduction
11:00 – 12:00 AM - LUNCH
12:00 – 01:00 PM - Rest
01:00 – 02:30 PM - Lecture
02:30 – 03:00 PM - Snacks
03:00 – 05:00 PM - Lecture
05:00 – 07:00 PM - Rest
07:00 – 09:00 PM - DINNER

DAY 2
TIME ACTIVITY
06:00 – 07:00 AM - Call Time of the Participants
07:00 – 08:00 AM - Breakfast
08:00 – 09:30 AM - Lecture
09:30 – 10:00 AM - Snacks
10:00 – 11:00 AM - Workshop
11:00 – 12:00 AM - LUNCH
12:00 – 01:00 PM - Rest
01:00 – 02:30 PM - Lecture
02:30 – 03:00 PM - Snacks
03:00 – 05:00 PM - Workshop
05:00 – 07:00 PM - Rest
07:00 – 09:00 PM - DINNER

12 | P a g e
DAY 3
TIME ACTIVITY
06:00 – 07:00 AM - Call Time for the Participants
07:00 – 08:00 AM - Breakfast
08:00 – 09:30 AM - Lecture
09:30 – 10:00 AM - Snacks
10:00 – 11:00 AM - Workshop
11:00 – 12:00 AM - LUNCH
12:00 – 01:00 PM - Rest
01:00 – 02:30 PM - Closing Ceremony/End of Proper Lecture
02:30 – 03:00 PM - Snacks
03:00 – 06:00 PM - Distributions of Awards and Certificates
06:00 – 08:00 PM - DINNER

POST TOURING
(A DAY AFTER THE EVENT)

 Check the budget and returned the contingency fund (if there are no any
casualties).
 Confirm the Success of the event to your Client/host with all the
information and details.
 Check all the rented materials and tools if it’s already returned.

13 | P a g e
 3 DAYS MEAL PLAN
DAY 1
Breakfast
Main Course Fruits Drinks
 Bangsilog  Watermelon  Water
(fried bangus with fried  Banana  Coffee
rice and egg)  Tea

Lunch
Main Course Dessert Drinks
 Rice  Cheese Cake  Water
 Letchon Kawali  Sorbet  Soda
 Beef Stew in Peanut
Sauce (kari-kari)

Snacks
 Water
 Soda
 Chicken Sandwich

Dinner
Main Course Dessert Drinks
 Rice  Tiramisu  Water
 Chopsuey  Gelato  Pineapple Juice
 Pork Adobo ( Adobong
Baboy

DAY 2
14 | P a g e
 Breakfast
Main Course Fruits Drinks
 Tapsilog  Apple  Water
(eef Tapa with fried rice  Mango  Coffee
and egg)  Tea

Lunch
Main Course Dessert Drinks
 Rice  Panna Cotta  Water
 Roasted Pork Belly  Buko Juice
(Lechon Liempo)
 Chicken Lumi

Snacks
 Water
 Soda
 Ensaimada/Mamon

Dinner
Main Course Dessert Drinks
 Rice  Black Forest  Water
 Beef Steak (Bistek Gateau  Orange Juice
Tagalog)
 Chopsuey

DAY 3

15 | P a g e
 Breakfast
Main Course Dessert Drinks
 Cornsilog  Mango  Water
(cornedbeef, egg  Watermelon  Coffee
and fried rice  Tea

Lunch
Main Course Dessert Drinks
 Rice  Key lime Pie  Water
 Pancit Bam-i  Sorbet  Soda
 Menudo (Diced
Pork w/ vegetable)

Snacks
 Water
 Soda
 Corbread

Dinner
Main Course Dessert Drinks
 Rice  Chocolate Brownie  Water
 Filipino Chicken  Pumpkin Pie  Orange Juice
Curry
 Humba
 Pork Barbeque

16 | P a g e
 Meals
Day 1
Breakfast Lunch

Snacks Dinner

17 | P a g e
 DAY 2

Breakfast Lunch

Snacks Dinner

18 | P a g e
 DAY 3
Breakfast Lunch

Snack Dinner

19 | P a g e
 VENUE

4J’S EVENEMENT HOTEL

20 | P a g e
 FUNCTION HALL

21 | P a g e
 CERTIFICATE
of
APPRECIATION
is given t0

JULIA MIELE RODAS

for her quality involvement during
Training Workshop and Leadership Skills
that
led to the success of Morningside Drive Company Seminar
at
4J’s Evenement Hotel last October 9-11 2017.

