AIM

TE.040 SYSTEM TEST SCRIPTS Parsons Brinckerhoff US, EAME, Asia Orgs, AU & NZ Accounts Payables - Oracle Database 11G upgrade

Author: Creation Date: Last Updated: Version: Approvals:

US AP Owner AU/NZ AP Owner Asia AP Owner EAME AP Owner

<Enter your name here> <Enter the date here> November 18, 2011 - dont update, automatic 1

PB Upgrade Coordinator/Team Lead

Document Control Change Record

Date Enter Date 3/7/2011

Author Enter your name here John Tsang

Version 1 2

Change Reference No previous document Format and Contents

Reviewers

Name

Position

Distribution

Copy No. 1 2 3 4

Name Library Master

Location \\Nycfcrp\iscommon\10G_Upgrade\Test_Plans

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Contents

Document Control.............................................................................................ii System Test Sequences Application Process Flow Sequences.......................5 Data Entry and Setup Sequences ................................................................6

Test Sequence 10 Invoices Batches Without PO Match.................................6 Test Sequence 20 Invoice Batch With PO Match..........................................8 Test Sequence 30 Invoices............................................................................10 Test Sequence 40 Invoice Quick..................................................................11 Test Sequence 50 Open Interface Invoices...................................................12 Test Sequence 60 Inquire Invoice Batches..................................................12 Test Sequence 70 Inquire Invoices...............................................................13 Test Sequence 80 Inquire Quick Invoices....................................................14 Test Sequence 90 Inquire Invoice Overview ...............................................14 Test Sequence 100 Payment Batches............................................................14 Test Sequence 110 Payments Inquiry...........................................................15 Test Sequence 120 Payments Overview.......................................................16 Test Sequence 130 View Accounting Lines.................................................16 Test Sequence 140 Control Payables Periods...............................................17 Test Sequence 150 Supplier Entry................................................................18 Test Sequence 160 Supplier Inquiry.............................................................21 Test Sequence 170 Reports...........................................................................21 Test Sequence 180 Period Close...................................................................22

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System Test Sequences Application Process Flow Sequences Seq.

10

Test Name
Accounts Payable Invoicing

Procedure Name
Invoices Batches without PO

Procedure Description
This procedure covers entering invoices batches from suppliers, without matching to PO. This procedure covers entering invoices batches from suppliers, with matching to PO. This procedure covers entering invoices without using an invoice batch.

20

Accounts Payable Invoicing

Invoice Batches with match to PO.

30

Accounts Payable Invoicing

Invoices

40

Accounts Payable Invoicing

Invoice Quick

This procedure covers creating , importing and correcting invoice batches via the quick invoice gateway. This window is used to view records in the Payables Open Interface tables.

50

Accounts Payable Invoicing

Open Interface Invoices

60

Accounts Payable Invoicing

Inquire Invoice Batches

This procedure covers finding existing invoice batches for viewing of data only. This procedure covers locating previously entered invoices for viewing of data only. This procedure covers locating Invoices in the Quick invoice gateway for viewing of data only. This procedure covers viewing invoices using the invoice overview form.

70

Accounts Payable Invoicing

Inquire Invoices

80

Accounts Payable Invoicing

Inquire Quick Invoices

90

Accounts Payable Invoicing

Inquire Invoice Overview

100

Accounts Payable Payments

Payment Batches

This procedure covers building and processing payment batches.

110

Accounts Payable Payments

Payments

This procedure covers the process of selecting invoices, printing, formatting & confirming payments. This procedure covers the viewing of payments overview form.

120

Accounts Payable Payments

Payments Overview

130

Accounts Payable Accounting

View Accounting Lines

This procedure covers view the accounting lines generated from invoice and payment generated in accounts payables.

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Seq.
140

Test Name
Accounts Payable Open Period Accounts Payable Supplier Entry

Procedure Name
Control Payables Periods

Procedure Description
This procedure covers the process of opening a period in accounts payable.

150

Enter and Maintain Supplier Records

This procedure covers entering and maintenance of Suppliers and sites.

