THE DEVELOPMENT OF LIBRARY MANAGEMENT SYSTEM FOR

ARELLANO UNIVERSITY
ELISA ESGUERRA
CAMPUS

Raymon B. Galsim Michael Angelo Pinca

ICT Arellano University – Malabon ICT Arellano University – Malabon
09227885214 09558470646
[email protected] [email protected]

John Alfred Cortez Charlie Caliao Oftana

ICT Arellano University – Malabon ICT Arellano University – Malabon
09560720130 0930642155
[email protected] charlesoftana @yahoo.com

Mike Jayson Rowelo Rico Pajarillo

ICT Arellano University – Malabon ICT Arellano University – Malabon
09663450094 09974183548
jasonruelo @gmail.com [email protected]

Mhandee Louise B. Matis

ICT Arellano University – Malabon
09202316525
[email protected]

Adrian Carlos R. Gilbuena

ICT Arellano University – Malabon
09460253342
[email protected]

Jasmine B. Basco
ICT Arellano University – Malabon
09460290651
[email protected]

Mark Luna
ICT Arellano University – Malabon
09381834709
[email protected]
ABSTRACT library-oriented tasks. It also involves
maintaining the database of entering
Library management system
new books and the record of books
has grown in popularity over the past
that have been retrieved or issued,
few years. There are different
with their respective dates. A library
schools universities uses some type
system, is an enterprise resource
of library management system that
planning system for a library, used to
process and record the books
track items owned, orders made,
borrowing and returning more easier.
bills paid, and people who have
Library system allows students to
borrowed library materials. It is a
search what books they looking for
program or system made to help
without any requirements. The data
manage the information of the
of the students will be only needed if
books, magazines and journals
they want to borrow some books. the
inside the library. (Educative, 2019)
researcher conduct some survey to
know the effectiveness of library Before the evolution of
management system. computer in modern age there are
different methods of keeping records
I. INTRODUCTION
in the library. Records are kept in the
A library is a curated library on shelves and each shelf are
collection of sources of information labelled in an alphabetical or
and similar resources, selected by numerical order, in which the
experts and made accessible to the categories of books available are
people. A library's collection can arranged on different position on the
include books, periodicals, shelves to know the position of such
newspapers, manuscripts, films, required book by the person that
maps, prints, documents, e-books, requested for the book. After the
audiobooks, databases, and other invention of computer different
formats that can be borrowed by researchers have carried out various
teacher or students. Libraries range approach on an automated library
widely in size up to millions of items management system in which this
and it is organized for use and project is as well all about. (National
maintained by a public body, an Open University of Nigeria, 2018)
institution, a corporation, or a private
Deployment of Library System
individual, thus, needing a system for
that is computerized is very essential
proper management. (Merriam
to the needs of the library.
Webster, 2017)
Transferring from manual library
Library System is all about system to automated library system
organizing, managing the library and
we can easily search books Sujin Butdisuwan (2014)
information and browse the records conducted a study that proved that
of the books that has been borrowed majority of the Thai academic
and returned efficiently. The books libraries concentrates more on
borrowed inside the library are well- acquiring maximum information
regulated just like the books left in resources by purchasing textbooks,
the library. The system provides reference works, journals (both in
inventory of books for easier access printed as well as electronics media)
and effortless searching generating which includes course materials and
the records provides the borrower to consortia. He studied the
know if that certain book is available. tremendous transition of the library
It will lessen their paper works when again when information technology
it comes to maintaining data that and automated library systems were
contains all the records in the library introduced to the Thai library
as the computer restore the details. communities. Major traditional
libraries particularly the academic
The first library management
libraries turned to electronic or digital
system to be reviewed is the KOHA
libraries and offered information
library management system. Since
services without boundaries.
the original implementation in 1999,
KOHA functionality has been The library users can access
adopted by thousands of libraries library resources from anywhere at
worldwide, each adding features and any time. The changing face of the
functions, deepening the capability of library services leads to life-long
the system. LibLime KOHA is built learning environment. (Sujin
on this foundation. With its advanced Butsiduwan, 2014)
feature set, Lib Lime KOHA is the
The researcher conducted
most functionally advanced open
this study to help the Librarians
source Integrated Library System in
avoid all disadvantages of manual
the market today. The major setback
library system. Librarians find it hard
of this Library Management System
to manually record the logs of
is that it is a web based and as a
borrowing and returning books. The
result it is not security conscious
records isn't secured and hard to
because hackers could have the
back up because librarians
database hacked and access or
sometimes forget the record book
modify the information of such user.
where they put. In case all records of
(LibLime Koha, 2019).
the library are lost, it would be hard
to retrieve all information without
back up. The manual system makes D. User roles and permission:
it hard to serve students effectively. to secure the authorization given to
This is seen when borrower takes the users that enables one to do a
time to borrow a book from a certain actions in the system such as
librarian who has to register each adding, editing and deleting book
borrower and the book borrowed information, viewing and printing
manually hence wasting a lot of time. records and other features in the
system.
As a student, we researchers
decided to help in the deployment of E. Printing records: to allow
manual library system and develop the admin to print or edit the records
an automated library system to make of the book transactions.
it easier for the school librarian and
F. Catalogue Management: to
the borrower.
provide information about the books
and to digitally keep track of what is
available in the book inventory.
1.1 Objective
2. To develop a system using CSS
The main objective of this
for design, PHP and Javascript for
study is the Development of Library
function and MYSQL for Database
System for Librarian, Students and
Management.
Teachers in Arellano University -
Malabon Elisa Esguerra Campus. 3. To test and develop the system
Specifically it aims to: using the following evaluations:
Functional Stability, Performance
1. To design a Deployment of Library
Efficiency, Compatibility, Usability,
System for Librarian, Students and
Reliability, Security, Maintainability
Teachers with the following features;
and Portability.
A. Search functions: to allows
the students, teachers and librarians
to look for the book they want. 1.2 Scope and Limitation

