University of Engineering & Technology, Taxila

Faculty of Telecommunication & Information Engineering

B.Sc. Computer Engineering

Management Information System (MIS)

Course Code: MIS-407

Activity leacture#3

Submitted By
Muhammad Ahmad 19-CP-08
Saad Rustum 19-CP-39

Submitted To
Dr. Asim Raheel

Date: 27-02-2023

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Question:
Scenario: You have been hired as the IT intern for a start up management consulting
company. The company needs to automate their office. The company currently has five
employees. These employees are: one secretary, three consultants, and the owner of the
company. Software required for the company includes Microsoft Office Professional,
Peachtree Accounting Software, Microsoft Project, and others. One of the consultants will
require training in MS Project, and another in Peachtree. You are tasked to find the best
computers for the lowest cost that will meet the requirements for the five employees that use
this office. Assume you will select the same computer for all five employees: Don't forget the
software in the cost; also the printer(s), scanner(s), and other peripheral components that may
be required. You can network the computers if you so desire. Assume you will have DSL.
Compute individual cost for each system, and the cost for the entire office, and the total cost
of ownership (TCO) for all systems in this company The owner of the company wants three
separate prospects to choose from. He has suggested you look at Dell, HP, and a local
company in town for the systems: You also have an option to use the same resources through
a cloud provider if possible. He has requested you use Excel to do your comparisons and
provide a summarized report as well.
Introduction:
As the IT intern of a management consulting company, the task is to automate their office by
selecting the best computers for the lowest cost that will meet the requirements of the five
employees, including one secretary, three consultants, and the company owner. The required
software for the company includes Microsoft Office Professional, Peachtree Accounting
Software, Microsoft Project, and others.
The task also includes finding the best peripherals such as printers, scanners, and networking
the computers if required. The owner of the company wants to have three separate prospects
to choose from HP[1], Dell[2], and a local company. After analyzing different online stores
of the mentioned companies we conclude the i5 with 8GB is best for office use and
recommended by company by the respective company. Additionally, a cloud provider can be
considered for the same resources.
Total
Cost of
Microsoft Micros Cost of Total
Peachtree Keyboar Printer and Total Cost Owners
Operating Office oft Network One Cost for Networking
Processor RAM Hard Disk Accounting Monitor d and Scanner for All hip
System Professiona Projec Capability Computer All Five Cost
Software Mouse (optional) Systems (TCO)
l t System Systems
for All
PC
Specification/Component
Windows 10
Intel Core i5 8GB 512GB SSD $439 $799 $589 22-inch $39 $230 Included $799 $4,495 $200 $10,415 $9,190
Dell Professional
Windows 10
Intel Core i5 8GB 512GB SSD $439 $399 $589 22-inch $39 $490 Included $899 $4,995 $200 $11,215 8219
HP Professional
Windows 10
Intel Core i5 8GB 512GB SSD $439 $387 $589 22-inch $39 $199 Included $999 $5,495 $200 $12,215 28393
Local Company Price Professional

Comparison of Computer Systems:

To compare the computer systems from Dell, HP, and the local company, a list of required
specifications and components is made. The required specifications and components are:

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 'Specification/Component': HP has noticeably
higher.
Specification/Component

Cost
$0 $100 $200 $300 $400 $500 $600

LOCAL COMPANY PRICE $199

DELL $230

HP $490

Printer and Scanner comp

We see different types of printers and see what are best for office usage. Here's a table of selected
ones (reference is at end from webstore)that compares the costs and specifications of the printer(s),
scanner(s), and other peripheral components for each vendor:

Vendor Printer Printer and Keyboard Keyboard Total

and Scanner and and Mouse Peripheral
Scanner Specifications Mouse Specifications Cost
Cost Cost

Dell $214 Faster color print, $255 Dell KB216 $369

copy Wired
Keyboard and
Mouse

HP $414 scan, fax, 2-sided $110 HP USB $679

print/scan Keyboard and
Mouse
wireless
Local $114 $455 Local $769
Company mobile/wirelessPro Company
quality color for Wired
presentati Keyboard and
Mouse

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Based on the above table we conclude following graphs

'Keyboard and Mouse Cost'

Keyboard and Mouse Cost

$455

$255

$110

Dell HP Local Company

Vendor

As we can see from the table, all three vendors offer the same specifications for the printer(s),
scanner(s), and other peripheral components. However, when we include the cost of wires,
the total peripheral cost for each vendor is slightly higher. Therefore, the cost of wires should
also be taken into account when making a decision on the most cost-effective vendor.

'Printer and scanner Cost of One Computer System'

by 'Specification/Component'
$1,200
$1,000
$800
$600
$400
$200
$0
Dell HP Local Company Price
Specification/Component

Microsoft Project Printer and Scanner (optional) Cost of One Computer System

'Specification/Component': HP has noticeably higher 'Printer

and Scanner'.
Specification/Component

HP

Dell

Local Company Price

$0 $100 $200 $300 $400 $500 $600

Printer and Scanner (optional)

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So from above graph we conclude that HP has noticeably higher for Printer and Scanner.

Total Cost of Ownership (TCO):

From table analysis below pie chart is generated that shows the TCO for all comparative
companies.

'Specification/Component': (TCO) for

All Computer Systems'.

18%

Local Company Price

Dell
20%
62% HP

Software Comparison:

'Microsoft Project', 'Printer and Scanner

(optional)' by 'Specification/Component'
$800

$600

$400

$200

$0
Dell HP Local Company Price
Specification/Component

Microsoft Project Microsoft Office Professional

Peachtree Accounting Software

From graph data we predict that dell feasible for software side.

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Total Cost for All Systems:
The total cost for all five systems from Dell, including software, peripherals, and networking,
is calculated as follows:

'Total Cost for All Five Systems', 'Networking Cost' by

'Specification/Component'
$6,000

$4,000

$2,000

$0
Dell HP Local Company Price
Specification/Component

Total Cost for All Five Systems Networking Cost

Total Cost of Ownership (TCO):

The total cost of ownership (TCO) for all five computer systems includes the initial cost of
the systems plus the maintenance, support, and upgrade costs over three years. It is assumed
that the systems will be replaced after three years.
The TCO for all five systems from Dell is calculated as follows:

Total cost

Total Cost of Ownership (TCO) for All Dell Computer Systems

Total Cost for All Systems

Networking Cost

Total Cost for All Five Systems

Cost of One Computer System

$0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000

Series3 Series2 Series1

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The TCO for all systems from HP and the local company is calculated in a similar way.

Conclusion:
After comparing the prices of computer systems from Dell, HP, and the local company, it was
found that Dell is offering the best price. The total cost for all five systems, including
software, peripherals, and networking, is $10,415. The TCO for all five Dell computer
systems is $9,190, which includes the initial cost of the systems plus the maintenance,
support, and upgrade costs over three years. The owner of the company can choose from
these options and select the most appropriate one. Additionally, a cloud provider can be
considered for the same resources, which can also provide additional benefits such as
accessibility, scalability, and security.
References
[1]https://www.hp.com/us-en/shop/vwa/printers/prntbrnd=LaserJet,LaserJet-
Tank,OfficeJet,Smart-Tank?jumpid=ma_pr_featured_na_1_230222
[2]https://www.dell.com/en-us/shop/printers-ink-toner/ac/4014

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