1/20/2023

India
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Asset Accounting (FI-AA)

Purpose
The Asset Accounting (FI-AA) component covers the most important laws and business practices specic to India. The following
documentation describes these aspects of the component. For generic information about FI-AA, see Asset Accounting (FI-AA) .

Features
Country-Specic Functions

Local version India comes with a report for calculating depreciation on asset blocks (asset groups) as required by law for
calculating a company's taxable income.

Country Template

The country template for India comes with the following settings:

Chart of depreciation

Depreciation keys as per the income tax laws

For more information, see the following documentation.

Depreciation
The Depreciation section of the Asset Accounting (FI-AA) component covers the most important laws and business practices
specic to India. The following documentation describes these aspects of the component. For generic information about
depreciation, refer to Depreciation.

Migration Tools
You use the functions described in this section to process the following sets of data, which the system needs before you run the
Income Tax Depreciation Calculation (J_1I_UPDDEPCALPOST) report for the rst time:

Asset block information

Asset assignments to blocks

Opening Written Down Value (WDV) of asset block

Upload Asset Block Details (J_1I_UPDASSETBLK)

Use
You use this report to upload asset block details from a spreadsheet application to standard SAP ERP system.

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This report reads asset details from a spreadsheet and updates the Asset Block Master Data (IDIN_ASSETBLK) with these
details.

Prerequisites
Data Transfer from a Spreadsheet Application to Standard System:

To ensure proper data transfer, data has to be in a specied form. You should create the spreadsheet with the following
sections:

Header

Specify descriptions of the eld that you want to transfer for your asset block, for example, the company code, block key
and so on.

Detail

Specify individual blocks and their attributes.

You should maintain asset block data in the following format, where a row has the following elds:

S.No Field Labell Type Length

1 Company Code Character 4

2 Block Key Character 5

3 Asset Block Description Character 256

4 Depreciation Percentage Decimal 7

5 Start Date Date Not applicable

6 End Date Date Not applicable

7 Additional Depreciation Character 1

6 Put To Use Character 1

Save the le in a local folder, in a comma delimited format as .CSV le.

Sample File

Company Block Key Description Dep % Start Date End Date Additional_Block Put To Use
Code

IN01 11111 BLOCK 11111 10 20090101 99991231 X

IN01 22222 BLOCK 10 20090101 99991231 x

22222

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets
Information System Reports on Asset Accounting Specic Valuations Country Specics India Uploading
Asset Block Data .

The system displays the Upload Asset Block Details screen.

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Enter the name of the le along with the path from where you want to upload the asset block details.

Choose Program Execute .

You get the following output in an application log:

Success message of successful update of asset block in the database.

Error or warning message of unsuccessful update of asset block in the database

 Note
Even if there is one error record in the spreadsheet, system will not upload the data. You need to correct the record and
upload the spreadsheet again.

Assign Asset to Asset Block (J_1I_UPDBLKTOAST)

Use
You use this report to perform asset related functions, such as:

Upload assignment of an asset to an asset block

If you have maintained assignment of an asset to an asset block in a spreadsheet application, you can import this data
into the standard system using this migration program. This program updates the asset master transaction (AS02) that
has new elds to capture asset block ID and additional appreciation.

Download group assets data

If you have been using the group assets functionality, you can download the data in a spreadsheet application. You can
modify this data and upload assignment of an asset to asset block into the standard system.

Prerequisites
You have maintained asset block details in the Asset Block Master Data (IDIN_ASSETBLK) .

You have maintained asset details in the standard system.

Features
Data Transfer from a Spreadsheet Application to Standard System:

To ensure proper data transfer, the data has to be in a specied form. You should create the spreadsheet with the following
sections:

Header

Specify descriptions of the eld that you want to transfer for your asset block, for example, the company code, block key
and so on.

Detail

Specify individual blocks and asset details.

Save the le in a local folder, in a comma delimited format as .CSV le.

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 Note
The header section of the spreadsheet is only for information purpose and will not be uploaded in the database.

Sample le structure:

Company Code Asset Number Block Key

IN01 100001 51111

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets
Information System Reports on Asset Accounting Specic Valuations Country Specics India Migration
Reports Assigning Assets to Blocks .