160

Accounts Payable Supplier Inquiry

Inquire Suppliers

This procedure covers locating previously entered Suppliers for viewing of data only

Data Entry and Setup Sequences Sequence

170

Test Name
Accounts Payable Reports Reports

Procedure Name

Procedure Description
This procedure covers the process of running account payable reports.

180

Accounts Payable Close Period

Payables Close Period

This procedure covers the process of closing a period in accounts payable.

Test Sequence 10 Invoices Batches Without PO Match Seq. Test Name Action or Path Test Steps Data
-Data for PBUS testing -Responsibility = PBUS AP Field Office Staff -Enter a batch name =201103045571V1

Expected Results
Created an Invoice Batch using standard batch naming convention.

Actual Results

10.1 Create Invoice Batch without match to PO

Invoices -> Entry -Use data from Data column -> Invoice Batches -Enter Batch Name

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Seq.

Test Name

Action or Path

Test Steps

Data

Expected Results

Actual Results

10.2 Complete Batch Continue from Seq. -Enter Liability Account Header info 10.1 -Click OK on the Accounting Flexfield window -Enter Control Count -Enter Control Amount -Enter Pay Group - Hold name (if invoice - Hold Reason -Click Save icon button from the top 10.3 Enter Standard Invoices -> Entry Invoice -> Invoices Click on Invoices - Invoice date (Enter valid date within an open accounting period) -Type (Select appropriate depending on type of invoice) - Supplier - Supplier number - Site - Invoice number - Currency (default is Org specific) -Invoice Amount - Invoice flex field: individual check (No or Yes), Retainage invoice (No or Yes), Retainage invoice # (enter or skip), Invoice Approved by (enter or accept default), bar code (must have valid sequence), P-Card Report Bar Code - GL date (Enter valid date within an open accounting period or accept default) - SAVE From Invoices screen, select desired invoice and click on Distributions button -Num -Type (accept default) -Amount -Tax name -GL Date

-Each regions pre-defined naming convention should be followed in the Batch naming. -For example, US Naming Convention YYYYMMDDCCCC%1 ((where % may be replaced by S=Subcontractor or V=Vendor) - UK Naming Convention Asia Naming Convention AU/NZ Naming convention -Date: default to current date Batch is created, Liability -Liability Acct: 002.000.211001.000000 Description is populated (Account can only be 211001, 211009,213001) ) -Control Count: 1 -Control Amt: 100.00 -Pay Group: 0288-1

Invoice Date: 11-APR-06 Type: Standard Supplier: CINGULAR WIRELESS Supplier Num: 55014 Site: PO 31287 Invoice Num: 854-XYZ-ABC Currency: USD Invoice Amount: 100.00 Invoice Flexfield individual check: NO Retainage invoice: NO Invoice Approved by, accept the default Bar code: Z002382845O GL Date: 14-APR-06 Save And click on distributions to enter the invoice distribution lines

Opens Invoices Customized form Standard Invoice Saved

10.4 Enter Invoice Invoices -> Entry distributions for -> Invoices standard invoice

Num: 1 Type: accept default Amount: 100.00 Tax Name: for US is null GL Date: 14-APR-06 Project: OVERHEAD Task: ENTER CC BELOW

Opens Distribution form Invoice distributions saved

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Seq.

Test Name

Action or Path

Test Steps
-Project -Task - Expenditure Type - Expenditure Organization - Expenditure Item Date - Repeat steps above until distribution total equals invoice total - SAVE

Data
Expenditure Type: MOBILE/CELLULAR TELEPHONES Expenditure Organization: 0217 TUNNEL VENT DIVISION Expenditure Item Date:11-Apr-06 Save

Expected Results

Actual Results

Test Sequence 20 Invoice Batch With PO Match Seq. Test Name Action or Path Test Steps Data
Enter a batch name 06APR14ABCDDD Date: 14-APR-2006 Liability Acct: 002.000.211001.000000 Control Count: 1 Control Amt: 200.00 Pay Group: 0288-1 Click on Save and enter into the invoices region to enter invoice information.

