GUIDELINES FOR THE PREPARATION OF

B.TECH FINAL YEAR PROJECT REPORT

Institute of Engineering & Technology

Department of Computer Engineering & Application
 Basic Guidelines:

1. Project report may comprise of algorithms & flow chart but not the source code.
2. Get your report reviewed and verified by your supervisor in soft well before
binding in hard.
3. Each copy of project report must contain a CD-R (contain Report & Executable
Source Code) for final submission on the day of exam.
4. Every group will have to prepare following copies of project reports
4.1 Supervisor‟s copy (Hardbound)
4.2 Library‟s copy (Hardbound)
4.3 Student‟s copy (Hardbound)

5. The cover of hard binding of project report must be in Black color plastic with
Golden color Text.
6. Front cover of hard binding must be same as Title Page.
7. Colored Figure must be taken in color.

8. Minimum no of pages of the project report is 50 including cover page.

9. Failing to fulfilling the required instructions and formatting may lead to rejection
of report totally.
 ARRANGEMENT OF CONTENTS:
The sequence in which the project report material should be arranged and bound
should be as follows:
1. Cover Page & Title Page
2. Declaration & Certificate
3. Acknowledgement
4. Abstract
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations and Nomenclature
9. Chapters
10. Appendices
11. References
The table and figures shall be introduced in the appropriate places.
1. PAGE DIMENSION AND BINDING SPECIFICATIONS:
The dimension of the project report should be in A4 size. The project report should be
bound using flexible cover of the thick white art paper. The cover should be printed
in black letters and the text for printing should be identical.
2. PREPARATION FORMAT:
2.1 Cover Page & Title Page – A specimen copy of the Cover page & Title page
of the project report are given below.
2.2 Certificate – The Certificate shall be in double line spacing using Font Style
Times New Roman and Font Size 14, as per the format given below.
2.3 Acknowledgement - The Certificate shall be in double line spacing using
Font Style Times New Roman and Font Size 12
2.4 Abstract – Abstract should be one page synopsis of the project report typed
1.5 line spacing, Font Style Times New Roman, italics and Font Size 14.
2.5 List of Tables – The list should use exactly the same captions as they appear
above the tables in the text. One and a half spacing should be adopted for
typing the matter under this head. A specimen copy of the Table of Contents
of the project report is given below.
 2.6 List of Figures – The list should use exactly the same captions as they appear
below the figures in the text. One and a half spacing should be adopted for
typing the matter under this head. A specimen copy of the Table of Contents
of the project report is given below. Figure copied from some paper or
website has to be captioned with “Courtesy of _________”
2.7 List of Symbols, Abbreviations and Nomenclature – One and a half spacing
should be adopted or typing the matter under this head. Standard symbols,
abbreviations etc. should be used. A specimen copy of the Table of Contents
of the project report is given below.
3. Table of Contents – The table of contents should list all material following it as
well as any material which precedes it. The title page and Certificate will not find
a place among the items listed in the Table of Contents but the page numbers of
which are in lower case Roman letters. One and a half spacing should be adopted
for typing the matter under this head. A specimen copy of the Table of Contents of
the project report is given below.
4. Chapters – The chapter formation as given below
The main text will be divided into several chapters and each chapter may be
further divided into several divisions and sub-divisions, as required.
 Each chapter should be given an appropriate title.
 Tables and figures in a chapter should be placed in the immediate vicinity of
the reference where they are cited.
 Footnotes should be used sparingly. They should be typed single space and
placed directly underneath in the very same page, which refers to the material
they annotate.
5. Appendices – Appendices are provided to give supplementary information, which
is included in the main text may serve as a distraction and cloud the central theme.
 Appendices should be numbered using Arabic numerals, e.g. Appendix 1,
Appendix 2, etc.
 Appendices, Tables and References appearing in appendices should be
numbered and referred to at appropriate places just as in the case of chapters.
 Appendices shall carry the title of the work reported and the same title shall
be made in the contents page also.
6. List of References –The listing of references should be typed 4 spaces below the
heading “REFERENCES” in alphabetical order in single spacing left – justified.
The reference material should be listed in the alphabetical order of the first author.
The name of the author/authors should be immediately followed by the year and
other details. Website citation has to be very specific not like „google.com‟ or
„wikipedia.org ‟. Figure copied from some paper or website has to be captioned
with “Courtesy of____________”
A typical illustrative list given below relates to the citation example quoted above.
REFERENCES
1. Ariponnammal, S. and Natarajan, S. (1994), Transport Phonomena of Sm Sel –
X Asx‟, Pramana – Journal of Physics, vol.42, no.1, pp.421-425.
2. Barnard, R.W. and Kellogg, C. (1980), Applications of Convolution Operators to
Problems in Univalent Function Theory‟, Michigan Mach, J., vol.27, pp.81–94.
3. Shin, K.G. and Mckay, N.D. (1984), Open Loop Minimum Time Control of
Mechanical Manipulations and its Applications‟, Proc. Amer. Contr. Conf., San
Diego, CA, pp. 1231-1236.
7. TYPING INSTRUCTIONS:
The impression on the typed copies should be black in colour. Single spacing should
be used for typing the general text. The general text shall be typed in the Font style
„Times New Roman‟ and Font size 12.
 Chapter Formation for Research Based Project
The following are suggested format for arranging the project report content in various
chapters:

Chapter 1: Introduction
This chapter describes the introduction about your project
1.1 Overview and Motivation
This section includes, why you are motivated to do this project.
1.2 Objective
This section includes, what is your main aim in the project.
1.3 Issues and Challenges
This section contains the related issues and challenges in previous work.
1.4 Contribution
This section define the what is your contribution in project
1.5 Organization of the Project Report
This section define the how you are organizing the project next
chapter onwards
Chapter 2: Literature Review
This chapter contains all the related work of your project (at least four
research works should be given).
Chapter 3: Proposed Work
This chapter includes your proposed work, algorithm, pseudo code & Use
Case (Optional).
Chapter 4: Implementation and Result Analysis
This chapter define, how you have implemented, what are the results, snapshot
of simulated work
Chapter 5: Conclusion
This chapter concludes the project work.
References
This chapter contains the all referenced used in your project, each reference
must be referred.
 Chapter Formation for Software Based Project
Chapter 1: Introduction
This chapter must describe introduction about your project
1.1 Overview and Motivation
This section includes, why you are motivated to do this project.
1.2 Objective
This section includes, what is your main aim in the project.
1.1 Summary of Similar Application
This section contains the details of similar application developed.
1.3 Organization of the Project Report
This section define the how to organize the project next chapter onwards.
Chapter 2: Software Requirement Analysis
This chapter includes requirement analysis, feasibility analysis on various
parameters, modules description, functionalities of each modules & Use Case for
various scenarios.
Chapter 3: Software Design
The design part must include the following:
 Data Flow Diagram – Level 0, Level 1
 UML Diagrams
o Class Diagram, Object Diagram
o Sequence Diagram, Collaboration Diagram
 Database Design
o E-R Diagram, Tables- Explaining all fields & their data types,
keys, Stored Procedures
Chapter 4: Implementation and User Interface
This chapter includes all user interface, output screens and descriptions.
Chapter 5: Software Testing
This chapter contains generated test cases (two or three) for black box and
white box testing.
Chapter 6: Conclusion
This chapter concludes about your application.
Bibliography
Appendices
 QUICK REFERENCE

PAGE DIMENSIONS AND MARGIN

Paper size: 85 gsm. Standard A4 size (210 mm X 297 mm)

Margins
Top edge : 1 inch (25 mm)
Left side : 1 ½ inch (38 mm)
Bottom edge : 1 inch (25 mm)
Right side : 1 inch (25 mm)
Print out : Laserjet, printed on only one side
Font size (regular Text) : Times New Roman of 12 pts
Spacing : 1.5 line spacing
Chapters : 24 pts bold (Capitalize each word)
Sections : 16 pts bold left aligned (Capitalize each word)
Subsections : 14 pts bold left aligned (Capitalize each word)
Page numbers (Preliminaries) : Bottom – right aligned – 12 pts / Roman numerals (i.)
Page numbers (Chapters) : Bottom – right aligned – 12 pts (1, 2, 3…)
Binding : Hard binding [Black cover with Golden color text]

SPECIMAN COPY OF ALL PAGES ARE GIVEN BELOW

 TITLE OF THE PROJECT

A Project Report submitted in partial fulfilment of the requirements

for the award of the degree of

Bachelor of Technology
in
Computer Science and Engineering
by
Name of Students
Roll No

Group No.

Under the Guidance of

Mr./Ms./Mrs/Dr./Prof. Abc

Department of Computer Engineering &

Applications
Institute of Engineering & Technology

GLA University
Mathura- 281406, INDIA
April, 2024
 Department of Computer Engineering and Applications
GLA University, 17 km Stone, NH#2, Mathura-Delhi Road,
P.O. Chaumuhan, Mathura-281406 (U.P.)

Declaration
I hereby declare that the work which is being presented in the B.Tech. Project
“Title of Project”, in partial fulfillment of the requirements for the award of
the Bachelor of Technology in Computer Science and Engineering and
submitted to the Department of Computer Engineering and Applications of
GLA University, Mathura, is an authentic record of my own work carried
under the supervision of Name & Designation of Supervisor(s).
The contents of this project report, in full or in parts, have not been
submitted to any other Institute or University for the award of any degree.

Sign ______________________ Sign ______________________

Name of Student: Name of Student:
University Roll No.: University Roll No.:

Sign ______________________ Sign ______________________

Name of Student: Name of Student:
University Roll No.: University Roll No.:

Certificate
This is to certify that the above statements made by the candidate are
correct to the best of my/our knowledge and belief.

_______________________
Supervisor
(Name of Supervisor)
Designation of Supervisor
Dept. of Computer Engg, & App.

______________________ ______________________
Project Co-ordinator Program Co-ordinator
(Dr. Mayank Srivastava) (Mr. Jitesh Kumar Bhatia)
Associate Professor Assistant Professor
Dept. of Computer Engg, & App. Dept. of Computer Engg, & App.

Date:
 ACKNOWLEDGEMENT

I would like to express my (Complete it and mention the name of all the
group members will University Roll No. at last)
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Sign _____________________
Name of Candidate:
University Roll No
 ABSTRACT

Approximately 250 words. This is a summary of what the project is about and the
outcome of work carried out.
 CONTENTS
Declaration ii
Certificate ii
Acknowledge iii
Abstract iv
List of figures v
List of Tables vi

CHAPTER 1 Introduction 1
1.1 Overview and Motivation 2
1.2 Objective 3
1.3 Summary of Similar Application 4
1.4 Organization of the Project 6

CHAPTER 2 Software Requirement Analysis 10

2.1 Technical Feasibility 11
2.2
CHAPTER 3 Software Design 35
3.1 This is the Section
3.1.1 This is a subsection 40
CHAPTER 4 Implementation and User Interface 48
CHAPTER 5 Software Testing 58
CHAPTER 6 Conclusion 60
CHAPTER 7 Summary 62
APPENDICES
Appendix 1. Example if Description Page
Appendix 2. Sample References
List of Figures
1.1 An example from the online subject thesaurus YSA 5
1.2 Example of the Contents of a project 10
1.3 Sample Contents 15
List of Tables
1.1Basic writing technique rules 37
3.1Tables in illustrating data 32