B. User account registration: 1.2.1 Scope of the Study

the admin can register an account to
The study is focused on the
gain full access in the system.
deployment of the system in
C. Records Information managing the library efficiently in
Management: to manage, organize Arellano University - Malabon Elisa
and record the information when Esguerra Campus. This system have
borrowing and returning books. modules, one for the user book
catalogue where the student could
see the book details and another for all the transactions inside the library
the admin which permits the admin so it decreases the tasks of the
to perform transaction such as librarian so it can avoid the cases of
borrowing and returning of book. The lost records due to human errors.
admin module also shows the
According to A.Agarwal
reports for active books,
(2013) on the research entitled
transactions, student accounts. It
“Online Library Management
also shows reports for deleted
System” The main problem of the
student accounts, non-available
different libraries worldwide are they
books and non-active librarian
are still using manual method. So the
accounts.
researcher proposed to make an
1.2.2 Limitations automated system that will have
better log in form and to record
This study is delimited to
quickly the borrowed and still
notify the student through SMS for
existing books. So the librarian or the
the books that are already due. It is
staffs can monitor every time the
also limited to calculate the amount
books that carried outside by the
of fee to be paid for damage that has
students. Therefore, online library
been dealt to the book and if it has
management system can be use
been lost.
outdoor or even without the school
library. You can access or borrow

II. REVIEW OF RELATED books using the internet. It will be

LITERATURE very convenient and less time

consuming.
According to E.Valenti (2016)
from the article entitled “The State of According to Q.J.Pastrana

Library Management Systems” are (2013) from the study entitled

systems that helps big in terms of “Library System with web android

some transactions on the library. On based OPAC” technology is a big

this article the automated library factor to keep the students keep

systems said that it can do multi- going to the library. So the author

tasking. It can do recording books on thinks that android devices can use

library but it can also make different to attract the students on going to

transactions. It will make the library the libraries. In terms of their device

service convenient like making card they can easily search or monitor the

cataloging. Therefore multitasking books inside the library. Whether the

inside the library is very nice. The books that they want to borrow are

system will be the one who records on the borrowed section or it is still
available. So on this situation the Testing
students will have more fun on this
Operation
new library system. Therefore the
Deployment
author use what is the trending
device to make students come to the
Maintenance
libraries because their task on
searching books inside the library Figure 1. The waterfall model is a

become easier and faster. linear, sequential approach to the

software development life cycle
According to D.Lourdes
(SDLC) that is popular in software
(2012) from the article entitled “The
engineering and product
DOST-ESEP Libraries: The First
development. The waterfall model
Library Network in The Philippines”
emphasizes a logical progression of
the planning of this system are way
steps. Similar to the direction water
back year 1995 but it is difficult to
flows over the edge of a cliff, distinct
implement in during those time so it
endpoints or goals are set for each
took long time to be able to release it
phase of development and cannot be
on the public. There are some
revisited after completion. (Rouse,
universities that quickly get the
M. February 2019)
partnership since it was started in
2012. It means networking is also a The researcher had decided