Expected Results
Create an Invoice Batch using standard batch naming convention. Where % may be replaced by S Subcontractor or V - Vendor

Actual Results

20.1 Create Invoice Batch with match to PO

Invoices -> Entry Enter invoice batches for required -> Invoice Batches invoice test steps. US Naming Convention YYMMDDCCCC %1 UK Naming Convention Asia Naming Convention -Date - Liability account (Account can only be 211001, 211009,213001) - Control count - Control amount - Pay group - Hold name (if invoice - Hold Reason -SAVE Click on Invoices - Invoice date (Enter valid date within an open accounting period) -Type (Select appropriate depending on type of invoice) - Supplier - Supplier number - Site - Invoice number - Currency (default is Org specific) -Invoice Amount - Invoice flex field: individual check (No or Yes), Retainage invoice (No or Yes),

20.2 Complete Batch For Liability Account: Header info Enter or query, company, cost center, account, accept defaults for activity

Batch is created, Liability Description is populated

20.3 Enter standard Invoices -> Entry invoice via -> Invoices Invoice Batch

Invoice Date: 11-APR-06 Type: Standard Supplier: CINGULAR WIRELESS Supplier Num: 55014 Site: PO 31287 Invoice Num: 856-DDD-XYZ Currency: USD Invoice Amount: 200.00 Invoice Flexfield individual check: NO Retainage invoice: NO Invoice Approved by, accept the default Bar code: Z002382844N GL Date: 14-APR-06

Opens Invoices Customized form Standard Invoice Saved

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20.4 Enter Invoice Invoices> Entry> distributions for Invoices standard invoice

20.5 Match invoice to PO 20.6 Query PO for supplier

Retainage invoice # (enter or skip), Invoice Approved by (enter or accept default), bar code (must have valid sequence), P-Card Report Bar Code - GL date (Enter valid date within an open accounting period or accept default) - SAVE From Invoices screen, select desired invoice and click on Distributions button -Num -Type (accept default) -Amount -Tax name -GL Date -Project -Task - Expenditure Type - Expenditure Organization - Expenditure Item Date - Repeat steps above until distribution total equals invoice total - SAVE Close Distributions form to view Invoices form. Click on the Match button - Click on LOV button in Purchase Order field for a list of all Purchase Orders for this supplier, or - Enter project number in Project field for associated project. Click on Find - Click on Match box - Match amount will default to non-billed PO value - Must overwrite Qty Invoiced to reflect current Invoice Value Click on Distribute - Click on Match box of associated line distribution - Enter expenditure Item date - Enter Quantity Invoiced (Invoice Amount) SAVE Verify the Shipment Quantity totals reflect the current invoice amount as Billed

Save And click on distributions to enter the invoice distribution lines

Num: 1 Type: accept default Amount: 200.00 Tax Name: for US is null GL Date: 14-APR-06 Project: OVERHEAD Task: ENTER CC BELOW Expenditure Type: MOBILE/CELLULAR TELEPHONES Expenditure Organization: 0217 TUNNEL VENT DIVISION Expenditure Item Date:11-Apr-06 Save

Opens Distribution form Invoice distributions saved

Close Distribution form to go back to Invoices form and click on Match button.

Opens Find Purchase Order for Matching form. Supplier name, number and site are populated for associated supplier. In Project Field enter: OVERHEAD and Identified Associated Purchase click find to bring up a list of all available Order for this Supplier. POs for supplier for this project.

20.7 Match invoice to PO

Click on the Match button. To match Invoice amount and Match Amount the non-billed PO value. equal. Opens Match to Purchase Click on Distribute to distribute the Order Distributions form. invoice amt.

20.8 Verify PO Distributions

Distributions for invoice are matched to PO.

20.9 Verify Shipment Quantity Totals

Match to Purchase Order form opens.

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20.10 Verify Totals

Close forms until you return to Invoices form - Verify Batch Control Total and Actual Total equal

Totals equal.

