Empowerment Technologies

Quarter 3 – Module 3:
ADVANCED WORD
PROCESSING SKILLS
GROUP 1 REPORTING
MARCH 18, 2024
True or False
1.) The "Find and Replace" feature in
word processing software allows
users to search for specific text
strings and replace them with another
string throughout the document.
True
True or False
2.) Headers and footers in a
document can only contain text
and cannot include images or
other multimedia elements.
False
False
Headers and footers in a document can
indeed include images or other multimedia
elements. Many word processing software
allows users to insert images, logos, page
numbers, and even multimedia elements like
videos or audio files into headers and footers
for customization and branding purposes.
True or False
3.) "AutoCorrect" feature
automatically corrects misspelled
words as you type without
requiring any user intervention.
True
True or False
4.) Word processing software
does not support the use of
hyperlinks within documents.
False
False
word processing software does support the
use of hyperlinks within documents. Users
can create hyperlinks to web pages, email
addresses, other documents, or specific
locations within the same document. This
feature allows for easy navigation and
enhances the interactivity of the document.
True or False
5.) "Thesaurus" is a feature that
allows users to translate text
from one language to another
directly within the word
processing software.
False
False
While thesaurus feature does provide
alternative words or synonyms for a selected
word, it does not directly translate text from
one language to another. For translation
purposes, dedicated translation tools or
plugins are typically used within word
processing software.
True or False
6.) AutoSave" feature automatically
saves the document at regular
intervals to prevent data loss in
case of a system crash or power
failure.
True
True or False
7.) "Paragraph Formatting" includes
options such as alignment,
indentation, line spacing, and
paragraph spacing.
True
True or False
8.) Word processing software
does not support the creation of
tables or spreadsheets within
documents.
False
False
Word processing software does support the
creation of tables or spreadsheets within
documents. Tables are commonly used for
organizing and presenting data in a structured
format, and spreadsheets can be embedded or
linked within documents for more complex
data management and analysis.
True or False
9.) "Page Breaks" are used to
manually end the current page
and start a new one at a specific
location within the document.
True
True or False
10.) "Text Effects" feature allows
users to apply 3D effects to text,
such as shadow, reflection, and
bevel, to enhance its visual
appearance.
True
FIRST GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Ronde S. Distor
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Word Processing
What is Word Processing?
What is word processing?
The act of utilizing a computer
to produce, edit, save, and
print documents is known as
word processing.
Examples and Top Uses of a
Word Processor
1. Book - Write a book.
2. Document - Any text document
that requires formatting.
Examples and Top Uses of a
Word Processor
3. Help documentation - Support
documentation for a product or
service.
Examples and Top Uses of a
Word Processor
4. Journal - Keep a digital version
of your daily, weekly, or monthly
journal.
Examples and Top Uses of a
Word Processor
5. Letter - Write a letter to one or more
people. Mail merge could also be used
to automatically fill in the name,
address, and other fields of the letter.
Examples and Top Uses of a
Word Processor
6. Marketing plan - An overview
of a plan to help market a new
product or service.
Examples and Top Uses of a
Word Processor
7. Memo - Create a memo for
employees.
8. Report - A status report or book
report.
Examples and Top Uses of a
Word Processor
7. Memo - Create a memo for
employees.
8. Report - A status report or book
report.
Examples and Top Uses of a
Word Processor
9. Résumé - Create or maintain
your résumé.
Example of Word Processor
Programs
1. Abiword.
2. Apple iWork - Pages.
3. Apple TextEdit - Apple macOS
included word processor
Example of Word Processor
Programs
4. Corel WordPerfect.
5. Dropbox Paper (online and free).
6. Google Docs (online and free).
Example of Word Processor
Programs
7. LibreOffice -> Writer (free).
8. Microsoft Office -> Microsoft
Word
9. Microsoft WordPad.
Example of Word Processor
Programs
10. Microsoft Works (discontinued).
11. SoftMaker FreeOffice ->
TextMaker (free).
12. OpenOffice -> Writer (free).
Example of Word Processor
Programs
13. SSuite -> WordGraph (free).
14. Sun StarOffice (discontinued).
15. Textilus (iPad and iPhone).
16. Kingsoft WPS Office -> Writer
(free).
SECOND GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Yohanc Wayd N. Tesalun
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Microsoft Word
Microsoft Word
is a word processor developed by
Microsoft. It was first
released on October 25, 1983. It is
also known as MS Word.
How to open MS Word
using shortcut keys?
- Press “Windows
Logo” + R then type
“winword” then
enter.
How to open MS Word
using shortcut keys?
Features of a word processor
A word processor, unlike a basic
plaintext editor, has various
additional tools that can help
your document or other content
look more professional.
Features of a word processor
Adjust the layout - Capable of
modifying the margins, size,
and layout of a document.
Features of a word processor
AutoCorretct – corrects
common spelling errors well
as capitalization
Features of a word processor
AutoFormat – applies
formatting to text, e.g.
number listing, bullet,
hyperlinks.
Features of a word processor
Collaboration - More modern
word processors help multiple
people work on the same
document at the same time.
Features of a word processor
Copying, cutting, and pasting -
Once text is entered into a
document, it can be copied or
cut and pasted in the current
document or another document.
Features of a word processor
Find - Word processors give
you the ability to quickly find
any word or text in any size
of the document.
Features of a word processor
Grammar Checker –
proofreads documents for
grammar, writing styles,
sentence structure errors and
reading statistics.
Features of a word processor
Headers and footers - Being
able to adjust and change
text in the header and footer
of a document.
Features of a word processor