major key on collaborating inside the to use this model due to the rigidity

library. Therefore this type of system of the model – each phase has

is exactly a big help on the state of specific deliverables and a review

the Philippine libraries. It can make process. Phases are processed and

our library a world class and can completed one at a time. Works well

compete on other country’s libraries. for smaller projects where

requirements are very well
understood. It helps us determine
III. METHODOLOGY the goals that should be done in this
research. By this model, we can see
Waterfall Model
the flow of those stages and
Requirements activities and by that we can easily
analyze in which stage are need to
Analysis
be enhanced if an error occur.
Design
In requirement stage the
Coding researchers conducted an interview
Implementation
to the client to gather more data and
to know how the librarian manage
the books and how they keep the the librarians for a successful final
records of the student. For analysis, deployment of the system.
all the input to be accepted,
Maintenance will be
processes to be done towards input
conducted once the system is live
and the final output had been
and deployed to for client usage, to
outlined by the researcher to create
maintain good performance all
a suitable library system.
throughout the school year,
The software design was maintenance will be done if the
designed prior to the plan of the clients make a request. The
researcher for the librarian of the researchers will also conduct a
school. The researchers used a yearly maintenance to ensure the
user-friendly design so it can be use quality of reports provided by the
easily and can attract the user to use system.
the library borrowing system. Here,
3.1 Research Instrument
the system was arranged and
constructed purely from the users’ The research instrument used
aspect without considering the was questionnaire designed in
constraints of hardware (such as accordance to ISO 9126. Likert’s
computers). The coding of the Scale was then used where 5 is
system had been done by the Excellent, 4 is Very Good, 3 is Good,
researchers to apply all the plans 2 is Fair, and 1 is Poor.
aforementioned. The researcher
3.2 Description of Respondent
used PHP for scripting, CSS for
and Sampling Technique
design, HTML for structure, and
The locale of the study was Arellano
Javascript for some of the functions.
University Malabon Elisa Esguerra
After finishing the main parts
Campus on the school year of 2019
of transaction being done in the
– 2020. The sampling technique
system the researchers tested it by
used was purposive sampling where
conducting survey by implementing
each respondent is chosen for the
ISO 1926 to check the possible
knowledge and understanding
shortcomings of the system. In the
toward programming and library
operation deployment, the
management. There are 50
researchers conducted a test of the
respondents which consists of fourty-
system to verify and secure if the
one (41) respondents who are
system satisfied the clients. The
students of Grade 11 and Grade 12
researchers received comments and
from different strands and the
suggestions for consideration from
remaining nine (9) are composed of
5 teachers and 4 librarian who OUTPUT
knows the process needed for a Library Management System for
Arellano University Malabon Elisa
library management system.
Esguerra Campus
The statistical tool used was
weighted mean with a formula of: Figure 2 Conceptual Framework of
the Library Management System For
Arellano University Malabon Elisa
X̅ = Σ(fw/N) Esguerra Campus.

Where: This figure shows the

knowledge requirement the
X̅ is weighted mean
researcher needs PHP programming
f is frequency of respondent’s and CSS/Bootstrap Designing. The
answer researcher also used Sublime for
w is weight of answer PHP environment in terms of
encoding and MYSQL to manage the
N is total number of population
database. In terms of hardware
requirement, the researcher Random
Access Memory (RAM) 2 GB and a
3.3 Conceptual Framework of the
CPU Intel® Core™2 Duo CPU
Study
P8700 @ 2.53GHz for the needed
INPUT specification of the
Knowledge Requirement
hardware/computer we are going to
 PHP Programming
 CSS and Bootstrap Design use.s
Software Requirements
 Sublime The system developmental
 MySQL process or waterfall model shall be
Hardware Requirements
 RAM 2GB based on standard stated in ISO
 CPU Intel® Core™2 Duo 9126 namely as Functional Stability,
CPU P8700 @ 2.53GHz
Performance Efficiency,
Compatibility, Usability, Reliability,

PROCESS Security, Maintainability and

 Analysis Portability which can be a guide on
 Software Design
the system that we do.
 Coding / Implementation
 Testing The Output will create the
 Evaluation (ISO 9126) system Library Management System
for Arellano University Malabon,
which will ensure the usefulness of
the system in the research locale.
 Table 3. Interpretation for Average
3.4 Operation and Testing Mean
Range Interpretation
Table 1. Likert’s Scale 4.21-5.00 Excellent
Rating Equivalent 3.41-4.20 Very Good
5 Excellent (E) 2.61-3.40 Good
4 Very Good (VG) 1.81-2.60 Fair
3 Good (G) 1-1.80 Poor
2 Fair (F)
1 Poor (P)
IV. RESULT AND DISCUSSION