Test Sequence 30 Invoices Data

Invoice Date: 10-APR-06 Type: Standard Supplier: CINGULAR WIRELESS Supplier Num: 55014 Site: PO 31287 Invoice Num: 836-FFF-VVV Currency: USD Invoice Amount: 250.00 Press New Enter the Invoice Flexfield individual check: NO Retainage invoice: NO Invoice Approved by, accept the default Bar code: Z002382843M GL Date: 14-APR-06 Save And click on distributions to enter the invoice distribution lines Num: 1 Type: accept default Amount: 250.00 Tax Name: for US is null GL Date: 14-APR-06 Project: OVERHEAD Task: ENTER CC BELOW Expenditure Type: MOBILE/CELLULAR TELEPHONES Expenditure Organization: 0217 TUNNEL VENT DIVISION Expenditure Item Date:10-Apr-06 Save

Seq.
30.1

Test Name

Action or Path

Test Steps

Expected Results
Not available to entry because batch entry is enabled.

Actual Results

Enter Invoice Invoices -> Entry Enter Invoice info without invoice -> Invoice Invoice date (Enter valid date within an batch open accounting period) -Type (Select appropriate depending on type of invoice) - Supplier - Supplier number - Invoice number -Amount Press NEW

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Test Sequence 40 Invoice Quick Seq. Test Name

Payables uses information you enter in the Quick Invoices window to create invoices in Payables. You enter invoice header and line information in this window.

Action or Path
Invoices > Entry > Invoice -> Quick

Test Steps
Enter invoice header and line information -Source -Enter a unique value for the Batch -In the Quick Invoices window, enter the invoice header information. The following header fields are required: A) Supplier or Supplier Num B) Site C) Invoice Amount Enter at least one invoice line. The following fields are required for each invoice line: A) Line Type B) Amount -To add a new record in the Quick Invoices batch, use the [down arrow] key or select the New Record icon from the toolbar. Perform step 2 for each invoice record -If you want to import your invoice records now, choose the Create Invoices button -Save your work

Data

Expected Results

Actual Results

40.1 Invoice Quick

Enter Souce: Quick Invoices The Quick Invoices Identification Batch : XXX TEST window opens And click ok and the Quick Invoices window will appear where you will enter the invoice header information. Type: Standard Invoice Num: 820-XXX-TEST Invoice Date: 09-APR-06 GL Date: 14-APR-2006 Supplier Num: 55014 Supplier Site: PO 31287 Invoice Amt: 500.00 Keep tabbing until a context flexfield opens In the context flexfield: Context Value: from the LOV pick US Individual Check: NO Retainage Invoice : NO Retainage Invoice: leave blank Approved By: OFFICE OF FINANCE Bar Code: Z002382853N Click ok Go down to the Invoice Lines Zone Line Num: 1 Type: Item Amount: 500.00 Expenditure Org: 4587 Project: PROJECT IT 2003 Task: PBIS FRGN - 4857 Expenditure Type: MOBILE/CELLULAR TELEPHONES Expenditure Item Date: 10-APR2006 GL Date: 14-APR-2006 A 1099 flexfield will pop up, enter No Click Save Click on the Create Invoices button A Create Invoice window will pop up, just click ok and continue A message will popup telling you that a concurrent request is started to generate the

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Seq.

Test Name

Action or Path

Test Steps

Data
invoice. To see if your is created or not requery your batch and review the status, if rejected, click on the rejections button to see the rejections, fix the rejections and re-click the create invoices button to recreate the invoices until the status is accepted.

Expected Results

Actual Results

Test Sequence 50 Open Interface Invoices Seq. Test Name Action or Path Test Steps
Attention: It is highly recommend that you use the Quick Invoice Gateway window to update any invoice records you entered in the Quick Invoice Gateway window. It is not advisable to make correction to invoice related data here.

Data

Expected Results

Actual Results

50.1 Open Interface Invoices> Entry> Invoices Open Interface Invoices Use this window to update records in the Payables Open Interface tables. Note that this window performs no validation. The field names in this window correspond to the table columns

Test Sequence 60 Inquire Invoice Batches Seq. Test Name Action or Path Test Steps Data
In Query mode, enter: 06MAR062003V

Expected Results
The Find Invoice Batches window appears.

Actual Results

60.1 Query Invoice Batch

Invoices > Inquiry -Enter query mode (F11) or View > Query > Invoice Batches by Example> Enter -Enter a valid batch number You can find - Run query mode (ctrl F11) or View > invoice batches Query by Example > Run

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Seq.