The system displays the Assign Asset to Asset Block selection screen.

If you have maintained assignment of an asset to an asset block in an excel, follow the following steps to upload
assignment of an asset to an asset block:

1. Select the Upload From Excel Sheet checkbox.

2. Enter the name of the le along with the path from where you want to upload the asset block details.

3. Choose Program Execute.

The system displays the following output in an application log:

Success message of successful update of asset block in the database.

Error or warning messages of unsuccessful update of asset block in the database.

If you have been using the group assets functionality, follow the following steps to rst download group assets data and
make the required changes and then upload assignment of an asset to an asset block.

1. Select the Download From Excel Sheet indicator

2. Enter the company code

3. Choose Program Execute

The system displays the Export object to XXL selection screen.

4. On this screen choose the processing mode as table.

The system displays the downloaded group assets data in a spreadsheet.

5. Make the required changes and save excel in the required location

6. Upload the updated spreadsheet using the steps described above

Upload Opening Written Down Value of Block

(J_1I_UPDASSETTRNS)

Use

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You use this report to upload Opening Written Down Value (WDV) of the asset block at the beginning of a scal year (April –
March) from a spreadsheet application to standard SAP ERP system.

This report reads the opening WDV of an asset block from a spreadsheet and updates the table FI-AA India : Opening WDV for
the blocks - Transactions (IDIN_FIAA_OWDV) with these details.

Prerequisites
Data Transfer from a Spreadsheet Application to Standard System:

To ensure proper data transfer, the data has to be in a specied form. You should create the spreadsheet with the following
sections:

Header

Specify description of the elds that you want to transfer for your asset block, for example, the company code, block key
and so on.

Detail

Specify individual blocks and their attributes

You should maintain asset block data in the following format, where a row has:

S.No Field Label Type Length

1 Company Code CHAR 4

2 Fiscal Year NUMC 4

3 Block Key CHAR 5

4 Opening WDV CURR 13

5 Currency Key CUKY 15

6 Block Transaction Date DATS 8

Save the le in a local folder, in a comma delimited format as .CSV le.

 Note
The header section of the spreadsheet is only for information purpose and will not be uploaded in the database.

Sample le structure:

Company Code Year Block Key Opening WDV Currency Key Opening WDV date
Amount

IN01 2009 51111 100 INR 20090401

Activities
To access this report, on theSAP Easy Accessscreen, choose Accounting Financial Accounting Fixed Assets
Information System Reports on Asset Accounting Specic Valuations Country Specics India Migration
Reports Uploading Opening WDV

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The system displays the Upload Asset Block Details screen.

Enter the name of the le along with the path from where you want to upload the asset block details.

Choose Program Execute .

System displays the following output in an application log:

Success message of successful update of asset block in the database.

Error or warning messages of unsuccessful update of asset block in the database.

Depreciation Calculation
You use this function to calculate depreciation of asset blocks as per the income tax laws in India.

The income tax laws require you to depreciate asset blocks. In other words, you do not calculate depreciation of individual
assets. Instead, an asset block has its own Written Down Value (WDV) and you calculate depreciation on an asset block's WDV.

The asset block’s WDV increases when you add assets to it and decreases when you sell or retire assets.

Since an asset block may exist for a very long time, as you add new assets to it, it has an unrestricted useful life.

For depreciation calculation of an asset block, you assign depreciation rate (prescribed by the government) to the asset block.

For example, assume your company has four trucks. At the beginning of scal 2009, the trucks have a total written down value,
for income tax purposes, of INR 300,000. At the end of the year, with no acquisitions and no retirements. The total depreciation
on all of the trucks is 10% of INR 300,000, or INR 30,000. The total written down value of the block at the beginning of 20*2 is
therefore INR 270,000.