Given this 11th day of October, 2017 at 4J’s Evenement Hotel, Ipil, Zamboanga
Sibugay.

`
MA. JOSEFA M. LADIONES
Moningside Drive President

22 | P a g e
 PLAQUE

23 | P a g e
 SOUVENIRS

24 | P a g e
 OVERALL COSTING
QUANTIT DAYS PRIZE AMOUNT
Y
 TALENT FEE (TF) 100000 Php. 120,000.00
 Contingency Funds 175000 Php. 175,000.00
 Hotel Accommodation 6 3 2,000 Php. 36,000.00
 BREAKFAST 200 3 100 Php. 60,000.00
 SNACKS(MORNING) 200 3 50 Php. 30,000.00
 LUNCH 200 3 100 Php. 60,000.00
 SNACKS(AFTERNOON) 200 3 50 Php. 30,000.00
 DINNER 200 3 100 Php. 60,000.00
 Venue/Event Rental 1 3 20,000 Php. 60,000.00
 Audio/Visual 3 50,000.00 Php. 150,000.00
 Décor Vendor 3 15,000.00 Php. 45,000.00
 Entertainment 2 3 5,000.00 Php. 35,000.00
 Production Expenses 5,000.00 Php. 5,000.00
 Marketing and Registration 50,000.00 Php. 5,000.00
 Planning and Organization 30,000.00 Php. 30,000.00
 Fair 6 3 300 Php. 5,400.00
 Honorariums 6 3 2,000.00 Php. 36,000.00
 Souvenirs 207 73.00 Php. 15,111.00
 Certificates 207 10.00 Php. 2,070.00
 Plaques 6 250.00 Php. 1,500.00
 Security Personnel 4 3 1,500.00 Php. 18,0000
 Emergency Fund Php. 20,919.00
Total Php. 1,000,000.00

25 | P a g e
 CONTINGENCY FUND
CONTINGENCY AMOUNT
PHP 30,000.00
 Catering and Services

PHP 30,000.00
 Hotel Accommodation

PHP 20,000.00
 Failure of public address sound systems
o may be caused by people tripping
over wires, faulty equipment,
o Faulty electrical connections,
missing components.)

PHP 50,000.00
 Breakages and other losses
o (could include competition
equipment, electrical equipment
o and lighting, trophies, event
paperwork, canteen equipment
o and supplies, keys, money and many
other items.)

PHP 25,000.00
 Injuries and accidents

TOTAL PHP 175,000.00

26 | P a g e
 EMERGENCY HOTLINE
ESTABLISHMENT NAME and POSITION CONTACT #

 Philippine National SPO1 JEMEL K. ONTOLAN 117 / (+639) 997-236-545

Police (PNP)

 Bureau of Fire FO2 JEVET A. ALAYON (+639) 157-976-346

Protection (BFP)

 HOSPITAL DR. DANISA A. CAMBAL

 NATIONAL POISON DR. JOY F. SEPIO

(+639) 157-976-346
CONTROL

 Department of +639) 169-996-396

Transportation and
Communication
(DOTC)

 Zamboanga MR. DAVE L. MARCHAN (+639) 986-095-345

Sibugay Electric
Cooperative
(ZAMSURECO)

 RED CROSS MR. CARL M. DEO (+639) 179-094-254

27 | P a g e
 LOCATION MAP

28 | P a g e
 FLOOR PLAN

29 | P a g e