Indentation and lists - Set and

format tabs, bullet lists, and
number lists.
Features of a word processor
Insert tables - Add tables to a
document.
Import data - Import and
format data from CSV,
database, or another source.
Features of a word processor
Template – a document that
contains the formatting
necessary for a specific
document type
Features of a word processor
Text formatting - Changing the
font, font size, font color, bold,
italicizing, underline, etc.
Features of a word processor
Tables – organize information
into rows and columns
Text Wrap – adjusts how the
image behaves around other
objects or text.
Features of a word processor
Thesaurus - Look up
alternatives to a word without
leaving the program.
Features of a word processor

Macros - Setup macros to

perform common tasks.
Features of a word processor
Mail Merge – a feature that
allows you to create document
and merge the them with
another document or data file.
Features of a word processor
Mailers and labels - Create
mailers or print labels.
Multimedia - Insert clip art,
charts, images, pictures, and
video into a document.
Features of a word processor
Multiple windows - While working
on a document, you can have
additional windows with other
documents for comparison or
move text between documents.
Features of a word processor
Search and Replace - You can
use the Search and Replace
feature to replace any text
throughout a document.
Features of a word processor
Spelling and Grammar -
Checks for spelling and
grammar errors in a
document.
Features of a word processor
Word wrap - Word processors
can detect the edges of a page
or container and
automatically wrap the text
using word.
Keyboard Shortcuts
Home Tab
allows you to change document
settings, such as the font
properties, add bullets or a
numbered list, adjust styles, and
other common features.
Text Alignment

Left, Right, Center and

Justify
Insert Tab
is used to insert different features
such as tables, pictures, clip art,
shapes, charts, page numbers,
word art, headers, and footers
into a document.
Page Layout
refers to the arrangement of text,
images, and other objects on a
page. Pages sizes are Short (letter)
- .8.5” by 11” ; Long(Folio) – 8.5” by
13”; A4 – 8.27” by 11.69”
Page Orientation
Portrait and Landscape
Image Placement In line with
text
This is the default setting for
images that are inserted or
integrated in a document.
Square
This setting allows you to insert
a picture anywhere in the
paragraph, with the text
wrapping around it in a square
pattern, similar to a frame.
Tight
This is almost the same as the
square setting, but here the text
“hugs” to the general shape of
the image.
Through
This setting allows the text on
your document to flow even
tighter, taking the contour and
shape of the image.
Top and Bottom
This setting pushes the text
away vertically to the top and /
or the bottom of the image so
that the image occupies a
whole text line on its own.
Behind Text
This allows your image to be
dragged and place anywhere on
your document but all text
floating in front it.
In front of Text
This setting allows your image
to be placed right on top of the
text as if your image was
dropped right on it.
Mail Merge
Feature of MS word that allows
you to efficiently create
documents that have the same
general content but may have
different recipients or purpose.
THIRD GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Kimberl M inn Tangcalaga
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Three Components
of Mail Merge
Three Components of Mail Merge
1. Main Document - the letter that
contains the email information for
each of the merged document that
can be letter, stationery, or
template.
Three Components of Mail Merge
2. Data Source - is a collection of
data that will be merged into a
document, such as a list of names
and addresses for a mail merge.
Three Components of Mail Merge
3. Merge Document - this is also
a word processing document that
is the generated output after
executing the merge process.
FOURTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Gerar R. Patrimoni
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

