Instruction to Bidders

INSTRUCTION TO BIDDERS
(GENCON WORKS)

1.0 PROJECT DESCRIPTION

GENCON WORKS for the proposed MIVESA GARDEN RESIDENCES of CEBU LANDMASTERS, INC., located at Lahug, Cebu City

2.0 WORKS UNDER THIS BID

2.1 The scope of work contained in this contract package is in accordance with the bid drawings, technical specifications, and as
per normal construction practices necessary to complete the Works, and as generally implied but not limited to that contained in
the Bill of Preliminaries/ Quantities and the other Bid Documents.

This includes the supply of all necessary materials (unless defined as Owner-furnished), labor, equipment, supervision and
coordination with the Owner and other Contractors/ Subcontractors required for the complete undertaking/GENCONWORKS
for MIVESA GARDEN RESIDENCES.

2.2 The Bidder shall price all the works including incidental works in accordance with the Bill of Preliminaries/ Bill of Quantities.

2.3 The Contractor shall commence work upon receipt of Construction Contract and Notice of Award/ to Proceed, whichever comes
first and; complete the entire scope of works herein contemplated within 30 calendar months.

2.4 The Bidder shall include in his bid, cost of all imported items required for the project, all taxes, duties and all other necessary
cost including hauling of materials and or equipment from port to the jobsite.

2.5 Delineation of the scope of works with other trades shall be discussed in the Pre-bid Conference.

2.6 The bidder shall include in his bid all costs of incidental works required to comply with the existing regulatory requirements of
the local government unit that has jurisdiction over the site during the entire construction period.

2.7 The bidder shall include in his bid all cost of incidental works to abide by the provisions and conditions set forth in the Owner’s
Environmental Management Plan and Minimum Disturbance Plan which shall form part of the Contract. The plans, though, are
not meant to override the existing regulatory requirements of the local government unit of Davao City and not deemed as
separate set of rules, but are intended to reinforce and reiterate them.

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 Instruction to Bidders

3.0 OPTION TO DELETE ITEMS

3.1 The Owners reserves the right to delete any materials or other items from the Contractor’s scope of works anytime after the
award and/ or during the construction period and have it Owner-supplied but still to be installed by the Contractor if it is deemed
advantageous to the Owner.

3.2 The Owner shall have the option to delete any or all of the work items included in the GENCON WORKS from the Contractor’s
scope of works anytime after the award and/ or during the construction period and have it carried out by another contractor if it
is deemed advantageous to the Owner.

4.0 SITE VISIT

4.1 The Bidder is advised to visit the Site of the Works and ascertain for himself the conditions, approaches, and the like etc., and
all matters and things which may affect his bid. The cost of such visit shall be borne by the Bidder. No increase in costs or
extension of time shall be considered in the event the Bidder fails to observe the advice contained herein.

4.2 It is to be expressly understood that the Bidder, his personnel and/ or agents shall hold free, save harmless and indemnify the
Owner/ Main Contractor, his personnel and agents from and against all claims and liability in respect of any damage, or injury to
person or property or to death of person(s) howsoever caused, while exercising his right to visit the Site.

5.0 BID DOCUMENTS

5.1 The documents issued for bidding purposes comprise the following:

a) Instruction to Bidders
b) Bill of Preliminaries/ Bill of Quantities
c) Proposal Form
d) Copies of Bid Plans and Drawings
e) Technical Specifications

6.0 INTERPRETATION OF DOCUMENTS

6.1 Any Bidder who is in doubt as to the exact meaning or interpretation of any part of the Bid Documents shall immediately seek
clarification in writing from:

CEBU LANDMASTERS, INC.

Park Centrale Building
Cebu Asiatown IT Park, Bgy. Apas, Cebu City, 6000

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Attention : ENGR. EMMANUEL C. CABRERA

Telephone : 0917 301 6052
Email : [email protected]

6.2 Any query must reach the aforementioned not later than ten (10) calendar days prior to submission of the Bids event. Copies of
Bidders’ queries and the appropriate replies shall be furnished to all Bidders. The Owner reserves the right to alter the Bid
Documents to accord with Bidders’ queries and extend the date for submission of Bids, if necessary.

6.3 In the event that amendments or clarifications of any portion of the documents become necessary, the Owner will prepare
appropriate Bid Bulletins and distribute these to all bidders. All Bid Bulletins so issued shall form part of the documents. Bid
Bulletins shall be sent to all registered bidders in writing and will be binding upon them.

7.0 THE BIDS

7.1 The bids must be submitted not later than _____________________________________.

7.2 The electronic file (cd/dvd form) of the Final Bid Breakdown (FBB) which should be formatted according to the Bill of
Preliminaries/ Bill of Quantities shall be submitted together with the bid.

7.3 Hard copies shall be submitted under the bidder’s letterhead and shall be addressed to:

THE BIDDING COMMITTEE

CEBU LANDMASTERS, INC.
Park Centrale Building
Cebu Asiatown IT Park, Bgy. Apas, Cebu City, 6000

Attention : MR. JOSE R. SOBERANO III

Chief Executive Officer

7.3 The value of any item left not priced shall be deemed to have been included elsewhere within the Bid Documents.

7.4 All pages of the Bid Forms shall be signed in full by the person duly authorized by the bidder. The completed bid shall be
without interlineations or erasures except those which require correcting of errors made by the bidder, and where such occur,
they shall be initialed by the bidder.

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7.5 The Bills of Quantities shall be fully priced and submitted with the bids, and shall be used by the Owner as the basis of bid
evaluation, and subsequently during the course of the project execution, as basis for evaluating accomplishment of the works,
and for valuing change orders that may be necessary in the course of construction.