Table 2. ISO 9126 Used for 4.1 Functional Stability

Questionnaire Conducting
Mean Rating
Test
Componen Function
Conducting Test 4.74 Excellent
t Completeness
Function Function
Completeness 4.80 Excellent
Functional Appropriateness
Function Function
Stability 4.90 Excellent
Appropriateness Suitability
Function Suitability
Average Mean 4.81 Excellent
Data Handling
Performan
Process
ce The average mean of 4.81
Optimization
Efficiency
Time Management (Excellent) for functional stability
Informing Through
Notifications suggest that the system is
Understandability completely functional in terms of
Usability
Presentability
Learn-Ability functional completeness,
Operability appropriateness and suitability.
System Availability
Improvement 4.2 Performance Efficiency
Reliability
Capacity
Data Accessibility
Conducting
Security Inclusion Mean Rating
Test
Security Data Validation
Data Handling 4.50 Excellent
Record-Keeping
Process
4.68 Excellent
Optimization
Time
3.5 Evaluation Procedure 4.68 Excellent
Management
To know the performance of Average Mean 4.62 Excellent

the system, a survey was conducted.

The average mean of 4.62
This study implemented the ISO
(Excellent) for performance
9126 instrument for the software with
efficiency suggest that the system
the following standards: Functional
has efficient performance in terms of
Stability, Performance Efficiency,
data handling, process optimization
Usability, Reliability, and Security.
and time management.
 Data Validation 4.40 Excellent
Record-Keeping 4.76 Excellent
Average Mean 4.58 Excellent

4.3 Usability The average mean of 4.58

(Excellent) for security suggest that
Conducting Test Mean Rating
Informing Through the system is well-secured in terms
4.42 Excellent
Notifications of security inclusion, data validation,
Understandability 4.56 Excellent
Presentability 4.78 Excellent and record-keeping.
Learn-Ability 4.38 Excellent
Operability 4.56 Excellent V. CONCLUSION AND
Average Mean 4.54 Excellent RECOMMENDATION

The average mean of 4.54

5.1 Conclusion
(Excellent) for usability suggest that
the system is high leveled in terms of Criteria Mean Interpretation
informing through notification, Functional
4.81 Excellent
Stability
understability, presentability, learn-
Performance
ability and operability. 4.62 Excellent
Efficiency

4.4 Reliability Usability 4.54 Excellent

Conducting Reliability 4.46 Excellent

Mean Rating
Test
System Security 4.58 Excellent
4.56 Excellent
Availability
Improvement Overall
4.38 Excellent Average Mean 4.60 Excellent
Capacity
Data
4.44 Excellent
Accessibility
Average Mean 4.46 Excellent The overall mean average of
4.60 (Excellent) implies that the
The average mean of 4.46
system is excellent in terms of
(Excellent) for reliability suggest that
Functional Stability, Performance
the system has a smooth operation
Efficiency, Usability, Reliability, and
with keeping track of all the data and
Security.
transaction in terms of system
availability, improvement capacity, 5.2 Recommendation
and data accessibility.
The recommendation for the
4.5 Security following group of people is as
follows:
Conducting
Mean Rating
Test
Security
4.58 Excellent
Inclusion
For the Students, the researcher
recommends the usage of the
system to further encourage them to
visit the library more often and make
all information about borrowing and
returning recorded.

For the Librarians, to use the system

in order to lessen the workload on a
daily basis and to help in the
recording of data more efficiently.

For the School Administrators, to

implement the library management
system in order to digitized the
records for faster retrieval and an
increase in process efficiency.

For the Researchers Themselves, to

improve on the capacity of the
system in terms of due date
computation which was stated as a
limitation of the system.

For the Future Researcher, to use

this system development research
as a basis for creating a more
comprehensive library management
system with advance technology
such as QR Code or RFID Scanner.
FLOWCHART
SYSTEM DESIGN
This System compose of two module
which is of the librarians and for the
students.

For the students for them to search

the book(s) that they’re needed.
After they find the book(s) they’re
needed. The Isbn of the of book(s) or
any information of the book(s) will
give to the admin.

For the librarians they’re the one

who manage the transaction and
also record all the reports. In
transaction the school librarian is the
one who is managing the borrowing
and returning of all the books. And
also they can record there reports.
Yearly or the latest transaction they
do.