Test Name
in the Invoice Workbench either by using the Find Invoice Batches window, or by entering query criteria directly into the Invoice Batches window. If you want to find invoices contained in a particular invoice batch, query the invoice batch in the Invoice Batches window, then choose the Invoices button.

Action or Path

Test Steps
-Click on Invoices (to view the invoices within the batch - Click on Distributions (to view the invoice distributions) - Click on Payments (to view the invoice payments) - Click on Overview (to view in one window a wide variety of high level information about a single invoice)

Data

Expected Results

Actual Results

Test Sequence 70 Inquire Invoices Seq. Test Name Action or Path

Invoices > Inquiry > Invoices

Test Steps
Enter Invoice info - Supplier - Supplier number - Site - invoice number -Amount - Date -Click find - Click on Distributions (to view the invoice distributions) - Click on Payments (to view the invoice payments) - Click on Overview

Data
Supplier Num: 55014 Supplier Site: PO 31287 Invoice Num: 175-82280819 3/7/06 Click Find

Expected Results
Opens Find Invoices form for view only

Actual Results

70.1 Query previously entered invoices You can find invoices in the Invoice Workbench either by using the Find Invoices window or by

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Seq.

Test Name
entering query criteria directly into the Invoices window

Action or Path

Test Steps
(to view in one window a wide variety of high level information about a single invoice)

Data

Expected Results

Actual Results

Test Sequence 80 Inquire Quick Invoices Seq. Test Name Action or Path
Invoices > Inquiry > Quick Invoices

Test Steps
-Navigate to the Quick Invoices window -Enter a Source - Quick Invoices Batch name -Click Find

Data
Source : Quick Invoices Batch Name : 22-DEC-05 V4 NY PK

Expected Results
The Quick Invoices Identification window opens.

Actual Results

80.1 Query Invoices via Quick gateway

Test Sequence 90 Inquire Invoice Overview Seq. Test Name Action or Path Test Steps Data
Supplier Num: 55014 Supplier Site: PO 31287 Invoice Num: 175-82280819 3/7/06 Click Find

Expected Results
Opens Find Invoices form

Actual Results

90.1 Query Invoice Overview To view in one window a wide variety of high level information about a single invoice

Invoices > Inquiry Query Invoice info > Invoice Overview - Supplier - Supplier number - Site - Invoice number - Click Find

Test Sequence 100 Payment Batches Seq. Test Name Action or Path Test Steps Data
Batch Name: ER29MAR2006 Payment Date: 29-MAR-2006 Pay Group: Expense Reports

Expected Results
Payment Batches window appears.

Actual Results

100.1 Enter Payment Payments > Entry Enter Batches > Payment - Batch name (unique) Batches - Payment Date

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Seq.

Test Name

Action or Path

Test Steps

Data
Bank account: PB Group Administration Document: Check Pay through Date: 31-MAR-06 Minimum Payment: 0.01 SAVE

Expected Results

Actual Results

- Pay group - Bank account: PB Group Administration - Document - Pay through date - Hi payment priority : 1 - Low payment priority: 99 - Minimum Payment - SAVE 100.2 Initiate Query desired payment batch Payment action - Click on Actions - Check Select Invoices - Check Build Payments - Click OK 100.3 Print Query desired payment batch Preliminary - Click on Actions Register - Check Print Preliminary Register - Click OK - Save request id number and view report before proceeding 100.4 Review View > Requests - Select Specific request payment - Enter Request id of report register - Click on Find 100.5 Format Query desired payment batch payments - Click on Actions - Check Format Payments - Click OK - Save request id numbers 100.6 Confirm Payments > Entry Query desired payment batch payment batch > Payment - Click on Actions Batches - Check on Confirm Payment Batch - Click OK 100.7 Print Final Payment Register Payments > Entry Query desired payment batch > Payment - Click on Actions Batches - Check on Print Final Register - OK - Save request id numbers

Selects invoices and builds payments.

Prints Preliminary Register report

Verify information Formats payments

Confirms payment batch. Updates the history of invoices paid and associates payment document numbers with the invoices and invoice payments. Prints the Final payment register.