Customizing

To calculate depreciation, make the following settings in Customizing for Financial Accounting (New):

To maintain asset block details, choose Asset Accounting Master Data Country-Specic Functions India -
Maintain Asset Block Details

To maintain tax depreciation area details, choose Asset Accounting Information System Country-Specic
Functions India Maintain Tax Depreciation Area

To maintain transaction group, choose Asset Accounting Information System Country-Specic Functions India
Assign Transaction Types to Transaction Types Group

Reports

The system provides the following reports for depreciation calculation:

Update Asset Transaction Details at Block Level (J_1I_UPDBLKTRNS)

Income Tax Depreciation Calculation Report (J_1I_UPDDEPCALPOST)

Assign Opening WDV to the Asset Blocks (J_1I_UPDBLKOWDV)

Adjustment to Asset Opening WDV or Transactions (J_1I_BLKADJUSTMENT)

Calculation of Projection Depreciation Values (J_1I_CAL_PROJECTION_DEP)

Display Transaction Details at Asset Level (J_1I_DISPLAYBLKTRNS)

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Reports
The system provides the following depreciation calculation reports for India:

Assign Opening WDV to the Asset Blocks (J_1I_UPDBLKOWDV)

Adjustments to Asset Opening WDV or Transactions (J_1I_BLKADJUSTMENT)

Update Asset Transaction Details at Block Level (J_1I_UPDBLKTRNS)

Income Tax Depreciation Calculation Report (J_1I_UPDDEPCALPOST)

Calculation of Projection Depreciation Values (J_1I_CAL_PROJECTION_DEP)

Display Transaction Details Asset Level (J_1I_DISPLAYBLKTRNS)

Assigning Opening WDV to the Asset Blocks

(J_1I_UPDBLKOWDV)

Use
Use this transaction to assign opening Written Down Value (WDV) to the asset blocks. The system uses the opening WDV value
for depreciation calculation of an asset block.

 Note
You can assign opening WDV to an asset block only once. You can assign opening WDV either while you are creating a new
asset block or while you are migrating your existing asset block details to the standard system. If you are creating a new
asset block, maintain the opening WDV as zero.

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets Information
System Reports on Asset Accounting Specic Valuations India Depreciation Calculation Assign Opening WDV to the
Asset Blocks

Adjustments to Asset Opening WDV or Transactions

(J_1I_BLKADJUSTMENT)

Use
Use this report to make adjustments to opening Written Down Value (WDV) or transactions of an asset block.

If there have been any changes to opening WDV value or transaction amounts of an asset block for a period, and you want to
update the values in the database, you can do so using this report. This report updates the Asset Block Transaction
(IDIN_ASSETTRNS) ) table with the changed values.

The system uses the updated values during depreciation calculation of the asset block.

Features

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Selection

Enter the required details such as company code and scal year

Select the type of adjustment

Enter block details, adjustment details and transaction date

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets
Information System Reports on Asset Accounting Specic Valuation Country Specics India Depreciation
Calculation Adjustments to Asset Opening WDV or Transactions .

Update Asset Transaction Details at Block Level

Use
Use this report to:

Calculate and display transaction amount of an asset block and update the amount in the Asset Block Transaction
(IDIN_ASSETTRNS) table.

Calculate modied value of an asset block and update it in the Asset Block Transaction (IDIN_ASSETTRNS) table

Display transactions of an asset marked as prior year asset

Features
Asset marked as prior year asset

If you have an asset that belongs to a prior year and if you want that the transactions done for this asset should not be consider
for depreciation calculation but only for information purpose. Then you can mark this asset as Asset belonging to prior year in
the asset master transaction (AS02). On doing so the system displays transactions for this asset in the Asset Block
Transaction (IDIN_ASSETTRNS) table from the period it is entered until the end of the scal year only for information purpose.

Transactions

The report aggregates values of following assets transactions in an asset block:

Acquisitions (less than 180 and greater than 180)

Retirements

Transfers

Credit memo

Post capitalization

Investment support values

Calculation of asset block transaction amount

Normal run

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For calculating transaction amount for a specic period, the report cumulates amounts of all the previous periods until
the specic period.

For example, consider you want that you want to calculate transaction amount for period 02. The transaction amount of
period 01 is 1000 INR and of period 02 is 2000 INR. The system cumulates the values of period 01 and 02 and displays
asset block transaction amount for period 02 as 3000 INR (1000+2000).

Re-run

For recalculating asset block value for a specic period, the report recalculates all the asset transactions from a specic
period until the period for which the block is already processed. The report does this to ensure that the transaction
amounts for all the periods are up to date.