STEPS
Creating a Form
Letter
STEPS
Creating a Form Letter:
1. Open MS Word and click the
Mailings tab.
STEPS
Creating a Form Letter:
2. Click the Start Mail
Merge command.
STEPS
Creating a Form Letter:
3. Select Step by Step Mail Merge
Wizard and a Mail Merge task
pane will appear at the right side
of the document.
STEPS
Creating a Form Letter:
4. Choose the type of document you
want to create. If you want to create a
letter, select Letter. Six main steps in
guiding you to complete a merge will
be displayed at the bottom.
STEPS
Creating a Form Letter:
5. Click Next: Starting
document to move to Step2.
STEPS
Creating a Form Letter:

For Steps 6 - 8
STEPS
Creating a Form Letter:
6. Select Use the current
document. Click Next: Select
recipients to move to Step 3.
STEPS
Creating a Form Letter:
7. From the Mail Merge
task pane, select Type a
new list, then click Create.
STEPS
Creating a Form Letter:
8. The dialog box of New address list
appears, displaying fields that Word
assumes you need. Select an entry that you
don’t need and click the Delete button. Use
the Tab key to move form cell to cell.
Note:

✓ When you delete, a confirmation

dialog box will appear.
Note:
✓ To customize the address
list, click Customize
Columns button at the bottom
of the window.
Note:
✓ The dialog box of Customized Address
List will appear. The resulting window
lists the Field Names provided. When
you are done, click OK then customized
fields appear as column headings in the
New Address List dialog box
Note:
✓ Fill in the recipient list by
typing the record’s data. Type the
information that’s appropriate to
each field, then press TAB of the
keyboard to enter the next field.
Note:
After filling in the last field, add
another record just press the TAB key
after inputting the last field. When you
press the TAB key on the last field in
a record, a new record is automatically
created and added on the next line.
STEPS
Creating a Form Letter:
9. Click OK after filling the recipient
list. A special Save As dialog box
pops up, allowing you to save the
recipient list. Type a name for the
address list then click the Save button.
Creating the
form letter
Creating the form letter
1. Click Next: Write your letter.
Click the Address Block button to
insert an address block into your
letter.
Creating the form letter
Creating the form letter
2. Dialog box of Insert Address
Block appears. Choose the desired
format for the address block and
click OK. The placeholder of
Address Block will appear in the
document.
Note:
Use Match Fields
button to match
your field names
with the required
fields to correct
problems.
Note:
This may be essential if
you created the address
list in another program
such as Excel if not, just
click OK directly without
clicking match fields.
Creating the form letter
3. Click Greeting Line from the
Mail Merge task pane to insert a
greeting line into your
document. A dialog box of Insert
Greeting Line will appear.
Creating the form letter
3. Click Greeting Line from the
Mail Merge task pane to insert a
greeting line into your
document. A dialog box of Insert
Greeting Line will appear.
Creating the form letter
In the dialog box, choose a format
for the greeting line and click OK
After placing these, you may then
start writing the content of the
letter
Creating the form letter
4. To view your merged data, click
the Preview Results button on the
Mail Merge task pane or on the
ribbon to replace the merge fields
with data from your
recipient list.
Creating the form letter
Creating the form letter
5. Click the Next: Complete merge
on the mail merge task pane and
choose Edit Individual Documents.
You may also click finish & merge
button on the preview results
section of the ribbon.
Creating the form letter
Note:
When you click the Edit
Individual Documents, a
Merge to New Document
dialog box will appear and
choose All if you have
more than 1 recipient and
click OK.
Note:
After that, you will
then see the full merged
letter without writing to
them one by one. When
this is done, you can now
print your work.
Label Generation
Label Generation
The Label Generator is part
of Microsoft Word's mail
merging feature.
 FIFTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Lad Vienn S. Pilapi
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Inserting images and
External Materials
Inserting images and External
Materials:
Pictures
These are photos or electronic or
digital images that you've
saved on a local storage device.
Inserting images and External
Materials:
a. .JPG
It defines the type of data compression
procedure it utilizes, just like the rest of
the picture file extensions, to
make it more compatible and portable
over the internet.
Inserting images and External
Materials:
b. .GIF
stands for Graphics Interchange
Format, a type of image file
capable of displaying transparencies.
Inserting images and External
Materials:
c. .PNG
this is pronounced as “ping”. It stands for
Portable Network Graphics.Its
developmentwas primarily for the aim of
speedier image transmission via the
internet.
Inserting images and External
Materials:
2. Clip Art
This is generally a .GIF type, live art
drawings or images used as generic
representation for ideas and objects that
you might want to integrate in your
document.
Inserting images and External
Materials:
3. Shapes
these are printable objects or materials that you
may use in your document to improve its design
or provide you with some tools to help you
compose and communicate ideas or messages in
a more professional manner.
Inserting images and External
Materials:
4. Smart Art.
Generally, these are predefined sets of
different shapes grouped together to
form ideas that are organizational or
structural in nature.
Inserting images and External
Materials:
5. Chart
Another type of material that you can
integrate in your Word document that
allows you to represent data
characteristics and trends.
Inserting images and External
Materials:
6. Screenshot
Sometimes, creating reports or manuals
for training or procedures will require the
integration of a more realistic image of
what you are discussing on your report or
manual.
Steps in Inserting Picture from a File:
1. Click the area where you want to insert
the picture in your document.
2. Click Insert Tab then go to
Illustrations group and click Pictures.
Insert picture dialog box will appear.
3. Choose the picture you want to insert
and click insert.
Steps in Inserting SHAPE
1. Click Insert Tab then go to
Illustrations group and click
Shapes.
2. Click the shape that you
want and click the area in
your document where
the shape will be placed.
 SIXTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
R Ke D. Sarn
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Steps in Inserting
SmartArt
Steps in Inserting SmartArt
1. Click Insert Tab then go to Illustrations
group and click SmartArt. A dialog box
will appear. Select from the list of
SmartArt that you want and click OK.
SEVENTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Iva A. Abrasald
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Steps in Inserting
Chart
Steps in Inserting Chart