Test Sequence 110 Payments Inquiry Seq. Test Name Action or Path
Enter

Test Steps

Data
Enter Batch Name:

Expected Results
Opens Find Payment Batches

Actual Results 15

110.1 Query Payment Payments >

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Seq.

Test Name
Batches

Action or Path

Test Steps

Data
ER29MAR2006 form

Expected Results

Actual Results

Inquiry > Payment - Batch Run Name Batches - Batch Set Name - Batch Name - Bank Account - Payment Amounts - Payment Dates -Pay group -Click Find Payments > Inquiry > Payments Query payment number -Click Find

110.2 Query Payments From the Payments window, you can review all information about a payment.

In Query mode, enter Document Num: 906299 and run the query to bring back the payment

Opens Find Payments form

Test Sequence 120 Payments Overview Seq. Test Name Action or Path
Payments > Inquiry > Payments Overview

Test Steps
Enter - Payments numbers - Dates - Supplier Name - Voucher Number (From & To) -Click Find

Data
In Query mode, enter Document Num: 906299 and run the query to bring back the payment

Expected Results
Opens Find Payments form

Actual Results

120.1 Query Payments Overview

Test Sequence 130 View Accounting Lines Seq. Test Name Action or Path
Accounting > View Accounting Lines

Test Steps
- Select Document Class - Enter Supplier Name - Enter Supplier Site -Click Find

Data
Document Class: Invoices Supplier Name: CINGULAR WIRELESS Supplier Site: PO 31287 Click Find

Expected Results
Opens Find Accounting Lines form

Actual Results

130.1 Query Accounting Lines You can view a

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Seq.

Test Name
Payables transaction's detail accounting lines directly, in the form of a balanced accounting entry (i.e., debits equal credits), in the View Accounting Lines window. You can enter criteria in the Find window to find and review all accounting lines that meet the criteria you specify. Use this feature to see how a transaction affects the account balances in your general ledger.

Action or Path

Test Steps

Data

Expected Results

Actual Results

Test Sequence 140 Control Payables Periods Seq. Test Name Action or Path
Accounting > Control Payables Periods

Test Steps
To change the status of an accounting period: - In the Control Payables Periods window update the Period Status to one of the following:
Open. You can record transactions and account for them in an Open period Closed. Payables does not allow transaction processing in a Closed period.

Data

Expected Results

Actual Results

140.1 Control Payables Periods You enter and account for transactions in open accounting periods

Follow test steps and make The Control Payables Periods change to one of the periods and window appears. save work.

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Seq.

Test Name

Action or Path

Test Steps
Future. Payables allows invoice entry and accounting in a Future period. Permanently Closed. Payables does not allow transaction processing in a Permanently Closed period. You cannot reopen a Permanently Closed period - Save your work.

Data

Expected Results

Actual Results

Test Sequence 150 Supplier Entry Seq. Test Name Action or Path
Suppliers > Entry

Test Steps
Enter -Supplier Name (must be unique) - Supplier number (skip, once saved system will assign a unique supplier number) - Taxpayer ID SAVE Click on Classifications tab & enter -Type - Employee name - Employee number - One time supplier - Sic code - Minority owned - Small business - Woman owned SAVE Click on Sites Button

Data
Supplier Name: OLAY VITAMINS Taxpayer id : 30-011-0222 Save your work

Expected Results
Supplier Entry window appears

Actual Results

150.1 Create and maintain new supplier data

150.2 Enter classifications for supplier

Type: Vendor Minority Owned: check the box Woman owned: check the box Save your work

Creates supplier classifications

150.3 Enter Supplier In the Suppliers Site information window, choose the Sites button to navigate to the Supplier Sites window. Enter at least one supplier site. 150.4 Enter payment Click on Payment information tab and accept or select - Terms - Invoice Currency - Pay group - Payment priority - Terms date basis

Site Name: OFFICE Country: United States Address: PO Box 3346 City: Mission Hills State: CA Postal Code: 91346 Site Uses: Pay Save your work Terms: Check Invoice Currency: USD Pay Group:0201 Payment Priority: 99 Term Date Basis: Invoice Pay Date Basis: Discount Payment Method: Check Save your work

Supplier Sites window appears

Click on the Payment Tab

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Seq.