For example, consider that you have calculated transaction amount of an asset block B1 until period 06. Now there are
changes to asset block B1 due to which you need to recalculate value of asset block B1 for period 04. So on the report
selection screen, you specify the period as 04 and select re-run. The report will recalculate the transaction amounts of
asset block B1 not just for period 04 but until period 06, because the changes in period 04 will aect period 05 and 06
values.

Execution mode

You can execute this report in the following modes:

Normal run

In this mode the report calculates and displays asset block transaction amount and also updates transaction amount in
the Asset Block Transaction (IDIN_ASSETTRNS) table.

 Note
If you are executing this report for the rst time, the report calculates the transaction amount for all the periods from
the beginning of the scal year until the period specied by you on the selection screen.

For example, if you are running this report for the rst time in period 03 and so on the selection screen you enter the
period as 03, then the report will calculate transaction amount for period 01, 02, 03 and displays the cumulative
transaction amount for period 03.

Test run

In this mode the report calculates and displays asset block transaction amount for a specic period but does not update
the Asset Block Transaction (IDIN_ASSETTRNS) table

Re- run

In this mode the report recalculates value of an asset block for a specic period and updates the Asset Block
Transaction (IDIN_ASSETTRNS) table.

If there have been changes to asset block value for a period and you want to update the Asset Block Transaction
(IDIN_ASSETTRNS) table with the updated value, you can do so by executing this report in the re-run mode.

The report then re-runs for the period and performs the following functions:

Captures the new values of acquisitions, retirements, transfers, credit memo, post capitalization, investment
support values

Displays a comparison of the old values and new values and updates the Asset Block Transaction
(IDIN_ASSETTRNS) table with the new values

Combination of Test run and re-run

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In this mode the report recalculates value of an asset block for a specic period, but does not update the Asset Block
Transaction (IDIN_ASSETTRNS) table. If there have been changes to transactions made for a period and you want
display these changes but not update the Asset Block Transaction (IDIN_ASSETTRNS) table with the changed values,
you can do so by executing this report in the re-run and test run mode. To do so, select both Re-run and Test run
checkboxes on the selection screen. The report then performs the following functions:

Captures new value of the asset transactions such as acquisitions

Displays a comparison of the old values and new values

Does not update the Asset Block Transaction (IDIN_ASSETTRNS)

Selection

Enter data as required:

Company Code

Asset Block

Period

Fiscal Year

Execution mode

Output

The system displays the output screen based on your selection criteria.

If you have selected the Test Run checkbox, the report checks for correctness of data and displays the values of
acquisitions, transfers, retirements, reclassications, credit memo, post capitalization, write-up, investment support. It
does not update the Asset Block Transaction table. If you have not selected this option, that is you are executing the
report in the normal mode, the report displays the following messages in an application log:

Success message if the Asset Block Transaction (IDIN_ASSETTRNS) table was updated successfully

Error or warning message if the Asset Block Transaction (IDIN_ASSETTRNS) table was not updated successfully

Errors during execution of this report

If you have selected the Re-run checkbox, the report re-runs for the period and updates the Asset Block Transaction
(IDIN_ASSETTRNS) table with the changed values.

If you have selected both Test Run and Re-run checkboxes, then the report captures the new values of asset transactions
and displays a comparison of the old values and new values.

 Note
If you select this option the report neither updates the Asset Block Transaction (IDIN_ASSETTRNS) table, nor it
performs the posting.

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets Information
System Reports on Asset Accounting Taxes Country Specic India Update Asset Transaction Details at Block Level

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Income Tax Depreciation Calculation Report

(J_1I_UPDDEPCALPOST)

Use
Use this report to calculate and display the following values for an asset block:

Income tax depreciation

Capital gain and capital loss

The report also updates the closing Written Down Value (WDV) of an asset block in the India : Opening WDV for the blocks -
Transactions (IDIN_FIAA_WDV_FY) table.

 Note
The report calculates depreciation for a scal year starting from 1st April of a calendar year and ending with 31st March of
the succeeding calendar year, as per the Income Tax act of India.

