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The document discusses key concepts related to databases including what Access and a database are, the components of a database like tables, queries, forms and reports, and specifics about tables, keys, and relationships.

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tyliqueantoine
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10 views

IT Flashcard Notes

The document discusses key concepts related to databases including what Access and a database are, the components of a database like tables, queries, forms and reports, and specifics about tables, keys, and relationships.

Uploaded by

tyliqueantoine
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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IT Flashcard notes

What is a database

Front: What is Access?


Back: Microsoft Access is a database management system (DBMS) used to store and manage
data.

Front: How does Access differ from Excel?


Back: Access is more powerful and can handle larger amounts of data. It uses pre-made
forms and queries to manipulate data

Front: What is a database?


Back: A database serves the function of data collection, management, and storage. It is a
collection of data stored in specific rows and columns.

Front: What is a relational database?


Back: A relational database involves many tables, each containing data that needs to be
tracked.

Front: What are the objects in a database?


Back: Access is composed of tables, queries, forms, and reports. Objects are used to store,
manipulate, and present data.
Tables and Keys

Front: What is a table in Access?


Back: A table is a database object that stores data in (rows) and (columns).

Front: What is a Primary Key?


Back: The primary key identifies each row in a specified column.

Front: What is a Secondary Key?


Back: A secondary key is created on columns that are indexed for faster searches.

Front: What is a Foreign Key?


Back: A foreign key is a field in a relational table that matches the primary key column of
another table.
Databases
Front: What is a relationship in a database?
Back: A relationship exists between two database tables when one table has a foreign key that
references the primary key of another table. It helps combine data from two different tables.

Front: What is referential integrity?


Back: Referential integrity is a property of data that requires every value of one attribute
(column) of a table to exist as a value of another attribute in a different (or the same) table.

Front: What does cascade update related fields?


Back: Cascade update related fields allow updates made to the "Parent" side (1 side) to
cascade to the "Child" side (many) in a relationship.

Front: What does cascade delete related fields?


Back: Cascade delete related fields control if you can delete data. Any changes made to the
"Parent" side (1 side) will cascade to the "Child" side (many).

Front: What are the types of table relationships?


Back: Table relationships can be one-to-many, many-to-many, or one-to-one. Each type
represents different ways tables can be related based on the data they contain.
Queries
Definition:
A query is a request for data or information from a table or combination of tables.

Purpose:

Find specific data quickly by filtering on specific criteria.

Summarize data.

Automate data management tasks

Functionality:

Pulls information from various tables and assembles it for display in forms or reports.

Can be a request for data results or for action on the data

Answers simple questions, performs calculations, combines data from different tables, and
adds, changes, or deletes data from a database.

Types of Queries:

Select Query: Retrieves data from a table or makes calculations.

Action Query: Includes Append, Delete, Update, and Make-table.


Form in Microsoft Access
 Definition: A database object used to create a user interface for a database application.
 Types: Bound (connected to a data source) and unbound (not linked to a data source).
 Purpose: Enter, edit, or display data from a data source.
 Benefits: Reduces data entry errors compared to entering data directly into tables.

Report in Microsoft Access

 Definition: A database object used to view, format, and summarize information in a


database.
 Use cases: Create summaries, archive data snapshots, provide details about individual
records, create labels.
 Features: Report Wizard for easy sorting, grouping, and labeling of data.
 Importance: Helps present database information effectively for various purposes.

Let me know if you need more details or if there's anything else you'd like to add!

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