Test Name

Action or Path
- Pay date basis - Payment method - Always take discount (check or skip) - Exclude freight from discount (check or skip) - Allow interest invoices (check or skip) - Pay alone (check or skip) SAVE

Test Steps

Data

Expected Results

Actual Results

150.5 Enter bank information

150.6 Enter control information over invoice payments

150.7 Enter electronic payment information If there exist a wire transfer account information or payment method is not check. 150.8 Enter Tax The tax code tab is information use for the foreign operating units, where VAT & GST are used.

Click on Bank Accounts tab and enter - Bank account name - Bank account number - Currency - Check primary if applicable - Effective from date - Effective to date SAVE Click on Control tab and enter - Invoice amount limit - Accept Invoice Match Option - Check or skip Hold all Payments - Check or skip Hold Unmatched invoices - Check or skip Hold Unvalidated invoices - Payment Hold reason SAVE Click on EDI tab and enter - Payment method - Payment format - Remittance method - Remittance instruction - Transaction Handling SAVE

Bank account information updated and bank & branch name and number are populated.

Invoice Tolerance: PBUSTolerance Invoice Match Option: Purchase Order Save your work

Controls entered on invoice payments.

No electronic payment information exist. Payment method for this vendor is check.

Electronic payment information updated.

Click on Invoice Tax tab and accept or select - Invoice Tax code - Use Offset taxes (check or skip) - Calculation level

Tax information updated.

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Seq.

Test Name

Action or Path

Test Steps
- Allow calculation override - Rounding rule - Distributions amounts include tax SAVE

Data

Expected Results

Actual Results

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Test Sequence 160 Supplier Inquiry Seq. Test Name Action or Path Test Steps Data
In query mode in the supplier num query: 42531

Expected Results
Find supplier form opens with Supplier name and number.

Actual Results

160.1 Query suppliers Suppliers > previously Inquiry entered 160.2 View only existing supplier information

Use either supplier name or number to query desired supplier. Enter supplier name or partial name with a % sign. Click on Find button. Click on Find button. Select tabs to view initial supplier information. Click on Sites button to view additional information.

Suppliers form opens with supplier information.

Test Sequence 170 Reports Seq. Test Name Action or Path

Other > Requests > Run -

Test Steps
Choose Single Request, then OK Select Report Name from LOV Enter the mandatory report parameters Press OK Accept or modify the print options Press Submit Record the Request ID Select All My Requests Click on Find Select your Request ID for report Select View Output button Run Supplier Paid Invoice History Verify information

Data
Select: Vendor Payment History Report Click submit.

Expected Results
Submit concurrent request window appears

Actual Results

170.1 Submit Standard Payables Reports

170.2 View Requests

View > Requests

Output of completed report is available for review. Verify Supplier Paid Invoice Report completes without error and information is correct. Verify Supplier Payment History report completes without error and information is correct. Verify Supplier Report completes without error and information is correct. Verify Invoice Edit Listing completes without error and information is correct.

170.3 Supplier Reports

- Run Supplier Payment History - Verify information - Run Suppliers Report - Verify information - Run Invoice Edit Listing - Verify information

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Test Sequence 180 Period Close Seq. Test Name Action or Path
Setup > Calendar > Accounting > AP Accounting Periods Other > Requests > Run

Test Steps
- Select period to open - Change status to Open - SAVE

Data

Expected Results
The period status changes to Open. The Unaccounted Transactions report completes with Status = Normal and shows invoices being moved to next period for hold reasons. The current period status changes to Closed.

Actual Results

180.1 Open New Accounting Period 180.2 Sweep Held Invoices

180.3 Close current period

- Review Held transactions first - Choose Single Request, then OK - Run Request Name: Unaccounted Transactions Report - Verify program re-dates accounting date of the transactions to the first day of the next open period. Setup > Calendar - Select the current period to close > Accounting > AP - Change the status to Closed Accounting - SAVE Periods

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