1. Click in the document

where you want the Chart to
be placed.
Steps in Inserting Chart
2. Click Insert Tab then go to Illustrations
group and click Chart. A dialog box will
appear. Select the type of chart that you
want and click OK. MS Excel window will
appear with the chart.
Steps in Inserting Chart
3. Edit the data in MS Excel
window. You can close Excel
after editing the chart.
 Steps in Formatting Illustrations in
MS Word
Resizing Illustrations
1. Click image and sizing handles
will appear. Click and
drag any of the sizing handles.
 Steps in Formatting Illustrations in
MS Word
Format Pictures and Clip art
1. Select the picture that you want to format.
A Format tab of the Picture
 EIGTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Jeff Fe F. Corgu
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Picture Tools
Picture Tools:
1.
- Improves brightness, contrast
and sharpness
2.
- Changes color quality
Picture Tools:

3.
- Provides various artistic
effects
Picture Tools:
4.

✓ Adds visual style to the whole picture or

clip art, click Picture Styles
✓ Click Picture Border to add border.
✓ Click Picture Effects to add visual effects
Format Shapes
Click the shape so the Format Tab of the
Drawing Tool will appear.
Format Shapes
To quickly change the
appearance of the shape,
click the drop down
arrow of the Shape
Styles then click one of
the gallery of shape
styles.
NINTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Orien V. Aure
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Format Chart
Format Chart
1. Select the chart that you want
to format. Design, Layout,
and Format tabs of the Chart
Tools will appear.
Format Chart
2. To edit the data of the chart, click Edit
Data of the Data group under the Design
tab. An MS Excel window will appear
where you will edit the data. Close this
window as soon as you are done.
Format Chart
3. To add labels to your chart, go to the
Layout tab and click the appropriate
button in the Labels group.
Note: The steps may vary in Office 365
version.
How to Insert Citation in Chicago Style?
1. Hover your mouse to the References
Tab.
How to Insert Citation in Chicago Style?
2. Under Citations and
Bibliography group,
Click the style that you
want to use for the
citation by clicking the
down arrow, e.g. you
can change APA style to
“Chicago Style”
TENTH GROUP 1
REPORTER
HUMSS 11 C ELTANAL
EMPOWERMENT
TECHNOLOGY
Arthur C. Vailoce
Reporter's Name

NEGROS ORIENTAL HIGH SCHOOL

Create a bibliography
from your Sources
Create a bibliography from your Sources
If you want to create a bibliography from your
sources, do the following:

1. Click where you want to insert a

bibliography. Typically, they are at
the end of a document.
Create a bibliography from your Sources
If you want to create a bibliography from your
sources, do the following:
2. On the References tab, in the
Citations & Bibliography group, click
Bibliography.
 THE END
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