Features
Depreciation calculation

The report calculates the depreciation of an asset block as follows:

1. Reads:

Opening WDV from India : Opening WDV for the blocks - Transactions (IDIN_FIAA_WDV_FY) table

Transactions amounts from the table Asset Block Transaction Table (IDIN_ASSETTRNS)

Adjustment amount from the table Adjustment values for the block and opening WDV - India
(IDIN_FIAA_ADJUST)

2. Calculates depreciation using dened formula

3. Computes closing WDV of the asset block based on the depreciation

Capital gain and capital loss calculation

If an asset has been sold during the assessment period for a value greater than the WDV of the asset block in that
period, this would result in a capital gain.

If an asset has been sold during the assessment period for a value lesser than the WDV of the asset block in that period,
this would result in a capital loss.

 Note
You can display asset details through this report or in the background by using the Display Transaction Details of Assets at
Asset Block Level (J_1I_DISPLAYBLKTRNS) report. You can access the Display Transaction Details of Assets at Asset Block
Level (J_1I_DISPLAYBLKTRNS) report by choosing Accounting Financial Accounting Fixed Assets Information
System Reports on Asset Accounting Specic Valuation Country specics India Display Transaction Details of
Assets at Asset Block Level or you can also use the transactionJ1IDISPBLK.

Selection

On the selection screen, enter the following data:

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Company Code

Asset Block

Period Fiscal Year

Output

The system displays the following details in an application log:

Depreciation value an asset block such as additional depreciation and nal depreciation

Success message if theAsset Block Transaction table (IDIN_ASSETTRNS) was updated successfully

Error or warning message if the Asset Block Transaction table (IDIN_ASSETTRNS) was not updated successfully

Errors during execution of this report

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets
Information System Reports on Asset Accounting Taxes Country Specics India Income Tax Depreciation
Calculation

Calculation of Projection Depreciation Values

Use
You use this report to project asset block depreciation values for the current scal year.

 Note
The report projects the asset block depreciation values for the remaining part of the current scal year based on the values
entered by you and the depreciation values until the current period.

Features
Projecting values

The report projects the depreciation as follows:

1. It reads the following values:

Transaction values of the asset block updated by the Update Asset Transaction Details at Block Level
report.

Adjustment values of the asset block, posted using the Adjustments to Asset Opening WDV or
Transactions report

2. To these values it adds the projected values entered by you on the screen and calculates depreciation as
described below.

Depreciation calculation

The report calculates the depreciation as follows:

1. It rst calculates the opening WDV of the asset block

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2. Then computes depreciation by applying the applicable depreciation rate as a percentage on this value, after
considering all the transactions relevant to the assets in the block

3. It then computes the closing WDV

For more information on depreciation calculation, refer to the Income Tax Depreciation Calculation
(J_1I_UPDDEPCALPOST) report.

Capital gain calculation

If an asset has been sold during the assessment period for a value greater than the WDV of the asset block in that
period, this would result in a capital gain.

Selection

Enter data as required:

Company Code

Fiscal Year

Asset block

Sub asset block

Additional depreciation block

Attributes of the asset block, such as:

Possible acquisition for < 180 days

Possible acquisitions for > 180 days

Possible retirements

Possible scrapping

Possible Transfer-in

Possible Transfer-out

 Note
The values that you enter in the Attributes of the Asset Block group box are the forecasted values.

Output

The system displays the projected depreciation values in a tabular format.

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Fixed Assets
Information system Reports on Asset accounting Specic Valuation Country Specics India Calculation of Projection
Depreciation Values

Display Transaction Details of Assets at Asset Block Level

Use
This is custom documentation. For more information, please visit the SAP Help Portal 14
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You use this report to display transaction details of all the assets in an asset block.

 Note
You can also display these details by executing the Income Tax Depreciation Calculation (J_1I_UPDDEPCALPOST) report.

Prerequisites
You have executed the Income Tax Depreciation Calculation (J_1I_UPDDEPCALPOST) report.

Activities
To access this report, on the SAP Easy Access screen, choose Accounting Financial Accounting Information system
Reports on Asset accounting Specic Valuation Country Specics India Display Transaction Details of Assets at Asset
Block Level

This is custom documentation. For more information, please visit the SAP Help Portal 15