7.6 Note that the Bill of Quantities is issued to assist the bidders in preparing their lump sum bids. The Bills of Quantities shall be
used as a guide, with the bidders being responsible for checking the contents, and entitled to amend the contents of the Bills of
Quantities as they consider necessary to reflect the actual scope of work contained in the Contract Works. The Bills of
Quantities which are not marked “provisional” shall not be subject to re-measurement for discrepancies between the same and
contract documentation. Only bills marked “provisional” shall be subject to re-measurement.

8.0 BIDDERS’ RESPONSIBILITIES

8.1 The Bidder shall be responsible for taking steps to carefully examine all of the Bid Documents and also to have knowledge of all
conditions, local or otherwise, affecting the carrying out of the Works and to have arrived at an estimate of the facilities available
and needed for the Works. Failure or omission by the bidder to receive or to examine any form, instruction or document shall
not relieve him from any obligation in respect to his bid.

8.2 Notwithstanding any information given in the documents, it shall be the sole responsibility of the bidder to determine and satisfy
himself, at his own cost and risk, by such means as he considers necessary or desirable, as to all matters pertaining to the
Project, including the location and the nature of the Works; climatic conditions; the nature and conditions of the terrain;
geological conditions of the site; transportation and communication facilities; the requirements and the availability of materials,
labor, water, electric power and roads; the locations and extent of materials sources, and other factors that may affect the cost,
duration and execution of the work. The bidder, by the act of submitting his bid, acknowledges that he has inspected the site
and has determined the general characteristics of the Project and the conditions indicated above.

8.3 The Owner shall not assume any responsibility regarding erroneous interpretations or conclusions by the Bidder out of the data
furnished by the Owner, except when such interpretations or conclusions are formalized through a Bid Bulletin.

8.4 Prior to submission of his Bid, the Bidder is considered to have become familiar with all laws, decrees, ordinances, acts and
regulations of the Republic of the Philippines, which may affect or apply to the operations and activities of the Contractor and
the Works.

9.0 BID VALIDITY

9.1 The Bid shall remain valid for a period of sixty (60) calendar days after the Bid date.

9.2 No Bid Security or Bid Bond is required for this project.

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10.0 BID EVALUATION

10.1 A Bid which does not comply with all the conditions and requirements of the Bid Documents shall be rejected, however, the
Owner reserves the right to waive any deviation(s) in the Bids received which do not affect the substance or price, or validity of
the Bid.

10.2 Subsequent to the opening of the bids, the Owner shall determine if the Bid conform to all the conditions and requirements of
the Bid Documents, and if any are found not conforming in a substantive manner, they shall be rejected stating the reasons
therefore.

10.3 Accepted bids shall be checked arithmetically and error(s) found shall be corrected, and an adjustment shall be made either
deductive or additive on a lump sum within the BOQ.

10.4 Any item(s) found to be over or under-priced shall be adjusted to a fair rate with the agreement of the Bidder(s), and the new
rate(s) shall be used for purposes of evaluating accomplishments and variations from the Contract and for no other purpose.
Such rates are to be agreed prior to the signing of Contract.

10.5 The Owner may request the Bidders to clarify or expand or provide detailed breakdowns of their bids or unit prices or lump-sum
prices, and in complying to the requests the bidder shall not alter the substance or price of his Bid.

11.0 AWARD CRITERIA

11.1 The Owner will award the bid not necessarily to the lowest bidder, but to the one who, in its sole consideration, is the most
advantageous to the company.

11.2 The tender will be assessed on the basis of the technical evaluation and strict compliance with the Bid requirements and
completeness of the Bid.

11.3 The Owner has the option to further evaluate and investigate the bidder’s technical and financial capabilities to satisfactorily
perform the Works. Results of such investigation and evaluation shall also form part of the award criteria for this Contract
Package.

11.4 As soon as possible after bid evaluation, but not later than the period of bid validity, the Owner shall notify the successful
bidder that his bid is acceptable, subject to the bidder executing a contract and obtaining the required Performance Bond.
The Notice of Award/to Proceed shall constitute a binding Contract, until the formality of signing the Contract Documents
occurs between successful Bidder and the Owner.

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11.5 The Owner reserves the right to reject any or all bids received, or to annul the bidding for any reason, without incurring any
liability to any or all bidders. The Owner also reserves the right to waive any formality required in the bids receive and to
disregard any bid which is, in the opinion of the Owner, unevenly priced.

12.0 EXECUTION OF CONTRACT

12.1 Immediately upon the issuance of Construction Order, the successful bidder shall sign, witness, and date the Contract
Documents, furnished by the Owner, and shall obtain the required bonds. Should the successful Bidder fail to execute the
Contract or fail to obtain the required bonds and insurances, he would have his bid rejected, and the Owner would commence
re-bidding or would accept the next acceptable bid.

13.0 DURATION OF PERFORMANCE BOND

13.1 The Performance Bond shall be valid for a minimum of three (3) months after the scheduled project completion, and shall be
extended as necessary at the expense of the Contractor.

14.0 ADVANCE PAYMENT

14.1 The Owner shall allow a Down Payment of Fifteen Percent (15%) to the successful bidder; provided the successful bidder
furnishes the Owner with a Surety Bond equivalent to the DP, Performance Bond (30%). Contractor’s All-Risk Insurance shall
be obtained by the Developer. The 15% Advance Payment shall be released in 2:
14.1.1 1st half (7.5%) shall be released after signing of the contract and submission of the required bonds & insurances.
14.1.2 2nd half (7.5%) shall be released after full mobilization to be certified by CLI’s Project Manager.

15.0 COMPLETION TIME OF CONSTRUCTION

15.1 Completion time shall be 30 calendar months reckoned from the date of NTP.

Prepared by:

CEBU LANDMASTERS, INC.

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