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Collection Encoding

The document provides guidance on processing collections management transactions for different scenarios. It outlines transaction codes to check for open items, display billing documents, and cancel documents. It also describes how to change posting dates and periods. A table lists bank account codes and cost centers for collection deposits by branch. Steps are described for cancelling invoices under closed periods or within the current month.

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jasmindeidonato
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Download as XLSX, PDF, TXT or read online on Scribd
24 views

Collection Encoding

The document provides guidance on processing collections management transactions for different scenarios. It outlines transaction codes to check for open items, display billing documents, and cancel documents. It also describes how to change posting dates and periods. A table lists bank account codes and cost centers for collection deposits by branch. Steps are described for cancelling invoices under closed periods or within the current month.

Uploaded by

jasmindeidonato
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Transaction Code F-28

ADDITIONAL ENTRY FOR AIRCON AND LCD INSTALLATION - CHARGED TO MKTG COLUMN
SAVED 1522003350

Transaction Code FBL3


check account 503030040 - should be zero on A/R cut off

other transaction code that can help

VF03 display billing documents if invoice number really exist


if invoice number was encoded on the right branch
FBL5 checking of open items per branch
Document Date Bank Date (reference is the bank statement)
Posting Date whenver you encode as long as it is within the period
Reference Collection period (single date or in range)
Doc Header Text Branch Name & Cost Center

Account Bank Account Code


BDO 501003060
BPI 501002040
RCBC 501003010
Amount Amount on bank statement
Text Branch Cost Center-SALES Collection Period
Profit Center Profit Center of the Branch
Assignment OR Number (whether CI or OR, OR will be used on the beginning)
can be single OR/CI or in range

Account See next sheet for the summary of account

Additional Selection Tick Reference

Reference Invoice Number


2030011504
if lcd LCD INS

month/year - branch cost center


still not zero but the amout is immaterial
reason can be seen on above screenshot

if sales > amount deposited = debit other income


if amount deposited > sales = credit other income
COLLECTION REPORT
Cost Center Code Bank Deposited
LUZON
H.O. (CE) 1020 10ZS2000 BDO
Palawan 1020 10ZS2000 RCBC
Cubao 1120 11ZS2000 BPI
Cavite 1420 14ZS2000 BPI
Lipa 1520 15ZS2000 BDO
San Pablo 1620 16ZS2000 BPI
Legazpi 1720 17ZS2000 BPI
San Fernando 1820 18ZS2000 BPI
Dagupan 1920 19ZS2000 BPI
Cabanatuan 2020 20ZS2000 BPI
Isabela 2120 21ZS2000 BPI
VISAYAS
Cebu 2220 22ZS2000 BDO
Bacolod 2320 23ZS2000 BDO
Iloilo 2420 24ZS2000 BDO
Tacloban 2520 25ZS2000 BPI
Dumaguete 2620 26ZS2000 BDO
Bohol 3420 34ZS2000
MINDANAO
Davao 2720 27ZS2000 RCBC
Cagayan de Oro 2820 28ZS2000 BDO
Zamboanga 2920 29ZS2000 BPI
General Santos 3020 30ZS2000 BPI
Ozamis 3120 31ZS2000 BDO
Tagum 3220 32ZS2000 BDO
Butuan 3320 33ZS2000 BDO
CM PROCESS FOR TRANSACTION UNDER CLOSED PERIOD

TCODE FBL5
TO CHECK OPEN/UNCLEARED INVOICE

TCODE VF03
TO DISPLAY DETAILS OF THE INVOICE
TCODE VF11
TO CANCEL THE BILLING DOCUMENT (MAKE SURE THAT THE REASON FOR THE CANCELLATION WAS VALID)

TCODE VF02
TO CHANGE THE DATE/ TO OPEN THE PERIOD AND CREATE ACCTG DOCUMENT
CHANGE THE DATE - CURRENT DATE OR
PROCESSED DATE. THEN SAVE

Open again VF03 and check the document flow


ELLATION WAS VALID)

SAVE
COPY THE DOC NUMBER BELOW
Cancel. Debit Note 0093000560

Accounting document was not yet cancelled because the period was still close
Proceed to VF02 to open the period and cancel the invoice
RRENT DATE OR
SAVE
Invoice was successfully cancelled
Advise the Branch that the CM was already adjusted and they may rebilled the transaction
If they don’t know the next step, advise them to seek the assistance of Mr. Ali of MIS Dept.
CM PROCESS FOR TRANSACTION WITHIN THE MONTH

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